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Minutes - 09/12/1989 - Board of Trustees
'4.- m-9 VILLAGE OF OAK BROOK MINUTES OF THE REGULAR MEETING September 12, 1989 MEETING CALL: " The Regular Meeting of the Board of Trustees was called to orde:c by President Cerne in the Samuel E. Dean Board Room of the Village Commons at 7:30 P.M. I. ROLL CALL: PRESENT: President Wence F. Cerne Trustees Garry J. Bartecki Karen M. Bushy Ronald P. Maher Barbara A. Payovich Joseph H. Rush H. Richard minters ABSENT: None PLEDGE TO THE FLAG II. APPROVAL OF MINUTES: Trustee Maher moved, seconded by Trustee Bartecki... That the Minuten of the Regular Meeting of August 22, 1989 be approved as presented and waive the full reading thereof. VOICE MOTE: All present, in favor with Trustees Rush and Winters abstaining. So ordered. ?II. ORDINANCES AND RESOLUTIONS: A. RESOLUTION -NO. R -486 A RESOLUTION APPROVING THE INTERGOVERNMENTAL FIRE AND EMERGENCY M9DICAL SHRVICE ( EMS) MUTUAL AID AGREEMENT: Direction given at the Regular Meeting of May 14, 1985 authorizing the execution of an Intergovernmental Fire and Emergency Medical Service Mutual Aid agreement. Proposed Resolution updates the Mutual Aid Agreement for the Fire Department by becoming a member of the regional Mutual Aid Box Alarm System (M.A.B.A.S.). Trustee Bushy moved, seconded by Trustee Rush.. To pass Resolution No. R -486 as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters and President Cerne. Nays: None Absent: Alone So ordered. B. ORDINANCE NO. S -678 AN ORDINANCE FMONING PROPERTY TO R-2,---SINGLE XPAMILT RESIDENCE DIST"JICT QV5 and 3505 York Road): Disoussed and direction given at the Regular Meeting of July 11, 1989. Trustee Winters moved, seconded by Trustee Rush... To pass Ordinance No. S -678 as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters and President Cerne. i Maya: None i Absent: None So ordered. VILLAGE OF OAK BROOK Minutes -1- September 12, 1989 VILLAGE OF OAK BROOK Mint*s -2- kptember 12, 1989 IV. FINANCIAL: A. PaYauta: 1. DuPaBe Water CO=ia*ian - Fixed Coats: Trustee Rush moved, seconded by Trustee Bushy... " To authorize payment of Payout #8 to the DuP&ge hater Commission for the Village °s portion of the fixed cost requirement for the month of August in the total amount of $82,887.37. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher. Payovich, Rush, Winters and President Cerne. Hays: None Absent: Alone 5o ordered. 2. Ella* Construction Co. tne. - 198$ Water Ati.n 8xten*ion Project Igo. $$ -1242 - Fs out 01 (Roosevelt SO, DMRLAge Road 7Pineber Ed As Drive Ult Creek Cross /Forest Trail Interconnect): Trustee Rush moved, seconded by Trustee Bushy... To authorize payment of Payout #1 to Ellas Construction Co., Inc. for the construction of a transmission /distribution water main extension at the subject location, including appurtenant services and structures in the total amount of $23,706.0x, subject to receipt of waivers. ROLL CALL VOTE: Ayes: Trustees Barteeki, Bushy, Maher, Payovich, Rush, Winters and President Carne. Naya: Alone Absent: None So ordered. i. &prova3 of Bills: Voucher List of Bills Presented for Approval on .September 12, 1989 to reflect payment from the following funds: General Corporate Fund $388,420.96 Motor Fuel Tax Fund 3,591.12 Wat..- Fund 183,036.38 Spor6s Core Fund 180,525.18 Trustee Barteeki moved, seconded by Trustee Rush... To approve Boucher List of Bills in the total amount of $755,573.64 and authorize the Village President to affix his signature thereon. President Cerne abstained from voting on the bill from Pepsi Cola due to corporate ownership by his employer of Pepsi Cola General Bottlers, Inc. Trustee Bushy abstained from voting on the bills from Suburban Buick due to ownership of dealership. Trustee Winters abstained from voting on the bills from Illinois Bell due to employment by same. ROLL CALL VOTE: Ayea: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters and President Cerne. Nays: None Absent: None Abstain: Trustees Bushy, Winters and President Cerne as noted above. So ordered. VILLA09 OF OAK BROOK Minutes -2- September 120 1989 VILLAGE OF OAK BROOK Min, es -3- qeptember 12, 1989 C. Invs *tsents: Trustee Bartecki moved, seconded by Trustee Rush... To approve and ratify the following investment's from the Corporate Fund: One (1) federally secured Certificate of Deposit in the amount of $500,000.00 to mature at Olympic Federal Savings on August 28, 1990 at a rate of 8.40 %. One (1) U.S. Treasury Note in the amount of $500,000.00 to mature at Oak Brook Bank on August 25, 1992 at a Tate of 8.37$. To approve and ratify the following investments from the hater Fund: One (1) federally secured Certificate of Deposit in the .mount of $600,000.00 to suture at OlImpic Federal Savings on August 28, 1990 at a rate of 8.40%. One (1) U.S. Treasury Note in the amount of $500,000.00 to mature at Oak Brook Bank on August 25, 1992 at a rate of 8.37$. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, M."ter, Payovich, Rush, Winters and President Cerne. Mays: Hone AbaAnt: Done So ordered. V. OLD BUSINESS: A. Discussion of Pro sea Hidden Valle Lane-Hater Main Extension (3404 Adams Road): Trustee Rush moved, seconded by Trustee Bartecki... To authorize an agreement which would incorporate the Village ; participat;ag in the construction of a looped, 6 -inch public water line ? on Hidden Valley Lane from Adams Street to Deer Trail Lane and that the Village contribute 30 percent toward the cost of said construction with the residents prepar;ag the construction plans and specifications for said project as well as providing appropriate construction and permanent easements with the Village bidding same and that there be a recapture agreement based upon the parties' pro rata shares for any future connections and that the Village Attorney be directed to prepare the appropriate documents to effectuate same. ROLL CALL VOTE: Ages: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters and President Cernei. Hays: None Absent: None So ordered. B. Request for Time Extension - Ben Fuller House Restoration: At the Regular Meeting of January 26, 1988 previous deadline was extended to October 20, 1989. By letter dated September 5, 1989, applicant is requesting a further time extension. Trustee Winters moved, seconded by Trustee Rush... To grant a time extension from October 20, 1989 to October 20, 1991 for the oompletion date of the Ben Fuller House restoration. VOICE VOTE: All present, in favor. So ordered. C. Discussion of Oak Brook Residential Re cl ram: Discussion ensued relative to the Village residential recycling program. Mr. Eric Keeley, DuPage County Recycling Coordinator, explained the sorting process of recyclable items. VILLAGE OF OAK BROOK Minutes -3- September 12, 1989 i vas -- so r-. M t � '�, -� .-� VILLAGE OIL OAR BROOK Minus a4- 1 ptember 12, 1989 Consensus of the Board Was to obtain proposals from the three (3) presently licensed refuse haulers (Clearing Disposal, Oak Brook Disposal, Rot's Disposal) for the establishment of a curb -side recycling program. D. Request for Approval of HI -Gas Water Meter Reading Prograw: Disctassed and authorization given at the Regular Meeting of August 8, 1989. Trustee Rush moved, seconded by Trustee Bushy... To enter into an agreement with Northern Illinois Gas Company to read the Village of Oak Brook's Water Meters subject to approval by the Village President and Village Attorney. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters and President Cerne. Nays: None Absent: !done So ordered. B. Discussion ov 3505 aorx xoacl: Previous c.iscussion of preliminary plat related to lots meeting R -3 zoning requirements denied and direction given at the Regular Meeting of .1uly 11, 1989 for rezoning from R -1 to R -2. Applicant will present revised plat meeting R -2 requirements. Trustee Winters moved, seconded by Trustee Maher... To approve the revised preliminary subdivision plat of August 1, 1989 subject to the conditions listed in letters dated September 5th to AssisDant to Village Manager Kapff and Mr. Donald Eddy from Village Engineer Durfey. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters and President Cerne. Nays: !dune Absent: None So ordered. F. Rectification of Aggraval - Repairs to Oak Brook Lib Air conditioning-Unit: Trustee hush moved, seconded by Trustee Bartecki... To ratify the August 30, 1989 telephone poll of the President and Board to authorize a contract With Modern Air Systems of Wayne, Illinois, the lowest responsible quote, for replacement of the Library's air conditioning compressor unit in the total amount of $4,990.95. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters and President Cerne. Nays: Hone Absent: None G. Bid Recommendation - for So ordered. aorlc moac ) : Authorization given at the Regular Meeting of July 25, 1989; four (4) bids were received. Trustee Maher moved, seconded by Trustee Bartecki... To Waive competitive bidding due to the receipt of comparable quotes and authorize the purchase of trees from Teerling Nurseries for $760.00, Graen Vier Nursery for $2,595.99► Kankakee Nursery for $3,490.000 and approximately $100.00 delivery charge from each company VILLAGE OF OAK BROOK Minutes -4- September 12, 1989 Vda- SOT- -M 1 A) q, . 17.-s I VILLAGE OF OAK BROOK Minus -5- ttember 12, 1989 for a total amount cf $7,145.00 to be planted according to the Packard Tree Planting design. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters and President Cerne. Nays: None Absent: stone So ordered. H. Cho a Ordor - Re airs & Resurfaci of Cart Paths - Munici al Golf Course (2b0b (2b0 York Road): Authorization given at the Regular Meeting of June 13, 1989 for installation and widening of golf cart paths by Lemont. Paving Company at the Municipal Golf Course in an amount not to exceed $26,000.00. Trustee Maher moved, seconded by Trustee Bartecki... To approve payment of $2,548.00 to Lemont Paving for additional Golf Cart Path paving of 250 linear feet as noted in Alternate 1 of the Bid Proposal. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters and President Cerne. Hays: None Absent: None So ordered. I. Ratification of Well #1 EM Motor Re aira (1219 22nd Street ): Discussed and direction given at the Regular Meeting of August 22, 1989. Trustee Rush moved, seconded by Trustee Bartecki... To ratify the August 25 and 27, 1989 telephone poll of the President and Board to authorize a contract with Layne - western and Dresiliker Motor for the repair of Well No. 1's pump motor. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Minters and President Cerne. Nays: None Absent: None So ordered. J. Report of Activities: 1. Finance A Library: Trustee Bartecki - No report. 2. Public Safety_: Trustee Bushy - As of September 1, 1989 contractual paramedics have been hired through Paramedic Service of Illinois. Police Chief Fleming will show any interested Board members the progress of the Firing Range. Two detectives have been appointed by Police Chief to replace two vacancies in the Department and four probationary police officers are attending Police academies. 3. Public Works A Personnel: Trustee Rush - Thomas Quick has been hired in the Public works Department which now operates with a full staff. Well !1 motor was repaired and should be installed next week. Layne - Western will add another 70 feet to Well f7, weather permitting, within the next two weeks. 4. Sports Core: Trustee Maher - Due to flooding of Salt Creek at the Municipal Golf Course, a couple of the holes on the Front 9 are being reetored. Polo Field #1 will remain closed for the season and has to be reseeded. Theme will be an Open House for Board members to visit the new Golf Course Maintenance Building in October. 5. Stoormw -- ater Management: Trustee Payovich - The Flood Plain Ordinance changes to oomply with FEMA and IDOT have been given an extension. VILLAGE OF OAK BROOK Minutes -5- September 12, 1989 Vd a, F.14T. Mi#J dk _x.61 VILLAGE OF OAK BROOK Minu es -6- tptember 12, 4989 6. Zoning 6 Planning: Trustee Winters - Recommendation that the Village Board look at a draft on the Comprehensive Plan before 1990. VI. NEW BUSINESS: A. Recommendation - Jo es's Second Subdivision - Final Mat ( 00 04 ` Roslyn R- id ): Ordinance No. S -671 rezoning property to R -3 and Preliminary Plat subject to compliance of Exhibit A conditions approved at the Regular Meeting of May 23, 1989. Trustee Winters moved, seconded by Trustee Maher... To direct the Village Attorney to prepare a resolution for review by the Village Board at its September 26, 1989 meeting subject to londitions from memo dated August 16, 1989 from Village Engineer Durfey to Assistant to Village Manager Kapff. VOICE VOTE: All present, in favor. So ordered. B. Request for Use of gill a -Property - Eva eli.call. Services Co oration: Trustee Rush moved, seconded by Trustee Bushy... To grant approval for Evangelical Services Corporation to utilize a portion of Village property for a company picnic at 2025 Windsor Drive to be held on September 22, 1989 subject to providing the Village of Oak Brook With appropriate insurance as approved by the Village Attorney. VOICE VOTE: All present, in favor. So ordered. C. Recommendation for A roval - polic=e Uniform P nditures: Trustee Bushf moved, seconded by Trustee Bartecki... To authorize the Village Manager to approve Police Uniform expenditure: in excess of $2,500.00 twice a year without Board approval for the next one (1) year. VOICE VOTE: All present, in favor. So ordered. ©. !1quest for One -Dam Li uor License - Saks Fifth Avenue (11 Oakbrook Center): Trustee Bushy coved, seconded by Trustee Bartecki... To concur with President Cerne, Local Liquor Control Commissioner, and authorize the issuance of a one -day Class *DO Liquor License to Saks Fifth Avenue at a cost of $100.07 for their Men's Fashion Show to be held on their premises on September 16, 1989. VOICE VOTE: All present, in favor. So ordered. S. DuEN CoxmM Community Development Block Grant Program: Discussion ensued relative to participation in DuP'age County's Community Development Block Grant Program. Consensus was to continue to remain excluded through September 1991. F. Referrals: With no objections, President Cerne made the following referrals: 1. MoDonald's - Autumn Oaks Subdivision - Final Plat -- Referred to Plan Commission Meeting of September 18, 1989. 2. McDonald's - ORA-3 Text Imendments -- Referred to Plan Commission Meeting of September 18, 1989 and Zoning Board of ,Appeals Meeting of October 3, 1989. VILLAGO OF OAK BROOK Minutes -6- September 12, 1989 V0D - e*T -A41A/ VILLAGE OF OAK BROOK Minu es --7- qptember 12, 1989 3. McDonald's - ORA -3 Rezoning & DevOlopeent Plan Amendment (Kensington A 3orie) -- Referred to Plan Commission Meeting of September 18, 1939 and Zoning Board of Appeals Meeting of October 3, 1989. #. McDonald's - Phase 2 'mprovement Plan -- Referred to Plan Commission Meetina of September 18, 1989. VII. ADJOURNM : Trustee Bushy moved, seconded by Trustee Maher... To adjourn this meeting. TIME: 9:55 P.M. VOICE VOTE: All present, in favor. ATTEST: Linda K. Gonnella -- - - - - -- Village Clerk - - 11-1�- , Approv So ordered. VILLAGE OF OAK BROOK Minutes -7- September 12, 1989