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Minutes - 09/12/2000 - Board of Trustees1 2 3 VILLAGE OF OAK BROOK Minutes September 12, 2000 UNOFFICIAL UNTIL APPROVED AS WRITTEN _ OR AS AMENDED x BY VILLAGE BOARD ON September 26, 2000 MEETING CALL: MEETING CALL The Regular Meeting of the Board of Trustees was called to order by President Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:30 p.m. Pledge of Allegiance was given. ROLL CALL: ROLL CALL The Deputy Clerk called the roll with the following persons PRESENT: President Bushy, Trustees Butler, Craig, Kenny and McInerney. ABSENT: Trustees Caleel and Savino. IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty, Assistant Village Manager; Dale L. Durfey, Jr., Village Engineer; Debra J. Jarvis, Fire Chief; Darrell J. Langlois, Finance Director; Richard A. Martens, Village Attorney; Ruth A. Martin, Library Director; Michael J. Meranda, Public Works Director; Allen W. Pisarek, Police Chief, Trey VanDyke, Golf Club Manager; Alice Filinovich, Accountant; Linda Lojewski, Sports Core Secretary and Peter Kramer, Principal and Steven Kramer, Project Manager from Larson - Kramer & Associates Ltd. Architects- Engineers. ANNOUNCEMENTS AND OPEN FORUM: ANNOUNCE & FORUM Roberta Petz, former Oak Brook Library Commission member, asked that the Village Board minutes of July 11, 2000 be amended on page 4, under Agenda item 7.A.2) Library Commission, by deleting the following sentence: "President Bushy read an e -mail from former Library Commissioner Petz concurring with President Bushy's recommendation to appoint a Village Trustee to the Library Commission." She indicated she was unaware of the appointment at that time. President Bushy explained that the Village Board would amend these minutes at their next regular Board meeting. Joe Fullan, 122 Timberview, requested consideration of placing outside water spigots on the new Library and renovated Municipal Building for watering new trees that are planned in the design of these two projects. He indicated the Norway maple near the Library has a plaque beneath it indicating the Lions Club of Oak Brook donated the tree. Unfortunately, that tree died and was replaced by the Oak Brook Library Association. President Bushy stated that staff has indicated that water spigots are planned for these buildings and suggested the tree plaque should be corrected. VILLAGE OF OAK BROOK Minutes �J Page 1 of 13 September 12, 2000 Trustee Craig acknowledged a program being offered in some communities where used cellular telephones are given to the Police Department that are rebuilt and given to people for 911 emergencies only. He suggested that maybe the Village could offer this to senior citizens or disabled persons. President wBushy suggested Police Chief Pisarek research this further. She stated if there isn't a need in Oak Brook for such a program, then maybe Oak Brook could be used as a drop -off area for the telephones and be given to some organization in need of them. 4. APPROVAL OF MINUTES: Motion by Trustee McInerney, seconded by Trustee Kenny, to approve the minutes of the Regular Board of Trustees Meeting of August 22, 2000 as presented and waive the full reading thereof. VOICE VOTE. Motion carried. 5. OMNIBUS AGENDA: All items on the Omnibus Agenda were routine in nature and enacted in one motion. No one requested a separate discussion of an item for removal from the Omnibus Agenda. Motion by Trustee McInerney, seconded by Trustee Kenny, to approve the Omnibus Agenda. ROLL CALL VOTE: Ayes: 4 - President Bushy, Trustees Butler, Kenny and McInerney. Nays: 0 - None. Absent: 2 - Trustees Caleel and Savino. Abstain: 1 - Trustee Craig. Motion Carried. MINUTES: BOT 08/22/00 APPROVAL: A. APPROVAL OF BILLS: Approved Omnibus Vote. BILLS _ $760,204.09 B. APPROVAL OF PAYROLL: PAYROLL- 1) FOR PAY PERIOD ENDING AUGUST 19 2000: Approved Omnibus Vote. $446,418.59 (gross) 2) FOR PAY PERIOD ENDING SEPTEMBER 2, 2000: Approved Omnibus Vote. $401,263.19 (gross) C. CHANGE ORDERS: None. VILLAGE OF OAK BROOK Minutes Page 2 of 13 September 12, 2000 D. PAYOUTS: 1) JAMES D. FIALA PAVING COMPANY - PAYOUT #3 - 2000 2000 PAV PRJ PAVING PROJECT MFT PORTION - $263,148.41: Approved MET PORTION Omnibus Vote. 2) EARTH TECH, INC. - PAYOUT #6 - MUNICIPAL COMPLEX MUNICIPAL PROJECT - $101,587.16 & CONTRACT AMENDMENT: CMPLxPRJ Approved Omnibus Vote. E. REFERRALS: None. F. AUTHORIZATION TO SEEK BIDS OR PROPOSALS: 1) STREET MARKER REPLACEMENT PROJECT: Approved ST. MRKR Omnibus Vote. REPLC. PRJ G. AUTHORIZATION TO NEGOTIATE CONTRACT - CROSS CROSS CONN CONNECTION CONTROL PROGRAM SERVICES: Approved CNTL PRG Omnibus Vote. SERV H. OAK BROOK HOTEL, CONVENTION & VISITORS COMMITTEE OBHCV - - AUTHORIZATION TO NEGOTIATE A CONTRACT FOR THE CNTRCT DEVELOPMENT AND IMPLEMENTATION OF THE 2001 AUTH.2001 MARKETING CAMPAIGN: Approved Omnibus Vote. MKTC CMPGN I. EXTENSION OF COMPLETION DATE - FOREST GATE ExT COMPLT SUBDIVISION: Approved Omnibus Vote. FOREST OT J. REDUCTION IN SUBDIVISION SECURITY - FOREST GATE REDUC SEC SUBDIVISION: Approved Omnibus Vote. FOREST GT 6. ITEMS REMOVED FROM OMNIBUS AGENDA: None. 7. ACTIVE AGENDA (Items for Final Action): A. APPOINTMENTS: 1) OAK BROOK SAFETY PATHWAY COMMITTEE: OB SAFETY PTHWY COMM President Bushy explained the appointment of a Safety Pathway Committee member was due to a recent vacancy. The current process is .having two representatives from each of the four quadrants of the Village and an At Large Member. The Village Board appoints six appointees and the Oak Brook Park District appoints three members. VILLAGE OF OAK BROOK Minutes Page 3 of 13 September 12, 2000 L� Therefore, Steve McShane, the currently At Large Member, would fill the Southeast Quadrant member and John Dinkel would be appointed as the At Large member to fill the vacancy left from Steve McShane. President Bushy indicated that she had received an objection to John Dinkel's appointment by Ron Cullum, Co -Chair of the Oak Brook Safety Pathway Committee, because Mr. Dinkel has an unpublished telephone number. Motion by Trustee Kenny, seconded by Trustee Butler, to concur with the Village President's recommendation to appoint Steve McShane (currently the At Large Member) to fill the Southeast Quadrant member vacancy, with his term expiring June, 2001 and appoint John Dinkel as the At Large Member to fill the vacancy left by Steve McShane, with his term expiring June, 2001. VOICE VOTE. Motion carried. President Bushy noted that the Oak Brook Park District Board, since this recommended appointment, has also appointed a new Committee member who is from the same quadrant as Mr. Dinkel. B. ORDINANCES & RESOLUTIONS: 1) ORDINANCE #2000- ZO -SU -S -972, AN ORDINANCE GRANTING A SPECIAL USE PERMIT IN ACCORDANCE WITH THE RULES AND REGULATIONS OF THE ZONING ORDINANCE OF THE VILLAGE OF OAK BROOK, IL (1200 OAK BROOK ROAD, OAK BROOK, IL 60523): Pursuant to the Village Board's direction, the Village Attorney has drafted Ordinance 92000- ZO -SU -S -972, which grants a special use permit to use the property at 1200 Oak Brook Road as a governmental facility, including municipal offices and civic centers, public libraries, police and fire stations, public works facilities and similar uses. In Section 3, the grant of this special use is subject to the condition that any expansion of the existing municipal complex must be in substantial conformity with the plans and specifications drawn by Earth Tech, Inc. as last revised June 13, 2000, which plans include a new municipal fire station served by an approximately 65 -foot driveway. Motion by Trustee Kenny, seconded by Trustee McInerney, to approve Ordinance #2000- ZO -SU -S -972, "An Ordinance Granting a Special Use Permit in Accordance with the Rules and Regulations of the Zoning Ordinance of the Village of Oak Brook, IL (1200 Oak Brook Road, Oak Brook, IL 60523)," as presented and waive the full reading thereof. ROLL CALL VOTE: VILLAGE OF OAK BROOK Minutes r C ORD #00 -ZO- SU -S -972 SPEC USE VLLG OF O.B. Page 4 of 13 September 12, 2000 Ayes: 4 - Trustees Butler, Craig, Kenny and McInerney. Nays: 0 - None. Absent: 2 - Trustees Caleel and Savino. Motion carried. President Bushy requested that Agenda Item 7.B.3. be presented for discussion and approval before Agenda Item 7.B.2 may be discussed and approved. The Village Board concurred with President Bushy's recommendation. 7. B. 3) ORDINANCE #2000- ORD- RECOD -G -660, AN ORDINANCE ORD #00 -ORD- ADOPTING A REVISION AND CODIFICATION OF THE RECOD -G -660 GENERAL CODE OF THE VILLAGE OF OAK BROOK IL: REVISE & CODIF CODE Ordinance #2000- ORD- RECOD -G -660, adopts the recodification of the new and official Village Code of the Village of Oak Brook. Pursuant to Section 2 of the ordinance, and repeals the Code of Ordinances of 1977, as amended, with the exception of the Rules and Regulations of the Fire Department, Appendix E, and Police Department, Appendix F. These two sets of rules and regulations, which have not been amended since 1977 and are currently under review in each department, remain in effect. Motion by Trustee McInerney, seconded by Trustee Kenny, to approve Ordinance #2000- ORD- RECOD -G -660, "An Ordinance Adopting a Revision and Codification of the General Code of the Village of Oak Brook, IL," as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 4 - Trustees Butler, Craig, Kenny and McInerney. Nays: 0 - None. Absent: 2 - Trustees Caleel and Savino. Motion carried. 7. B. 2) ORDINANCE #2000- LC -AL -G -661, AN ORDINANCE ORD #00 -LC- AMENDING TITLE 4, CHAPTER 1, SECTION 8A OF THE AL -G -661 CODE OF ORDINANCES OF THE VILLAGE OF OAK BROOK L1Q LIC ILLINOIS RELATIVE TO THE NUMBER OF AUTHORIZED MON AMI LIQUOR LICENSES: GABI Pursuant to the Village Board's direction, the Village Attorney has drafted Ordinance #2000- LC -AL -G -661, which increases the number of A -1 liquor licenses by one from seventeen (17) to eighteen (18) within the Village. This amendment is in response to the request by MON AMI GABI- OAKBROOK LLC. Provided that all ordinance requirements are met, the Local Liquor Commissioner would presumably issue a class A -1 liquor license to Mon Ami Gabi, 260 VILLAGE OF OAK BROOK Minutes L" Page 5 of 13 September 12, 2000 7. 7 Oakbrook Center, which was reviewed at the regular Village Board meeting of August 22, 2000. Motion by Trustee Kenny, seconded by Trustee Craig, to approve Ordinance 2000- LC -AL -G -661, "An Ordinance Amending Title 4, Chapter 1, Section 8A of the Code of Ordinances of the Village of Oak Brook, Illinois Relative to the Number of Authorized Liquor Licenses," as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 4 - Trustees Butler, Craig, Kenny and McInerney. Nays: 0 - None. Absent: 2 - Trustees Caleel and Savino. Motion carried. C. AWARD OF CONTRACTS: None. D. BATH & TENNIS CLUBHOUSE PROJECT - FINAL DESIGN B & T cLBHSE APPROVAL & AUTHORIZATION TO BID: FINL DESGN & BID AUTH Peter Kramer, Principal from Larson - Kramer & Associates Ltd. Architects- Engineers, reviewed the proposed final design drawings for the Board of Trustees. It is the architects recommendation that bids be solicited for the base design and a number of alternates and that the final project budget be determined based on the results of the bidding and the choices made as to the alternates. The 2001 -2005 Five -Year Financial Plan assumes a total project cost for this project of $1,700,000 (half of which would be financed over 15 years through installment contract certificates). There is little flexibility in that number. Staff, with final Village Board approval, will be prepared to select alternates that help control the project's cost without harming its objectives. Motion by Trustee McInerney, seconded by Trustee Kenny, to approve the final design for the Bath & Tennis Clubhouse Project and authorize solicitation of bids for construction. ROLL CALL VOTE: Ayes: 4 - Trustees Butler, Craig, Kenny and McInerney. Nays: 0 - None. Absent: 2 - Trustees Caleel and Savino. Motion carried. INFORMATION & UPDATES: A. VILLAGE PRESIDENT: INFO & UPDATES: VLLGPRES President Bushy acknowledged that a group, from an outgrowth of the Northwest Municipal Conference, met recently at the Village to further discuss e- commerce, sales tax on the Internet and any effect it would VILLAGE OF OAK BROOK Minutes Page 6 of 13 September 12, 2000 C.i have on individual municipalities. The discussion centered on a joint effort to develop a process to inform and educate residents when sales tax is not forthcoming and what happens when this occurs. This leads ultimately to discussions of what municipal service residents would be willing to do without when revenues are not available to pay for public services. President Bushy acknowledged the Village street signs are being upgraded and a sample street sign was displayed at the Board of Trustee's meeting. Trustee Kenny inquired if the street signs will be placed in gated subdivisions in Oak Brook. Village Manager Veitch indicated those subdivisions have private streets and the street signs are for the Village's public streets only. President Bushy suggested that the Homeowner Association Presidents and homeowners in the gated subdivisions be contacted to see if they would like to purchase the signs for their private streets. B. VILLAGE MANAGER: Village Manager Veitch announced that on Saturday, September 23, 2000 a household hazardous waste collection event, sponsored by DuPage County, will be held at the Burr Ridge Public Works facility at 451 Commerce Avenue from 8:00 a.m. to 3:00 p.m. Contact the Household Hazardous Waste hotline at (630) 510 -2810 for further information. Du Page County will be repairing two areas of County highway in Oak Brook scheduled tentatively for the first two weeks in October. One area is York Road south of 31St Street to south of Dover Drive with removal of the surface and replacement of the asphalt. On 3 l st Street west of Spring Road to the County Line which is the I294 overpass with a maintenance overlay. 9. DEPARTMENTAL REPORTS — LIAISON ASSIGNMENTS: Community Development Trustee Savino Finance, Information Services & Purchasing Trustee Caleel Intergovernmental Relations Trustee McInerney Library & Community Events Trustee Butler Public Safety Trustee Kenny Public Works & Engineering Trustee Craig Village Clerk Deputy Clerk Furman Sports Core President Bushy Departmental Reports were discussed and accepted. VILLAGE OF OAK BROOK Minutes 0 VLLG MGR Page 7 of 13 September 12, 2000 10. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated): A. DISCUSSION OF 2001 -2005 FIVE -YEAR FINANCIAL PLAN: 5 -YEAR FIN PLAN The Five -Year Financial Plan combines projections of anticipated revenues with estimates of the resources necessary to meet anticipated needs, in terms ,of both operating and capital expenditures, to produce a long -range picture of the financial condition of the Village. First, the costs of the Municipal Complex Project and related expenditures are updated to the latest estimates, which are significantly higher than previous estimates. Second, the Plan reflects the current cost estimate for extensive road and drainage work in the Timber Trails neighborhood. Third, the Board is aware of significant increases in the cost of employee benefits, specifically health insurance and pension, which have been experienced over the past year and are anticipated for the future. The Illinois General Assembly has approved significant increases in State - mandated pension benefits, particularly in the police and fire plans. The Village must determine how to fund these plans. Since Oak Brook lacks the legal authority to levy real estate taxes for these purposes, these increases absorb other General Corporate Fund revenue. As a result, the Five -Year Financial Plan reflects an increase in the telecommunication tax in 2002. Since the revenue need is occasioned by the cost of public safety services, which itself is driven primarily by non - residential development, staff believes it is appropriate to look to this source for the necessary additional revenue since its incidence is primarily on the business sector of the community. At the projected rate of 3 %, the tax will remain two percent under the statutory maximum. The 2001 -2005 Five -Year Financial Plan is based on the following assumptions: • General inflation at the rate of 2.5% per year. • Personnel inflation (including benefits, training and merit adjustments applicable to personnel not at top -of- grade) at 2.5% above the general inflation rate (or 5.0% per year). • Interest earnings on invested funds at rates ranging from 5% to 7 %, depending upon the fund and the assumed type and length of investment. • Annual growth in "same store" sales tax receipts at 3 %, which is conservative compared to actual performance over several years, plus specific projections for phasing in new retail development. Receipts from "office sector" retail activity are projected to be unchanged. VILLAGE OF OAK BROOK Minutes Page 8 of 13 September 12, 2000 b5l GENERAL CORPORATE FUND: The General Corporate Fund supports the majority of Village operations and is of paramount importance to the financial condition of the Village. The principle source of revenue to the General Corporate Fund, and to the Village, is the sales tax. Revenue from the State Income Tax is projected to increase at a rate of 3% per year. Other - intergovernmental revenue is projected to grow at rates ranging from 0% to 3 %. Revenue from the telecommunications infrastructure maintenance fee ( "IMF ") is expected to grow at an annual rate of 3 %. Most other revenues in the General Corporate Fund are projected to be stable. This edition of the Plan reflects $1.5 million in State grants to fund a portion of the Municipal Complex Project, which are devoted primarily to public safety functions. The Plan reflects no additional personnel in legislative and General Management. It is anticipated that excess reserves through IRMA will be available to fully fund the Village's IRMA contribution in 2001. The Plan reflects a part-time accounting clerk position (primarily funded by the Water Fund) and costs associated with preparing to comply with the requirements of GASB Statement 34. A Building Maintenance Employee is added in the fourth quarter of 2001 as a result of projected completion of the new Library and in anticipation of an expanded Village Hall facility to maintain. The Plan also includes resources to rehabilitate or replace all Village -owned street name signs. The operating budget projections for the Library continue to reflect significant increases in staffing, service hours, collections and programs of the Library prior to and after occupancy of the new Library building. Full - time equivalent staffing increases from 11.5 to 17 (1 FTE less than the 2000 -2004 Plan) over the period in order to meet the service levels suggested by Serving Our Public, the standards promulgated by the Illinois State Library and utilized by Oak Brook Public Library as its benchmarking tool. The Plan reflects addition of three police officers in the second half of 2001 and one additional position each year thereafter. The Plan also includes the addition of one detective position in 2002 and a clerk in 2003, all conditioned on periodic staffing analysis that demonstrate the need for additional personnel at the time of implementation. The Plan reflects addition of six firefighter /paramedics over the 2001 to 2004 period in order to upgrade staffing as recommended by the Fire Department's 1999 staffing study. The staffing study grew out of several 1999 program objectives in the Fire Department and discussions within the community on the issue of department staffing. The most significant capital projects reflected in this Five -Year Financial Plan are the construction of a new Library, projected to be completed late VILLAGE OF OAK BROOK Minutes Page 9 of 13 September 12, 2000 L=C/ in 2001, and completion of the multi -phase Municipal Complex Project late in 2002 or early in 2003. The Library project is reflected at $4.2 million. Contributions from the Library Foundation to offset the additional costs of that project (above $4.2 million) are assumed to flow through and are not specifically reflected. The cost of the Municipal Complex Project is estimated at $9.2 million ($8.7 million from the General Corporate Fund). Financing of $4 million of the project with installment contract certificates is reflected in the presentation. The cost of equipping the new Communications Center included in the Village Hall expansion, currently estimated at $400,000, is stated separately within the capital improvement program and is not included in the Municipal Complex Project cost. Other significant capital expenditures reflected in the Plan include continued implementation of the Technology Plan. HOTEL/MOTEL TAX FUND: This fund is the repository for funds collected from imposition of the Village's 1% Hotel/Motel Tax. State law requires that this revenue be devoted solely to programs intended to increase overnight stays in hotels located within the Village. Expenditures of funds from the tax are recommended by the Hotel, Convention and Visitors Committee and are subject to the specific approval of the Village Board. MOTOR FUEL TAX FUND: The Motor Fuel Tax (MFT) Fund is the repository for funds distributed to the Village by the State of Illinois pursuant to the MFT distribution formula. State law limits use of these funds to specified purposes. While it has been the Village's policy to devote MFT funds exclusively to eligible street resurfacing and reconstruction projects, this edition of the Five -Year Financial Plan applies them to certain preventive maintenance activities in order to partially relieve the Infrastructure Fund of that burden and facilitate completion of other projects. The 2001 -2005 Five -Year Financial Plan reflects a transfer each year to fund the annual roadway cracksealing program. The Plan anticipates accumulation of remaining MFT funds in order to absorb any Village share of future traffic capacity improvements on State, County or Village streets. FOREIGN FIRE INSURANCE TAX FUND: This fund is the repository for funds collected from imposition of the 2% tax on fire insurance policies written in the Village by insurance companies not incorporated in the State of Illinois. By law, expenditures from the Fund must be for the maintenance, use and benefit of the Fire Department. Expenditures are directed by a Foreign Fire Insurance Tax Board elected by the members of the Fire Department, and are subject to the budgetary approval of the VILLAGE OF OAK BROOK Minutes Page 10 of 13 September 12, 2000 LS Village Board. Revenue is projected to remain at the estimated level of $27,400 per year over the planning period. INFRASTRUCTURE FUND: The Infrastructure Fund was established to separately account for revenues and expenditures related to certain categories of capital projects including street resurfacing/reconstruction, safety pathways and drainage projects. Currently, all utility tax receipts are deposited directly to this fund. This Fund also receives periodic transfers from the Motor Fuel Tax Fund in order to supplement the roadway maintenance program. The revenue base is projected to grow at 3% per year over the planning period. The utility taxes on natural gas and electric services are maintained at the existing 3% rates throughout the planning period. The gross receipts utility tax on electric service is gradually being replaced by a kilowatt -hour consumption based tax authorized by the electric de- regulation legislation. That tax is being levied at rates designed to generate an amount equal to 3% gross receipts tax on electricity consumed in calendar year 1997. 2001 will be the first full year without the utility tax on local telephone service or a portion of the telecommunications tax coming into this fund. The latter replaced the former as of January 1, 2000 but was deposited to this Fund through the April 2000 liability period. Transfers from the Motor Fuel Tax Fund are reflected annually to fund the roadway cracksealing program. Revenue from grants that have been secured for bikeway projects is also reflected. Capital projects are scheduled in the areas intended by the Village Board when the Fund was created. Expenditures for streets are scheduled consistent with the 2001 -2010 Roadway Maintenance Plan. Expenditures for safety pathways are based on the most recent project schedules for the various grant projects and the Safety Pathway Committee Priority List. In addition to a projection of $50,000 per year for construction of drainage improvements, the Plan reflects completion of approximately $1.1 million in drainage improvements in the Timber Trails/Merry Lane area as part of the 2001 paving project, based on the comprehensive study completed in 2000. WATER FUND: The largest enterprise fund operated by the Village is the water utility. The Water Fund supports both operations and capital improvements to the water system. Since the Water Fund is considered an enterprise fund, it is operated on a self - supporting basis. The retail water rate is projected to remain at the current level of $2.35 per 1,000 gallons through 2001 (four years longer than anticipated originally) and increase to $2.60 in 2002 and $2.85 in 2004. VILLAGE OF OAK BROOK Minutes Page 11 of 13 September 12, 2000 1-5 The capital improvement program reflects various improvements to the distribution system, continued maintenance of the Village's wells in order to have them available for emergency service, ongoing maintenance of storage and pumping facilities, and completion of the multi -year system- wide water meter replacement program. The plan reflects a one -time contribution of $500,000 from the Water Fund toward the cost of the Municipal Complex Project in 2001. SPORTS CORE FUND: This fund supports the operation of the Oak Brook Sports Core. It includes uses of the Sports Core fields, forest areas, the Oak Brook Golf Club, the Oak Brook Bath and Tennis Club, food and beverage services at the various Sports Core venues. It is considered an enterprise fund since the majority of its revenues are derived from user fees. The Sports Core Fund is divided into three segments: Sports Core Operations, the Golf Surcharge Account and the Capital Improvement Account. Phillip Karpik, 300 Walnut, voiced his concern of the proposed closing of the Tennis Dome on the Sports Core property. Village Manager Veitch explained that the Tennis Dome suffered damage during a storm this spring. The Village is negotiating with the insurance carrier of any insurance benefits available to repair the damage for its remaining use. He asked for additional discussion by the Village Board before its closing so those participants of that facility may respond. Village Trustee McInerney indicated that the Village Board has discussed this each year whether to have it remain open. Village Manager Veitch noted that the Village Board would be discussing this as soon as the Village receives information from the insurance carrier. SELF INSURANCE FUND: The Self- Insurance Fund is an internal service fund used for funding the Village's employee welfare benefit programs, including the self - insured medical and dental plans, group life and accidental death insurance coverage. These programs also are made available to employees of the Oak Brook Park District, retired Village employees, separated employees and their dependents pursuant to COBRA regulations. Revenue comes principally from charges to other funds, through the budgets of departments where plan participants are employed, charges to the Oak Brook Park District, charges to retirees and charges to COBRA participants. The Plan also reflects continuation of a 5% participant contribution to the cost of dependent coverage by all covered Village employees. Revenue from equivalent premiums is projected to increase at VILLAGE OF OAK BROOK Minutes Page 12 of 13 September 12, 2000 l a rate sufficient to fund projected expenses. A 24% equivalent premium increase was implemented on July 1, 2000. GARAGE FUND: This fund is an internal service fund financed by charges to Village departments for maintenance of vehicle fleet equipment. Expenditures support the operation and maintenance of cars, trucks, fire equipment, public works construction equipment and related items. EQUIPMENT REPLACEMENT FUND: This fund was created as a means of funding replacement of major capital equipment, primarily vehicles. It is supported by other funds, principally the General Corporate and Water Funds, through vehicle user charges. This fund is utilized solely for replacement of fleet equipment. Acquisition of new equipment (i.e., not as replacements) is reflected in the fund where the using department or division resides. POLICE AND FIREFIGHTERS' PENSION FUNDS: The Police and Firefighters' Pension Funds are separate financial entities mandated by Illinois law. The respective pension boards, in cooperation with the Village, strive to provide financially sound pension funds through application of proper actuarial practices and compliance with statutory requirements. The specific pension benefits are determined by the Illinois General Assembly through the legislative process. 11. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: None. 12. ADJOURNMENT: Motion by Trustee Craig, seconded by Trustee Kenny, to adjourn the meeting at 10:25 p.m. VOICE VOTE. Motion carried. ATTEST: �)�] & - lIZZ-f- Linda K. Gonnella, CMC % ,� l ijj� Village Clerk BOT- 091200 ADJOURN VILLAGE OF OAK BROOK Minutes Page 13 of 13 September 12, 2000