Minutes - 09/12/2006 - Board of TrusteesMINUTES OF THE SEPTEMBER 12, 2006 REGULAR MEETING
OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON
NOVEMBER 14, 2006.
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Quinlan in the Samuel E. Dean Board Room of the Butler Government Center at 7:34
p.m. The Pledge of Allegiance was given. '
2. ROLL CALL
Village Clerk Linda Gonnella called the roll with the following persons
PRESENT: President Kevin M. Quinlan, Trustees John W. Craig, Jeffrey J. Kennedy,
Kathryn F. Manofsky, Robert G. Sanford and Asif Yusuf.
ABSENT: Trustee Stelios Aktipis.
IN ATTENDANCE: Jeffrey P. Moline, Assistant Village Manager; Bruce F. Kapff,
Director of Information Services & Purchasing; Robert L. Kallien, Jr.,
Director of Community Development; Kenneth T. Kubiesa, Village
Attorney; Darrell J. Langlois, Finance Director; Margaret Klinkow
Hartmann, Library Director; Michael J. Meranda, Public Works Director;
Thomas Sheahan, Chief of Police and John Baar Chairman of the Board of
Fire and Police Commissioners
3. PRESIDENT'S OPENING COMMENTS
President Quinlan commented that there had been many questions relative to the matter
involving the Gaik settlement and statements made in the press. Although the Village
would like to be able to respond to questions and statements, it is inadvisable to do so per
legal counsel. A press release is available to provide appropriate information.
A. PRESENTATION — ROLE OF THE BOARD OF FIRE AND POLICE
COMMISSION
President Quinlan indicated that the Village cannot respond to questions pertaining to
issues before the Board of Fire and Police Commissioners. He added that he requested
that John Broiher, Attorney for the Illinois Association of Boards of Fire and Police
Commissions and John Baar, Chairman of the Oak Brook Board of Fire and Police
Commissioners present this evening.
Chairman Baar has served on the Oak Brook Board of Fire and Police Commissioners
for the last ten years, first as a member and for the past three years as Chairman. He
added that he is certified jointly through the Illinois Fire and Police Commissioners
VILLAGE OF OAK BROOK Minutes Page 1 of 13 September 12, 2006
3. A. Association, the Fire Service Institute, the University of Illinois and the University of
Illinois Police Training Institute. He has taken training given by the Illinois Fire and
Police Commissioners Association and most recently has completed both the regular
and advanced courses on the re- technique of interviewing and interrogation. He stated
that he serves on the commission with two very fine gentlemen, Mr. Alfred Guisfredi
and Mr. Edward Nielsen, Secretary.
He explained that the Commission went about its work quietly, meeting as needed
throughout the year. They manage the testing and the interviewing process that
creates a pool of candidates from which Police Officers and Firefighters are hired
whenever a vacancy occurs. They also manage the testing process for Police
Sergeants, Police and Fire Lieutenants and Fire Battalion Chiefs from which ranking
lists are created at each command level. Those lists are used whenever there is a
promotion within a department. They also deal with the more major disciplinary
issues within both the Fire and Police Departments. He stated that the Commission
takes all of these responsibilities very seriously.
He also commented that in order to fulfill these responsibilities they are assisted by
critical personnel including Jeff Moline as their Village liaison and Rose Kane, Legal
Secretary. In addition Stanard & Associates, a nationally known testing company,
assists in the creation and administration of the lists, oral interviews and also for
psychological testing. The process also includes polygraph requirements, physical
exams and finally the Fire Science Technology at the College of DuPage which is
used for Firefighter testing services.
Chairman Baar relayed that they receive advice and assistance from Fire Chief
Bodony and Police Chief Sheahan. He also relayed that the Commission confers
regularly with Village Attorney Ken Kubiesa, as well as with other attorneys
depending on the expertise required. An additional excellent resource is the Illinois
Fire and Police Commissioners Association. This organization specializes in the work
that is done by the Commission and is the definitive resource when it comes to the
work of the Commission. He introduced John Broiher, a twenty -nine year attorney for
the Illinois Fire and Police Commissioners Association to explain what the
Commission does and to answer any questions.
Attorney Broiher of, Rosenthal, Thompson and Watts in Naperville has represented
the Illinois Fire and Police Commissioners Association for over twenty -nine years and
has lectured on the issues of fire and police employment practices and represented Fire
and Police Boards throughout the state. He understood that he was invited to
generally address the purpose of the Fire and Police Commission, its functions, its
responsibilities and explain the hearing process of the Fire and Police Commission and
to answer questions.
VILLAGE OF OAK BROOK Minutes Page 2 of 13 September 12, 2006
3. A. He explained that the Board of Fire and Police Commissioners Act, which the Village
of Oak Brook is subject to has been in existence for over 55 years. It is applicable to
all Illinois municipalities with a population greater than 5,000 with the exception of
the City of Chicago and several communities that have Civil Service Boards. The
purpose of the Board of Fire and Police Commissioners Act was to remove politics
from the employment process for the hiring of full time Police Officers and full time
Firefighters.
Attorney Broiher emphasized that the Board of Fire and Police Commissioners role is
very authoritative, very powerful but limited. He went on to say that the Board of
Trustees would determine whether a community will have a Fire Department, a Police
Department, through the budget a community will determine how much money is
allotted every year to operate those facilities and through a manning ordinance to
determine what the rank structure of the department is and how many positions among
the varying ranks. The day to day operations of the departments through statute and as
a matter of law rests in the hands of the Fire Chief and Police Chief. The statute
specifically says the Fire and Police Board will not be involved in the day to day
operations of the departments, but the statute does say very specifically that the Board
of Fire and Police Commissioners will be responsible for the selection and
appointment of all full time Police Officers and, Firefighters within the departments
with some exceptions.
The purpose of the Board of Fire and Police Commissioners to remove politics from
the system, indicating that the appointment of Commissioners is for a three year term.
They may not be removed by a President or Trustee simply. The removal of a
Commissioner would have to go before the Board of Trustees, the reasons for the
removal of the Commissioner would have to be set forth and voted on by the Board.
This process provides a certain amount of independence. Another stipulation in the
statute states that the commissioners should not all be from the same political party.
Political party is determined by the local parties if they exist, otherwise by the national
affiliation of Democratic, Republican, etc. He reiterated that the purpose was to give
the Board of Fire and Police Commissioners a certain amount of independence so that
politics did not enter into the employment, promotion or discipline procedures. The
statute gives them power to make appointments and directs them to adopt their own
rules and regulations. He reiterated the process that the Board is required to follow
and the statute states that the Board of Fire and Police Commissioners must rank order
the applicants for promotion or hire through the testing process. The statute requires
that lists be available for all positions. The lists are stricken after two years for new
hires and for promotions after three years unless there is a vacancy.
He explained that one of the more important aspects of the Board of Fire and Police
Commissioners is discipline. He emphasized that the statute requires, with respect to
full time policemen and firefighters, that for them to receive any significant discipline
such as a suspension greater than five days or termination that there be the filing of
VILLAGE OF OAK BROOK Minutes Page 3 of 13 September 12, 2006
3. A. charges. The definition of charges is done in some formal writing that is sufficient in
detail to inform the employee of the misconduct for which they are being held
accountable.
Once charges are filed, the statute mandates that the Board of Fire and Police
Commissioners provide a due process hearing. The hearing is conducted in a manner
very similar to a civil trial. The Board of Fire and Police Commissioners would be
represented by counsel and the Board acts as judge and jury. Counsel assists the
Board of Fire and Police Commissioners with the running and conduct of the hearing
and will provide advice to the Board of Fire and Police Commissioners with respect to
the law, how to rule on various motions and how to handle evidentiary matters.
Ordinarily the Chief would be represented by his counsel who would be essentially
prosecuting the charges. Often the officers or firefighters are members of a union and
may be represented by an attorney provided through their union dues so that both sides
are represented by counsel. The process includes opening statements, direct
examination, cross examination and redirect. If there is a determination that the
complaining party has met the prima facie case, then the hearing goes to the defense of
the charges which includes the respondent's witnesses and evidence to support the
respondent's position.
When everything is said and done, the Board of Fire and Police Commissioners would
have to make a decision. The first decision would be whether or not the employee is
guilty of the charges presented. If they find the employee is guilty of the misconduct,
generally they reopen the hearing and consider matters of aggravation and mitigation.
At that point the Department would bring in under aggravation previous incidents of
bad conduct, previous reports of discipline and the individual's performance over
time. They will present things that they think will convince the Board of Fire and
Police Commissioners to impose a serious discipline, such as termination. During the
mitigation portion, the respondent would present their commendations, letters from
citizens, exemplary performance records and that type of evidence.
The Statute requires that the hearing commence within thirty days, however, the
respondent may ask for additional time for discovery and to determine the evidence
against the individual. There are also scheduling issues with three lawyers,
commissioners, witnesses, etc. so it is not unusual for one or more continuances to
happen. The Board of Fire and Police Commissioners may only make its decision
based on the evidence presented at the hearing. He recommends to commissioners
that are involved in hearings not to listen to anyone outside of the hearing process. It
is improper for people to approach Board of Fire and Police Commissioners to tell
them how to vote, or tell them what they should be doing. He emphasized that the
Commissioners must make their decision only based on the evidence during the
hearing process. After the Board of Fire and Police Commissioners puts their decision
in writing and once the decisions are served upon the parties involved, within 35 days
VILLAGE OF OAK BROOK Minutes Page 4 of 13 September 12, 2006
3. A. the party may file a complaint for an administrative review. This means that the
decision of the Board of Fire and Police Commissioners will be reviewed by a Circuit
Court, which is why a court reporter is present during the hearings so that the
transcript of the proceedings can be provided to the Circuit Court. Copies of all of the
evidentiary documents that were admitted into the proceedings are also provided. The
Judge would then have the benefit of the transcript and the evidentiary documents.
Counsel representing the parties may make arguments to the Judge. The Judge would
then make a decision to either affirm or reverse the decision of the Board of Fire and
Police Commissioners. If the decision made by the Board of Fire and Police
Commissioners was based on any information received outside of the proceedings, it
would not appear in the record and could not be used to support their decision.
If any of the parties did not agree with the Circuit Court decision, it could be appealed
to the Appellate Court. Although it would generally not be heard, the last step would
be to file for appeal to the Supreme Court.
Again he emphasized that the Board of Fire and Police Commissioners is limited to
suspending the employee up to thirty days without pay or termination of the employee
when charges are filed. Since the Village of Oak Brook is not a Home -Rule
community they must adhere to statute strictly and it is binding. The Board of
Trustees has no ability to modify what is required by statute because of the non Home -
Rule status of Oak Brook.
Trustee Manofsky asked if Trustees had information that was felt integral to the case
how could that be introduced to the Board of Fire and Police Commissioners?
Attorney Broiher responded that the complainant is the individual in charge of
prosecuting the case and if there was evidence that was pertinent to the charges that
are pending, the evidence should be brought to the attorney representing the
complainant to determine if it supports the complaint.
Trustee Kennedy asked whether the Board of Trustees had any authority or
jurisdiction to discipline a full time police officer. Attorney Broiher responded that
state statute places that authority in the hands of the Board of Fire and Police
Commissioners. He iterated that the Chief has the authority to suspend a member of
the department for up to five days without pay, but it is subject to an appeal process.
The Chief also has the ability to reprimand verbally and to put reprimands in the file.
B. PRESENTATION OF COMMERCIAL REVITALIZATION PROJECT — HOUSEAL
& LAVIGNE
Mr. John Houseal of Houseal & Lavigne explained that he and his team had been
retained by the Village to assist the Village of the creation of a Commercial
Revitalization Plan for the commercial areas. He named the participants of the team;
McDonough Associates, with expertise with infrastructure and transportation planning
VILLAGE OF OAK BROOK Minutes Page 5 of 13 September 12, 2006
3. B. and engineering; S.B. Friedman & Associates, provide expertise in economic
development and finance and funding mechanisms and market analysis and Hitchcock
Design Group which has been working with the Village on a Beautification Plan.
Mr. Houseal described what they have defined as the corridor to be addressed,
including all non - residential land uses on the north and south sides of 22nd Street and
Butterfield Road broken down by function and character. He added that while each
section relates to one another and recommendations for each would impact each other
they have been broken out so that they could be treated differently and develop site
and area specific recommendations. They recognize that the residential use of the
Village is a primary asset and should be protected from encroachment of non-
residential uses. He described the planned process which included nine steps. Project
Initiation would meet with staff to identify a schedule for the project and review the
area described. They would also meet with the Task Force to identify a schedule,
define the roles of the members and describe the roles of the project team. These
meetings had already been done and additional meetings had been scheduled to
include all entities that have an intimate knowledge of the area.
Community Outreach provides workshops for citizen and business involvement. He
added that during the whole process there would be continued outreach for community
input. The first community workshop had been scheduled and along with meetings
with the Presidents of the Homeowners Associations.
He added that there is an interactive project website that residents, business people,
etc. will be able to go to throughout the course of the project to check the progress of
the project. It will also allow feedback from interested individuals.
He stated included in the process was a detailed existing conditions analysis. It is
imperative to know the market conditions, what the zoning regulations do or not do for
the community, the existing transportation components and where the problems lie.
What do the demographics tell about market viability, where is the streetscape and
beautification deficient and where is the infrastructure deficient.
After all of these issues are analyzed, it must be determined where the Village wants
to proceed and how that may be realized. After acceptance of the primary corridor
plan the other sub areas would be addressed and the plans would be pulled together
into a comprehensive planning document. The plan will be built on the foundation of
community participation and will reflect the goals, aspirations and desires of the
residents of Oak Brook.
4. RESIDENT /VISITOR COMMENT
Resident William Lindeman addressed the Board relative to the Village Website. He
suggested that press releases be posted to the Website and that draft minutes be posted.
VILLAGE OF OAK BROOK Minutes Page 6 of 13 September 12, 2006
5.
.:'1
APPROVAL OF MINUTES
A. AMENDED MINUTES OF THE REGULAR BOARD OF TRUSTEES MEETING
MINUTES OF JUNE 27, 2006
At the Village Board Meeting of August 8, 2006 Trustee Aktipis requested that the
Village Board Meeting Minutes of June 27, 2006 be amended on page 4, Agenda Item
7. Items Removed from Consent Agenda, 6. A. 2) Impact Forensics — Payout #1 &
final - $18,780.00, second paragraph to read: "he indicated that his concerns were
there might be an elected official that may be involved in protecting the officer under
investigation and that was the reason for his concerns." The packet includes those
amended minutes that were approved by the Village Board.
Upon further review of these minutes, Trustee Aktipis has requested that the Village
Board Meeting Minutes of June 27, 2006 be corrected on page 4, Agenda Item 7.
Items Removed from Consent Agenda, 6. A. 2) Impact Forensics — Payout #1 & Final
- $18,780.00, second paragraph to read: Trustee Aktipis stated if we have an elected
public official that is responsible for some of the issues that are being created and
leading this Village towards a great responsibility for paying enormous legal fees and
enormous compensation to others (i.e parties that have sued or are going to sue the
Village), the last thing that the Police Chief would have wanted to do would have been
to inform every member of the Village Board of his investigation.
Motion by Trustee Kennedy, seconded by Trustee Yusuf, to approve the Minutes of
the June 27, 2006 Regular Board of Trustees Meeting as amended. VOICE VOTE:
Motion carried.
B. REGULAR BOARD OF TRUSTEES MEETING OF JULY 11, 2006
Motion by Trustee Kennedy, seconded by Trustee Sanford, to approve the Minutes of
the July 11, 2006 Regular Board of Trustees Meeting as presented. VOICE VOTE:
Motion carried.
C. REGULAR BOARD OF TRUSTEES MEETING OF AUGUST 8, 2006
Motion by Trustee Kennedy, seconded by Trustee Sanford, to approve the Minutes of
the August 23, 2006 Regular Board of Trustees Meeting as presented. VOICE VOTE:
Motion carried.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be
enacted in one motion.
VILLAGE OF OAK BROOK Minutes Page 7 of 13 September 12, 2006
6. A. Accounts Payable for Period Ending September 8, 2006 - $531,298.32
Significant Items included in Above:
1) Installment Payment- Series 1999 General Fund Certificates - $94,120.50
2) JJR, LLC — Payout #4 and Final — Library Landscape Design - $193.47
3) Telecommunications System Replacement — Payout #2 — Sound, Inc. - $59,678.00
B. Approval of Payroll for Pay Period Ending August 26, 2006 - $605,704.40
C. Community Development Referrals
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Public Works Units 512 (Pickup) and 513 (Skid- steer) Replacement
2) Water System Leak Detection Survey
E. Budget Adjustments
1) Bath & Tennis Club — Maintenance Other Equipment
2) Bath & Tennis Club - Uniforms
3) Bath & Tennis Club - Chemicals
F. An Ordinance Granting A Variation From The Provisions Of Section 13- 6B- 3F.2(a)
of Title 13 ( "Zoning Regulations ") of the Village Code of the Village Of Oak Brook
Relative To Side Yard Requirements.
G. An Ordinance Granting Variations From The Provisions Of Section 13- 613-31'.1 And
13- 613-31'.3 of Title 13 ( "Zoning Regulations ") of the Village Code of the Village Of
Oak Brook Relative To Front And Rear Yard Setback Requirements.
H. An Ordinance Amending Title 4, Chapter 1, Section 8a of the Village Code of the
Village Of Oak Brook, Illinois Relative To The Number Of Authorized Liquor
Licenses And Correcting Ordinances G -806, G -807 and G -809.
I. An Ordinance Adopting An Amendment to the Library Meeting Room and Group
Study Rooms Policy
J. An Ordinance Authorizing The Sale, Donation or Disposal of Certain Items of
Personal Property Owned by the Village of Oak Brook
K. Dana Park Subdivision — Plat of Vacation & Dedication of Detention Easement and
Drainage & Flood Plain Easements
Motion by Trustee Kennedy, seconded by Trustee Manofsky, to approve the Consent
Agenda and authorize expenditures as presented. ROLL CALL VOTE:
Ayes: 5 - Trustees Craig, Kennedy, Manofsky, Sanford and Yusuf.
Nays: 0 - None.
Absent: 1 - Trustee Aktipis. Motion carried.
7. ITEMS REMOVED FROM CONSENT AGENDA — None presented.
8. BOARD & COMMISSION RECOMMENDATIONS — None presented.
9. UNFINISHED BUSINESS
A. CONFIRMATION OF APPOINTMENTS — None presented
VILLAGE OF OAK BROOK Minutes Page 8 of 13 September 12, 2006
9. B. ORDINANCES & RESOLUTIONS
1) NEXTEL /SPRINT LEASE AGREEMENT
On July 25, 2006, the Village Board directed staff to negotiate a lease agreement
between the Village of Oak Brook and Nextel West Corp (Nextel /Sprint) for a
communications lease for the existing municipal lattice tower site on the
municipal complex. The lease agreement stipulates that Nextel will replace at its
sole expense the existing lattice tower with a monopole tower structure of the
same height. The newly erected facility will be owned by the Village of Oak
Brook but fully maintained and repaired by Nextel for the life of the lease.
Nextel will also replace at its expense the complete Village Communications
Antennae system currently located on the lattice tower with new antennae,
cabling, and base station (the equipment replacement payment of $10,000.00 in
the lease agreement is for the purchase of the eight (8) antennae and one (1) video
camera). In addition, Nextel will pay a monthly rent of $2,000.00 per month with
a 3% escalator at the commencement of each of the three (3)', five (5) year,
renewal periods provided for in the lease along with an administrative fee paid at
the approval of the lease of $7,000.00, which includes $2,000.00 to cover Village
attorney fees.
Summary of the Lease Provisions:
1. The lattice tower will be taken down and removed by Sprint/Nextel (staff is
reviewing the option of retaining part or all of the tower to use at Fire Station 2
to improve radio communications for this station);
2. Erect a new monopole tower that will host all the existing antenna used by the
Village for communications and allow Sprint/Nextel to install their cellular
antenna panels at the top of the tower, 88', consistent with the existing tower
height;
3. The plan is for the monopole and the cellular panels to be white in color to
help the structure blend and be less obtrusive;
4. Replacement of the current (8) Village antenna with new antennae models and
cabling back to the Base Station and to the Communication Center;
5. Next to the tower, Sprint/Nextel would construct a 10' by 30' brick outbuilding
that would house both the Village Communication cabinets and the
Sprint/Nextel cabinets. The building will be a peaked roof design and
constructed of brick in colors to match the Public Works building;
6. All HVAC units will be contained within a wood grain vinyl privacy fenced
area proposed on the west side of the building between the Sprint/Nextel
building and the Public Works building;
7. Twelve (12), 8' Spruce Evergreen trees will be spaced around the perimeter of
the fence for additional screening;
8. A video camera will be installed to allow the Communications Center to
monitor the tower site;
VILLAGE OF OAK BROOK Minutes Page 9 of 13 September 12, 2006
9.B. 9. RF Emissions, or radiation caused by the cell tower or antenna, was reviewed
1) by General Dynamics. According to the analysis conducted by Klaus Bender,
P.E., Sprint/Nextel is will be at 0.153 %, well below the 5.00% threshold.
Overall the Village would be at 6.55% with Sprint/Nextel which is in large part
due to the DCERN (DuPage County Emergency Radio Network) at 3.899 %,
however, this radio is typically exercised once per month in coordination with
the County for testing purposes only (which leaves the tower at a typical RF
Emission of approximately 2.66% However, Sprint Nextel has agreed to
cover the cost of replacing the DCERN radio with a new "point -to- point" style
antennae which will greatly reduce any output thereby improving overall RF
Emissions even further; and
10. Finally, over the past few years, Police and Fire have had difficulty holding
Nextel calls while in the Village buildings. Although, the proposal is
engineered to remedy this problem, staff has added a requirement to the lease
for a BDA system (internal repeater) as a failsafe should Nextel reception
problems continue after the new system is installed.
Village Attorney Kubiesa reported that it had been brought to his attention by
Trustee Kennedy that a typographical error was found in paragraph nine which
will be corrected, but that the Resolution approving the agreement states that the
approval is subject to final approval by the Village Attorney.
Motion by Trustee Kennedy, seconded by Trustee Yusuf, to Approve a
Resolution 2006 - TELECOM -TWR -950 Approving a Communications Site Lease
Agreement (Ground) between the Village of Oak Brook and Nextel West Corp.
subject to final approval of all exhibits by the Village Attorney. ROLL CALL
VOTE:
Ayes: 5 - Trustees Craig, Kennedy, Manofsky, Sanford and Yusuf.
Nays: 0 - None.
Absent: 1 - Trustee Aktipis. Motion carried.
C. AWARD OF CONTRACTS — None presented
10. NEW BUSINESS
A. CONFIRMATION OF APPOINTMENTS — None presented
B ORDINANCES & RESOLUTIONS
1) AN ORDINANCE AMENDING TITLE 4, CHAPTER 1, SECTION 8A OF THE
VILLAGE CODE OF THE VILLAGE OF OAK BROOK, ILLINOIS
RELATIVE TO THE NUMBER OF AUTHORIZED LIQUOR LICENSES —
Caf6 Bellagio
VILLAGE OF OAK BROOK Minutes Page 10 of 13 September 12, 2006
10. B. 1) Gabriel and Jasmine, Inc. has applied to the Village of Oak Brook for a Class A -1
Liquor License. The corporation has purchased the McCool's restaurant which is
located at 1600 W. 16th Street. This requires a new license for the corporation
and an application identifying the new owners. Documentation requirements
have been submitted.
For clarification, at the Village Board meeting of July 25, 2006 the Board
approved a Liquor License to TMS — CCS, Inc. who had purchased McCool's.
That applicant did not proceed with acquiring a lease agreement with Mid -
America for the establishment and withdrew his request.
Gabriel and Jasmine, Inc. has requested that this application be brought before the
Board for consideration. The menu and the floor plan of Cafe Bellagio remains
the same as the previous owners of McCool's.
Motion by Trustee Manofsky, seconded by Trustee Kennedy, for passage of
Ordinance G -811, "An Ordinance Amending Title 4, Chapter 1, Section 8A of the
Village Code of the Village of Oak Brook, Illinois Relative to the Number of
Authorized Liquor Licenses" ROLL CALL VOTE:
Ayes: 5 - Trustees Craig, Kennedy, Manofsky, Sanford and Yusuf.
Nays: 0 - None.
Absent: 1 - Trustee Aktipis. Motion carried.
C. AWARD OF CONTRACTS
1) AT &T T -1 RENEWAL — ILLINOIS CENTURY NETWORK ACCESS —
BUTLER GOVERNMENT CENTER AND OAK BROOK LIBRARY
The Village presently uses AT &T to provide T -1 lines through the ICN to obtain
internet access. The Library T -1 line provides access for Library staff and
patrons, and the Village Hall T -1 line provides access for all other Village staff.
The total extended cost for both facilities for 60 months is $26,526.00. Staff
recommends waiving the bid process as the Northwest Municipal Conference
obtained competitive pricing from Call One for similar T -1 services
($360.15 /month).
Motion by Trustee Kennedy, seconded by Trustee Sanford, that the Village Board
waive bidding and award two 60 -month Service Agreements to AT &T to provide
T -1 Illinois Century Network (ICN) Internet Access for both the Village Hall and
Library, at a monthly cost of $221.05 for each location. ROLL CALL VOTE:
Ayes: 5 - Trustees Craig, Kennedy, Manofsky, Sanford and Yusuf.
Nays: 0 - None.
Absent: 1 - Trustee Aktipis. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 11 of 13 September 12, 2006
11. INFORMATION & UPDATES
A. VILLAGE PRESIDENT — President Quinlan reminded residents that school was open
and asked that drivers be cautious. Trustee Yusuf commented that he had worked
with Finance Director Darrell Langlois on a financial presentation to inform the
Village Board the financial status of the Village and will make a brief presentation as
the liaison to the Finance Department at the next meeting. Trustee Kennedy read the
report and complimented Finance Director Langlois on the information provided.
President Quinlan announced that McDonald's Corporation and National City Bank
were hosting a reception for the Oak Brook Library Foundation's landscaping
initiative. He thanked McDonald's and National City Bank for their sponsorship and
their continuing efforts to assist the Village in many endeavors.
B. VILLAGE MANAGER — None presented.
C. VILLAGE CLERK — Village Clerk Gonnella provided information on the annual
Autumn Festival indicating that all events are free.
Clerk Gonnella reported that the Consolidated Election will be held Tuesday, April
17, 2007. Due to Passover, the election is being held a week later than usual and as a
consequence election results of the Municipal Election will not be received in time to
install the new Board at the first Regularly Scheduled Meeting in May. Therefore
that meeting will have to be canceled and rescheduled to a special meeting.
She announced that candidate packets will be available the first week of October and
the first day to circulate petitions is November 7"'.
She also announced that on October 4, the Municipal Clerks of DuPage County is
offering a candidate seminar that will introduce candidates to Illinois Board of
Election Commission rules and regulations for running for an office.
12. ADJOURN TO CLOSED MEETING to consider the appointment, employment,
compensation, discipline, performance, or dismissal of specific employees of the public
body.
Motion by Trustee Craig, seconded by Trustee Kennedy, to adjourn to Closed Meeting at
8:36 p.m. ROLL CALL VOTE:
Ayes: 5 - Trustees Craig, Kennedy, Manofsky, Sanford and Yusuf.
Nays: 0 - None.
Absent: 1 - Trustee Aktipis. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 12 of 13 September 12, 2006
13. ADJOURNMENT
Motion by Trustee Craig, seconded by Trustee Kennedy, to adjourn the Regular Meeting
of the Board of Trustees at 9:03 p.m. VOICE VOTE: Motion carried.
ATTEST:
s /Linda K. Gonnella
Linda K. Gonnella, CMC
Village Clerk
VILLAGE OF OAK BROOK Minutes Page 13 of 13 September 12, 2006