Minutes - 09/13/1988 - Board of TrusteesVILLAGE OF OAK BR��i °K
MINTITES OF THE REGULAR MEETING
September 13, 1988
CALL MEETING TO ORDER
The Regular Meeting of the Board of Trustees was called to order by Dresiden+
Cerne in the Samuel E. Dean Board Room of the Village rommons a+ 7 :70 D.T1.
I. ROLL CALL:
PRFSFNT: presiden+ Wencp F. rPrne
Trus +ees Garry J. Rnr +Pcki
Karen T?. Bushy
Wal4-er P. Tmrie
Rt`,ial d D. Maher
Joseph N. Rush
H. Richard T4in +ers
ABSENT: None
PLEDGE TO THE FLAG
II. APPROVAL OF MINUTES:
Trustee Imrie moved, seconded by Trustee Bartecki...
That the Minutes of the Regular Meeting of Augus+ 27, 1QR8 be apnrovpd as
presented and waive reading of same.
VOICE VOTE: All present, in favor. So ordered.
III. ORDINANCES AND RESOLUTIONS:
A. RESOLUTION NO. R -459 A RESOLUTION GRANTTNG TO ArrESS TJT,'T - RFSFAROTI
CORRIDOR, INC. CERTAIN RIGHTS TO INSTALL FIBER OPTIC CARLF IN THT.
VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, TLLINOTS:
Discussed and direction given at +he Regular Mee +ing of Auaus+ 24
1988.
Trustee Imrie moved, seconded by Trustee Rush...
To pass Resolu +ion No. R -459 as presented and waive the full readina
thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Tmrie, Maher, Rush
and President Cerne.
Nays: Trustee Bushy
Absent: None
Abstain: Trustee Winters qo ordered.
B. ORDINANCE NO. S -649 AN ORDINANCE GRANTTNG A FLOOD pLATN SpFrTAL TTST'
PERMIT TO ALLOW RELOCATION OF EXISTING BERMS IN A FLOOD pLATN p►TRSTTANM
TO SECTION 10 -34 OF THE CODE OF ORDINANCES OF THE VTLLAGF OF OAK RRnOv,
ILLINOIS 2901 OAK BROOK ROAD):
Discussed and direction given at the Regular Melting of Auaias+ 97,
1988.
Trustee Winters moved, seconded by Irug +ee Partecki...
To pass Ordinance No. S -649 as prpgen +ed and waive +he full reading
thereof.
ROLL CALL VOTE: Ayes: Trustees Rar +ecki, Bushy, Tmrie, Maher, Rush, Wintprg
and president rerne.
Nays: None
Absent: None So ordProd.
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C. ORDINANCE NO. S -650 AN ORDINANCE GRANTING A VARTAmTnN FROM THE
PROVISIONS OF SECTION V G 3 d OF THE ZONTNG ORDINANCE OF THE VTLT,ACF
OF OAK BROOK ORDINANCE G -60 AS AMENDFT), RELATTVF TO DF'rArNFD
ACCESSORY STRUCTURES 3012 LINCOLN):
Discussed and direction given at the Regular Meeting of Qugug+ ?'A,
1988.
Trustee Winters moved, seconded by Trustee Rartecki...
To pass Ordinance No. S -650 as presented and waive the full readanp_
thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Tmrie, Maher, Rus'i, Win +ers
and President Cerne.
Nays: None
Absent: None
Go ordered.
D. ORDINANCE NO. S -651 AN ORDINANCE GRANTING A VARTATTON FROM mHF
PROVISIONS OF SECTION VII D 8 c OF THE ZONING ORDTNANCF OF THE
VILLAGE OF OAK BROOK, ORDINANCE G -60, AS AMFNDFD, RELATTVF TO RFAR YARD
REQUIREMENTS IN AN R -2 SINGLE- FAMILY DETACHED RFSTDFNCF DTSTRTPT
18 ROYAL VALE):
Discussed and direction given at the Regular Meeting of August 27,
1988.
Trustee Winters moved, seconded by Trustee Bartecki...
To pass Ordinance No. S -651 as presented and waive +he full reading
thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Tmrie, Maher, Rus 'l, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
E. ORDINANCE NO. S -652 AN ORDINANCE GRANTING A VARTATTON FROM TTTF
PROVISIONS OF SECTION V E 2 OF THE ZONING ORDTNAuCF OF THE VTLLAGF nF
OAK BROOK, ORDINANCE G -60 AS AMENDED, RELATTVF TO YARDS ON THROTTGH
LOTS 404 ASCOT LANE):
Discussed and direction given at the Regular Meeting of Qugus+ 2';,
1988.
Trustee Winters moved, seconded by Trustee Bartecki...
To pass Ordinance No. S -652 as presented and waive +he full reading
thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Tmrie, Maher and Winters.
Nays: Trustees Bushy, Rush and Dresident Cerne.
Absent: None So ordered.
F. ORDINANCE NO. S -653 AN ORDINANCE GRANTING A FLOOD PLATN SpFrTAL TTSF
PERMIT FOR CERTAIN FILLING AND CONSTRTTCTTON WTTHTN THE FLOOD pLATN
PURSUANT TO SECTION 10 -34 OF THE CODE OF ORDTNANCFS OF THE; VTLLAr�F OF
OAK BROOK 459 FOREST TRAIL
Discussed and direction given at the Regular Meeting of Augns+ 27,
1988.
Trustee Winters moved, seconded by Trustee Tmrie...
To pass Ordinance No. S -653 as presented and waive the full readinP
thereof.
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ROLL CALL VOTE: Ayes: '"rustees Rartecki, Rushy, Tmrie, Maher, puGh, I,1,n +Pre
and presidan+ Cerne.
Nays: None
Absent: None ',o ordered.
G. ORDINANCE NO. S -654 AN ORDTNANCF GRANTTNG A VARTATTON rPOM MtTr
PROVISIONS OF SECTION VTI (E) 8 OF THE 7ONTNG nRnTNA>Ury OF ^'Nr VTT,T,AGr
OF OAK BROOK, ORDINANCE G -60, AS AMFNDFP, RFLATTVr TO VRnVm AMn eTnF`
YARD REQUIREMENTS IN AN R -3 SINGLE- rAMTLY RrsTP7NrF 11TgMRT0m
459 FOREST TRAIL :
Discussed and direction given at +he Regii1 ar 'k1PPting of An _qizs+ 97,
1988.
Trustee Winters moved, seconded by Trustee Rartecki... fA*
To pass Ordinance No. S -654 as presented and waive the full re3dina
thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Tmrie, Masher, Rush, T ,Tin +Prq
and president Cerne.
Nays: Trustee Bushy
Absent: None
qo ordered.
H. ORDINANCE NO. G -416 AN ORDTNANCE AYP.NDTNG SECTION 12 -40g nr mur POnr Of
ORDINANCES OF THE VILLAGE OF OAK BROOK RELATTVP Tn LAVPSrApr
Proposed ordinance permits landscape sprinkling be +weep +he hours of
6 :00 P.M. and 6 :00 A.M. on even - numbered s +reel- aadresses on WeAnpidev,
Friday and Sunday and or odd - numbered s +reel- addresses on 'upsdnv,
Thursday and Saturday. No sprinkling shall be allowed on "londay.
Trustee Rush moved, seconded by Trustee Winters...
To pass Ordinance No. G -416 as presented and waive +hp full readir_a
thereof.
ROLL CALL VOTE: Ayes: Trus +ees Bartecki, Rushy, Tmrie, Maher, Push, t- sin +Prs
and President Cerne.
Nays: None
Absent: None So ordered.
Trustee Rush moved, seconded by Trustee Bar +ecki...
To direct the Village A +torney to prenare an am- ndmPn+ incornora4-ina
the policies related to restrictions on wa +er use.
VOICE VOTE: All present, in favor. qo ordered.
IV. FINANCIAL:
A. Payouts:
1. 1987 Pavement Rejuvenation Project X87 -1115 - payout 47 $ Final -
Midwest Tar Sealer Company:
Trustee Imrie moved, seconded by Trustee Rush...
To authorize payment of Pavout P to Midwest Tar genler romnnnv +o
furnish and install Rituminous pavement Rejuvenator (upRl on irnrious
Village streets in the amount of '�1rl,57O.7R subsea+ to recPin+ of
waivers.
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ROLL CALL VOTE: Ayes: Trustees Rartecki, Rushy, Tmrie, Maher, Rush, lain +p. -s
and President Cerne.
Nays: None
Absent: None So ordered.
2. 1988 Pavement Rejuvenation Project #88 -1116 - payout #2 - Midwest Tar
Sealer Company:
Trustee Imrie moved, seconded by Trustee Rush...
To authorize payment of payout #2 to Midwps+ Tar gealpr nomnnry +o
furnish and install Bituminous pavement Rejuvenator (?OR) on selecto'i
1%r streets in Oak Brook in the amount of 1t9,747.Fq suhjec+ to rpceinl- of
waivers.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Tmrie, Maher, Rush, Wir +pry anel
President Cerne.
Nays: None
Absent: None So ordered.
3. Flood Mitigation Study - Payout #2 - W. J. Rauer, C.F.:
Trustee Imrie moved, seconded by Trustee Rush...
To authorize payment of payout #2 to If. J. Bauer, O.P. +o review +he
Elmhurst Flood Mitigation Study of flooding in salt creek and the
effect of proposed levees in Elmhurst in the amoun+ of ';tR,400.00.
ROLL CALL VOTE: Ayes: Trustees Rartecki, Rushy, Tmrie, Maher, Rush, Wintprs PrA
President Cerne.
Nays: None
Absent: None czo ordered.
4. Meyers Road Retaining Wall Project #88 -1901 - payout #1 - Oak Brook
Landscape Company:
Trustee Imrie moved, seconded by Trustee Rartecki...
To authorize payment of Payout #1 to Oak Brook Landsrape co. for 4-lip
removal and replacement of a timber retaining wall on Mevers Toad in
the amount $15,750.00.
ROLL CALL VOTE: Ayes: Trustees Rartecki, Bushy, Tmrie, Maher, Pugh, Winters and
President Cerne.
Nays: None
Absent: None So orderps.
5. Pressure Mitigation Project - 31st Street Booster Station - (?O19 Oak
Brook Road ) - Payout #6 - Mola Construction Company:
Trustee Imrie moved, seconded by "'rustee Rush...
To authorize payment of payout -46 to Mola Cons +ruction romnanv -,or +'kp
construction of a booster pump station, water distribution mains and
all related work in the amount of U 7 ,61A.0F.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Rushy, Tmrie, Maher, Ruah, Yin+,erq and
President Cerne.
Nays: None
Absent: None
So ordered.
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B. Approval of Bills:
Warrant Register by Fund dated Sep +ember 6, 10RR DresPn +Pd +o refler+
payment from the following funds:
General Fund $378,607.60
Water Fund X31 ,'172.''6
Sports Core Fund 20R,101.Q8
Trustee Bartecki moved, seconded by Trustee Maher...
To approve payment of Warrant Register by Fund in the 4-o +al amour+ of
$678,482.34 and authorize the Village president to affix his siFra+ure
thereon.
President Cerne abstained from voting on the bill from Dersi "oia duo
to corporate ownership by his employer of 'Pepsi Pola rPneral Ro + +1PrR,
Inc.
Trustee Winters abstained from voting on the bill from Tllinois 'Pell
Telephone due to employment by same.
ROLL CALL VOTE: Ayes: Trustees Bar +ecki, Bushy, Tmrie, Maher end push.
Nays: None
Absent: None
Abstain: Trustee Winters and president Verne.
So ordered.
C. Investments:
Trustee Bartecki moved, seconded by Trustee Maher...
To approve and ratify the following investment from +be rorpora +e Fund:
One (1) federally secured Certificate of Peposit in +re amount of
$500,000.00 to mature a+ Olympic Federal Savings on 4uelis+ 5)R, 1oQO a+
a rate of 8.35",.
Trustee Winters abstained from voting due to mor +gage by rlvmDir
Savings & Loan.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Rushy, Tmrie, Maher, Rush and
President, Cerne.
Nays: None
Absent: None
Abstain: Trustee Winters Go criored.
Trustee Bartecki moved, seconded by Trustee Maher...
To approve and ratify the following investment from the Wa +Pr ''und:
One federally secured Certificate of Deposit in +he amount of
$600,000.00 to mature at Olympic 'Pederal Gavings on August 2P, 10PQ a+
a rate of 8.35 %.
Trustee Winters abstained from voting due +o a mor +gaee 1'v nlvmnin
Savings & Loan.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Rushy, Tmrie, Maher, push and
President Cerne.
Nays: None
Absent: None
Abstain: Trustee Winters So orlprcd.
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V. OLD BUSINESS:
A. Change Order #3 - System Pressure Differential Mi +ration:
Trustee Imrie moved, seconded by Trustee Rushy...
To approve Change Order #3 which increases the original DricP of the
contract with Harza Environmental Services, Tnc. by
ROLL CALL VOTE: Ayes: Trustees Rartecki, Rushy, Tmrie, Maher, Rush, Winters and
President Cerne.
Nays: None
Absent: None So ordered.
B. Bid Recommendation - 1988 Paving Project No. 88 -1106:
Authorization given at the Regular Meeting of August Q, 1Q8S. gPven
(7) bids were received on September 6, 1988.
Trustee Imrie moved, seconded by Trustee Rush...
To accept the bid of and award a contract to Harry W. uuhn, Tnp. as +he
lowest responsible bidder for both Option 1, containina Rrook Rorest IT
& VI and Option 2, containing Brook Fore4+ V & VT and Madison 4+ree+ in
the amount of $592,201.30.
ROLL CALL VOTE: Ayes: Trustees Rarteck_i, Rushy, Tmrie, Rush, Winters and
President Cerne.
Nays: None
Absent: None So ordered.
C. Bid Recommendation - 1988 Chip & Seal No. 88 -1119:
Authorization given at the Regular Meeting of Augus+ Q, 108A. One 111
bid was received on September 6, 1988.
Trustee Imrie moved, seconded by Trustee Rush...
To accept the bid of and award a contract to Robert R. Anderson Oomnanv
as the lowest responsible bidder in the amount of QSA,747.10.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Rushv, Tmrie, Maher, Rush, fainters and
President Berne.
Nays: None
Absent: None So ordered.
D. Bid Recommendation - Overhead Doors - Fire Station 2 (729 Fn +erDrise
Drive):
Authorization given at the Regular Meeting of July 2ti, 19PP. '"hreP
bids were received on September 1, 1988.
Trustee Bushy moved, seconded by Trustee Rush...
To accept the bid of American Overhead Door as the lowest ^esnon4iblP
bidder and award them a contract to install new o1rerhenr? Ioorq a+ Fire
Station 2 in the amount, of $19,860.00.
ROLL CALL VOTE: Ayes: '"rustees Rartecki, Bushy, Tmrie, Maher, Rugr, `►in+Prg and
President Cerne.
Nays: None
Absent: None So ordered.
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E. Additional Repairs to Public Works Truck Unit #507:
Authorization given at the Regular Meeting of June 14, 1QRR +o pollard
Motor Company to replace engine in Unit #q07. After +Parin-a enpinP
down, further repairs were deemed necessary.
Trustee Imrie moved, seconded by Trustee Bushy...
To authorize an additional $1,459.09 in parts and labor +o repnir TTni+
#507.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Rushy, Tmrie, Maher, 'Pugh, Taln +ers and
President ('erne.
Nays: None
Absent: None
co ordarod.
F. Gateway Subdivision - Reduction in Subdivision Securi +y:
Trustee Winters moved, seconded by Trustee Rush...
To authorize a reduction in the Trrevocable Letter of rrea + #289 from
the South Holland Trust & Savings Rank in the amours+ of 1�4q,97q.'F
leaving a retention of $34,81';.28. This amount agrees with +he amolin+
stated within the Letter of Credit and also equals 1qa° of the
subdivision improvements, excluding the sani +ary sewer facili +ies, +o
act as the maintenance security for the one (1) year main +enance period
of the developer.
VOICE VOTE: All present, in favor. Co oriiered.
G. Continued Discussion of In -House vs. Private Maintenance of Golf course
- Authorization to Hire Engineer to Complete Building & Si +e plans:
Five companies were interviewed and three companies submi + +ed
proposals.
Trustee Maher moved, seconded by Trustee Tmrie...
To authorize expenditure of X7,500.00 +o hire Salem T!nRlneerina
Consultants as the most qualified company, to prepare gi +e enRinPpr4ne,
surveying and architectural services for a proposed main +enance
building at Corporation park site of the Sports core.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, TmriP, Maher, Pugh, vin +erg and
President Cerne.
Nays: None
Absent: None Ro ordered.
H. Update - Water Emergency:
No further report.
I. Report of Activities:
1. Finance: Trustee Bartecki - Audit for +hcominR.
2. Personnel: Trustee Rushy - None.
3. Public Safety & Traffic: Trustee Rush - "Tone.
4. Public Works & Library: Trustee Tmrie - done.
5. Sports Core: Trustee Maher - Sports ^ore clo — na. Gwim 4 -Five
Team won for the 5th consecutive year.
6. Planning & Zoning: Trustee Winters - reports tha+ +be
Comprehensive Plan is in its 7 rd Draf+ form w1 +h a hParirR nronogQd
for October.
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VI. NEW BUSINESS:
-8- 0 CPD +ember 1�, 10PR
A. Appointments - Electrical Commission:
Trustee Imrie moved, seconded by "'rustee Maher...
To concur with president Cerne and appoint the following to Serve on
the Electrical Commission for a three (7) year term +o expire .Tune 1,
1991:
Robert Nielsen, Building Commissioner (Ex Officio chairman)
W. A. Nelson, Electrical Contractor
William L. Minton, Journeyman Electrician
John H. Meyers, Fire Prevention Director
Joseph E. Fleming, Electrical Supply rompanv
VOICE VOTE: All present, in favor. So ordered.
B. Request for Amendment to Animal Control Ordinance:
Trustee Rush moved, seconded by Trustee Rushy...
To direct the Village Attorney to draft an amendment to +he Animal
Control Ordinance Dogs at Large so +hat the dog owner is respon5iblP
for his dog's actions in all cases.
VOICE VOTE: All present, in favor.
So ordered.
C. Oak Brook Club - Request for Garbage Subsidv:
Trustee Bartecki moved, seconded by Trustee Maher ...
To table the request of the Oak Brook Club for Davmen+ of a portion of
their garbage collection costs in a manner similar to the village's
payment of once per week curbside pick -up for detached re9idPn +ia1
properties to a future meeting date.
VOICE VOTE: All present, in favor. Go ordered.
D. Owner's Subdivision (3622 Spring Road) - Request for Tnstallation of
Trustee Winters moved, seconded by Trustee Maher...
To grant a permit to construct a gate post and wall within a piahlir
utility easement near the intersection of spring Roadlgnit Preey Pircle
due to the severe restrictions of the existing +opoeraDbv and bernugp
the easement is no+ used.
VOICE VOTE: All presen+, in favor. So ordered.
E. Approval of Repair to Public Works DumD "'ruck #505:
Trustee Imrie moved, seconded by Trustee Bushy...
To approve repairs to Unit #509 dump truck in +he amount of
payable to Steve's Equipment for work already accomplished.
ROLL CALL VOTE: Ayes: Trustees Bar+eckz, Rushy, Tmrie, Maher, Puslh, urir +erg and
President Cerne.
Nays: None
Absent: None
So or ,4ered.
F. Request for Authorization to Accept Quote of Tnstnllation of Trees at
Trustee Maher moved, seconded by Trustee Tmrie...
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To approve the purchase of $6,313.20 worth of trees to be p1nn +Pd
according the the Packard '"ree planting elan and to replace +':rap (7)
trees in the Golf Parking Lot and to waive compe +ltivp bidding dup *o
the unique nature of the project.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Rushy, Tmrie, Maher, Rush, Winters and
President Cerne.
Nays: None
Absent: None So ordered.
G. Recommendation - Angelos 1st Resubdivision of Heritage Oaks (7016 19th
Street - Final Plat:
CZ* Applicant had been granted a Variation for a lot area of .44 ncrei by
Ordinance No. S -616, approved October 27, 19R7. On August 19, 14RR,
the Plan Commission recommended approval of the regubdivision of two
(2) existing lots relocating the existing common lot line, by twelve
(12') feet, resulting in Lot. 1 being .5148 acres fan increase from .d4
acres), and Lot 2 being 1.19 acres (a decrease of .0952 acres).
Trustee Winters moved, seconded by Trustee Bartecki...
To direct the Village Attorney to prepare the necessary documentation
to effectuate same.
VOICE VOTE: All present, in favor. So ordered.
H. Discussion of Proposed New Telephone System for the Village:
Trustee Imrie moved, seconded by Trustee Rush...
To direct Staff to proceed with acquiring a Centrex Svs +em including
purchase of a FAX machine.
Trustee Winters abstained due to affiliation with Tllinois Pell.
VOICE VOTE: All others present, in favor.
I. Referrals:
qo orderei.
With no objections, President Cerne made the following referrals:
` 1. Patrevito - Rear Yard Variation (116 Oak Brook Road) -- peferred *o
Zoning Board of Appeals Meeting of October 4, 19RR.
2. Brenneman - Side Yard Variation (7502 Spring goad) -- Referred *o
Zoning Board of Appeals Meeting of October 4, 19RR.
VII. ADJOURNMENT:
Trustee Maher moved, seconded by Trustee Push ...
To adjourn this meeting. mTMP. 9 :4" D.M.
VOICE VOmE: All present, in favor. So ordered.
ATTEST:
Marianne Lakosil, CMC
Village Clerk
Appro d
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