Minutes - 09/14/1976 - Board of TrusteesVILLAGE OF OAK BROOK
MINUTES OF
SEPTEMBER 14, 1976
I. CALL MEETING TO ORDER
A. Roll Call
The regular meeting was called to order at 7:30 P.M. by President Howell.
All trustees were present except Trustee Brown.
II. READING OF MINUTES
Trustee Philip moved - seconded by Trustee Congreve...
That the reading of the minutes of the regular meeting of August 24, 1976 be
suspended and that they be accepted as submitted.
Voice vote - all in favor So ordered.
III. ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC.
A. Resolution No. R -209 Bonnie Carl
President Howell read a proposed resolution commending Bonnie Carl for her
service as a member of the Library Commission from 1971 to 1976.
Trustee Glaves moved - seconded by Trustee Cerne...
That Resolution No. R -209 as presented be approved.
Voice vote - all in favor So ordered.
B. Resolution No. R -210 Samuel J. Esposito
President Howell read a proposed resolution commending Samuel J. Esposito
for his service on the Police Pension Fund from 1972 to 1976.
Trustee Cerne moved - seconded by Trustee Glaves...
That Resolution No. R -210 as presented be approved.
Voice vote - all in favor So ordered.
C. Resolution No. R -211 Contract Award - 22nd Street /Jorie Boulevard
Proposed resolution awarding the contract for improvement of 22nd Street
from the East -west Tollway structure to Clearwater Drive, including major
improvements to the intersection at Jorie Boulevard- Enterprise Drive and
the structure over Salt Creek.
Trustee Congreve moved - seconded by Trustee Philip...
To approve Resolution No. R -211 awarding the contract to Brighton Building
and Maintenance Company and Krug Excavating Company, and that the State of
Illinois be requested to apply a penalty clause for undue construction
delay and that 22nd Street be kept open till after January 1, 1977.
Roll call vote: Ayes: Trustees Cerne, Congreve, Glaves, Philip, Rush, and
President Howell
Nays: None
Absent: Trustee Brown So ordered.
D. Ordinance No. S -365 - Authorizing the sale of certain personal property
Proposed ordinance authorizing the village manager to sell surplus equipment
from the library.
Trustee Cerne moved - seconded by Trustee Glaves...
That Ordinance No. S -365 as presented be approved and waive reading of same.
Roll call vote: Ayes: Trustees Cerne, Congreve, Glaves, Philip, Rush, and
President Howell
Nays: None
Absent: Trustee Brown So ordered.
A
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Page 3
Minutes of September 14, 1976
IV. FINANCIAL
C. Approval of Bills
Accounts Payable, dated September 14, 1976 from the funds are as follows:
Corporate Fund $1415857.01
Motor Fuel Tax Fund 1,123.95
Revenue Sharing Fund 205086.85
Water System Funds 100,690.22
Additional Funds 56,056.30
Trustee Cerne moved - seconded by Trustee Rush...
That the Accounts Payable as submitted in the amount of $319,814.33 be
approved for payment.
Roll call vote: Ayes: Trustees Cerne, Congreve, Glaves, Philip, Rush, and
President Howell
Nays: None
Absent: Trustee Brown So ordered.
D. Change Order #5 for Well No. 5
To provide for a 500 H.P. motor in lieu of the specified 400 H.P. motor.
Trustee Congreve moved - seconded by Trustee Cerne...
That Change Order #5 for Well #5 as presented be approved.
Roll call vote: Ayes: Trustees Cerne, Congreve, Glaves, Philip, Rush, and
President Howell
Nays: None
Absent: Trustee Brown So ordered.
V. OLD BUSINESS
A. Award of Bid - Squad Car Replacements
Five bids were opened September 7, 1976, three on the intermediate size vehicle,
and two on the full size vehicles.
Trustee Rush moved - seconded by Trustee Cerne...
To award the bid to the low bidder, Dan Wolf Pontiac, in the amount of
$37,749.24, based on the proposal submitted dated September 7, 1976, and
the staff be authorized to place order for the first phase of the five
intermediate size vehicles.
Roll call vote: Ayes: Trustees Cerne, Congreve, Glaves, Philip, Rush, and
President Howell
Nays: None
Absent: Trustee Brown So ordered.
B. Oak Brook Hotel Company's Resubdivision
On August 16, 1976 the Plan Commission recommended approval of the proposed
resubdivision subject to certain conditions, however, at this time, the
village cannot make a firm decision on the relocation of Spring Road into
the "gentle S curve "; the the floor area ratio is to be conformed with;
the traffic control is to be taken care of with the village.
f,1% Richard benwarestated that the proposed 900 seat theater will be located
on the west side of Spring Road and it is no longer feasible that Oak Brook
Hotel Company participate in the cost of any future relocation of Spring Road.
Manager Carmignani requested that the consultant be permitted to continue
with the design of Spring Road and 16th Street and the board directed the
manager not to proceed until funding determination has been made.
Trustee Rush moved - seconded by Trustee Cerne...
That the Oak Brook Hotel Company's Resubdivision be approved.
Roll call vote: Ayes: Trustees Cerne, Glaves, Rush, and President Howell
Nays: Trustees Congreve and Philip
Absent: Trustee Brown So ordered.
9/14/76 -3- (continued)
Page 2
Minutes of September 14, 1976• -.
IV. FINANCIAL
A. Treasurer's Reports
Treasurer's Cash and Investment Report for the month of August reflected the
following:
Revenue Balance
Corporate Fund $2479585.53 $12489,731.40
Motor Fuel Tax Fund 10,786.36 429003.57
Revenue Sharing Fund - 126,671.11
Water Fund gg F 117,380.30 69Z,8Z,3
Trustee Cerne moved6- Rseconsedoby Trusdtee Rush... 35.63 2,692,82 .
That the Treasurer's Cash and Investment Report for the month of August
as submitted be approved.
Voice vote - all in favor
B. Pa outs
So ordered.
- #3 - Desks, Inc.
Trustee Cerne moved - seconded by Trustee Rush...
That Payout #3 to Desks, Inc. in the amount of $9,480.30 as presented be
approved.
Roll call vote: Ayes: Trustees Cerne, Congreve, Glaves, Philip, Rush, and
President Howell
Nays: None
Absent: Trustee Brown So ordered.
- #7 - F. J. Richter Construction Co. - Library
Trustee Cerne moved - seconded by Trustee Glaves...
That Payout #7 to F. J. Richter Construction Co. in the amount of $20,374.20
as presented be approved.
Roll call vote: Ayes: Trustees Cerne, Congreve, Glaves, Philip, Rush, and
President Howell
Nays: None
Absent: Trustee Brown So ordered.
-Final Settlement - Klein Construction Co. - Public Works Building
Trustee Cerne moved - seconded by Trustee Rush...
That final settlement to Klein Construction Company in the amount of $10,541.85
as presented be approved.
Roll call vote: Ayes: Trustees Cerne, Congreve, Glaves, Philip, Rush, and
President Howell
Nays: None
Absent: Trustee Brown So ordered.
42 - George D. Hardin, Inc. Watermain Extension 35th & Meyers Road-
Trustee Cerne moved - seconded by Trustee Rush...
That Payout #2 to George D. Hardin, Inc. in the amount of $71,549.77 as
presented be approved.
Roll call vote: Ayes: Trustees Cerne, Congreve, Glaves, Philip, Rush, and
President Howell
Nays: None
Absent: Trustee Brown So ordered.
- #3 - Wehling Well Works, Inc. - Well #5
Trustee Cerne move - seconded by Trustee Glaves...
That Payout #3 to Wehling Well Works, Inc. in the amount of $55,365.75 as
presented be approved.
Roll call vote: Ayes: Trustees Cerne, Congreve, Glaves, Philip, Rush, and
President Howell
Nays: None
Absent: Trustee Brown So ordered.
- #3 & Final - F. J. Richter Construction Co. - Library Terrace
A $200.00 retainage is to be with held from the final payment of $14,071.40
to off set costs of final earth moving.
Trustee Cerne moved - seconded by Trustee Glaves...
That Payout #3 and final to F. J. Richter Construction Co. in the amount of
$13,871.40 as presented be approved.
Roll call vote: Ayes: Trustees Cerne, Congreve, Glaves, Philip, Rush, and
President Howell
Nays: None
Absent: Trustee Brown So ordered.
9/14/76 -2- (continued)
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Minutes of September 14, 1976
V. OLD BUSINESS (continued)
C. First Federal of Chicago - Special Use
On August 16, 1976 the Plan Commision recommended approval.
On September 7, 197E the Zoning Board of Appeals recommended approval for the
Special Use.
Mr. Glen Hansen, Assistant Vice President of First Federal of Chicago outlined
the proposed development of the First Federal of Chicago facility, with
construction of the drive -in facility to begin as soon as possible and the
main facility to be started prior to the expiration of their eight (8) year
lease in Commerce Plaza.
Trustee Rush moved - seconded by Trustee Glaves...
Based upon the recommendations of the Plan Commission and Zoning Board of
Appeals Special Use be limited to six (6) years if they do not commence
construction on the main facility within that time, and that a cash contribution
be made available -by the developer should a traffic signal be deemed necessary
by the village engineer.
Poll call vote: Ayes: Trustees Cerne, Congreve, Glaves, Philip, Rush, and
President Howell
Nays: None
Absent: Trustee Brown So ordered.
D. Bid recommendation - Wellhouse No. 4
Nine (9) bids were opened September 2, 1976.
Trustee Congreve moved - seconded by Trustee Rush...
To award the contract for the reconstruction of Well House No. 4 to the low
bidder, Gardner Construction Company in the amount of $32,762.00.
Roll call vote: Ayes: Trustees Cerne, Congreve, Glaves, Philip, Rush, and
President Howell
Nays: None
Absent: Trustee Brown So ordered.
E. Choice of Consultant - Wellhouse No. 6
Proposals were reviewed for a choice of a consulting engineering firm for
the architectural services related in the design of Wellhouse No. 6 which
will be located at Oak Brook Road and Meyers Road.
Trustee Congreve moved - seconded by Trustee Cerne...
That Wight & Company be authorized to proceed with the detailed design work
of Wellhouse No. 6 at a maximum cost of $9,500.00.
Roll call vote: Ayes: Trustees Cerne, Congreve, Glaves, Philip, Rush, and
President Howell
Nays: None
Absent: Trustee Brown So ordered.
F. Choice of Consultant - Underground Reservoir
Proposals were reviewed by consulting engineering firms for the design work
to be conducted on the 3.5 million gallon underground reservoir site to be
located on the infield at the Illinois Toll Highway Authority ramp at York
Road and East /West Tollway.
Trustee Congreve moved - seconded by Trustee Cerne...
To authorize Warren & Van Pragg, Inc. to proceed with the detailed design
work necessary for the underground reservoir for a sum not to exceed $120,000.00.
Roll call vote: Ayes: Trustees Cerne, Congreve, Glaves, Philip, Rush, and
President Howell
Nays: None
Absent: Trustee Brown So ordered.
9/14/76 -4- (continued)
VI. NEW BUSINESS
A. Leaf Vacuum
Page
Minutes of September 14, 1976
Trustee Congreve moved - seconded by Trustee Philip...
To authorize the purchase of a used leaf vacuum machine from the Bronswood
Cemetery for $1,512.08.
Roll call vote: Ayes: Trustees Cerne, Congreve, Glaves, Philip, Rush, and
President Howell
Nays: None
Absent: Trustee Brown So ordered.
B. Well Request - Lot 4, 3616 Frederick Drive, Wendel Woods (Frederic Cappetta)
Trustee Congreve moved - seconded by Trustee Glaves...
That the request for a well as presented be approved with the stipulation
that connection to the village water system be made when it is available.
Roll call vote: Ayes: Trustees Cerne, Congreve, Glaves, Philip, Rush, and
President Howell
Nays: None
Absent: Trustee Brown So ordered.
C. Repair of 85' Aerial Ladder, Unit 914 -Fire Department
The International Harvester 1966 chassis with an 85 foot Sutphen Aerial
Ladder is to be repaired by the International Harvester Service Center.
Trustee Rush moved - seconded by Trustee Glaves...
To authorize staff to have Unit 914 repaired at cost of $4,000.00.
Roll call vote: Ayes: Trustees Cerne, Congreve, Glaves, Philip, Push, and
President Howell
Nays: None
Absent: Trustee Brown So ordered.
D. Frank Flick - Variation - Lots 23- 24- 25- 26- 27- 28- 29 -30 -31 and 32 of Merry Lane
Ciihrliif icinn
Referred to Zoning Board of Appeals meeting October 5, 1976.
E. Oak Brook Development Co. -(U. S. Postal Service) -Text Amendment and Variation
Referred to Plan Commission meeting September 20, 1976 and Zoning Board of
Appeals meeting October 5, 1976.
F. Oak Brook Subdivision No. 1, Plat of Subdivision (Oak Brook Rd. and Me ers Road)
Referred to Plan Commission meeting September 20, 1976.
G. Property Oak Brook Road & Meyers Road (Village of Oak Brook) Special Use -
1,101 1 NIA A
Referred to Plan Commission meeting September 20, 1976 and Zoning Board of
Appeals meeting October 5, 1976.
VII. ADJOURNMENT Time 9:25 P.M.
Trustee Congreve moved - seconded by Trustee Rush...
That this meeting be adjourned.
Voice vote - all in favor So ordered.
Respectfully submitted,
Marianne LakoS11
Village Clerk
9/14/76 - 5-