Minutes - 09/14/1993 - Board of Trusteesit V 9 °
-�T93 46
ON
1. MEETING CALL: MEETING CAJL
The Regular Meeting of the Board of Trustees was called to order by
President Bushy in the Samuel E. Dean Board Roomy of the Villege Commons
at 1: 35 p. m. . Pledge of Allegiance was given.
2. ROLL CALL: ROLL CALL
The Clerk called the roll with the following persons
PRESENT : President Bushy, Trustees Bartecki, Kenny, McInerney and
Payovich.
ABSENT: Trustee Skinner.
Trustee Shumate arrived at 7 :46 p.m.
IN ATTE14DANCE: Margaret C. ]Powers, Village Manager/Finance
Officer/ Treasurer; Mince Long, Assistant to Village Manager /Acting Sports
Core Manager; Richard A. Mertens, Village Attorney; Dale L. Durfey, Jr. ,
Village Engineer; and Joanne better, Librarian.
3. ANNOUNCEMENTS & OPEN FORUM: ANNOUNCEMENTS
AND
Jane Dudek, 15 Yorkshire Woods, voiced her concern to the Village Board OPEN FORT UM
of a fill process along Salt Creek.
Village Manager Powers stated she, Village Engineer Durfey and President
Bushy viewed the site. Through -P series of miscommunications with
Engineer Durfey, soil, sod and a sewer pipe were added to the affected
area. No violations of the Village Code of Ordinances is noted.
Mrs. Dudek inquired if a permit may be issued by the Village as a waiver
community from DuPage County. Village Engineer Durfey stated a land
modification permit may be issued if it meets the stormwater requirements .
He noted it is in compliance with the floodway and tfood plain, as
Steeplechase is a grandfathered area. Steeplechase was allowed to restore
the lanai to its original occupancy. Village Engineer Durfey will walk the
affected site with the Dudeks .
Bernie Dudek inquired into who determines which permit will be sent for
IDOT approval. Trustee Payovich inquired into the Village procedure to
determine the approval of a land modification permit and requested legal
reviews by Village .Attorney Martens of said procedures.
VILLAGE OF OAK BROOK Minutes 1 September 14, 1993
Vb8-BOT-M114
4. APPROVAL OF MINUTES:
Motion by Trustee Bartecki to approve the minutes of the Regular Meeting
of August 24, 1993 as amended and wive the full reading thereof .
Seconded by Trustee McInerney. VOICE VOTE: Motion carried.
5. OMNIBUS AGENDA:
President Bushy requested Item 5. B .1. , VALLEY WROVENMW
CONSTRUCTION COMPANY - PAYOUT #1 - 1993 CRACK SEALING
PROJECT NO. 93 -1114 (York Foods Subdivision Streets, Trinity Lames
Subdivision Streets, Saddle Broom Subdivision Streets, Windsor Drive
(22nd Street to Swift Drive), Bliss Drive, Swift Drive, Canterberry Lane,
McDonald's Drive, Kensington Road & Kensington Court, 35th Street (St.
Stephen's Green to St. Paschal Drive), be removed from the Omnibus
Agenda for discussion.
Motion by Trustee Kenny to approve the Omnibus Agenda. Seconded by
Trustee Barteelka. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Payovich and
Shumate.
Nays: 0 - bone.
Absent: 1 - Trustee Skinner. Motion carried.
A. APPROVAL OF BILLS: Approved Omnibus Vote .
B. PAYOUTS:
2. JAMES J. BENES & ASSOCIATES. INC. - l
err .n�...l.. _.0.1■rn. 1l. Ilq.
BOULE'V'ARD INSPECTION: Approved Omni
3.
4.
C. IE
P�
O]
D. 0,
JAMES J. BENES & ASSOCIATES, INC.
PAVING & WATER MAIN PROJECT: Appi
DU PAGE WATER COMMISSION - PAYOU1
AND O & M: Approved On bus Vote .
PAVING AND WATER MAIN PROJECT - CL
Vote.
REQUEST TO RELEASE HOTEL TAX
APRIL - JUNE 1993 TO THE DU PAC
BUREAU: Approved Omnibus Vote.
VILLAGE OF OAK BROOK Minutes 2
0
MINUTES
APPROVAL of
BILLS:
$7989451.27
BUT 115 - JORIE JORIE BLVD.:
s Vote. $544.27
3UT #2 - 1_ 994 1994 PAVING &
OmnibUS Vote. WATER MAIN:
$13,518.49
.. FIXED COSTS DWC - PIXED
COSTS
Approved
September 14, 1993
1994 PAVING &
WATER MAIN
OBHCVC - TAX
RECEIPTS:
$11,508.79
9OB -So ___M "
■ Ot -i4 -1.
6. ITEMS RIZOVED FROM OMNIBUS AGENDA:
BA. VALLEY MROVEMENT CONSTRUCTION COMPANY - PAYOt1T #1 - PAYOUT: 1993
1993 CRACK SEALING PROJECT NO. 93 -1114 (York 'moods CRACK SEALING:
Subdivision Streets, TARL+y Lakes Subdivision Streets, Saddle r
Brook Subdivision Streets, Windsor Drive (22nd Street to Swift
..enae�wo,.rr.v ■o..o ra® o.■a.rr�on. rf ni MCDon�.d's
Drive) , Bliss Drive, Swift Drive, Canter, Lane,
ma..■warirr rir■�.a.wr.—■ ■ ..a.n. ___- _
Drive, Kensin o�n Road & KensiR ton Court: 35th Street-M.
Stenhens's Green to St. Paschal Drive) :
President Bushy requested the minutes raflect the numerous
complaints received by the Village from residents in York moods on
said crack sealing project. Village Engineer Durfey stated the crack
sealing material did not set well during high temperatures .
Motion by Trustee Bartecki to authorize payment of Payout #1 in the
amount of $53,845.57 to Valley Improvement Construction Company
for the above - stated project. Seconded by Trustee Payovich. ROLL
CALL VOTE:
Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Payovich
and Shute.
Nays: D - None.
Absent: 1 - Trustee Skinner. Motion carried.
7. ORDINANCES AND RESOLUTIONS:
A.
T OF R
93-SD -R -596 A
Park
1951
Direction given at the Regular Meeting of August 24, 1993.
1' FINAL RES. 93 -SD-
;ION R -596
CO',, ).NGTON
SUBDIVISION -
FINAL PLAT
Motion by Trustee Kenny to pass Resolution 93 -SD -R -596 as
presented and waive the fill reading thereof. Seconded by Trustee
Bartecki. ROLL CALL VOTE:
Aye3: 5 - Trustees Bartecki, Kenny, McInerney, Payovich
and Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Skinner. Motion carried.
8. DEPARTMENTAL REPORTS - SPECIALTY AREAS:
Environmental Concerns & Public Works: Trustee Payovich - Participated
in a tour of durst Quarry and noted the Quarry is operational.
Finance /Purchasing: Trustee Bartecki - Final Annual Report has been
received by the Village and address any questions to Village Manager
Powers or Trustee Bartecki. A new Finance Officer will be hired within the
next few weeks.
VILLAGE OF OAK BROOK Minutes 3
September 14, 1993
DEPARTMENTAL
REPORTS
V 04-- B � 43f �
cl
Library & Hotel, Convention and Visitors C ®mi$tee: Trustee McInerney The Library Association has received a donation of a grand piano and has
requested a transfer of title and insurance coverage from the Village for
said donation. The Library has requested donations of computer soft*%re
and donated a $740 card file to School District #53.
Personnel & Public Safet��,°. Trustee fenny - Village of Oak Broom firemen
assisted at the fire of The Church on the County Line. Ten surrounding
communities assisted witt one Oak Brook fireman Wjured on the site who
hcs fully recovered.
The Police Department has hired a new probationary, patrolman and German
shepherd for the canine unit.
P ., oa ng: Trustee Skinner - Absent.
Snorts Core: Trustee Shumate - The Tennis Bubble facility is inflated and
will open on schedule.
YIA President : President Bushy - JMB I Urban requested a meeting with
.w..o rm mrmmsysir•rro.w
President Bushy ;vegarding the utility tax and stated their support of the
Village's effort in the reduction of said tart.
President Bushy attended a Robert McCormick Foundation ceremony
honoring World War I veterans at Cantigny and a dinner at the Marriott Oak
Brack.
World liar II veterans of the USS I1uPage held a 54th reunion in Oak Brook
and President Bushy acknowledged the Village's appreciation of their
service and choosing Oak Brook for their reunion.
9. UNFINISHED BUSINESS:
kv
Motion by Trustee Payovich ao accept the bid of and ward a contract
to McCarthy Bros. Co. = the lowest responsible bidder, In the amount
of #91,537.39 for the 1993 Bike Trait Capital Maintenance Project at
the alcove - mentioned locations. Seconded by Trustee McInerney.
ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecski, Kenny, McInerney, Payovich
and Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Skinner. Motion carried.
VILLAGE OF OAK BROOK Minutes 4
5 0
September 14, 1993
1993 BIKE TRA
CAPITAL
MAINTENANCE —
BID RECOM-
MENDATION
10.
IT
C.
a
40 Voa-UT-Rld
ci.14.q3 6
REQUEST FOR REDUCTION IN LETTER OF CREDIT - COVINGTON
DEMOLITION PERMIT:
Motion by Trustee Kenny to reduce the Irrevocable Letter of Credit
No. 35416 -0315 from Old Kent Bank by the amount of $257,509.00.
Seconded by Trustee Bartecki. VOICE VOTE: Motion carrLd.
INTERN PRACTICE - PAYOUT Ll & Fn. AL - ADA FACiIaiTIES
ASSESSMENT REPORT AND CON'T'INGENCY FUND TRANSFER:
Motion by Trustee Payovich to approve the transfer of funds in the
amount of $9,,229.44 from the Tillage's Contingency Fund to the
appropriate Bureau of Inspection account and authorize payment in
the amount of t9,229.44 to Interplan Practice for the V 's ADA
Facilities Compliance Assessment. Seconded by Trustee Kenny.
ROLL CARL VOTE:
Ayes: 5 - Trustees Bartecld, Kenny, McInerney, Payovicll,
and Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Skinner. Motion carried.
3ATION - wiNDON REPLACEMT - SPORTS
Motion by Trustee Shumate to approve the bid from 'Windoor
Construction Company, Inc. in the amount of $16,359 - 00 for
replacement of windows at the Sports Core Administration Building.
Seconded by Trustee Payovich. ROLL CARL VOTE:
Ayes: 5 - Trustees Bartecki, Kenny, McInerney-, Payovich
and Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Skinner. Motion carried.
NEW BUSINESS:
A.
N -
2
T
Motion by Trustee Kenny to approve the McDonald's Amendment to
Phase 2 Improvement Plan - Parking and Banquet / Meeting Tent
subject to the following conditions and authorize time Village Attorney
to draft the necessary documentation.
1) The development of Bubble "B" for addition$i parking shall
take place as soon as possible. In the meantime, McDonald's
shall take alt necessary steps to eliminate parking along Ronald
Lane which may interfere with emergency vehicular access.
Such steps should include:
V ILAGE OF OAK BROOK Minutes
116
September 14, 1993
COVINGTON
DEMOLITION
PERMIT -
LETTER OF
CREDIT
ADA FACILITIES
ASSESSMENT
REPORT -
PAYOUT:
$9,229.44
WINDOW REPLACE-
MENT - SPORTS
CORE °-
BID RECOM-
MENDATION
MC DONALD'S
CAMPUS -
AMENDMENT TO
PHASE 2
� R-14-93
a) Maintaining the no parking designation along Ronald Lane.
b) Towing of improperly parked vehicles.
c) Use of other Mcllonald's facilities including occasional
temporary use of the vacant property at the southwest
corner of Jorie Boulevard and Kensington for overflow
parking,
d) Continue the above as needed until all parking
modifications are completed.
2) Completion of all parking moMcations by the end of 1995.
3) The Lodge's Meeting! Banquet Tent shah be in place no earlier
than April 1st and no later than October 31st of each year.
4) The four year time period for completion of the balance of the
Phase 2 Improvements shah start with the date of this
approval.
Seconded by Trustee McInerney. VOICE VOTE: Motion carried.
B . R, QU,_T FOR LIBRARY SERVICES _ CITY OF OAKBROOK L iBRARY
TERRACE: SERVICES:
OAKBROOK
Motion by Trustee McInerney that the Village enter into an agreem- entTERRACE
with Oakbrook Terrace to provide library service for one year with
the option of reviewing the agreement each year thereafter.
Seconded by Trustee Bartedd. VOICE VOTE: Motion carried.
C . REQUEST FOR COMMONWEALTH EDISON TO RELOCATE RELOCATE UNDER-
UNDERGROUND UTILITIES (35th Street betwesn Midwest Road and GROUND UTILITIE
GOriMONEALTI�
Covington Subdivision) [nT
EDISON
Motion by Trustee Payovich to request Commonwealth Edison
Company to relocate underground its above ground utilities along the
north side. of 35th Street between Midwest Road and the Covington
Subdivision subject to the cost being presented to the Village Board
for review before final approval. Seconded by Trustee Shumate.
VOICE VOTE: Motion carried.
D. REQUEST FOR CLASS A -1 1I2UOR LICENSE - CAFE FLAMINGO: C ?,ASS A--1
LIQUOR LICENSE
Motion by Trustee McInerney to concur with the Local Liquor REQUEST:
Commissioner in the issuance of a Class A -1 Liquor License to Cafe CAFE FLAMINGO
Flamingo and direct the Village Attorney to amend the Code of
Ordinances to create an additional A -1 License. Seconded. by
Trustee Payovich. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes 6 September 149 1993
Von -e)oT— MeN �
Applicant noted entertainment provided by the establishment .
President Bushy requested the apphat review the Village Code of
Ordinances with Director of CcAe Enforcement Hawk for compliance .
E. RR%UEST TO WAIVE VILLAGE e UT=Y TAX -
DISTRIC T #53:
Motion by Trustee Bartecki to exempt the Oak Brook Park District
and School District #53 From the I3tlity Tax effective January 1,
1994, concurrent with State legislation and direct the Village
Attorney to draft the appropriate Ordinance. Seconded by Trustee
Payovich. VOICE VOTE: Motion cared.
Village Manager Powers will notify the utility companies of said tax
exemptions.
WAIVE UTILITY
TAX:
e
SCHOOL DISTRICT
#53
11. CLOSED MEETING: CLOSED
MEETING
Motion by Trustee Shumate to adjourn to a closed meeting to discuss the
appointment, employment or dismissal of an officer or an employee.
Seconded by Trustee Bartecki. ROLL CAS VOTE:
Ayes: 5 - Trustees Bartecki, Kenny, Mcluerney, PayoVich and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Skinner. Motion carried.
12. ADJOURNMENT: ADJOURNMENT
Motion by Trustee Shumate to adjourn the meeting at 11: 01 P - m,. Seconded.
-- by Trustee Payovich. VOICE VOTE: Motion carried.
ATTEST:
'��
Mich k. Gonnella
Village Clerk
btman91493 `
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VILLAGE OF OAK BROOK Minutes 7 September 14, 1993
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