Minutes - 09/14/2004 - Board of TrusteesMINUTES OF THE SEPTEMBER 14, 2004 REGULAR MEETING
OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON
SEPTEMBER 28, 2004.
1. CALL TO ORDER:
The Regular Meeting of the Village Board of Trustees was called to order by President
Quinlan in the Samuel E. Dean Board Room of the Butler Government Center at 7:30
p.m. The Pledge of Allegiance was given.
2. ROLL CALL:
Village Clerk Linda Gonnella called the roll with the following persons
PRESENT: President Kevin M. Quinlan, Trustees George T. Caleel, John W. Craig,
Susan Chase Korin and Asif Yusuf.
ABSENT: Trustees Stelios Aktipis and Elaine Zannis.
IN ATTENDANCE: Richard Boehm, Village Manager; Jeffrey Moline, Assistant Village
Manager; Dale L. Durfey, Jr., Village Engineer; Bruce F. Kapff, Director
of Information Services & Purchasing; Robert L. Kallien, Jr., Director of
Community Development; Kenneth Kubiesa, Village Attorney; Darrell J.
Langlois, Finance Director; Michael J. Meranda, Director of Public Works
and Nelson Patras, Interim Bath & Tennis Club Manager.
3. RESIDENT /VISITOR COMMENT
President Quinlan announced that the Village Board meeting is not a public hearing but a
regular Board meeting in which residents may speak at the resident /visitor comment
section of the agenda or at the agenda item of their interest.
President Quinlan read from Finance Director Langlois' memorandum to Village
Manager Boehm indicating the Sports Core Fund as a whole, that total revenues exceeded
total expenditures by $301,432 as of July 31, 2004 as compared to $168,376 for the same
period in 2003, an improvement of $133,056. The most significant reason for the
improved financial performance is due to reductions in payroll costs in the swimming and
tennis programs. This favorable trend has continued through July. Also operating
expenses are $91,389 less than 2003 due to payroll cost reductions. He stated that any
loan amount should be less than the last several years due to the success of the new
programs. He recognized Trustee Craig as liaison Trustee to the Sports Core for his
efforts. Trustee Craig indicated if the Club had the number of weddings that were held in
2002 or 2001; the Sports Core would be in the black. Also if the weather had been better,
the golf course would have improved figures. Staff is investigating new menus at the
Club in order for them to be more competitive.
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3. Joseph Rush commented on the hiring process of the Village of Oak Brook to the Board
members. He stated he was a Village Trustee for 24 years beginning in 1967. During his
24 years of service, the entire Board of Trustees was always involved in the hiring and
firing of personnel. Open positions were advertised and the resumes reviewed and given
to the entire Village Board and then the Board interviewed the candidates. They finalized
their action in public hearings. The first time of rejection occurred when President Bushy
tried to fill the Village Trustee position. He remarked that there are seven individuals on
the Village Board and no one person should make all the decisions. He suggested that all
should be involved in the process and that it is time for the Board to go back to a system
that worked very well.
Village Clerk Gonnella stated in the resident /visitor comment that the Village Board has
adjourned the last four meetings prior to the published agenda listing Information &
Updates in which the Village President, Village Manager and Village Clerk respond. The
Board allowed her to speak in this portion of the published agenda as she had requested.
She stated that voter registration will close on Tuesday, October 5th for the November 2,
2004 General Election. Residents of Oak Brook and DuPage County may register to vote
in the Clerk's office from 8:30 a.m. to 5:00 p.m. Monday through Friday until October 51h
College students may contact the Clerk's office directly at 630) 990 -5758 to request that
an application for an absentee ballot be sent to them at school or e -mail her directly at
lgonnellaa),oak- brook.org. In- person absentee voting for the November 2, 2004 General
Election will begin in the Clerk's Office on Tuesday, October 12th. The hours of voting
are from 8:30 a.m. to 4:30 p.m. Monday through Friday and Saturday from 9:00 a.m. to
12:00 noon. The last day for in- person voting will be Monday, November 1St and will
close at noon that day.
Regarding the April 5, 2005 Consolidated Election in which three Village Trustees terms
will expire, candidate packets will be available in the Village Clerk's office beginning
Monday, September 20th. The first day to circulate nominating petitions is Wednesday,
October 271h
4. APPROVAL OF MINUTES:
A. REGULAR BOARD OF TRUSTEES MEETING OF AUGUST. 10, 2004
CONTINUED FROM AUGUST 24 MEETING.
Motion by Trustee Caleel, seconded by Trustee Korin, to approve the revised minutes
of the August 10, 2004 Regular Board of Trustees meeting. VOICE VOTE: Motion
carried.
B. SPECIAL BOARD OF TRUSTEES MEETING OF AUGUST 16, 2004
Motion by Trustee Caleel, seconded by Trustee Korin, to approve the minutes of the
VILLAGE OF OAK BROOK Minutes Page 2 of 13 September 14, 2004
4. B. August 16, 2004 Special Board of Trustees meeting. VOICE VOTE: Motion carried.
C. REGULAR BOARD OF TRUSTEES MEETING OF AUGUST 24, 2004
Motion by Trustee Caleel, seconded by Trustee Korin, to approve the minutes of the
August 24, 2004 Regular Board of Trustees meeting. VOICE VOTE: Motion carried.
5. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be
enacted in one motion.
Trustee Yusuf asked to remove Agenda Item F.1., Budget Adjustment, 1) Cleaning
Supplies for discussion.
Motion by Trustee Caleel, seconded by Trustee Korin, to approve the Consent Agenda
and authorize expenditures as amended. ROLL CALL VOTE:
Ayes: 4 - Trustees Caleel, Craig, Korin and Yusuf.
Nays: 0 - None.
Absent: 2 - Trustees Aktipis and Zannis. Motion carried.
A. ACCOUNTS PAYABLE FOR PERIOD ENDING SEPTEMBER 10, 2004 -
$439,311.66
Significant Items included in Above:
1) Oak Brook Bank — Debt Service — 1999 Installment Contract Certificates (Golf
Course Irrigation) - $93,187.75
2) Civiltech Engineering, Inc. — Payout #11 — York/Harger Bicycle /Pedestrian Path
Phase III - $22,046.36
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING AUGUST 28, 2004 -
$613,400.96
C. COMMUNITY DEVELOPMENT REFERRALS
1) 2001 York Road — Special Use — Heliport
D. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE
CONTRACTS - None.
E. AUTHORIZATION TO HIRE, PROMOTE OR REASSIGN DUTIES OF VILLAGE
EMPLOYEES
VILLAGE OF OAK BROOK Minutes Page 3 of 13 September 14, 2004
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5. E. 1) Public Works Employee II (Water Operations)
G. DUPAGE CONVENTION AND VISITORS BUREAU CONTINUATION OF
SUPPORT
6. ITEMS REMOVED FROM CONSENT AGENDA:
5. F. BUDGET ADJUSTMENT, 1) Cleaning Supplies
Trustee Yusuf asked to remove Agenda Item F. 1 for further discussion. He asked the
Board of Trustees to consider whether action has to be taken by the Board when a
variance occurs over 10% of a budget line item and a variance in a dollar amount. He
suggested that this agenda item seems to be minor in nature and did not believe that the
Board needed to address such a budget item each time. He asked the Board to set a
minimum amount for these budget line items to be addressed at a future meeting.
Motion to approve Yusuf, seconded by Trustee Caleel, to approve a variance of a
projected budget over 27% in the amount of $717 in the purchase of line item account
321 -6210. ROLL CALL VOTE:
Ayes: 4 - Trustees Caleel, Craig, Korin and Yusuf.
Nays: 0 - None.
Absent: 2 - Trustees Aktipis and Zannis. Motion carried.
7. BOARD & COMMISSION RECOMMENDATIONS: - None.
8. UNFINISHED BUSINESS:
A. CONFIRMATION OF APPOINTMENTS - None.
B. ORDINANCES & RESOLUTIONS - None.
C. AWARD OF CONTRACTS
1) VIDEOGRAPHER SERVICES FOR PLAN COMMISSION AND ZONING
BOARD MEETINGS
Staff was requested at a recent Board of Trustees meeting to arrange for the
recording of all future Plan Commission and Zoning Board meetings. Sunrise
Communications, Inc. currently has the contract for the production, direction,
shooting, editing and duplication of all Board of Trustees meetings. The Board of
Trustees meetings cost approximately $400 per meeting to produce due to the
editing involved making it broadcast ready. Under this proposal the editing for
broadcast purposes is eliminated therefore the cost for a meeting up to 120 minutes
in length is $200 and a $10 delivery fee.
VILLAGE OF OAK BROOK Minutes Page 4 of 13
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September 14, 2004
8. C. 1)
Motion by Trustee Caleel, seconded by Trustee Korin, to approve entering into an
agreement with Sunrise Communications, Inc. of Westmont, Illinois for the
production, direction, shooting and duplication of all future Plan Commission and
Zoning Board meetings. ROLL CALL VOTE:
Ayes: 4 - Trustees Caleel, Craig, Korin and Yusuf.
Nays: 0 - None.
Absent: 2 - Trustees Aktipis and Zannis. Motion carried.
D. DISCUSSION AND ACTION WITH REGARD TO VILLAGE ATTORNEY FEES
TABLED FROM AUGUST 24, 2004
Members of the Board of Trustees brought up the matter of limiting the Village
Attorney fees under New Business on August 24, 2004. Following some discussion
the matter was placed on the Table until September 14, 2004
President Quinlan read a letter from Attorney Kubiesa that stated in consulting with
Village Clerk Gonnella that it is apparent that the motion was not properly tabled from
the August 24, 2004 Village Board meeting to this meeting and therefore should not
appear on this agenda. Section 17 of Robert's Rules of Order, 9th Edition at page 209
states that any motion to lay on the table can be applied only to a question that is
actually pending. Section 4 of Robert's Rules of Order, 91h Edition at page 31 states
that a motion is pending only when another member seconds the motion. There was
no second to Trustee Aktipis' motion concerning attorney fees, and therefore the
motion was not pending. That motion, which was not pending, cannot be tabled.
Therefore, Agenda Item B.D. has not been tabled and cannot be taken off the table for
consideration.
President Quinlan stated that the subject matter of that question has been prepared by
Attorney Kubiesa and given to the Board of Trustees.
Trustee Caleel noted that the subject matter has been prepared by the Village Attorney
and given to the Board this evening. He stated it was distributed to the Board minutes
ago and asked that it be given to the Board in a proper time frame so that they may
review the data prior to a Board meeting. He indicated that he had no objection to this
item not being on the agenda as two Trustees were absent and will be addressed at the
next Village Board meeting. He asked that Attorney Kubiesa's invoices be placed on
the consent agenda for approval.
Motion by Trustee Caleel, seconded by
invoices and full documentation is placed
Agenda. VOICE VOTE: Motion carried.
Trustee Korin, that Attorney Kubiesa's
on the Village Board of Trustees Consent
Trustee Korin asked for a point of clarification, that an item can be discussed in new
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8. D. business that is not related to this agenda item. President Quinlan stated this could be
discussed later on the Agenda under New Business.
E. RFP FOR BATH & TENNIS CLUB MANAGEMENT TABLED FROM AUGUST
24, 2004
At its meeting of August 24, 2004 the Board of Trustees placed on the Table until
September 14, 2004 the matter of the RFP for Banquet /Restaurant Services for the
Bath & Tennis Club.
Trustee Craig asked that the Board postpone considering an RFP until September 2005
so as to determine the figures of the operation of the Bath & Tennis Club. He stated it
would send a wrong message to the Oak Brook Bath & Tennis Club staff who have
worked very hard to become more cost effective, the programs are working and the
Board should not try to get an outside vendor to operate that facility.
Motion by Trustee Craig to table the RFP to September, 2005. Trustee Caleel asked
Trustee Craig to consider changing the motion to hold it in abeyance.
Motion by Trustee Craig, seconded by Trustee Caleel, to hold the RFP for the Bath &
Tennis Club in abeyance. VOICE VOTE: Motion carried.
F. OAK BROOK PARK DISTRICT — 1450 FOREST GATE — VARIATION —
STRUCTURE HEIGHT BALL FIELD LIGHTS CONTINUED FROM JUNE 8, 2004
MEETING
The Village Board, at its June 8, 2004 meeting, continued the request from the Oak
Brook Park District for approval a variation to the height regulations in order to
construct lights on ball field #1. The purpose of the continuance was to allow the Park
District and residents of the Forest Gate Subdivision to reach consensus on issues
raised by the residents. A number of meetings have been held between the parties and
resolution of the issues has reportedly been reached.
Ernest Karras thanked the Board of Trustees for tabling this item so that the Forest
Gate residents could meet with the Park District Commissioners to negotiate an
agreement that is amicable with the Oak Brook Park District Commissioners and Forest
Gate residents of the lighting of their baseball fields. He also commended the Oak
Brook Park District Commissioners for allowing the residents to attend their meetings
and negotiate an agreement on this issue. The Forest Gate homeowners support the
variance providing it carries the agreement they arrived at and lessons the effects of
their lighting on the baseball fields and addresses the structure of the lighting.
Bruce Hamilton, past President of the Little League, informed the Board of Trustees
that there are 135 children involved in the Oak Brook Little League program. He
VILLAGE OF OAK BROOK Minutes Page 6 of 13 September 14, 2004
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8. F. thanked the Forest Gate community and the Oak Brook Park District for coming to a
workable solution.
President Quinlan asked Oak Brook Park District President Tom Truedson if a vote
was taken on the lighting of the baseball fields. Park District President Truedson
indicated that Park District Commissioners voted unanimously to approve the
compromise.
Trustee Korin noted that date on the letter from the Oak Brook Park District should be
changed to September 14, 2004 in the motion.
President Tom Truedson, Oak Brook Park District Board, stated that it was an
unanimous vote of the Park District Commissioners to approve the compromise.
Motion by Trustee Caleel, seconded by Trustee Korin, to amend the motion to concur
with the recommendation of the Zoning Board of Appeals and approve the requested
variation to Section 13 -3 -8 of the Zoning Ordinance subject to the letter of
understanding provided by the Oak Brook Park District dated September 14, 2004 and
authorize the Village Attorney to draft the necessary ordinance for final consideration
at the September 28, 2004 Board of Trustees meeting. VOICE VOTE: Motion carried.
9. NEW BUSINESS:
A. CONFIRMATION OF APPOINTMENTS
1) OAK BROOK HOTEL, CONVENTION AND VISITORS COMMITTEE
President Quinlan made the following recommendations for appointment to the
Oak Brook Hotel, Convention and Visitors Committee:
• The appointment of John Callan, the new General Manager of the Wyndham
Drake Hotel, to the Oak Brook Hotel, Convention and Visitors Committee.
His term will expire on February 28, 2005.
• The appointment of Tracy Ryan, the new President and CEO of the Oak Brook
Area Association of Commerce and Industry, to the Oak Brook Hotel,
Convention and Visitors Committee. Her term will expire on February 28,
2005.
Motion by Trustee Caleel, seconded by Trustee Yusuf, to accept President
Quinlan's recommendation and appoint John Callan, the new General Manager of
the Wyndham Drake Hotel and Tracy Ryan, the new President and CEO of the
Oak Brook Area Association of Commerce and Industry to the Oak Brook Hotel,
Convention and Visitors Committee for terms to expire on February 28, 2005.
VILLAGE OF OAK BROOK Minutes Page 7 of 13
September 14, 2004
9. A. 1) VOICE VOTE: Motion carried.
B. ORDINANCES & RESOLUTIONS
1) ORDINANCE 2004- AP -BD -G- , "AN ORDINANCE AMENDING TITLE 1
( "ADMINISTRATION "), CHAPTER 5 ( "APPOINTED VILLAGE
OFFICIALS ") OF THE VILLAGE CODE OF THE VILLAGE OF OAK
BROOK TO PROVIDE THAT TEMPORARY APPOINTMENTS OF
VILLAGE OFFICIALS BE MADE WITH THE ADVICE AND CONSENT OF
THE BOARD OF TRUSTEES"
At the request of Trustee Korin, the Village Attorney drafted an ordinance
providing for the advice and consent of the Board of Trustees regarding
temporary appointments made by the Village President.
Motion by Trustee Korin, seconded by Trustee Caleel, for passage of Ordinance
2004- AP -BD -G- , An Ordinance Amending Title 1 ( "Administration "), Chapter
5 ( "Appointed Village Officials ") Of The Village Code Of The Village Of Oak
Brook To Provide That Temporary Appointments Of Village Officials Be Made
With The Advice And Consent Of The Board Of Trustees.
Motion by Trustee Korin, seconded by Trustee Caleel, to table this agenda item to
the next regularly scheduled Board of Trustees meeting. ROLL CALL VOTE.
Ayes: 4 - Trustees Caleel, Craig, Korin and Yusuf.
Nays: 0 - None.
Absent: 2 - Trustees Aktipis and Zannis. Motion carried.
C. AWARD OF CONTRACTS-- None.
D. AUTHORIZATION TO PURCHASE
1) CATCH BASIN CLEANING
The Public Works Department cleans approximately 300 curb inlet catch basins
annually. National Power Rodding will supply the equipment, a vacuum truck,
and an operator. The Public Works Department will supply a laborer. The Village
received five proposals from contractors that specialize in this type of work.
Motion by Trustee Korin, seconded by Trustee Yusuf, that the Village Board issue
a Purchase Order to National Power Rodding Corp. in the amount of $9,000 for
the annual cleaning of approximately 300 catch basins. ROLL CALL VOTE:
Ayes: 4 - Trustees Caleel, Craig, Korin and Yusuf.
Nays: 0 - None.
Absent: 2 - Trustees Aktipis and Zannis. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 8 of 13
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September 14, 2004
9. D. 2) VILLAGE PAGERS
The Village has 154 pagers that are used by Department Directors, Fire
Department, Police Department, Communications Center, Community
Development, Engineering, Sports Core, and Public Works. Spreadsheets show
the current monthly costs and the proposed monthly costs. The proposed monthly
cost is approximately $222.54 or 17% lower than what the Village currently pays.
Signing a two year contract will lower the cost of the alphanumeric pagers from
$7.46 to $6.75 per month. The price of the numeric pagers went up slightly from
$3.16 to $3.75 per month, but most of these pagers currently have extended
coverage for an additional $2.00 per month per pager which will no longer be
needed since the proposed contract is for statewide coverage. Also, the cost of
replacing a lost pager will be lowered by $15 for both the numeric and
alphanumeric pagers. The previous contract has expired and the Village is
currently on a month to month basis with Verizon for pagers. The Village
previously chose Verizon over other carriers due to their better coverage area,
making it much easier to reach vacationing staff during water main breaks and
other emergencies.
Motion by Trustee Yusuf, seconded by Trustee Korin that the Village Board
approve a two -year contract with Verizon Wireless for the rental of pagers based
on the unit prices noted on the spreadsheet for an estimated cost of $26,400.00.
ROLL CALL VOTE:
Ayes: 4 - Trustees Caleel, Craig, Korin and Yusuf.
Nays: 0 - None.
Absent: 2 - Trustees Aktipis and Zannis. Motion carried.
E. HINSDALE SANITARY DISTRICT CONTRACTOR REQUEST FOR NIGHT
TTN41P WORK
A letter dated August 12, 2004 from George Vlahos requested a variance to the
Village's Ordinance Section 6 -1 -2 to permit work between the hours of 8:00 P.M. and
5:00 A.M. for a combined period of four nights at the end of September in order to
televise a 48" interceptor sewer for the Hinsdale Sanitary District. The letter states
that the reason they need to work at night is due to lower water usage which equates to
low flow conditions which will allow them to see a larger circumference of the sewer
in order to access its condition. They plan to work during the week of September 20
or 27 depending on precipitation levels.
Section 6 -1 -2 of the Village Code allows heavy equipment and noise in residential
areas to occur between 7:00 A.M. and 6:00 P.M. Sub - section C states that the time
limitations may be waived by the Board of Trustees by resolution for work undertaken
by any public body or agency for the benefit of the public and that the Board of
Trustees may attach to any such waiver all conditions it deems necessary to protect the
VILLAGE OF OAK BROOK Minutes Page 9 of 13 September 14, 2004
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9. E. public health, safety or welfare. The map attached to Mr. Vlahos' letter depicts the
sanitary sewer going through the Fullersburg area from Spring Road easterly into
Hinsdale and through the Robin Hood Ranch Subdivision. Staff is concerned about
noise levels from the closed circuit television truck diesel generator disturbing people
at night. The Village has informed Mr. Vlahos of the Village's concern, but he said he
would still request this waiver.
A representative from Accurate Locating Services was in attendance at the meeting.
Trustee Caleel as well as Trustee Craig noted that the Village is still waiting for the
Hinsdale Sanitary District to reduce the water charges of sprinkling. He asked why
the Village should cooperate with the District when they won't cooperate with Village.
The Village has asked for the last three years to respond to a request for reduction of
charges for sprinkling water.
President Quinlan asked for a motion to deny the request. Trustee Caleel asked to
table this agenda item to request the Village Manager to contact the Hinsdale Sanitary
District to try and resolve our issue.
Manager Boehm explained that the Village has taken action on this and forwarded to
the District citing examples of other communities' calculations of irrigation water.
This request is for televising the sewer area in evening hours when the water flows are
diminished which may be cost effective in maintenance while some residents may be
impacted by the noise during the evening hours. The Village has asked for the
contractor to consider adjusting the work hours from 8:00 p.m. to midnight.
Hinsdale Sanitary District Engineer Chris Buckley addressed the Board members
noting the District is very much well aware of the Village's concern of water charges.
The new Hinsdale Sanitary District Director did respond to the Village of Oak Brook
that they will be pursuing a change in policy within the next six to nine months. A
change in the system for Oak Brook would impact their entire system as their
accounting system is outdated. They will be installing a new accounting system in the
spring of 2005 which will be offered to all. He noted that Oak Brook resident Herbert
Stade is a member of the Hinsdale Sanitary District Board and that he is personally
involved in this study.
The Engineer stated there was some difficulties with their former Director and asked if
the Board would enter into discussions in the next six months with the District to
resolve these issues and move forward with the project.
Trustee Caleel asked if the Village could anticipate that next April or May it should be
corrected. The Engineer stated he could not guarantee anything at this time but it is
hopeful that it will be resolved. President Quinlan asked for some type of outline of
this plan from the District to the Board.
VILLAGE OF OAK BROOK Minutes Page 10 of 13 September 14, 2004
9. E.
Motion to Trustee Caleel, seconded by Trustee Craig, to direct the Village Manager to
consult with the Hinsdale Sanitary District to resolve the issue of calculating sewer
charges for irrigation water and the hours for the sewer work and to place these items
on the next regular Board of Trustees meeting. ROLL CALL VOTE:
Ayes: 4 - Trustees Caleel, Craig, Korin and Yusuf.
Nays: 0 - None.
Absent: 2 - Trustees Aktipis and Zannis. Motion carried.
At this point on the agenda, the Board addressed the following new agenda items under
NEW BUSINESS:
Motion by Trustee Korin, seconded by Trustee Caleel, to create an Ad Hoc Committee to
audit the Village Attorney fees from his date of employment with the Village of Oak
Brook through the present; the Ad Hoc Audit Committee would consist of two Board of
Trustee members namely Stelios Aktipis and George Caleel; two residents at large
namely Donald Adler and Jeffrey Kennedy; one staff member namely Finance Director
Darrell Langlois to review Attorney Kubiesa's invoices and report to the Board of
Trustees within thirty days relative to recommendations how future billing should be
documented for the Village; determining specific bill rates for his firm's various lawyers
and paralegals; make the Board of Trustees aware of the various projects that Attorney
Kubiesa has been spending time on and billing the Village for services; determine if
other outside legal counsel fees have increased since the hiring of Attorney Kubiesa's
firm; identify budget and line items being charged for Attorney Kubiesa's firm and how
the budgeting should be addressed in the future; summarize what the Village has spent
it's money on; what items and how much; forecast how much the budget will be over
budget with respect to the 2004 legal budget and lastly identify who has been directing
Attorney Kubiesa on how to spend his time and whether that has caused any increase in
fees. ROLL CALL VOTE:
Ayes: 4 - Trustees Caleel, Craig, Korin and Yusuf.
Nays: 0 - None.
Absent: 2 - Trustees Aktipis and Zannis. Motion carried.
Trustee Korin suggested that once these items have been determined, the Board could
create a framework as to how to proceed and oversee the direction of the Village
Attorney's actions and billing in the future. The two residents at large have both agreed
to participate in this Committee. Mr. Adler is a certified public accountant and is
currently employed with IMC Global as Vice President of Tax. He is experienced in
auditing legal bills and would be an asset to this process. He is a resident of York
Woods. Mr. Kennedy is a retired lawyer and the current Homeowners Association
President for the Oak Brook Club. She indicated that both men have made it clear that
they will participate in the audit process and report back to the Board of Trustees with
their own independent findings.
VILLAGE OF OAK BROOK Minutes Page 11 of 13 September 14, 2004
9. President Quinlan asked if the committee was open to any residents. Trustee Korin
indicated it was not as she tried to have residents who had knowledge in the area so it
would not be something completely new to them and to work within a thirty day time
frame. She also wanted residents from two different geographic segments of Oak Brook
and both residents agreed to participate. President Quinlan noted that the Ad Hoc
Committee would have no formal authority to the Board. She indicated the Committee
was a recommending body only and would present their findings to the Board of Trustees
in its entirety.
Trustee Yusuf stated the Board could be given this information in which they could
clearly understand it. Trustee Caleel recommended that people should analyze the
information with knowledge such as an attorney, a certified public accountant, Finance
Director Langlois and a few Trustees to review the information separately.
Trustee Caleel requested to discuss how the Sports Core was operating. He indicated that
it could have done better if the Village had not hired a public relations individual Mr.
Plunkett as it was not a budgeted position in the amount of $8,000.00. Then a Richard
Tennison was hired as a Marketing Director for the Bath & Tennis Club when it has
operated in the red. He stated he was the son of Denise Tennison who supported Village
President Quinlan during his election. He asked if he would be terminated shortly.
Village Manager Boehm indicated that a contract has been terminated. He also stated
that this was unbudgeted and unapproved by the Board of Trustees. He also noted that
Manager Boehm was previously informed that there are two Police Department
personnel that are related and it is against the Village Code. He stated it was Officer
Calvello and his niece. Manager Boehm explained there is a Records Clerk that is
related to one of the Police Officers. He asked if this was against the Village Code.
Manager Boehm explained that it is against the Village Code unless the Village Manager
so approves the position. He indicated that he did approve the hiring under his tenure as
staff recommended her from a group of seventy applicants. Trustee Caleel asked if
Manager Boehm approved the hiring of Richard Tennison and Mr. Plunkett.
President Quinlan clarified that Mr. Plunkett was not hired or engaged to do any work on
the Sports Core. Trustee Caleel commented that he was engaged to work but it was not a
budgeted position or approved by the Board of Trustees. He questioned what appear to
be patronage jobs and he wants to make sure that it stops.
10. INFORMATION & UPDATES
A. VILLAGE PRESIDENT — The President's comments were given earlier in the
meeting.
B. VILLAGE MANAGER:
Manager Boehm reminded the residents of the Autumn Fest next Sunday, September 26th
VILLAGE OF OAK BROOK Minutes Page 12 of 13 September 14, 2004
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and asked our residents to please join in the festivities and the Preview Party occurs on
Saturday evening. He also recognized the work of the Oak Brook Park District, Oak
Brook Historical Society and the Village of Oak Brook for the restoration of the Old
Butler School. The open house of the Old Butler School for the Historical Society was
last weekend combined with a fund - raiser organized by the Park District. The final polo
game of the 2004 season highlighted the Museum which was followed by an open house
at the school. Areas of the school depict what the building looked like in 1921 and it now
has been designated a historical landmark in Oak Brook.
C. VILLAGE CLERK — The Clerk's report was given earlier in the meeting.
Trustee Yusuf noted the Village's Fire Department has a new fire engine state of art piece
of equipment for many good years of service for our public safety personnel. It has roll
top doors which eliminates the possibility of the door hanging open. The Preview Party
dinner is $25.00 as a tradition in our community.
Trustee Yusuf noted leaf season pickup is soon and he asked the Village residents to
please pile them on your grass and not the curb. Leaves gather around the catch basins
and flood the street if the leaves are not on resident's yards.
11. ADJOURNMENT:
Motion by Trustee Craig, seconded by Trustee Caleel, to adjourn the meeting at 8:30
p.m. VOICE VOTE: Motion carried.
ATTEST:
inda K. Gonnella, CMC C
Village Clerk
VILLAGE OF OAK BROOK Minutes Page 13 of 13 September 14, 2004