Minutes - 09/22/1992 - Board of TrusteesV68— 80raft,mi tj
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VILLAGE OF OAK BROOK Minutes Sept_, 22 , 1,592
UNOFFICIAL UNTIL AIPPR0 °,TED BY BOARD
APPROVED AS WRITTEN OR APPROVED
AS ED BY VILLAGE BOARD
ON 1 ` 2_
1. MEETING CALL: CALL TO ORDER
The Regular Meeting of the Board of Trustees was called to order by
President Bushy in the Samuel E. Dean Board Room of the village Cans
at 7:33 p.m. Pledge of Allegiance was given.
2. ROLL CALL: ROLL CALL
The Clark called the roll with the following persons
PRESENT: President Bushy, Trustees Mayer, Payovich, Shumate, Skinner
and Winters.
ABSENT: Trustee Bartecki.
IH ATTENDANCE: Bruce F. Kapff, Acting Village Manager; Richard A.
Martens, pillage Attorney; Maggie Powers, Finance officer/Treasurer; and
Dale L. Durfey, Jr., Village Engineer
OPE'.`! FORUM &
3» ANNOUNCEMENTS &OPEN FORUM: ANNOUtICE141ELiTS
The following residents addressed the Board with their concern on the
Chip and Seal Project for Vannes Court and Luthin Road: Richard
Fairlamb, 523 Kennes Court; Jim Svoboda, 402 Luthin Road; Bob Fleishman,
320 Luthin Road; Samuel. Girgis, 506 Vannes Court; and Pat Filippi, 522
Wennes Court.
President Bushy noted Village correspondence sent to Mrs. Filippi
stating the Village did not have prior records of M'ennes Court being an
asphalt surface. Village Engineer Durfey stated the asphalt surface in
1960 is not considered asphalt presently. President Bushy requested
Staff to do a core sample of the road and directed Village Engineer
Dur€ey to notify the residents of the results of the core sample. The
Village will continue to study the road project and reclassify it so it
can be properly addressed.
President Bushy announced Town Meetings will be held on October 14th and
October 15th to explain the current financial affairs of the Village to
residents.
Trustee Layer apologized to the Board stating the Hinsdale DOINGS
misquoted his comments of the Sports Core and Library expansion project.
Trustee Winters stated the Walgreen's event was not properly reviewed by
the Village Board in its totality, at; the entire Bath & Tennis
facilities were available to them.
Trustee Shumate requested the Village Board review events that require
usage of the entire facilities. He further requested the Bath & Tennis
VILLAGE OF OAK BROOK Minutes
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staff schedule a calendar with all the member events, Polo & Equestrian
events and other special events.
4. APPROVAL OF MINUTES:
Trustee S1• _ moved to approve the minutes of the Regular Meeting of
September 8, 1992 as presented and waive the full reading thereof.
Seconded by Trustee Mayer. VOICE VOTE: Notion carried with Trustee
Winters abstaining.
5. CONSENT AGENDA:
Trustee Skinner moved to approve the Consent Agenda. Seconded by
Trustee Payovich. ROLL CALL VOTE:
Ayes: 5- Truuctees Mayer, Payovich, Shumate, Skinner and Winters.
Nays. 0 -none.
Absent: 1- Trustee Bartecki. Motion carried.
A. BID AUTHORIZATION - TRAFFIC & STREET LIGHT MAINTENANCE: Approved
Omnibus Vote:
B. REFERRAL - 2 LOT FINAL PLAT OF RESUBDIVISION MONTALBANO
RESUBDIVISION EAST SIDM OF HARGER ROAD, 300 FEET SOUTH OF
YORKSHIRE WOODS DRIVE )-_REFER TO PLAN COMMISSION MEETING OF
OCTOBER 19, _.1992: Approved Omnibus Vote.
C. PAYOUTS -.
:MINUTES
TRAF'F'IC & STREET
LIGHT !%INT . -
BID AUTFORIZATIO
REFERRAL:
MOTTTALBANO
RESUBDIVISIYN
PAYOUTS:
1. DU PAGE WATER CESSION - PAS #44 - O & M & FIXED COSTS: Dr4C : F I::ED
Approved Omnibus Vote. COSTS
CIVILTECH ENGINEERING - PAYOUT #3 - TRI -STATE RATER MAIN CIVILTECH:
PR CT �31st STREET TO CANTERBBM LANE) : Approved Omnibus TRI -STATE s49-
Vote. $356.84
3. JAMES J. BENES & ASSOCIATES, INC. - PAYOUT #3 - CONSTRUCTION BENES:
i��._e r ..�_�. 1 .■� �51�1■._eleeeeelesl�.�e
INSPECTION SERVICES - JOE BOULEVRRD: Approved Omnibus JORIE BLVD.■ -
Vote. $21,592.61
4. STATE OF ILLINOIS TRFASUitER - PAYOUT #1 - JORIE BOULEVARD ST.OF ILL.:
_ .ear —_ - i ■ ■ � �� ■eee�.e. ��—�— .
CONSTRUCT, ON: Approved Omnibus Vote. JORIE 3LDV. -
$112,$04.61
5. LINDLEY & SONS, INC. ,_ PAYS #6 - CONSULTANT . SERVICES OLD LIM. LEY & SONS:
OAK BROOK DAM: Approved omnibus Vote. OLD O.B. DAM-
; $388.55
6. THE DUBS COMPANY - PAS #4 - VILLAGE HALL RENOVATION: DUBS CO.:
Approved Omnibus Vote. V.H.RENOVATION,-
$14,967.00
6. ITEMS REMOVED FROM CONSENT AGENDA:
IVILIAGE OF OAK BROOK Minutes 2 September 22, 1992
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7. FINANCIAL:
A. APPROVAL OF BILLS:
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President Bushy requested the Board needs to distinguish the
different VULAge Funds. President Bushy read the expenditure
totals from the four funds, Trustee Skinner noted the difficulty
in understanding codes on the Voucher List of Bills, Finance
Officer Powers will investigate the feasibility of a more
simplified computer print out of the bills.
President Bushy stated beginning next month, under Department
Reports, Vince Long will report on Personnel and Health Insurance.
Voucher List of Bills. Presented for Approval September 22, 1992 to
reflect pant from the following funds:
General Corporate Fund $303r540.49
Motor Fuel Tax Fund 2e725.65
Mater Fund. 352,696,31
Sports Care Fund 03,379.19
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Trustee Mayer moved to approve Voucher List of Bills in the total
amount of $732,341.+65 and authorise the Village President to affix
her signature thereon. Seconded by Trustee Payovich.
Trustee Winters abstained from voting on the bills fr Illinois
Bell and Ameritech due to arloyment by same. ROLL CALL VOTE:
Ayes: 5- Trustees Mayer, Payovich, Shumate, Skinner and
Minters.
Nays; 0- crone.
Absent: 1- Trustee Bartecki.
Abstain: I- Trustee minters as noted above. Motion carried.
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S. ORDINANCES AND RESOLDTIONS :
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A. RESOLUTION No. R -573 RESOLUTION OF APPRECIATION - DONALD 0
HAGLUND (7 Regent Courtl:
President Bushy read in its entirety a resolution commending
Donald 0. Haglund for his service to the Village of Oak Brook in
his capacity as a der of the Plan C mission from May, 1985
through September, 1992.
Trustee Skinner moved to pass Resolution No. R -573 as presented.
Seconded by Trustee Payovich. VOICE VOTE: Motion carried.
9. DEPARTMENTAL REPORTS - SPECIALTY AREAS: None.
VILLAGE OF OAK BROOM Minutes 3
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September 22, 1992
APPROVAL OF
BILLS
RES. R -573
HAGLUND
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UNFINISHED BUSINESS:
A. RECONMENDATIQN- REAR YARD VARIATION JWDO - 38 DEVONSHIRE DRIVE J: • REAR YARD AJAR.
38 Devonshire
The Woos have requested a variation to allow a 4 -foot encroachment (Woo)
into the 40 -foot required rear yard. They wish to construct a
small 2 -story addition which will increase the size of the kitchen
area and master bedroom.
The Zoning Board of Appeals,, at its Regular Nesting of September
1, 1992, voted, by a margin of 4 to 0, to roccxmend approval of
this request. The motion was based on the following conclusions:
1. The hardship expressed by the owners is reasonable;
2. The lot is of an irregular shape;
3. The variation, if granted, old not alter the character of
the neighborhood nor have any detrimental effects; and
4. The ability of the property owner to get a reasonable rate
of return on their property would be enhanced.
Trustee Skinner moved to approve the requested variation to allow
a 4 -foot encroacbment into the 40 -foot required rear yard and to
direct the Village Attorney to draft the necessary ordinance to
include a sunset provision of eighteen (18) months to act on
permit and building. Seconded by Tvastee Payovich. ROLL CALL
VOTE:
Ayes: 5- Trustees Mayer, Payovich, Shumate, Skinner and Winters.
Nays: 0- Nione.
Absent: 1- Trustee Bartecki. Notion carried.
B . RR FOR, ENGINEERING SBMCES - YORK ROAD BIKE TRAIL: YORK ROAD
BIKE TRAIL:
The current FY 92/93 budget contains $21,000 for the ;ailed grant ENGINEERING
request for the Midwest Road /35th Street pathway and the 22nd SERVICES
Street /Salt Creek pathway. These pies could be utilized for the
engineering; services.
Trustee Payovich moved to arthori.ze staff to negotiate a contract
with a consulting civil engineering firm for professional
engineering preliminary design services for the York Road Bike
Trail for final review and approval by the Village Board.
Seconded by Trustee Skinner. VOICE VOTE: Notion carried.
G. BROOK FOREST TREE PLANTING EASE - AMEMDED LICENSE: BROOK FOREST
TREE PLANTING
Trustee Payovich )saved to authorize execution of an amended EASE14EKT:
Easement Agreement with Northern Illinois Gas (NIGaas) to allow AMENDED
future additional planting of trees by the r's Association AGREE 11-11T
on NlGas property directly smith of I -88 betwasn Midwest Road and
Route 83. Seconded by Trustee Skinner. VOICE VOTE: Motion
carried.
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4 September 22, 1992
Vbs -sor - Asti tj
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D. HOM RUIZ INFORMA TI„ CKET - DISCUSSION:
Trustee minters requested the Village publicize that the Village
Board had the authority until 1990 to initiate real estate taxes
but chose not to initiate any real estate waxes during that tine.
The tax cap passed in 1990 does not allow the Village any increase
ir, taxes without a Hoene Rule referendum. passage. -
Trustee Mayer inquired the status of the Sales Tax-..- Acting
Village Manager Kapff stated it has remained stationary and not
increased.
Trustee Shumate inquired if the Sports Core Bond issue were
replaced, would the Village be required to go to referendum..
Village Attorney Martens stated a referendum would be required
unless the comunity is Hem Rule.
Trustee Shumate noted the loss of flexibility of financing of the
Village due to the tax cap.
President Bushy stated Finance Officer Pavers and she attended two
homeowner association meetings with a slide presentation of the
Village finances and the concept of Ham Rule. They felt it was
well received and requested residents to look at the issue and
vote accordingly. A presentation will be made to the Oak Brook
Association of Commerce and Industry and other homeowner's
meetings.
President Bushy stated the Village newsletter will address hoarse
Rule and an informative letter to registered voters will be sent
to clarify their precinct, polling place and Home Rule
information.
Trustee Payovich wished to clarify in any printed information on
Hoare Rule that the Board did not vote to seek Hone Rule but voted
to have the residents decide the question of Home Rule.
President Bushy has offered to provide copies to residents of the
Illinois Issues of Home Rule and the.slide presentation of the
financial affairs of the Village and Fkne Rule information.
A Town Meeting is scheduled for October 14th in which the village
Board will address the finances and concept of Home Rule to
interested residents. On October 15th, the C:Kvic Association will
host an open meeting and has given the Village time for a short
presentation regarding Home Rule.
Trustee minters requested all presentation materials and
informative letters regarding Hare Rule be reviewed by the Village
Attorney. He further requested Village Attorney Martens to attend
the two Town Meetings. Dr. Banovetz, author of "Home Rule in
Illinois ", Illinois Issues, will attend the October 14th meeting.
VILLAGE OF OAK BROOK Minutes 5 September 22, 1992
HOOT RU'T.E
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Joe Fullan, Timber Trails, reiterated the excellent presentation
by President Bushy and Finance officer Powers to the hers
regarding Home Rule and Village finances.
President Bushy requested a revised draft of Home Rule information
for the Board's review before the final printing. acting Village
Manager Kapff will direct Staff to couplete the materials for
distribution to Board ambers for their immediate response.
Trustee Winters requested the newspapers to publish the
homeowner's meetings.
11. NEW BUSINESS:
A. APPOINTMEM S: APPOINTMENT:
MOTRIA SOSENKO-
Trustee Skinner moved to concur with the appointment by President Pte; COMMISSION
Bushy of Notria Sosenko to the Plan Commission for a three --year
term, term to expire May, 1995, to fill the expired term of Donald
0. Haglund. seconded by Trustee Payovich. VOICE VOTE: Lotion
carried.
B. ST FOR EKT�NSI 4F Ht3URS - c BAt�QK POLO & E STRIA1i CLUB : 0 . B . POLO &
EQUESTRIAN CLUB-
Trustee Shumate removed this item from the agenda with no further HOURS
discussion.
C. MERRY LANE CUL -DE -SAC DEAINA�: U??AIr1AGE
MERRY LAME
The Merry Lane cul -de -sac has an unusual drainage situation CUL-DE-SAC
whereby a sump pump drains the lower area along the north side of
the cul -de -sac into a pipe which take the drainage across the cul-
de -sac to a Village stores sewer in the south end of the cul-de-
sac. Thomas J. Millon has requested that the Village take over
the storm line within the public right -of -way while the homeowners
continue to maintain the sump pumP.
Trustee Mayer inquired if a 3 -inch pipe would be a problem for the
Village to maintain. Village Engineer Durfey staty l there isn't
any type of this pipe maintained in the Village presently.
Trustee Skinner requested the up -grade of the pipe but at the
homeowner's expense. Mr. Millon noted the pipe is in the Village
right -of -wag.
Village Engineer Durfey stated that approximately $5,000.00 would
be needed in next year's budget to install a storm sewer across
the cul -de -sac while the hers maintain the sump punp.
Trustee Payovich moved that the Village extend the storm sewer
from 808 Merry Lane to 812 Merry Lane across the cul -de -sac south
to the beginning of the storm sewer on the south side and include
Y
VILLAGE OF OAK BROOK Minutes 8 September 22, 1992 yy
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said project in next year's budget. Seconded by Trustee Minters.
ROLL CALL VOTE:
Ayes: 4- Trustees Mayer, Payovich, Shumate, and Mint:xs.
Pass: 1- Trustee Skinner.
Days: O -none.
Ayes: 1- Trustee Skinner voted aye after he passed on the
motion.
Absent: I- Trustee Bartecki. Motion carried.
D. ffMST FOR A-1 L12M LICERSL - BAISI THAI RESTAURANT:
Baisi Thai Restaurant has made application to the Village for an
A-1 liquor license. Thin facility will be located directly east
of Skolnik's and B&,kin Robbins on the third level. All
documentation requirements have been fulfilled. A background
check was run on all principals and same have any criminal
history. The Building Departmont advises a seating ratio of 11 to
1, well within the required 3.5 to I.
Trustee Skinner waved to increase the A -1 Liquor Licenses within
the Village of Oak ftook by one (1) wO direct the Village
Attorney to end the Code of Ord1 aa=es to create an additional
A-1 License. Seconded by Trustee Payovich.. VOICE VOTZ: lotion
carried.
Trustee Shumate moved to allow the Illinois National. Guard, the
Coast Guard and Loyola's Lifestar helicopters permission to land
an the north side of Polo Field #2 on Saturday, October 4, 1992
and permission for the installation of two temporary signs; one at
the Bath & Tennis entree and one at the Polo grounds entrance
for the Boy Scouts Capporall. Seconded by Trustee Skinner. VOICE
VOTE: lotion carried,,
President Bushy announced Trustee Payovich, herself, Superintendent of Public
Olorks Neranda, and a fear Public Morlm personnel attended the American Public
Works Association Snowplow Rodeo on Saturday in Bolingbrook. It was an
opportunity to view Public Works equipment and view the skills required to
operate this equipwnt during the Rodeo.
VILLAGE OF OAK BROOK Minutes
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7 September 22, 1992
A--1 LIQUOR
LICENSE:
BAISI THAI
RESTAURANT
3E"ORAR'Y SIGN-
AGE & HELICOPTER
L &WING :
SPORTS CORE -
BOY SCOUTS
CAMPORALL
AIRTOUNCEMENT
12. ADJOURNMENT: ADJO RN. MT
Trustee Skinner mcaved to adjourn the meeting at 10:23 p.m. Seconded by
Trustee Payovich. VOICE: VOTE: 14otion carried.
ATTEST:
Linda E. Oonnell.a
Village Clark
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Septa ber 22,, 1992