Minutes - 09/22/1998 - Board of Trustees2.
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VILLAGE OF OAK BROOK Minutes SEPT. 2, ?, 193$
UNOFFICIAL UNTIL APPROVED AS WRITTEN ✓J
OR AS AMENDED _ BY VILLAGE BOARD ON
MEE'T'ING CALL:
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons- at 7:37
p.m. Pledge of Allegiance was given.
ROLL CALL:
The Clerk callf;d the roll with the follo %ring persons
PRESENT: President Bushy, Trustees Bartecki, Caleel, Kenny, McInerney,
Savino and Shumate.
ABSENT: None.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Dale L. Durfey, Jr., Village Engineer; Darrell J.
Langlois, Finance Director/Treasurer; Richard A. Martens, Village Attorney;
Ruth A. Martin, Library Director; Michael J. Meranda, Public Works Director;
Allen W. Pisarek, Chief of Police; Bonnie Sartore, Bath and Tennis Club
Manager; Trey VanDyke, Golf Club Manager; and Kathy Manofsky, Michael
Martin, and Dr. Howard Trier, Oak Brook Park District Commissioners.
ANNOUNCEMENTS & OPEN FORUM:
Robert Waite, 3609 Madison, read a letter to the Village Board of Trustees
stating his opposition to the Village Board's approval of the Callaghan project.
President Bushy issued a statement regarding a newsletter article of the Village
of Oak Brook's delay in issuing a building per ,nit for the new Oak Brook Park
District Aquatic Center. Their proposed site plan did not conform to the
Village's and DuPage County's stormwater management requirements which
delayed the building permit process. Until those requirements are met by the
applicant. a building permit will not be issued, as the Village must adhere to
the requirements mandated by DuPage County.
1'rustee Shumate stated that The Davey Tree Expert Company has been
pruning in the Saddle Brook Subdivision and inquired if they had completed
the project. He asked that this project be reviewed.
V1LLAUF. OF OAK BROOK Minutes
1 of 15 September 22, 1998
MEETING CALL
ROLL CALL
ANNOUNCEMENTS
AND
OPEN FORUM
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4.
APPROVAL OF N! INUTES:
MINUTES
Trustee Savino requested the Minutes of September 8, 1998 be amended on
page 20 to read: Motion by Trustee Savino, seconded by Trustee Bartecki, to
authorize the Village Attorney to draft the necessary documents for approval of
the Preliminary Plat as amended with waivers and variations of the Subdivision
Regulations as requested by the applicant with revisions to allow cluster
roadways of one-way streets a width of twenty feet (20') face of curb and
twenty -two (22") fade of curb for two -way roadways; allow face of curb radius
not less than fitly feet (50') instead of sixty feet (60'); allow lots not abutting a
right -of -v� ay but accessible to the 'right -of -way by access easement and allow
all sidewalk requirements to be waived.
Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the
minutes of the Regular Meeting of September 8, 1998 as amended and waive
the full reading thereof. VOICE VOTE: Motion carried.
5. OMNIBUS AGENDA:
Motion by Trustee McInerney, seconded by Trustee Bartecki, to approve the
Omnibus Agenda. ROLL, CALL VOTE:
Ayes: 6 - Trustees Bartecki, Caleel, Kenny, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried. APPROVAL OF:
BILLS —
A. APPROVAL OF BILLS: Approved Omnibus Vote. 5417 , 5R? . 20
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING PAYROLL —
SEPTEMBER 5. 1998: Approved Omnibus Vote. S356,832.66(grose
C. CHANGE ORDERS: None.
D. PAYOUTS: PAYOUTS:
1) SMYTH SYSTEMS CONTRACT - PAYOUT #4 & FINAL - COMPUTER
COMPUTER SYSTEMS - $4,790.00: Approved Omnibus Vote. SYSTEMS
2) LOHAN ASSOCIATES - PAYOUT #8 - COMPREHENSIVE COMPREHENSIVE
PLAN AND ZONING ORDINANCE UPDATE - $520.66: PLAN AND ZONING
Approved Omnibus Vote. ORDINANCE UPDATE
3) MID'WES'T' TAR SEALER COMPANY - PAYOUT #I & FINAL 1998 CRACK
- 1998 CRACK SEALING J
PR (, ECT - $13.894.59: Approved SEALING PROJECT
Omnibus Vote.
VILLAGE OF OAK BROOK Minutes 2 of 15 September 22, 1998
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E. REFERRALS: None.
F. AUTHORIZATION TO SEEK BIDS OR PROPOSALS:
1) GOLF CLUBHOUSE ADDITIONS AND ALTERATIONS: GOLF
Approved Omnibus Vote. CLUBHOUSE
2) 315' STREET BOOSTER STATION PROJECT: Approved 31st STREET
Omnibus Vote. BOOSTER STATION
G ACCEPT AND PLACE ON FILE, - TREASURER'S REPORT OF
AUGUST, 1998: Approved Omnibus Vote.
H. QUEST FOR RELEASE OF FUNDS - OAK BROOD HOTEL
CONVENTION AND VISITORS COMMITTEE - 20% OF
SECOND QUARTER HOTEL TAX RECEIPTS TO THE DU PAGE
CONVENTION & VISITORS BUREAU - $ 15,639.32: Approved
Omnibus Vote.
TREASURER'S
REPORT- AUG.,1998
OBHCVC --
SECOND QUARTER
HOTEL TAX
RECEIPTS TO
DCVB
I. REQUEST TO WAIVE COMPETITIVE BIDDING AND PURCHASE ORDER --
AUTHORIZE PURCHASE ORDER FOR GREENS MIX - GREENS MIX -
PRACTICE PUTTING GREEN: Approved Omnibus Vote. PRACTICE PUTTING
GREEN
J. BID REJECTION AND AUTHORIZATION TO READVERTISE PUBLIC WORKS
FOR BIDS - PUBLIC WORKS GARAGE HVAC: Approved GARAGE HVAC
Omnibus Vote.
6. ITEMS REMOVED FROM OMNIBUS AGENDA: None.
7. ACTIVE AGENDA (Items For Final Action):
A. APPOINTMENTS: No Business.
B. ORDINANCES & RESOLUTIONS:
1) ORDINANCE 98- ZO -TA -G -618 AN ORDINACE AMENDING
SECTION VII(E (2) OF THE ZONING ORDINANCE OF THE
VILLAGE OF OA }-'OOK RELATING TO SPECIAL USES
IN THE R -3 SINGLE -. t• MILY DETACHED RESIDENCE
DISTRICT:
Discussed and direction given at the Regular mecting of September 8,
1998.
VILLAGE OF OAK BROOK Minutes 3 of 15 September 22, 1998
/40
ORD.98- ZO -TA-
G -618
SPECIAL USES IN
THE R -3 SINGLE-
FAMILY DETACHED
RESIDENCE DISTRICT
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The Ordinance adds es a Special Use in the R -3 District so- called
cluster -type, single- family detached dwellings intended for
occupancy by persons 55 years of age or older and not less than 30
acres in area.
President Bushy explained that the Village Board may not discuss the
Oak Brook Park District referendum which requested authorization to
purchase property. The Park District attorney has addressed that
specifically to the Village Board, as it is not in the purview of the
Village hoard.
Trustee Savino inquired if the applicant would not object, to move the
ring road from the property lot line and allow for a berm, fence and
landscaping to help nullify the concerns of the Hunter Trails residents
of the visual impact of the subdivision and lower the noise impact for
the future residents of Forest Gate.
Dan Callaghan addressed the Village Board on this issue that the ring
road could be moved three to four feet (3' to 4') on the south loop off
of 31" Street. Mr. Callaghan indicated the topography along Jorie
Boulevard is different and abundant landscaping with the fence
should be appropriate.
Motion by Trustee Savino, seconded by Trustee Bartecki, to pass
Ordinance 98- ZO -TA -G -618, "An Ordinance Amending Section
VVII(E)(2) Of The Zoning Ordinance Of The Village Of Oak Brook
Relating To Special Uses In The R -3 Single - Family Detached
Residence District ", as presented and waive the full reading thereof.
William Plamondon, 305 Ottawa Lane. submitted petitions of 450
signatures from the subdivisions in Oak Brook opposing this
proposed project!
Trustee McInerney commented that there are a number of residents
who are in favor of the proposed project. As this is an emotional
issue, the Village Board will decide upon the issue in the best interest
of the Village.
Trustee Shumate noted that he has reviev.-ed all the issues. He stated
there are four recreational areas in Oak Brook. If the Oak Brook Park
District purchases this property, then he will support it. But,
presently, this petition is before the Village Board. and he
recommends approval of it. He suggested the Village needs this type
of housing for our residents who wish to stay in Oak Brook.
VILLAGE OF OAK BROOK Minutes 4 of 15 September 22, 1998
Joe Persak, 20 Cambridge Drive, stated his main objection to the
proposed project is the project being placed adjacent to the Park
District baseball fields. The project would provide for ninety
residents only on the land as compared to children using all the open
space.
ROLL CALL VOTE:
Ayes: 4 - Trustees Bartecki, McInerney. Savino and Shumate.
Nays: 2 - Trustees Caleel and Kenny.
Absent: 0 - None. Motion carried.
2) ORDINANCE 98- ZO- SU -EXI -S -912 AN ORDINANCE ORD.98-ZO-SL-EX1-
GRANTING A SPECIAL USE FOR CLUSTER -TYPE S -912
HOUSING IN THE R -3 ZONED DISTRICT (CALLAGHAN A SPECIAL USE
ASSOCIATES, NE QUADRANT, OAK BROOK ROAD & FOR CLUSTER -TYPE
HOUSING IN THE
ROUTE 83): R -3 ZONED
DISTRICT
Discussed and direction givea at the Regular meeting of September 8, (Callaghan,
1998 NE Quadrant,
Oak Brook Rd. &
This Ordinance grants a Special Use to allow development of cluster Route 83)
housing in the once - called Village Green Subdivision (now called
Forest Gate Resubdivision) subject to the conditions set forth in
Section 3 of the ordinance.
Motion by Trustee Savino, seconded by Trustee Bartecki, to pass
Ordinance 98- ZO -SU -EX 1 -S -912, "An Ordinance Granting A Special
Use For Cluster -Type Housing In The R -3 Zoned District (Callaghan
Associates, NE Quadrant, Oak Brook Road & Route 83) ", as
presented and waive the fill reading thereof. ROLL CALL VOTE:
Ayes: 4 - Trustees Bartecki, McInerney, Savino and Shumate.
Nays: 2 - Trustees Caleel and Kenny.
Absent: 0 - None. Motion carried.
3) RESOLUTION 98- SD -PP -R -711 _A RESOLUTION
RES . 98- SD -PP-
APPROVING THE AMENDED PRELIMINARY PLAT OF
R -711
SUBDIVISION KNOWN AS FOREST GATE RESUBDIVISION
APPROVING THE
ENE QUADRANT OF 31 ST STREET AND ROUTE 83):
AMENDED PRE-
LIMINARY PLAT
OF SUBDIVISION
Discussed and direction given at the Regular meeting of September 8,
KNOWN AS FOREST
1998
GATE RESUBDIVISI
(NE Quadrant of
This Ordinance grants variations from the Subdivision Ordinance as
31st Street &
Route 83)
set forth in Section 3 of the ordinance.
VILLAGE OF OAK BROOK Minutes
116
5 of 15 September 22, 1998
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Motion by Trustee Savino, seconded by 'Trustee Bartecki, to pass
Resolution 98- SD -PP -R -711, "A Resolution Approving The
Amended Pre�iminary Plat Of Subdivision Known As Forest Gate
Resubdivision (NE Quadrant Of 31" Street And Route 83) 11), as
revised and waive the full reading thereof. ROLL, CALL VOTE:
Ayes: 4 - Trustees Bartecki, McInerney. Savino and Shumate.
Nays: 2 - Trustees Caleel and Kenny.
Absent: 0 - None. Motion carried.
4) ORDINANCE 98- ZO -TA -G -619 AN ORDINANCE ORD, 98- zo -TA-
AMENDING ORDINANCE G -60, AS AMENDED THE SAME G -619
BEING THE ZONING ORDINANCE OF THE VILLAGE OF ESTABLISHING AN
OAK BROOK., IL ESTABLISHING AN 0-4 OFFICE DISTRICT 0-4 OFFICE
ZONING CLASSIIFICATION: DISTRICT ZONING +
- - CLASSIFICATION
Discussed and direction given at Lhe Regular meeting of September 8,
1998.
Motion by Trustee Savino, seconded by Trustee Bartecki, to pass
Ordinance 9 ZO -TA -G -619, "An Ordinance Amending Ordinance
G -60, As Amended, The Same Being The Zoning Ordinance Of The
Village Of Oak Brook, IL Establishing An 0-4 Office District Zoning
Classification ", as presented and waive the full reading thereof.
ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Caleel, Kenny, McInerney, Savino
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
5) ORDINANCE 98- BI -BP -G -620 AN ORDINANCE AMENDING
SECTION 5 -2(n) OF THE CODE OF THE VILLAGE OF OAK
BROOK:
Discussed and direction given at the Regular meeting of September 8,
1998.
This Ordinance makes the so- called development incentives
applicable to not only ORA -1 and ORA -2, but to the newly created O-
4 zoned district.
Motion by Trustee Savino, seconded by Trustee Bartecki, to pass
Ordinance 98- BI- BP -G -62, "An Ordinance Amending Section 5 -2(n)
Of The Code Of The Village Of Oak Brook ", as presented and waive
the full reading thereof ROLL CALL VO'T'E:
ORD.98- BI -BP-
G -620
AMENDING
SECTION 5 -2(n) OF
THE CODE
VILLAGE OF OAK BROOK Minutes 6 of 15 September 22, 1998
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Ayes: 6 -
Nuys: 0 -
Absent: 0 -
Trustees Bartecki, Caleel, Kenny, McInerney, Savino
and Shumate.
None.
None. Motion carried.
6) ORDINANCE 98- ZO- MA +R -EX 1 -G -621 AN ORDINANCE
AMENDING THE ZOP41NG MAP OF THE VILLAGE OF OAK
BROOK:
Discussed and direction given at the Regular meeting of September 8,
1 998.
This Ordinance rezones the Bu ^k properties along York Road from
ORA -1 to 0-4.
Motion by Trustee Savino, seconded by Trustee Bartecki, to pass
Ordinance 98- ZO- MA-4-R -EX 1 -G -621, "An Ordinance Amending The
Zoning Map Of The Village Of Oak Brook", as presented and waive
the full reading thereof. ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Caleel, Kenny, McInerney, Savino
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
C. AWARD OF CONTRACTS: No Business.
D. ILLINOIS DEPARTMENT OF TRANSPORTATION
AGREEMENT - ILLINOIS 56/MIDWEST ROAD PROJECT:
The Illinois Department of Transportation (IDOT) is scheduled to
widen and resurface Butterfield Road from just east of 22 °a Strixt to
Commonwealth Lane (in Elmhurst) and also install a right turn lane
for northbound Midwest Road to eastbound Butterfield. This project
last came before the Board of Trustees on July 13, 1993 whet, the
Board approved a 50150 cost share of proposed sidewalk on those
sections of Butterfield and Midwest Roads that lie within Oak Brook.
It appears that IDOT is ready to go to bid and has submitted an
agreement for the Village's approval which sets forth the Village's
cost obligations for both the share of the sidewalk (�0 %) and the cost
of the Opticom system (100 %) due to the signal modernization at the
intersection. The Village has traditionally paid for any Opticom costs
on State or County signals since it is there at the Village's r ..quest.
VILLAGE OF OAK BROOK Minutes 7 of 15 September 22, 1998
4
ORD . 98- ZO -MA +R-
EX1 -G -621
AMENTING THE
ZONING MAP
IPOT AGREEMENT -
ILLINUIS 56/
MIDWYEST ROAD
PRO._', ECT
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The. total estimated cost for the sidewalk and Opticom is $8,917.00;
the final cost will depend on final quantities. The 1998 Budget
contains sufficient funds to cover this expense.
One important taoint: most of Paragraph 12 has been crossed out
since it does�not apply to the Village. In Village Engineer Durfey's
discussions with Mr. John Romano of IDOT, Mr. Romano said that
lie could not remove this text from the agreement, but that the Village
could cross it out and initial. In essence, the only items which the
Village agrees to maintain are the sidewalks and the Village -owned
utilities (Opticom and the Village's water system).
Motion by Trustee Bartecki, seconded by Trustee Shumate, to
approve the Agreement with the Illinois Department of Transportation
for the Illinois56/Midwest Road Project, and direct the Village
President and Clerk to initial the revisions to Paragraph 12 and affix
their signatures thereon. ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki. Caleel, Kenny. McInerney, Savino
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
8. DEPARTMENTAL REPORTS: No Business.
9, UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated):
A. RECOMMENDATION- ROCCA (3824 YORK ROAD- ZONING ROCCA - ZONING
MAP AMENDMENT, VARIATIONS, AND SPECIAL USE - MAP AMNDMENT,
HISTORIC GRAUE MILL GgTEWAY AREA CERTIFICATE OF VARIATIONS, A,
APPROPRIATENESS FLOOD PLAIN SPECIAL USE: SPECIAL USE -
HISTORIC GRAUE
Continued from the Regular meeting of September 8, 1998. MILL GATEZdAY AREA
CERTIFICATE OF
APPROPRIATENESS
Letter dated September 15, 1998.from the petitioner, Alan Rocca, FLOOD PLAIN
requests continuance to the next scheduled meeting of October 13, SPECIAL USE
1998. (3824 York Road)
Motion by Trustee Savino, seconded by Trustee Shumate, to grant the
petitioner's request and continue this item to the Regular meeting of
October 13, 1998. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes
22,
8 of 15 September 22, 1998
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REVIEW AND DISCUSSION OF DRAFT 1999 -2003 FIVE -YEAR 1999 -2003
FINANCIAL PLAN: FIVE -YEAR
FINANCIAL, PLAN
Tnistee McInerney reviewed the proposed 1999 -1-003 Five Year
Financial Plan. The purpose of the Five -Year Financial Plan is to
provide the Village Board, the village staff and the community with a
long -range projection of financial condition for each of twelve (12"
funds that currently comprise the financial structure of the Village of
(yak Brook
The presentation for each fund includes a summary, revenue
projections, a general long -range operating budget and a capital
improvement program, if applicable. The summary brings together
the revenue and expenditure projections and presents a rolling five-
year statement, beginning with cash available as of January 1, 1 998,
as reported in the audited financial statements as of December 31,
1997.
The principal assumptions for the Village's Five -Year Financial Plan
involve the assumed rates for general inflation, "personnel inflation"
(direct personnel costs as well as costs of fringe benefits and
training), interest rates, and the rate of growth in sales tax, the
principal revenue source of the Village. The 1999 -2003 Five -Year
Financial Plan is based on the following assumptions:
General inflation at the following rates: 2.5% in 1999, 2000
and 2001; and 2.75% in 2002 and 2003.
Personnel inflation (including benefits, training and merit
adjustments applicable to personnel not at top -of- grade) at 2.5%
above the general inflation rate.
Interest earnings on invested funds at rates ranging from 5% to
7 %, depending upon the fund and the assumed type and length
of investment.
Annual growth in "same store" sales tax receipts equal to the
general inflation rate. plus specific projections for developments
not in operation for a full year as of December 31, 1998, and for
significant payers known to be in the process of relocation.
Receipts from "corporate sector" retail activity are projected to
be flat.
Operating expenditures are reduced in certain funds for budget goal
attainment, consistent with historical budget performance and to
VILLAGE OF OAK BROOK Minutes 9 of 15 September 22, 1998
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partially reduce the effects of compounding of the inflation
assumptions in the later years.
The General Corporate Fund supports the majority of Village
operations and is of central importance to the financial condition of
the Village. Its resources are used for operations and capital
improvements as well as for contributions to pension funds, in lieu of
property tax levies, transfers to the Garage and Equipment
Replacement Funds, through user charges, and contributions and
loans to other funds as appropriate.
For 1998, sales tax revenue is presently projected to finish
approximately 0.9% below the 1998 budget.
The Plan reflects stable staffing with the following exceptio i
Provision has been made for addition of a frill -time Deputy
Village Clerk in 1999 in recognition of the fact that the Village
cannot continue to rely on the part-time elected Village Clerk
devoting full -time hours to what is essentially a volunteer
position.
In the Village Communications Center, one additional
Communications Operator is planned in 1999 in order to further
restrict the periods of time during which only one operator is on
duty and to enable the Village to offer Emergency Medical
Dispatch ( "EMD ") services on a regular basis.
Having experienced protracted difficulty in supplementing the
Information Services staff with part-time or contractual help on
a reliable and cost - effective basis, the Plan reflects the addition
of an Information Services Technician in 1999 in order to
facilitate more timely and effective implementation of the
Village' Technology Plan.
The operating budget projections for the Library continue to reflect
significant increases in staffing, service hours, collections and
programs of the Library prior to and after occupancy of the new
Library building. Full -time equivalent staffing increases from 11.5 to
16 over the period. The Plan reflects growth in the Library's total
budget from its 1998 level of $651,000 to $1,079,000 in 2003 and
includes the operating expenses for a building four times larger than
the existing facility.
VILLAGE OF OAK BROOK Minutes 10 of 15 September 22, 1998
r
The Plan reflects addition of a Deputy Police Chief in 2001,
predicated on the assumption that the General Assembly will extend
to non -home rule units the ability to make administrative
appointments to such a second -in- command position.
The Plan reflects addition of a Deputy Fire Chief position in 2001,
also predicated on the assumption that the General Assembly will
extend to non -home rule units the ability to make administrative
appointments to such a second -in- commend position.
The Plan continues to provide for an annual program of community
events paid for by the General Corporate Fund, consisting of Oak
Brook Day, Independence Day, Family Day and an annual Oak Brook
International Ethnic Fest.
Exceptional Charges in the General Corporate Fund include:
Contributions to the�Police and Fire Pension Funds (in lieu of
property taxes).
Vehicle rt placement charges (based on fleet depreciation
schedules).
An annual transfer to the Sports Core Fund to cover the costs of
general maintenance and administration of the property and to
cover debt service on the Tennis Dome (expiring in 2002).
Once again, the most significant capital projects reflected in this Five -
Year Financial Plan are the construction of a new Library, now
projected to be completed in 2000, and construction of an addition to
the Village Hall, also projected to be completed in 2000. The
addition, presently conceptualized, would house Fire Station #1, the
Fire Department headquarters, Community Development,
Engineering, Information Services and Purchasing, the
Communications Center, and a training roomfEOC. These two
projects, with costs totaling $8.6 Million, are projected to be
completed without incurring debt.
Trustee Bartecki commented on increased personnel for the
Information Services Department and the hiring of one full time
person and for contracting for outside services, if needed. He also
questioned the need for another Communications person.
VILLAGE OF OAK BROOK Minutes 11 of 15 September 22, 1998
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Village Manager Veitch explained that the Communications person
was to provide emergency medical dispatch service which requires
two dispatchers in the Communications Center on duty at all times.
Trustee Shumate concurred with Trustee Bartecki to out source some
items in the Plan, especially in the 'Technology Plan. Ile suggested
working with the Park District and School District to possibly share a
person as a computer technician.
Trustee Caieel remarked that the cost of the new Library entails an
8% increase a year for the two -year delay with increased building
costs. The Library Board will be meeting with the Library
Foundation to start a donation program to hopefully cover the
expenditures of the proposed basement and the increased building
costs.
President Bushy remarked that she has served on a Commercial
Club's committee developing the Metropolis Project which is a
modern day version of the Burnham Plan. The Metropolitan Mayors
Caucus is responcodng to the Commercial Club's proposal. The
Commercial Club wants the Village to commit an additional 25% of
our sales tax revenue to other communities that do not have a sales
tax base. We could share with communities such as Wilmette,
Winnetka, Lake Forest and Hinsdale due to their small sales tax base.
There are only six mayors on the committee representing 260
municipalities and Chicago. Our Village is the most dependent on
sales tax revenue of any of the communities involved in this project,
and eventually this will be presented in Springfield for our legislators.
Trustee Bartecki suggested the possibility of borrowing to build the
Library or other items in the Plan. Village Manager Veitch clarified
that a referendum would likely be needed for this to occur. However,
the Village has limited non - referendum bonding authority, and staff
will investigate this further for the Village Board.
President Bushy remarked that the massive deterioration of the
roadways has cost the Village millions of dollars which is finally
being finished. The Roadway Maintenance Prograni *s iii Jor rr:�jects
should be completed in another year and then the Utility Tax could
decrease.
President Bushy commended staff for tnrir excellent presentation of
the Five -Year Financial Plan. It was the consensus of the Village
Board. to place the 1999 -2003 Five -Year Financial Plan on the
October 13, 1998 Active Agenda.
VILLAGE OF OAK BROOK Minutes 12 of 15 September 22, 1998
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SPORTS CORE ORDINANCE - DISCUSSION OF DRAFT
AMENDMENTS:
Village Manager Veitch explained that the Village Board reviews,
amends and restates the ordinance that governs the Sports Core each
fall, after the conclusion of the summer season and in conjunction
with the new Five -Year Financial Plan. Tl e change this year affects
only the fees and charges. The full membership at the Bath and
Tennis Club would increase $50.00, swimming and tennis
membership increases to $25.00; the unlimited and corporate golf
membership increases $50.00; the junior and senior golf membership
increases $25.00; green fees increase $2.00 for resident, $3 00 for
non - resident, $1.00 for junior and senior daily golf fees.
Trustee Bartecki stated that the Bath and Tennis Club is an excellent
facility. Village Manager Veitch indicated the overall Sports Core
financial results are the best they have been with the food and
beverage operation having improved $100,000 from last year at this
point.
Trustee Savino asked why the Village couldn't charge more for our
tennis court time to reduce the loss in this area. Bath and Tennis
Club Manager Sartore explained that the Club needs to be
competitive, and other area facilities offer more amenities that our
facility.
Trustee Shumate inquired if the Village could reduce the fees charged
for the swim membership due to the competition of the new Park
District facility.
Trustee Bartecki noted that the Village laas so many recreational
facilities that many do not receive adequate attendance.
Trustee McInerney concurred with Trustee Shumate that another area
recreational facility offers more amenities at a lesser cost, and the
Bath and Tennis Club needs to appeal to families and those without
children.
President Bushy remarked that a resort hotel offers a pool as an
amenity, and they absorb the cost. This Village Board needs to
decide it they wish to directly subsidize swimming as the Village
does presently at the Bath and Tennis Club for residential
organizations using that facility. An incremental increase in fees is
VILLAGE OF OAK BROOK Minutes 13 of 15 September 22, 1998
4
SPORTS CORE
ORDINANCE
needed annually for increased facility costs, if the Beard wished to
change, then you need to consider a policy change.
Trustee Bartecki noted the goal has always been how to attract more
users to the facility. Maybe the Village needs to advertise more. If
ffiat would help then fine, but staff needs to review this to determine
the best course of action.
Trustee .Barteclki suggested that first year residents be otTered some
type of program for them. He asked if the Clubhouse could be life
the old Saddle Club. Could we develop some type of environment
that may attract more people. He requested staff to consider and
recommend new resident and new member incentives. He suggested
a first year resident could receive a 50% discount to join the Bath and
Tennis Club.
Motion by Trustee Shumate, seconded by Trustee McInerney, to
accept the Sports Core Ordinance as drafted and amend the swing
membership fee to the current fee structure and a discount for early
payment would apply.
Trustee Kenny recommended another alternative for new residents
would be to give them a certificate which allows usage of the Bath
and Tennis Club pool. Trustee Shumate recommended a social
membership could be given to a new resident.
President Bushy suggested a certificate could be inserted in the new
resident folders. Village manager Veitch reconunended offering a
separate discount for first time members.
Motion by Trustee Caleel, seconded by Trustee Bartecki, to table this
item to the next meeting. VOICE VOTE: Motion carried.
Village Manager Veitch suggested that it might be preferable to
simply let the staff take all of the comments under advisement and to
suggest further changes to the ordinance without a pending motion on
the table.
Motion by Trustee Shumate, seconded by Trustee McInerney, to
withdraw the original motion.
Village Manager Veitch indicated that he would place the ordinance
on the Active Agenda for October 13, 1998 and suggest additional
amendments in the interim.
VILLAGE OF OAK BROOK Minutes 14 of 15 September 22, 1998
-' <i "?
Trustee Savino commented on the frivolous lawsuits that are being
filed from residents which as delayed some Village projects.
Village Attorney Martens remarked that it has been difficult in the
courts to impose sanctions such as attorney fees. Trustee Caleel
suggested publicizing the costs of lawsuits to the Village and its
residents. 'Trustee Kenny concurred with this. President Bushy
agreed that the residents have a right to know the Villages litigation
costs.
10. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: None.
11. ADJOURNMENT:
Motion by Trustee Caleel, seconded by Trustee Savino, to adjourn the meeting
at 10: 12 p.m. VOICE VOTE: Motion carried.
ATTEST:
a fr /
L'da K. Gonnella, CMC
Village Clerk
botd92298
VILLAGE OF OAK BROOK Minutes 15 of 15 September 22, 1998
ADJOUR1vWNT