Minutes - 09/23/1997 - Board of Trustees1;71 ITTe
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VILLAGE OF OAK BROOK MinutesP=ba 23.1997
UNOFFICIAL t,N`HL APPROVED AS WRIT i EN OR AS AMENDED _ BY VILLAGE BOARD ON
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at 7 :35
p.m. Pledge of Allegiance was given.
The Deputy Clerk called the roll with the following perms
PRESENT: President Bushy, Trustees Bartecki, Kenny, McInerney, Savino
and Shumate.
ABSENT: Trustee Caleel.
IN ATTENDANCE: Stephen B. Veitch, Village Manager, Michael A. Crotty.
Assistant to the Village Manager, Dale L. Durfey, Jr.. Village Engineer, Debra
J. Jarvis, Fire Chief/Building Co inner; Darrell J. Langlois, Finance
Officer/ Treasurer; Richard A. Martens, Village Attorney: and Ruth A. Martin,
Library Director.
Trustee Shumate stated his concerns for the Atelier Group in their attempts to
move more quickly to occupy The Friary on the Mayslake property. The
building needs fire protection sprinklers at a cost of 5300,000. He feels the
group's activities at the site would be an asset to the Village.
President Bushy noted that the Village's #3 Fire Insurance Rating is due the
diligence with which the Village administers i.s fire code. Village Manager
Witch pointed out that the Village has jurisdiction over the property for zoning
and not building code requirements_ Fire protection comes under the DuPage
County code. unless a variance is obtained.
President Bushy commended -Staff and Trustee Savino for the success of the
Second Annual Ethnic Fest. Early estimates show an attendance of 3.500-
4.000. Trustee Savino praised the efforts of the resident committee. Bath and
Tennis Club Manager Sartore mill give a detailed report next month.
Trustee Savino raised an issued of concern regarding the dilapidated condition
of the abandoned ser%-ice station on York Road near Spring Road. He
distributed photographs of the area showing broken glass windows, garbage
VILLAGE OF OAK BROOK Minutes I of 5 September 23, 1997
MEETING CALL
ROLL CALL
ANNOUNCEMENTS
AND
OPEN FORUM
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dumped and spilled 5- gallon containers. He feels the Village must try to do
something about this situation.
'Village Manager Veitch stated that an elderly couple owns the property and
has it on the market. At the present time, there are two prospective buyers.
Trustee Savino stated his sympathy with the elderly couple, but pointed out the
Village's responsibility to the community.
Trustee Kenny inquired about a public nuisance ordinance to address the
problem. President Bushy `%ill request staff to exert pressure on the o- Amers.
Trustee Bartecki suggested the issue be addressed again in 30 days.
4. APPROVAL QE MINUTES: MINUTES
Motion by Trustee McInerney, seconded by Trustee Bartecki, to approve the
minutes of the P -.gular Meeting of September 9, 1997 as presented and waive
the full reading thereof. VOICE VOTE: Motion carried.
Motion by Trustee McInerney, seconded by Trustee Bartecki, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki. Kenny, McInerney, Savino and Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried. APPRnVAT. OF!
... i
B. APPROVAL QE PAYROLL_: Approved Omnibus Vote.
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MEW IM
PAYOUT #2 - VILL&GE HALL MECHANICAL AND
Omnibus
Approved Omnibus
F. AUTHORIZATION TO SEEK BIDS OR PROPS: None.
VILLAGE OF OAK BROOK Minutes 2 of 5 September 23, 1997
ITC;
BILL,
$317,052.43
PAYROLL -
$334,140.81(groi
PAYOUTS:
VILLAGE HALL
MECHANICAL AND
ELECTRICAL
SYSTEMS ANALYST:
PENTAMATION -
COMPUTER SYSTEM;
, uy«
77 Y F r R'i },
r w7 M 77 a .,,- . �.,t.Pa �$A•' �, +e�7.�'^e„7 t s�,'�` t."""g_+'t�.+- �k",4x* e gS.x3.� t GN`�i �'°"'i° ' ��'_� , '+ - ° ,� "�a4v- <:+°;`pV s"'
'"' - - �� - _ _ ',�` �Ra+�ip:h' ,7A aM� .nab} yL?.`? 4,, �?°% ✓i^C,.Y . 5hy� Y
G. ACCPE1 AND PLACE ON FILE - IMAS11RER'S REPORT QF
AUGUSL 1227: Approved Omnibus
s 131AH& It
IM
C. AWARD O CONTRACTS:
This project will create workstations for Village staff engineers which
are both more efficient and will allow incorporation of computer
equipment at each =fion- Funds in the amount of $12,000 have been
budgeted in the Engineering Program (Q 1 -4101) for this project.
Bid packages were sent to five (5) firms. Four (4) sealed bids were
received on September 10, 1997.
Motion by Trustee Bartecki. seconded by Trustee Savino, to award a
contract, subject to staff review. to Hendricksen & Company, Inc.,
Chicago, the lowest responsible bidder, for the supply and installation
of Engineering Department %orkstations at a total cost of $11,225.46.
ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki. Kenny. McInerney, Savino and
Shumate.
Nays: 0 - Nonc.
Absent: I - Trustee Caleel. Motion c? . red.
At the Regular meeting of August 26, 1997, staff was authorized to
negotiate a contract with James J. Benes and Associates, Inc. for
professional engineering sen=ices for the 1998 Paving Project. Staff
has been working `pith the consultant and an agreement is the
culmination of these efforts. The agreement has been review by
Village Attorney Martens and Purchasing Director Kapff and found
acceptable as to form.
Motion by Trustee Bartecki, seconded by Trustee Kenny, to approve
the "Engineering Services Agreement, Village of Oak Brook, 1998
VILLAGE OF OAK BROOK Minutes 3 of 5 September 23, 1997
TREASURER'S
REPORT --AUG . ,1997
ENGINEERING
DEPARTMMU
WORKSTATIONS
1998 PAVING
PROJECT
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Paving Project" with Jaynes J. Benes and Associates, Inc. for
professional engiriecring services for the 1998 Paving Project (Saddle
Brook Subdivision Streets: Green Leaf Drive. Kingston Di rive,
Spring Road (31 st - York). Timber View Drive, Walnut Lane, York
Road (Tollway Bridge - forth Village limits), Polo Read) in the not-
to- exceed amount of $157,00 0. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Kenny, McInerne y , Savino and
Shumate.
Mays: 0 - stone.
Absent: 1 - Trustee Caleel. Motion carried.
Pursuant to the discussion at the Regular meeting of September 9,
1997, two (2) modest changes were made to the proposed Five -Year
Financial Plan:
1) The Water Fund presentation was chang(A to reflect an early start
on the project to rnodif' the 31' Str:-rt pumping station. The
modified presentation shows some engineering cost in 1997, rather
than reflecting the entire pro eci in 1998.
2) The Sports Core Fund was changed to reflect operation of the
Tennis Donne for the 1997 -•98 season.
Motion by Trustee McInerney, seconded by Trustee Shumate, to
adopt the 1998 -2002 Fire -Year Financial Plan as modified pursuant
to the discussion at the Board meeting of September 9, 1997. VOICE
VOTE: Motion carried.
' Q1 0 4 1111001 1114 1
9. UNFINISHED AND NEW BUSINESS (Final Action NQt An&ipatcd): No
Business.
Motion by Trustee Savino, seconded by Trustee Bartecki, to adjourn the
meeting at 8:35 p.m. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes 4 of 5 September 23, 1997
1998 -2002
FIVE -YEAR
FINANCIAL PLAN
ADJOURNMENT
ATTEST:
Cynnnella, CMC
Village Clerk
bot92,197
VILLAGE OF OAK BROOK Minutes 5 Of 5
September 23, 1997