Minutes - 09/23/2003 - Board of Trustees1
2
3
5
MINUTES OF THE SEPTEMBER 23, 2003 REGULAR
MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON OCTOBER 14, 2003.
CALL TO ORDER: CALL TO
ORDER
The Regular Meeting of the Village Board of Trustees was called to order by
President Quinlan in the Samuel E. Dean Board Room of the Butler Government
Center at 7:35 p.m. The Pledge of Allegiance was given.
ROLL CALL: ROLL CALL
Deputy Village Clerk Carol Harty called the roll with the following persons
PRESENT: President Kevin M. Quinlan, Trustees Stelios Aktipis, George T.
Caleel, John W. Craig, Elaine Miologos and Asif Yusuf.
ABSENT: Trustee Susan Chase Korin
IN ATTENDANCE: Robert L. Kallien, Jr., Director of Community Development;
Dale L. Durfey, Jr., Village Engineer; Darrell J. Langlois, Finance
Director; James Bodony, Acting Fire Chief; Bruce F. Kapff, Director
of Information Services & Purchasing; Ruth A. Martin, Library
Director; Allen W. Pisarek, Police Chief; Bonnie Sartore, Bath &
Tennis Club Manager and Kenneth T. Kubiesa, Village Attorney.
ANNOUNCEMENTS AND OPEN FORUM: ANNOUNCE
Trustee Aktipis announced that Mr. Stephen Becker has resigned as President from
the Civic Association and David Saxman will be the new president. He also
encouraged residents to take part in this organization.
APPROVAL OF MINUTES: MINUTES
Motion by Trustee Craig, seconded by Trustee Miologos, to approve the Minutes of SPEC. MTG -
the Special Board of Trustees Meeting of September 8, 2003 as presented and 09 -08 -03
waive the full reading thereof. VOICE VOTE: Motion carried.
Motion by Trustee Yusuf, seconded by Trustee Miologos, to approve the Minutes REGULAR MTG
of the Regular Board of Trustees Meeting of September 9, 2003 as presented and - 09 -09 -03
waive the full reading thereof. VOICE VOTE: Motion carried.
CONSENT AGENDA: C. AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be
enacted in one motion.
VILLAGE OF OAK BROOK Minutes Page I of 7 September 23, 2003
5. Trustee Miologos asked that item 5.G., Ratify Emergency Purchase Order — Sports
Core Sled Hill Landscaping be removed for further discussion.
Motion by Trustee Caleel, seconded by Trustee Aktipis, to approve the Consent
Agenda as amended. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Caleel, Craig, Miologos and Yusuf.
Nays: 0 - None.
Absent: 1 - Trustee Korin. Motion carried.
A. APPROVAL OF BILLS - $602,115.31
Significant items included above:
1) DuPage Water Commission - $271,579.19
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING SEPTEMBER 13,
2003 - $562,774.56
C. CHANGE ORDERS: None.
D. REFERRALS:
1) REQUEST TO WITHDRAW THAT PORTION OF CASE NO 2003-014 -
TA RELATIVE TO DRIVEWAY GATES AND REFER VILLAGE OF
OAK BROOK TEXT AMENDMENTS TO ZONING REGULATIONS —
TITLE 13 OF THE MUNICIPAL CODE — CHAPTER 3 GENERAL
ZONING PROVISIONS — DRIVEWAY GATES TO THE PLAN
COMMISSION AND ZONING BOARD OF APPEALS
APV BILLS -
$602,115.31
PYRL-
$562,774.56
CHNG ORDERS
REFERRALS
TXTAMNDMT
-ZNG REG -
CHAP3-
DRV WY
GATES
2) VILLAGE OF OAK BROOK — TEXT AMENDMENTS TO ZONING TXT AMNDMT
-ZNG REG -
REGULATIONS — TITLE 13 OF THE MUNICIPAL CODE — TREE TREE PRES
PRESERVATION REFER TO THE PLAN COMMISSION AT THEIR
OCTOBER 20, 2003 MEETING AND TO THE ZONING BOARD OF
APPEALS AT THEIR MEETING OF NOVEMBER 4, 2003
E. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE SK BDS, PROP,
NEG CONTRCT
CONTRACTS: None.
F. ACCEPT AND PLACE ON FILE — TREASURER'S REPORT OF AUGUST, TREAS RPT -
08 -03
2003
G. RATIFY EMERGENCY PURCHASE ORDER — SPORTS CORE SLED HILL EMERG PCH
ORDER - SLED
LANDSCAPING: Removed for further discussion. HILL
VILLAGE OF OAK BROOK Minutes Page 2 of 7 September 23, 2003
5
i
H. JOHN G. STOB SUBDIVISION — REDUCTION IN SUBDIVISION STOB SUBDIV
- REDUCE SEC
SECURITY
L APPROVE PURCHASE OF AN INTEGRATED VIDEO AND COMPUTER PURCH
SYSTEM
VIDEO
J. ORDINANCE 2003 -PP -S -1053, "AN ORDINANCE AUTHORIZING THE ORD03 -PP -S-
1053 - SL OF
SALE OF CERTAIN PERSONAL PROPERTY OWNED BY THE VILLAGE PERS PROP
OF OAK BROOK"
K. ORDINANCE 2003- ZO -V -S -1054 "AN ORDINANCE GRANTING A ORD 03-ZO-V-
S- 1054 - VAR
VARIATION FROM THE PROVISIONS OF SECTION 13 -3 -14 OF TITLE ZNGORD-
13 ( "ZONING REGULATIONS ") OF THE VILLAGE CODE OF THE DRVwY GTES
- 26 BAYBRK
VILLAGE OF OAK BROOK RELATIVE TO DRIVEWAY GATES — LN.
WARNER — 26 BAYBROOK LANE"
L. RESOLUTION 2003- SD -FP -R -859, "A RESOLUTION APPROVING THE RES 03- SD -FP-
R- 859 -FNL PLT
FINAL PLAT KNOWN AS PALUMBO'S RESUBDIVISION (407 & 409 - PALUMBO'S
FOX TRAIL LN)" RESUB 407/409
FOX TRL LN
M. ORDINANCE 2003- ZO -TA -G -730. "AN ORDINANCE AMENDING TITLE ORD 03- ZO -TA-
G- 730 -AMND
13 (ZONING REGULATIONS) OF THE VILLAGE CODE OF THE ZNGREG-
VILLAGE OF OAK BROOK (STRUCTURE HEIGHTS AND YARDS IN STRUCR xGTs
RESIDENTIAL DISTRICTS)"
ITEMS REMOVED FROM CONSENT AGENDA:
RMVD C
AGNDA
5. G. RATIFY EMERGENCY PURCHASE ORDER — SPORTS CORE SLED HILL EMERG PURCFI
ORDR- SLED
LANDSCAPING HILL
Trustee Miologos asked that this item be continued to provide time to consider
and obtain clarification.
Motion by Trustee Miologos, seconded by Trustee Caleel, to table the action on
the ratification of an emergency purchase order for the Sports Core sled hill
landscaping to the next Village Board meeting. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Caleel, Craig, Miologos and Yusuf.
Nays: 0 - None
Absent: 1 - Trustee Korin. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 3 of 7 September 23, 2003
7. BOARD & COMMISSION RECOMMENDATIONS:
MCOMM
RECOM
A. VILLAGE OF OAK BROOK — TEXT AMENDMENTS — CHAPTERS 2 & 3 TxT AMND-
ZNG ORD-
OF THE ZONING ORDINANCE — NATURAL GROUND LEVEL GRND LEVEL
Plan Commission and Zoning Board of Appeals Recommendations - Text
Amendments — The Plan Commission at its meeting on June 16, 2003 voted 5 to
0, and the Zoning Board of Appeals at its meeting on July 1, 2003, voted 7 to 0
to recommend approval of the request from the Village of Oak Brook for text
amendments to Sections 13 -2 -2 Natural Ground Level and 13 -3 -8 Structure
Height. These amendments clarify how structure height is measured and are
consistent with the approved amendments to increase the structure height of
single - family homes.
Chapter 2 — Definitions — Title 13 — Zoning Regulations.
13 -2 -2 NATURAL GROUND LEVEL: The existing elevation prior to any
movement of organic or nonorganic matter which would require the issuance of
a permit under the ordinances of the Village, or the proposed elevation as
depicted on a subdivision grading plan approved by the Village, or as otherwise
expressly determined by the Village.
This amendment will permit the structure height to be calculated from either the
existing ground elevation or the grading plan approved by the Village.
Chapter 3 — General Zoning Provisions — Title 13 — Zoning Regulations.
13 -3 -8 STRUCTURE HEIGHT: No structure shall be erected, converted,
expanded, reconstructed or structurally altered to exceed the height limit above
the ground level established by the Village Engineer for the district in which the
structure is located; except that mechanical rooms, penthouses or roof structures
for the housing of elevators, stairways, tanks, ventilating fans or similar
equipment required to operate and maintain the structure, skylights, towers,
steeples, flagpoles, chimneys, radio and television aerials, wireless masts,
electric and telephone service poles, water tanks, elevators or other
appurtenances may be erected above the height limits prescribed in this title.
However, no such structure shall be erected to exceed by more than fifteen feet
(15') the height limits of the district in which it is located. Structure height may
be measured from a base elevation other than natural ground level only with the
express approval of the village, provided, however, that an elevator housing
enclosure for the purpose of providing a single elevator access to the penthouse
level not to exceed three hundred twenty five (325) square feet in area may be
erected to heights which do not exceed by more than twenty two feet (22') the
height limits of the district in which it is located. (Ord. G -678, 6 -26 -2001)
VILLAGE OF OAK BROOK Minutes Page 4 of 7 September 23, 2003
7. A. In making this recommendation, the Zoning Board of Appeals concurred with
the Plan Commission findings that the Village as the petitioner has satisfied the
applicable standards required for a text amendment.
Motion by Trustee Aktipis, seconded by Trustee Yusuf, to concur with the
recommendations of the Plan Commission and Zoning Board of Appeals, to
approve the text amendments to the Zoning Ordinance and authorize the Village
Attorney to draft the necessary ordinance for final consideration at the October
14, 2003 Board of Trustees meeting. VOICE VOTE: Motion carried.
8. ACTIVE AGENDA (Items for Final Action): ACTIVE
AGENDA
A. CONFIRMATION OF APPOINTMENTS: None. CNFRM APPTs
B. ORDINANCES & RESOLUTIONS: None. oRD/REs
C. AWARD OF CONTRACTS: AWARD CT
1) EXTENSION OF SOLID WASTE CONTRACT ExT soL WsT
CNTRCT
The Village's current three -year contract with BFI Waste Systems of North
America, Inc. for residential municipal waste collection services expires on
December 31, 2003. The Village requested and BFI agreed to extend its
existing agreement for six months. BFI is therefore requesting that the
$0.20 per month increase in the flat rate billing charges become effective
January 1, 2004. This $0.20 charge is to offset increases in State mandated
environmental, license and tipping fees that all Illinois waste haulers have
incurred since July 1, 2003.
Richard Van der Molen, representing BFI, was in attendance to answer
questions.
Motion by Trustee Miologos, seconded by Trustee Yusuf, to approve the
First Amendment to the Residential Municipal Waste Services Contract
extending the term of the contract to June 30, 2004 and increasing the flat
rate billing charges by $0.20 per month effective January 1, 2004 and
authorize the Village President to execute the Contract. ROLL CALL
VOTE:
Ayes: 5 - Trustees Aktipis, Caleel, Craig, Miologos and Yusuf.
Nays: 0 - None.
Absent:I - Trustee Korin. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 5 of 7 September 23, 2003
8. C. 2) BREATHING AIR COMPRESSOR
One sealed bid was opened on Wednesday, September 17, 2003. Although
only one bid was received (packages were sent to three companies), it is felt
that the bid is a good price. Delivery of the new air compressor will be in
56 days and installed one week following delivery.
Motion by Trustee Yusuf, seconded by Trustee Aktipis, that the Village
Board award a contract to the lowest responsive and responsible bidder: Air
One Equipment, Inc., 1680 Wright Boulevard, Schaumburg, IL 60193 for
one Breathing Air Compressor, including the trade -in of the old compressor
and belt mount low pressure SCBA, at a net lump sum price of $29,942.
ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Caleel, Craig, Miologos and Yusuf.
Nays: 0 -None.
Absent:I - Trustee Korin. Motion carried.
BRTH AIR
COMP
D. RECONSIDERATION — TEXT AMENDMENT — TITLE 4 OF THE RECONS -TxT
AMND - STRG
VILLAGE CODE — REVISION TO SECTION 4 -3 -9 STORAGE OF REFUSE OF REFUSE
At the August 12, 2003 meeting, the Board was asked to consider an
amendment to Section 4 -3 -9 of the Village Code to permit trash containers to be
placed in public view (i.e., at the curb) six hours earlier or at 12 noon the day
prior to scheduled pickup. After discussing the issue, the current regulation was
not changed. Trustee Yusuf has asked that this matter be placed on the agenda
for reconsideration. For your benefit, Section 4 -3 -9 of the Code is provided in
the following:
Section 4 -3 -9 STORAGE OF REFUSE: No person may place
any container containing solid waste, recyclable material, or
landscape waste in public view for pickup prior to six o'clock
(6:00) P.M. on the day prior to any scheduled pickup. In addition,
all such containers shall be removed from public view after
collection no later than six o'clock (6:00) A.M. the day following
such collection.
Motion by Trustee Yusuf, seconded by Trustee Caleel, to table the
reconsideration of an amendment to Section 4 -3 -9 of the Village Code which
permits the placement of any container containing solid waste, recyclable
material or landscape waste in public view six hours earlier or at 12 noon the
day prior to scheduled pickup until the next meeting when a full Board will be
in attendance. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Caleel, Craig, Miologos and Yusuf.
Nays: 0 - None.
Absent: I - Trustee Korin. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 6 of 7 September 23, 2003
N
10
I1
INFORMATION & UPDATES: INFO &
UPDATES
A. VILLAGE PRESIDENT: No Report. VLLG PREs
B. VILLAGE MANAGER: No Report. VLLG MGR
C. VILLAGE CLERK: No Report. VLLG CLx
ADJOURN TO CLOSED MEETING: ADJRN TO
CLSD MTG
Motion by Trustee Craig, seconded by Trustee Miologos, to adjourn the meeting at
7:57 p.m. to a Closed Meeting:
1) To discuss minutes of meetings lawfully closed under the Open Meetings
Act, whether for the purpose of approval by the body of the minutes, or for
semi - annual review of the minutes as required by the Open Meetings Act
2) Selection of a person to fill a public office, including a vacancy in a public
office, when the public body is given the power to appoint under law or
ordinance
3) To consider probable or imminent litigation.
4) To consider litigation, when an action against, affecting or on behalf of the
Village has been filed and is pending before a court or administrative
tribunal.
ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Caleel, Craig, Miologos and Yusuf.
Nays: 0 -None.
Absent: 1 - Trustee Korin. Motion carried.
ADJOURNMENT: ADJRN
Motion by Trustee Craig, seconded by Trustee Yusuf, to adjourn the meeting at
9:10 p.m. VOICE VOTE: Motion carried.
ATTEST:
Village Clerk
a
r> tof 044.
VILLAGE OF OAK BROOK Minutes Page 7 of 7 September 23, 2003