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Minutes - 09/24/1996 - Board of Trustees�,... -._ ` v _ _ __ '��- 7✓ -�.4� ..�, �'� r ��4 w i R,n ""'� R "I it `t.+(i VILLAGE OF OAK BROOK Minutes -Septeli Ur 24 1996 UNOFFICIAL UNTIL APPROVED AS WRITTEN OR AMENDED _ BY VILLAGE BOARD ON j� 1 • STING CAS L.: MEETING CALL The Regular Meeting of the Board of Trustees was called to order by President Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:32 p.m. Pledge of Allegiance was given. 2. ROIry LLCA . i .: ROLL CALL The Clerk called the roll with the following persons PRESENT: President Bush) , Trustees Bartecki, McInerney, Payovich and Savino. Trustee Kenny arrived at 7:48 p.m. Trustee Shumate arrived at 8:54 p.m. ABSENT: None. IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty, Assistant to the Village Manager; Dale L. Durfey, Jr., Village Engineer; Darrell J. Langlois, Finance Ofcer.'Treasurer; Richard A. Martens, Village Attorney; Ruth A. Martin, Library Director; Roberta Petz, Library Commission Chairman; Barbara Benezra. Library Commission Member; Lucia Sutton, President, Oak Brook Library Association, The Friends Group; and Joseph Fullan. Library Association. 3. ANNOLINCEMENTS & OPEN FORUM: ANNOUNCEMENTS AND Trustee McInerney noted that at Thanksgiving, the Village of Oak Brook OPEN FORUM residents have offered their homes to sailors from the Great Lakes Naval Station to share in their Thanksgiving Day dinner. He invited our residents to do so again this year by contacting George Mueller. Ethnic Fest will be held this Saturday from 1 1:00 a.m. to 6:00 p.m. at the Sports Core facilities. Christ Church. School Districts, professional bands and restaurants are participating in this year's event. Tents will be available for possible inclement weather. 4. APPROVAL OF MINUIES: MINUTES Motion by Trustee McInerney, seconded by 'Trustee Bartecki, to approve the minutes of the Committee -of- the -whole Meeting of September 9, 1996 as amended on page 9 and waive the full reading thereof. VOICE VOTE: Motion carried. VILLAGE OF OAK BROOK Minutes l of l 4 September 24, 1996 c� 77 a 7 r Motion by Trustee McInerney, seconded by Trustee Bartecki, to approve the minutes of the Regular Meeting of September 10, 1996 as presented and waive the full reading thereof. VOICE VOTE: Motion carried. 5. OMINOUS AGENDA: Motion by Trustee McInerney. seconded by Trustee 0'avino, to approve the Omnibus Agenda. ROLL CALL von: Ayes: 4 - Trustees Bartecki. McInerney. Payovich and Savino. Nays: 0 - None. Absent: 2 - Trustees Kenny and Shumate. Motion carried. APPROVAL OF BILLS - A. APPRQ_YAL. QF BILLS: Approved Omnibus Vote. $735',409.61 PAYROLL - B. APPROVAL OF PAYROL : Approved Omnibus Vote. $321,337.56(gross) C. CHANGE ORR : No Business. D. PAYOUTS: PAYOUTS: 1. ORANGE CRUSH RLCYC S . L.PP.-OJT #2-- 1996 1996 MFT PAVING MET PAVING PROJECT - $193.62 1.15: Approved Omnibus PROJECT Vote. 2. # PAVING PROJECT - INFRASTRi ICI 112E FUND 1996 PAVING PORTIQNV PROJECT - -$ 09. 3700: Approved Omnibus Vote. INFRASTRUCTURE FUND- PORTION 3. CIVILTECH ENGINEERIN(i. INC - PAYOUT #12 YORK/HARGER YORKIHARQER BIKE TRAIL. - PRELIMINARY BIKE TRAIL ENGINEERING - $509.86: Approved Omnibus Vote. 4. CIVILT .C_H ENG RING INC - PAYO jT #19 YORK YORK ROAD RQAD BIKE TRAIL - PRE IMiNARY Nf'INEERING - BIKE TRAIL $1.337-74: Approved Omnibub Vote. 5. GROUP I RESOURCES - INC. z PAYOUT # 11 INFORMATION INFORMATION TECHNOLOGY PLAN - $4,213.3 1: Approved Omnibus Vote. TECHNOLOGY PLAN E. REFERRALS: No Business. 1. CARPET REPLACEMENT - VILLAGE HALL AND FIRE STATION #2: Approved Omnibus Vote. VILLAGE OF OAK BROOK Minutes 2 of 14 September 24, 1996 CARPET REPLACE- MENT - VILLAGE HALL & FIRE STATION #2 . r . vh ,.Yp,.a1 ��` ,.t � yd"" wC-' w .L a. ., .. .. _ +, n`N, s Irri^i.4:•vWYN /ni4''a, :i '3+N` �:_ " iN"n,wa''� K a2T'�'b'4.�a.'r "!, rehsmj K °_,�fr °�''a:: e :,r'� ;N �aa 11 1� II G. ACCEPI AND PLACE QN EILE - TREASURER'S AUQUST. 1996: Approved Omnibus Vote. REPORT -AUG. ,1996 H. REJECTION OF BID - HAULING AND D DISP. ( SAL OE LY ES: HAULING & DISPOSAL Approved Omnibus Vote. OF LEAVES 6. ITEMS RE QVED FROM QMNIHIIS.AGEDA: None. 7. ACTIVE AGENDA (Items For Final Action): A. APPQINTMENTS: No Business. B. QRDINANCES & RESOLUTIONS: I. ORDINANCE 96--LC-AL-Q-574 AN ORDINANCE ORD . 96- LC -AL- A,MENDING SECTION 3 -22 OF IHE CODE QF ORDINANCES G -574 OF IHE VILLAGE OF OAK BRQQK, ILLINOIS AND AMENDING NUMBER AMENDING THE NIMER OF AI- iTHOIZD LI,UOR OF LIQUOR LICENSES LICENSES: The ordinance increases the number of Class "B" liquor licenses from four (4) to five (5) within the Village. This license will be issued to Cost Plus, Inc., for ten percent of its floor area at 2155 Nest 22nd Street, Suite 500. President Bushy indicated she had met with two representatives of Cost Plus, Inc. this evening to discuss the usage of a liquor license issut,d by the Village of Oak Brook. Motion by Trustee McInerney, seconded by Trustee Bartecki, to pass Ordinance 96- LC -AL -G -574, "An Ordinance Anending Section 3 -22 Of The Code Of Ordinances Of The Village Of Oak Brook, Illinois And Amending The Number Of Authorized Liquor Licenses ", as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 4 - Trustees Bartecki, McInerney, Payovich and Savino. Nays: 0 - None. Absent: 2 - Trustees Kenny and Shumate. Motion carried. VILLAGE OF OAK BROOK Minutes 3 of 14 September 24, 1996 R s.''�`S 77777? e • Both the Plan Commission (by a vote of 5 to 1) and the Zoning Board of Appeals (by a vote of 4 to 0) have recommended approval of the requests subject to certain conditions. Trustee Bartecki indicated he would vote against the ordinance, as he recommends reviewing the amortization to ensure compliance by the four establishments. Janice Wolak, 3020 Oak Brook Road, inquired into ensuring the dog kennel adhere to the Village Code of Ordinances. Village Manager Veitch indicated that Director of Code Enforcement Hawk had reviewed the dog kennel's business operations and found there to be in full compliance of our Village code. President Bushy commented that staff will again review the dog kennel operations to ensure their facility is in proper compliance with our Village code. Trustee McInerney stated he had spoken with Mr. Kamper to ensure that the concerns of the Rush family had been addressed by the Village Gate. Motion by Trustee McInerney, seconded by Trustee Savino, to pass Ordinance 96- ZO -TA -G -575, "'An Ordinance Amending Sectic is V, VI and XII Of The Zoning Ordinance Of The Village Of Oak ) gook, Ordinance No. G -60, As Amended ", which accomplished the following and waive the full reading thereof 1. Removes the amortization provisions pertaining to non - conforming buildings, structures and uses. All other provisions regulating nonconformities remain in force; 2. Clarifies that uses not expressly permitted are prohibited; 3. Adds language requiring recordation of a Notice of Encumbrance in the event two or more lots of record are combined to make one zoning lot; 4. Adds language prohibiting the division of property into one or more substandard lot; and 5. Corrects an error in the existing list of districts. VILLAGE OF OAK BROOK Minutes 4 of 14 September 24, 1996 ORD. 96- ZO -TA- G -575 AMENDING ZONING ORDINANCE (Misc. Text Amendments, Amortization & Other Provisions of the Zoning Ordinance) ROLL CALL VOTE: Ayes: 4 - Trustees McInerney, Payovich, Savino and President Bushy. Nays: 1 - Trustee Bartecki. Absent: 2 - Trustees Kenny and Shumate. Motion carried. Trustee Kenny arrived at 7:48 p.m. Since 1978, the Village has provided employees access to the ICMA- RC Deferred Compensation Plan, an Internal Revenue Code Section 457 plan whereby employees are able to contribute a portion of their salary into a retirement account on a pre -tax basis. ICMA -RC invests in a variety of funds, the mix of which is at the employees option. In order to provide employees with greater opportunity to diversify and build financial security, staff recommends offering access to a second deferred compensation program. The resolution authorizes the Finance Officer to execute individual participation agreements in connection with the NACo plan. The plan is administered by the Public Employees Benefit Services Corporation (PEBSCO) at no cost to the Village, and has been adopted by many Chicago area municipalities (in addition to ICMA -RC) to allow employees to consider additional investment options for their retirement accounts. Employees are able to participate in one or both plans, subject to the annual maximum established by law (currently $7.500). Motion by Trustee McInerney, seconded by Trustee Kenny, to pass Resolution 96- IMRF -R -676, "A Resolution Adopting The IMRF- Endorsed NACo Deferred Compensation Program And Establishing The Deferred Compensation Plan For Voluntary Participation Of All Eligible Employees, Elected Officials And Independent Contractors ", as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Payovich and Savino. Nays: 0 - None. Absent: 1 - Trustee Shumate. Motion carried. VILLAGE OF OAK BROOK Minutes 5 of 14 September 24, 1996 le °c `, =a4� RES. 96 -IMRF- R -676 ADOPTING IMRF-- ENDORSED NACo DEFERRED COMPENSATION PROGRAM 13.040 0 • '- 9 . a 1 l•: t &AW11413 !3k .: A i' ►�:'. � .. :.._._ Trustee Kenny arrived at 7:48 p.m. Since 1978, the Village has provided employees access to the ICMA- RC Deferred Compensation Plan, an Internal Revenue Code Section 457 plan whereby employees are able to contribute a portion of their salary into a retirement account on a pre -tax basis. ICMA -RC invests in a variety of funds, the mix of which is at the employees option. In order to provide employees with greater opportunity to diversify and build financial security, staff recommends offering access to a second deferred compensation program. The resolution authorizes the Finance Officer to execute individual participation agreements in connection with the NACo plan. The plan is administered by the Public Employees Benefit Services Corporation (PEBSCO) at no cost to the Village, and has been adopted by many Chicago area municipalities (in addition to ICMA -RC) to allow employees to consider additional investment options for their retirement accounts. Employees are able to participate in one or both plans, subject to the annual maximum established by law (currently $7.500). Motion by Trustee McInerney, seconded by Trustee Kenny, to pass Resolution 96- IMRF -R -676, "A Resolution Adopting The IMRF- Endorsed NACo Deferred Compensation Program And Establishing The Deferred Compensation Plan For Voluntary Participation Of All Eligible Employees, Elected Officials And Independent Contractors ", as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Payovich and Savino. Nays: 0 - None. Absent: 1 - Trustee Shumate. Motion carried. VILLAGE OF OAK BROOK Minutes 5 of 14 September 24, 1996 le °c `, =a4� RES. 96 -IMRF- R -676 ADOPTING IMRF-- ENDORSED NACo DEFERRED COMPENSATION PROGRAM ",V_ x, ; r_'. � yi 1$ , 'Rr l Yk '�°r °S�Ya. �.yY � *n" ±fY r�rA9'• r �SW+�y T. ' 'Q4 t. Ait r` t ,X i".x C Vi7 tw F • ♦ Ir 011r, Be The management letter issued by the Village's auditors as part of the 1995 Audit noted that some improvement in internal control over cash disbursements could be gained by revising the Village's check signing procedures. At the present time, two signatures are required for all disbursements and almost all checks are signed via a facsimile signature plate bearing the nzme of the Village President and Village Treasurer. However, since this signature plate is always kept in the possession of the Treasurer, the Village has only a one - signer system. The Corporate Authorization Resolution revises the Village's current procedure by requiring only one signature on checks below $10,000 and two on all checks over $10,00{' The Village will eliminate the signature plate that has two signatures and replace it with plates that only have one signature with each person keeping their own signature plate in their possession. By doing this, the Village will be able to transact most Village business, such as payroll, with only one signature but will enhance internal control by requiring two crate signatures on disbursements over $10,000. Motion by Trustee Bartecki, seconded by Trustee McInerney, to pass Resolution 96- FI- FACS -SA -R- 677, "Corporate Authorization Resolution ", revising signature procedures, as presented and waive the full reading thereof. ROLL CALL VOA: Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Payovich and Savino. Nays: 0 - None. Absent: 1 - Trustee Shumate. Motion carried. Since the Village will be revising the signature plates used to sign checks, the Facsimile Resolution must also be updated and approved. This document simply authorizes the bank to rely on facsimile signatures of the Village President, the Village Manager, or the Village Treasurer for the signing of checks as opposed to actually manually signing each check. Motion by Trustee Bartecki, seconded by Trustee McInerney, to pass Resolution 96- FI- FACS -SA -R -677, "Facsimile Resolution" as presented and waive the full reading thereof. ROLL CALL VOTE: VILLAGE OF OAK BROOK Minutes 6 of 14 September 24, 1996 RES. 96- FI- FAC -SA- R -677 CORPORATE AUTHORIZATION RESOLUTION (Revising; Signature Procedures) RES.96-FI-FAC-S.k- R -678 FACSIMILE RESOLUTION C. �11 Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Payovich and Savino. Nays: 0 - None. Absent: 1 - Trustee Shumate. Motion carried. AWARD OF CONTRACTS: At the Village Board meeting of August 27, 1996. the Village Board authorized staff to negotiate a contract %v ith James J. Benes & 'Associates, Inc. for professional engineering services for the 1997 Paving Project. Staff has been working with the consultant and an agreement is the culmination of those efforts. This agreement continues the recent practice of designing specifications rather than plan sheets for those streets that do not need reconstruction. This procedure saves approximately $55,500 on this project. This agreement has been reviewed by Village Attorney Martens and Purchasing Director Kapff and found acceptable as to form. A signed original, with appropriate revisions made, `will be delivered on Monday. Motion by Trustee Payovich, seconded by Trustee McInerney, to approve the Agreement for Engineering Services with James J. Benes & Associates, Inc. for professional engineering services for the 1997 Paving Project in the not -to- exceed amount of $165,000.00 and authorize the Village President and Clerk to affix their signatures thereon. ROLL CALL 'MOTE: Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Payovich and Savino. Nays: 0 - None. Absent: 1 - Trustee Shumate. Motion carried. At the Committee -of -the -Whole meeting on September 9, 1996, the Board requested that the timing of proposed increases in the price of Golf Club memberships be adjusted somewhat and that the Capital Improvement Account in the Sports Core Fund contain a footnote regarding possible future expansion of the golf course. The Board expressed a preference for "Scenario A" in the Infrastructure Fund, which would maintain the scope of the utility tax as it presently exists. Revised pages reflecting these changes are included in the 1997 -2001 Five -Year Financial Plan. ,I.,AGE OF OAK BROOK Minutes 7 of 14 September 24, 1996 • �i 1997 PAVING PROJECT - ENGINEERING SERVICES 1997 -2001 FIVE - YEAR FINANCIAL PLAN Emil Calzaretta, 313 Woodview Court, asked the Village Board to reconsider their proposed increase of golf membership fees for 1997- 1998 based on staff's recommendation that the fees are underpriced. He recommends that if an increase is necessary, then all the membership fees be increased, including the Bath and Tennis Club. President Bushy explained that the original referendum question to the Village residents stated that the Bath and Tennis Club operations would recei %e a small portion of funding from the inception of the golf course !acilities, and this financial arrangement continues to function. Trustee Bartecki noted that more residential memberships are decreasing the golf revenues. President Bushy stated the Village has implemented a Five -Year Capital improvement Fund for the golf course. The irrigation project of the golf course is a costly capital improvement. Trustee Bartecki recommended increasing green fees for all golf participants. President Bushy explained that the general maintenance costs have been removed from the Sports Core expenditures and costs incurred by resident organization's use of the Bath and Tennis Club are being expensed to the Village. President Bushy explained this is a Five -Year Plan and not a budget and, therefore, changes may be recommended. Motion by Trustee Bartecki, seconded by Trustee Savino, to adopt the 1997 -2001 Five -Year Financial Plan as modified pursuant to the discussion at the Committee -of -the -Whole meeting of September 9, 1996. ROLL CALL VOTE: Ayes. 5 - Trustees Bartecki, Kenny, McInerney, Payovich and Savino. Nays: 0 - None. Absent: 1 - Trustee Shumate. Motion carried. 8. DEPARTMENTAL REPORTS: No Business. ILLINOIS OR OASIS PROPERTY (SOUTH OF 1-�y AND WEST OF MEYERS ROAD) - FINAL PLAT FINAL PLAI QE SUBDIVISION: The Plan Commission, by a vote of 6 to 0, recommended approval of the Final Plat subject to certain conditions. The water service agreement that the Village Board instructed Village Attorney Martens VILLAGE OF OAK BROOK Minutes 8 of 14 September 24, 1996 M_ �- 1 11 to prepare at the time the Board approved the preliminary plat will be brought to the Village Board for approval with the Final Plat Resolution. Tabled at the Regular Meeting of September 10, 1996. John Gliman, President of Gliman Design Group, Inc., spoke before the Village Board to clarify the berm location along I -88. Motion by Trustee McInerney. seconded by Trustee Payovich, to direct the Village Attorney to draft a resolution for final action at the Regular Meeting of October 8, 1996 subject to the following conditions: 1. Approval of the water ser rice agreement by the Board of Trustees, 2. Subdivision entrance signage along Meyers Road per DuPage County standards; 3. Subject to final DuPage County approval; 4. Subject to final Village of Oak Brook Engineering approval; and 5. Subject to final DiRage County Water Commission approval. VOICE VOTE: Motion carried. The proposal is for a two -lot subdivision of the property along the east side of Harger Road approximately 300 feet south of Yorkshire Woods. The property is currently vacant. Because of the rather steep flood plain drainage ditch along the front of the property, access to the two lots will be provided via a single bridge and driveway. Since the bridge will encroach slightly- into the flood plain, a Flood Plain Special Use is required. Both the Plan Commission and Zoning Board of Appeals have recommended approval of this request based upon the following: 1. Final Engineering approval, 2. A water main with appropriate fire hydrants is to be constructed along Harger Road and looped to connect with the existing main in Old Harger Road; and VILLAGE OF OAK BROOK Minutes 9 of 14 September 24, 1996 II � �I MONTALBANO TWO - LOT SUBDIVISION - PRELIMINARY & FINAL PLAT AND FLOOD PLAIN SPECIAL USE 'gin. ., ,�.: r • :� UT &-nonvanc The proposal is for a two -lot subdivision of the property along the east side of Harger Road approximately 300 feet south of Yorkshire Woods. The property is currently vacant. Because of the rather steep flood plain drainage ditch along the front of the property, access to the two lots will be provided via a single bridge and driveway. Since the bridge will encroach slightly- into the flood plain, a Flood Plain Special Use is required. Both the Plan Commission and Zoning Board of Appeals have recommended approval of this request based upon the following: 1. Final Engineering approval, 2. A water main with appropriate fire hydrants is to be constructed along Harger Road and looped to connect with the existing main in Old Harger Road; and VILLAGE OF OAK BROOK Minutes 9 of 14 September 24, 1996 II � �I MONTALBANO TWO - LOT SUBDIVISION - PRELIMINARY & FINAL PLAT AND FLOOD PLAIN SPECIAL USE , ,. � ., ,wo;,, - -,Y ..l. ,-T ;�, .. ti_ , r 'a`:n�4 �; �+ ..- �- ,•i,,,�w,-,��nr "a`:;:?v (:' ;iC�.�,r? {: ",'u �•;xt<<o£ ��:a''�4 ��� ^, ���i��;a�,, �'fj.� i 3. Waiver of the requirements for curb and gutter, streets, 5aeet lights, sidewalks and parkway trees. Village Engineer Durfey indicated the water service would improve the quality of water, and the developer is required to incur the cost of water service improvements. Motion by Trustee Kenny, seconded by Trustee Payovich, to direct the Village Attorney to draft the necessary ordinance and resolution for final action at the Regular meeting of October 8, 1996 subject to the following conditions: 1. Final Engineering approval; 2. A water main with appropriate fire hydrants is to be constructed along Harger Road and looped to connect with the existing main in Old Harger Road; and 3. Waiver of the requirements for curb and gutter, streets, street lights, sidewalks and parkway trees. VOICE VOTE: Motion carried. C. MUNICIPAL CODE REVIEW - OFFENSES AND MUNICIPAL CODE MISCELLANEQIIS • ,9 President Bushy publicly commended Village Attc. ;ney Martens, Legal Secretary Sandra Schmidt and our Police personnel for their efforts in revising the Village Code of Ordinances, Chapters 1 and 9 relating to General Penalty Provisions and Offenses and Miscellaneous Provisions. Motion by Trustee Kenny, seconded by Trustee McInerney, to direct the Village Attorney to draft are ordinance approving revisions to Chapters 9 (Offenses and Miscellaneous Provisions) and 1 (Section 1- 8: General Penalty Provisions) of the Village Code of Ordinances. VOICE VOTE: Motion carried. • 0A • Trustee McInerney noted the Village Board, at the Regular Meeting of September 10, 1996, had requested the Library Architect, Jay Carow, present a conceptual library design for the Village Board at their Regular Meeting of September 24, 1996. Architect Carow distributed conceptual designs to the Village Board members for their viewing. VILLAGE OF OAK BROOK Minutes 10 of 14 September 24, 1996 r-71 �J He explained that the schemes were modified to meet the $3.5 million budget and explained the process. The first square scheme maintains the floor system allowing access to electrical, telecommunications and air flow without the double glass envelope. The area of the building was reduced 6% from 24,000 to 22,567 square footage. The furnishings budget would be reduced from $20 to $16 per square foot. The proposed budget is $3,461,000 for this scheme. Trustee Kenny inquired if this scheme allows funding for other furnishings. Village Manager Veitch indicated the Five -Year Financial Plan includes an annual budget outlay for books. Books and materials are in the operating budget. Architect Carow explained the cur6linear scheme maintains airflow with total accessibility. The faceted scheme does add some cost, but the overall area is reduced by 6 %. By deleting a portion of the glass by 20% without a roof overhang, the approximate cost is $3,469,000. Canopies are located on both sides of the front of the curvilinear scheme over walkways. The infill for the portion of removeu glass could be another type of material, such as lannon stone. The proposed 14 -foot ceilings ra.ay be reduced to 12 -foot ceilings. Trustee Savino asked for an explanation of the use of overhangs. Architect Carow indicated the overhang is necessary, as the glass diminishes penetration and is efficient in energy savings. Trustee Savino stated that 9 out of 10 libraries have the children's area separated from the adult area for a quieter space, while we have the whole area combined. Architect Carow stated the reason they recommend one floor is the amount of land on this site that is available for building the library. A two -fluor configuration is not necessary, as a wall of glass may be inserted between the two areas. Architect Carow further explained that the adults may view the children in the library while they are looking at books, and staff would not be totally responsible for monitoring the children. Acoustically absorbing materials may be used in the ceiling to lower the noise level with a 150 -foot space between the two areas, Library Director Martin stated she had requested the young adult materials bt ;th the adult materials so no one is intimidated viewing young or adult materials. President Bushy indicated that once the Villag.- Board defines the proposal, Architect Carow would refine the scheme for further cost estimates and improve the space allocation before the referendiun. VILLAGE OF OAK BROOK Minutes 11 of 14 September 24, 1996 tv,'.'swP cw3.,�aw > z;'rv.Y y3 Y7 DTs, d "S s • President Bushy explained that if the Village Board members and Oak Brook Park District President John O'Brien wish to walk the Park District property for a possible site, that it would require a Notice of Meeting. The Park District will discuss this with the Village after the November referendum. She indicated that one suggestion from an Oak Brook Park District Commissioner would be the shelter site as a location for a library. Trustee: Shumate entered the meeting at 8:54 p.m. He indicated his tardiness was due to a delay in his flight arrival to Chicago. He suggested to wait and see how the new Oak Brook Park District recreation facility operates, as the Park District may want the Village to build the library near their facility to create more traffic to their location. Trustee McInerney noted the recommendation of the Oak Brook Library Commission. He also indicated that Oak Brook Park District President O'Brien was unable to attend this evening's meeting. Trustee Savino asked the Village Board to consider creating a Village center with the proposed new library facility. He further asked the Oak Brook Library Commission if the referendum fails, what would they recommend. Roberta Petz, Chairman of the Oak Brook Library Commission, suggested that the present Library, by federal law, is mandated to adhere to the Americans with Disabilities requirements. The Library space would be reduced due to loss of book space, shelving would be lowered to 6 feet and the aisles would be expanded to meet these requirements. He asked if other sites were available. Barbara Benezra, Library Commission member, noted they have studied the use of the Mayslake facilities. A library has special considerations, such as the floor plan. The building is long and narrow and not conducive for space needs nor would the floor allow the weight of books. Trustee Bartecki commented that the Oak Brook Library Association has distributed materials to our residents. He asked that the Village send correct information of the proposed Library. President Bushy indicated that the Village cannot advocate for or against any issue, only provide the facts as required by State statute. Janice Wolak, 3020 Oak Brook Road, asked how other communities function without a library. Library Director Martin explained that some municipalities contract their services by purchasing library cards, or they are allowed to ,loin a library district. One director of a VILLAGE OF OAK BROOD. Minutes 12 of 14 September 24, 1996 F% - � .r ;y "�n. � __...........--- _...._...,._ .- --' - _ - .� � •a - e � �� '. `x";,,� a>~,„,'}rn; �., HSa_ ��Y, i; �.' ��''` Y�'. �' �����- `r''�'�.'+;�'�t�"'^'"`�z �' r' � t i surrounding community would not service our Village due to their tax cap. President Bushy recommended that the October Village newsletter will state facts of the proposed library. The Village Board may review this information before it is disseminated to our residents. Village Manager Veitch suggested the scope could be the concept design, reduced drawings of the rendering, the project budget, the library cost estimates from the Five -Year Financial Plan and the current cost of library services. President Bushy asked the Village Board to choose a concept plan noting the Oak Brook Library Commission recommendation of the curvilinear concept. Trustee Payovich asked if a 12 -foot ceiling height is standard. Architect Carow indicated it is the norm and cost effective in lowering the ceiling and including the overhang. i rustee Shumate requested a more traditional building for the Library. Roberta Petz indicated that the Library Commission had developed a building program with Library Director Martin and gave it to the architect to develop a concept. President Bushy clarified that the Village Board had previously recommended that Trustee McInerney, Roberta Petz, Library Director Martin and Village Manager Veitch interview possible architects. Twelve (12) were interviewed, and Architect Carow was chosen for his expertise. He spent many hours in Oak Brook listening to residents' comments. Trustee Bartecki asked why the Sasaki study was not used. President Bushy indicated that the study did not present all of the restriction facts of the property being expanded on the present Library site. Motion by Trustee Kenny, seconded by Trustee Payovich, to direct the architect. Carow Architect Planners, to develop the curvilinear design concept for a library at an approximate cost of $3.5 million. ROLL CALL VOTE: Ayes: 5 - Trustees Kenny, McInerney, Payovich. Savino and Shumate. Nays: 1 - Trustee Bartecki. Absent: 0 - None. Motion carried. VILLAGE OF OAK BROOK Minutes 13 of 14 September 24, 1996 0 - - r �i � i.i 'x. � • ._. .. � �. _.... F... .r.,u a,r•'.r. ... N "r i'3 -r^ .,J. - �' ,.. Ll' s '1' - r�.- f: ' +• _ � - i � ., � r : ! r (' L y r t t r .. _ YfS >' � -s.. � r, v 1 �., � � _ ' � _ _ _ }� • President Bushy stated she concurred with the Village Board motion to accept the curvilinear design concept. "T low Trustee Savino asked if the Westchester Park Subdivision disposition of WESTCHESTER PARK property would go to the voters for approval. Village Manager Veitch SUBDIVISION explained that this property is part of the original property, and the transfer of title requires voter approval pursuant to the deed restrictions. Motion by Trustee McInerney, seconded by Trustee Bartecki, to adjourn the meeting at 9:58 p.m. VOICE VOTE: Motion carried. ATTEST: `•- iinda K. onnella, CMC Village Clerk bot92496 VILLAGE OF OAK BROOK Minutes 14 of 14 September 24, 1996