Minutes - 09/25/2001 - Board of Trustees1
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MINUTES OF THE SEPTEMBER 25, 2001 REGULAR
MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN BY VILLAGE BOARD ON
OCTOBER 9, 2001.
The Village Clerk asked for a motion from the floor to appoint Trustee Savino
as President Pro -Tem.
Motion by Trustee Caleel, seconded by Trustee Miologos, to appoint Trustee
Savino as President Pro -Tem. Voice Vote: Motion carried.
Village Attorney Martens indicated that Trustee Savino, as President Pro -Tem,
may sign all of the documents that the Village President would sign pursuant to
the Board's direction this evening. Trustee Savino will continue to vote as a
Trustee pursuant to State statute.
CALL TO ORDER:
The Regular Meeting of the Village Board of Trustees was called to order by
President Pro -Tem Savino in the Samuel E. Dean Board Room of the Village
Commons at 7:32 p.m. Pledge of Allegiance was given.
ROLL CALL:
The Village Clerk called the roll with the following persons
PRESENT: Trustees George T. Caleel, John W. Craig, Susan Chase Korin,
Elaine Miologos, and Alfred P. Savino.
ABSENT: President Karen M. Bushy and Trustee Adam Butler
IN ATTENDANCE: Michael A. Crotty, Assistant Village Manager; Dale L.
Durfey, Jr., Village Engineer; Debra J. Jarvis, Fire Chief, Bruce F. Kapff,
Director of Purchasing and Information Services; Robert L. Kallien, Jr.,
Director of Community Development; Darrell J. Langlois, Finance Director;
Richard A. Martens, Village Attorney; Ruth A. Martin, Library Director; Allen
W. Pisarek, Police Chief; Bonnie Sartore, Bath & Tennis Club Manager and
Susan Srch, Police Lieutenant.
3. ANNOUNCEMENTS AND OPEN FORUM:
Trustee Savino announced that an event sponsored by the Northeast Illinois
Plan Commission called Common Ground is to be held Saturday, October 27,
2001 at the Donald E. Stevens Convention Center in Rosemont. Community
leaders from the six county area and citizens will discuss the future of the
region and a shared vision in a regional forum.
VILLAGE OF OAK BROOK Minutes Page 1 of 11 September 25, 2001
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CALL TO ORDER
ROLL CALL
ANNOUNCE
3. Please call 312 - 454 -0400 or fax 312- 454 -0411 for further information. He also
announced that an event is scheduled at the Oak Brook Bath & Tennis Club on
Thursday, October 18, 2001. The Village is sponsoring this event at which the
Secretary of State's Mobile Driver Services facility will be present to provide
our residents with driver license renewal, identification cards, vision screening,
written examinations and license plate renewal stickers. Voter registration and
free blood pressure services are also being offered. Please contact Margaret at
990 -5731 at the Village Hall for further information. The event is scheduled
from 9:30 a.m. to 2:30 p.m.
4. APPROVAL OF MINUTES: MINUTES
Motion by Trustee Caleel, seconded by Trustee Korin, to approve the Minutes
of the Special Committee -of- the -Whole Meeting of September 10, 2001 as
presented and waive the full reading thereof. VOICE VOTE: Motion carried.
Motion by Trustee Caleel, seconded by Trustee Korin, to approve the Minutes
of the Regular Board of Trustees Meeting of September 11, 2001 as presented
and waive the full reading thereof. VOICE VOTE: Motion carried.
5. CONSENT AGENDA: c. AGENDA
All items on the Consent Agenda are considered to be routine in nature and
will be enacted in one motion. Trustee Korin asked that Agenda Item 5. C. 1)
Change Orders #9 -12 and #14- Library Project - $24,427.00- Revised Total
Contract Amount- $5,081.460.00 be removed from the Consent Agenda.
Motion by Trustee Caleel, seconded by Trustee Korin, to approve the Consent
Agenda as amended. ROLL CALL VOTE:
Ayes: 5 — Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Butler. Motion carried.
A. APPROVAL OF BILLS - $1,428,413.08 BILLS
$1,428,413.08
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING SEPTEMBER PAYROLL
15, 2001 - $518,886.65 $18,886.65
C. CHANGE ORDERS: CH. ORDERS
2) CHANGE ORDERS # 37 - 43 — BATH & TENNIS CLUB PROJECT - B & T PROD.
$6,267.00 REDUCTION — REVISED TOTAL CONTRACT AMOUNT
- $1,675,480.00
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Page 2 of 11 September 25, 2001
5. D. PAYOUTS:
PAYOUTS
1) CIVILTECH ENGINEERING, INC.— PAYOUT #30- YORK/HARGER YK/HARG PED /BI
ROAD BICYCLE/PEDESTRIAN PATH PROJECT - $7,864.53 PATH PROJ.
2) R. W. DUNTEMAN COMPANY — PAYOUT #5 — 2001 PAVING & 2001 PVG DRNG
DRAINAGE PROJECT - $389,457.80 PROJECT
3) HARBOUR CONTRACTORS, NC. — PAYOUT #8 — LIBRARY LIB. PROD.
PROJECT - $482,167.85
4) EARTH TECH —PAYOUT #14 — MUNICIPAL COMPLEX PROJECT MUN. CPLX
-$8,584.24 PROJECT
E. REFERRALS:
1) THE OAKLAND PLAT OF SUBDIVISION— 121 AND 209 OAK OAKLND PLAT
BROOK ROAD - PRELIMINARY PLAT: REFER TO PLAN OF SUB
COMMISSION MEETING OF OCTOBER 15, 2001
F. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE APPROVE BIDS
CONTRACTS:
1) AUTHORIZATION TO NEGOTIATE CONTRACT FOR 2002 PVG PROJ
ENGINEERING SERVICES — 2002 PAVING PROJECT — JAMES J.
BENES & ASSOCIATES, INC.
2) LIBRARY — PHOTO ID SYSTEM FOR LIBRARY CARDS
3) LIBRARY — MOVING SERVICES
4) FIRE DEPARTMENT — FIRE STATION TWO REPLACEMENT OF
OVERHEAD MECHANISMS & ACTIVATORS
5) LIBRARY — MATERIALS SECURITY SYSTEM
G. ACCEPT AND PLACE ON FILE — TREASURER'S REPORT OF
AUGUST, 2001
H. ACCEPTANCE OF AGREEMENTS — SALT CREEK GREENWAY
TRAIL GRANT
VILLAGE OF OAK BROOK Minutes Page 3 of 11 September 25, 2001
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LIB. PHOTO ID
LIB. MOVG SERV
F.D. DR OVRHD
MECH. ACTIV.
LIB. MATERIALS
SEC, SYSTEM
TREAS. RPT
AGREE. SLT CRK
GRNWY TRL GRNT
6. ITEMS REMOVED FROM CONSENT AGENDA:
RMVDCAGNDA
5. C. 1) CHANGE ORDERS #9 — 12 AND #14 - LIBRARY PROJECT - LIB PROD.
$24,427.00 - REVISED TOTAL CONTRACT AMOUNT —
$5,081,460.00
Trustee Korin asked that Agenda Item 5. C. 1) Change Orders #9 -12 and #14-
Library Project - $24,427.00- Revised Total Contract Amount- $5,081,460.00 be
tabled to the next Village Board meeting, as she has questions regarding the
change orders. Library Director Martin suggested waiting for Village Manager
Veitch to return for a further explanation of the change orders.
Motion by Trustee Korin, seconded by Trustee Craig, to table Agenda Item 5.C.
1) Library Project Change Orders in the amount of $24,427.00 to the next
Village Board meeting. VOICE VOTE: Motion carried.
Attorney Martens indicated that the Harbour Contractors payout should be
revised to reflect the subtraction of that sum.
7. BOARD & COMMISSION RECOMMENDATIONS: BD /COMM RECOM
A. BRIARWOOD LAKES COMMUNITY ASSOCIATION — SPECIAL USE BRwD LKS COM
ASSOC SPEC USE
Plan Commission and Zoning Board of Appeals Recommendations
Special Use — The Plan Commission by a vote of 5 to 0, and the Zoning
Board of Appeals by a vote of 6 to 0, have recommended approval of the
request from the Briarwood Lakes Community Association for an amended
special use to accommodate the encroachment of decks into common areas
owned by the Association. At the present time, all decks in Briarwood
Lakes must be located in the buildable area, which for many of the units
encompasses an area no more than 18 inches beyond the building footprint.
In recommending approval of this request, the Plan Commission and Zoning
Board of Appeals found that the petitioner has satisfactorily addressed the
factors required for approval of an amendment to a special use. In
particular, it was found that the special use amendment as requested would
be operated so that the public health, safety and welfare will be protected
and there will be no substantial injury to the other property.
Constantine Xinos, Briarwood Lakes Community Association President,
addressed the Village Board to explain the reasoning for their request.
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A. Motion by Trustee Miologos, seconded by Trustee Caleel, to concur
with the recommendations of the Plan Commission and Zoning Board of
Appeals and authorize the Village Attorney to draft the necessary
ordinances for final consideration at the Village Board Meeting of
October 9, 2001. ROLL CALL VOTE:
Ayes: 5 — Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 — None.
Absent: 1 — Trustee Butler. Motion carried.
ACTIVE AGENDA (Items for Final Action
A. APPOINTMENTS:
Attorney Martens explained that Trustee Savino, as President Pro -Tem, has
made this recommendation as well as President Bushy for approval of this
motion.
Motion by Trustee Caleel, seconded by Trustee Korin, to concur with the
Village President's recommendation to re- appoint the following to the Oak
Brook Safety Pathway Committee, with their terms expiring June 30, 2003:
1. Tom Richardson, Northeast Quadrant
2. Ron Cullum, Southwest Quadrant
3. Steve McShane, Southeast Quadrant
4. Tom Doyle, Southeast Quadrant
5. John Dinkel, At -Large Member.
VOICE VOTE: Motion carried.
B. ORDINANCES & RESOLUTIONS:
ACTIVE AGENDA
APPT -- SFTYPATH
Comm
ORD & RES
1) RESOLUTION 2001 — AP — R - 786 A RESOLUTION OF Res #2001 -AP -R -786
APPRECIATION — STEPHEN C. ALLEN RES of APP
STEPHEN C ALLEN
Motion by Trustee Caleel, seconded by Trustee Miologos, to approve
Resolution 2001 -AP -R -786, a Resolution of Appreciation for Stephen
C. Allen. VOICE VOTE: Motion carried.
2) RESOLUTION 2001 - AP - R - 787 A RESOLUTION OF Res # 2001 -AP -R -787
RES OF APP
APPRECIATION — HEIDI A. HUIZENGA HEID1 HUIZENGA
Motion by Trustee Caleel, seconded by Trustee Korin, to approve
Resolution 2001 -AP -R -787, a Resolution of Appreciation for Heidi A.
Huizenga. VOICE VOTE: Motion carried.
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Page 5 of 11 September 25, 2001
8. B. 3) RESOLUTION 2001 - AP - R - 788 A RESOLUTION OF Res. # 2001 -AP -R -788
RES OF APP
APPRECIATION - JOHN G. HARTMANN JOHN HARTMANN
Motion by Trustee Caleel, seconded by Trustee Korin, to approve
Resolution 2001 -AP -R -788, a Resolution of Appreciation for John G.
Hartmann. VOICE VOTE: Motion carried.
4) ORDINANCE 2001- CD -BC -G -683 AN ORDINANCE AMENDING ORD #2001- CD -HC-
6-683 AMND CHAP
SECTIONS 10 -1 -1 AND 10 -1 -2 OF CHAPTER 10 OF THE VILLAGE 10- v1LCODE
CODE OF THE VILLAGE OF OAK BROOK RELATING TO
BUILDINGS AND BUILDING REGULATIONS.
The ordinance amends Sections 10 -1 -1 and 10 -1 -2 of the Village Code,
to adopt updated building codes and local amendments. This matter
was on the Village Board's August 14, 2001 meeting agenda at which
time the Village Board placed the documents on file with the Village
Clerk for a 30 -day notice period, in accordance with Illinois State
statutes. The key element of the recommendation to update the
Village's building codes is that the Village migrates to the International
Code series (from the BOCA series) and to the National Electrical and
Illinois Plumbing Codes from the City of Chicago Electrical and
Plumbing Codes. Within the municipal community, there is a
movement toward adoption of the International Codes, which will
replace the BOCA series. Migration to the National Electrical Code and
Illinois Plumbing Code brings Oak Brook into the mainstream in these
areas.
Trustee Caleel asked if PVC plastic is being used versus copper
plumbing. Community Development Director Kallien explained that
PVC piping is only being used with sprinkler systems for fire
suppression but not for potable water and that this represents the status
quo. Trustee Caleel asked what material is being used at the joints and
questioned whether the sealant in the joints would produce a problem
with the water system. Community Development Director Kallien
indicated the Public Works Director and the Village's plumbing
inspector have reviewed these provisions and recommended its
approval.
Trustee Caleel suggested that the wording of the last sentence in Item 2.
a., page 4, be corrected from "design heating day" to "designated
heating day ". Director Kallien will research this for proper wording.
On page 16, all the subsections were deleted in relationship to
membership of the Board. Trustee Caleel asked for a clarification of the
references.
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B. 4) Director Kallien explained that the International Code contains a
provision for a Board of Appeals if someone wishes to appeal a decision
of the chief building official. It is the recommendation of the Village
Attorney and staff that those provisions be struck. A person may still
appeal to the Circuit Court of DuPage County if they have exhausted
their appeal process within the Village. Trustee Caleel noted that the
Village does not require bathroom and kitchen exhausts to be vented to
the outside, only to the attic. He asked that consideration be given to
amending the Code to require outside venting.
Motion by Trustee Miologos, seconded by Trustee Caleel, to approve
Ordinance 2001- CD -BC -G -683, ( "An Ordinance Amending Sections
10 -1 -1 and 10 -1 -2 of Chapter 10 of the Village Code of the Village Of
Oak Brook Relating to Buildings and Building Regulations ") and
adopting the 2000 Editions of the International Building Code,
International Residential Code and International Mechanical Code; the
1998 Edition of the State of Illinois Plumbing Code; the 1999 Edition of
the National Electrical Code; and the 1996 Edition of the Safety Code
for Elevators and Escalator, as well as local amendments. ROLL CALL
VOTE:
Ayes: 5 — Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Butler. Motion carried.
5) AN ORDINANCE AMENDING SECTION 10 -4 -1B OF CHAPTER 10 oRD AMDING SECT.
10 -4 -1 B, CHPTR 10,
OF THE VILLAGE CODE OF THE VILLAGE OF OAK BROOK V. CODE-
RELATING TO BUILDING REGULATIONS AND FEE SCHEDULE
As part of the process to update the Building Codes of the Village,
several modest changes have been recommended to the Village's fee
schedule. Since the current fees have been in place for a number of
years (last updated in 1994), these changes are appropriate in order to
recover a reasonable portion of the cost of code enforcement.
Motion by Trustee Miologos, seconded by Trustee Korin, to approve
Ordinance 2001- CD- BC -G -, "An Ordinance Amending Section 10 -4 -1B
of Chapter 10 of the Village Code of the Village of Oak Brook Relating
to Building Regulations and Fee Schedule" which amends Section 10 -4-
1 of Title 10 of the Village Code and updates the fee schedule
associated with the administration of the Village's Building
Regulations.
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B. 5) Trustee Caleel asked what the fees were previously. Community
Development Director Kallien explained that the existing fees were
included in an August 14, 2001 memorandum to the Board. Director
Kallien explained the present fee schedule to the Board and that these
fees have not been updated since 1993. Trustee Caleel voiced his
opposition to the proposed fees indicating his interest in having the fees
set at a level to recover the costs to the Village. Director Kallien
indicated that a comprehensive fee analysis for all of the municipalities
in DuPage County could be completed for the Board's review for their
second meeting in October.
Motion by Caleel, seconded by Trustee Miologos, to table Agenda Item
8. B. 5., "An Ordinance Amending Section 10 -4 -IB of Chapter 10 of
the Village Code of the Village of Oak Brook Relating to Building
Regulations and Fee Schedule," to the October 23, 2001 Village Board
meeting. VOICE VOTE: Motion carried.
C. AWARD OF CONTRACTS: AWARD CT
1) MICROSOFT SOFTWARE LICENSES MICROSOFT UPGD
Microsoft licensing policies are changing as of October 1, 2001. They
will be eliminating all upgrades to their existing products. The Village
of Oak Brook has an opportunity for substantial savings by purchasing
planned upgrades before September 30, 2001. Microsoft will be
eliminating software upgrades as of September 30, 2001, requiring us to
purchase a full license after that date for any Microsoft product we need
to update. Cost savings of $17,088.26 will be realized if the Village
purchases these planned upgrades before September 30, 2001.
Motion by Trustee Korin, seconded by Trustee Miologos, to waive
further bidding and award a contract to ASAP Software, 850 Ashbury
Drive, Buffalo Grove, Illinois 60089 in the estimated total amount of
$32,621.94 for Microsoft software as listed in the Information Services
Memorandum dated September 20, 2001. ROLL CALL VOTE:
Ayes: 5 — Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Butler. Motion carried.
9. INFORMATION & UPDATES: INFO & UPDATES
A. VILLAGE PRESIDENT: No report given. VLLG PRES
B. VILLAGE MANAGER: No report given VLLG MGR
VILLAGE OF OAK BROOK Minutes Page 8 of 11 September 25, 2001
10. DEPARTMENTAL REPORTS: No business.
DEPT.RPTS
11. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated): UNFIN & NEW
BUSINESS
A. DISCUSSION — FIVE -YEAR FINANCIAL PLAN
Trustee Caleel suggested that given the occurrences of the past weeks,
revenue shortfalls might be even greater than anticipated for the Village.
He recommended enacting the 1% utility tax increase and waiting six
months to view how sales tax revenues have been affected. Library staffing
needs were revise and deemed acceptable to Trustee Caleel, at a 2.5 FTE (a
minimal increase in Library personnel) when the new Library opens. He
noted that the Village will have to increase fire and police personnel but to
wait a few months before hiring in order to consider sales tax revenue. He
stated he was in favor of Option B -3 to raise the telecommunications tax by
2 %, the utility tax by 1 %, minimum Library staffing and include 50 percent
of the non - Library proposed personnel in the Plan, subject to change within
the next six months.
Trustee Savino concurred with Trustee Caleel's recommendation. He
explained that the tax increases would cost an average of $70.00 per
resident, and he has not heard of any strong opposition from the commercial
sector. He stated that commercial residents want the services provided and
the Village's fire rating to be maintained at its present level.
Trustee Korin explained that some of the newspaper articles stemming from
the Committee -of- the -Whole meeting indicated a reference to a cut in
personnel by 40 -50 %. She clarified that the cuts were in relation to new
personnel proposed in the Five -Year Plan and concurred with postponing
those hirings until the Board knew their revenue sources. Trustee Korin
voiced her concern that the revenue projections in the Five -Year Plan are
too optimistic.
Trustee Miologos stated that if the Village levies the utility tax and it is
$70.00 per resident that the revenue goes towards balancing the budget as
the first priority and secondly to add additional staff.
Constantine Xinos, 149 Briarwood, Oak Brook, Illinois, suggested that the
Village continue with core public services to our residents and he concurred
with the cost of $70.00 per resident in a tax levy.
It was the consensus of the Village Board that Finance Director Langlois
formalize Option B -3 for consideration at the next Board meeting.
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Page 9 of 1 I September 25, 2001
5 -Yr Fin. Plan Disc.
11. A. Finance Director Langlois explained that the narratives would be updated to
reflect the Board's discussion.
B. DISCUSSION —EXPEDITE SIGNALIZATION OF 31" STREET AND S[GNL. -31ST SPRING
SPRING ROAD
Trustee Miologos explained the installation of a traffic signal at 31St Street
and Spring Road. DuPage County will split 50 -50 the cost of the signal
with control of the turning for southbound traffic on Spring Road.
Currently, westbound traffic on 31" Street may not turn left onto Spring
Road from 7:00 a.m. to 9:00 a.m. and eastbound traffic on 31St Street may
not turn right onto Spring Road between 3:00 p.m. and 6:00 p.m. This is to
control southbound traffic toward I -294 on the southbound ramps.
DuPage County has notified the Village that they can accelerate the
installation of this signal. They would install a left turn lane on 31St Street
for westbound traffic to southbound Spring Road and would not prohibit left
turns in the morning. They would remove the gate and post a sign for
eastbound 31s' Street preventing southbound turns between 3:00 p.m. and
6:00 p.m. Trustee Miologos recommended not proceeding with the signal
installation, finishing the widening of 31St Street and wait a one to two year
period to determine traffic flow.
Trustee Caleel explained that initially the Village was opposed to DuPage
County's request for no turning restrictions and requested that the wiring be
installed underneath the paving so that at such time a signal installation is
needed the Village could proceed. This was the agreement before a lawsuit
was filed and then the Village cancelled the contract in relation to the
lawsuit so that no contract existed with DuPage County. Trustee Caleel
indicated that Village Manager Veitch renegotiated a contract whereby the
County would permit the right turn restriction, but not the left turn
restriction. He voiced his opposition to this and at the time requested that
the Village negotiate with DuPage County to install the signal, allow the
turn restrictions, permit the barrier and permit school buses to turn.
The Board took no action which allows the barrier and restrictions to remain
on 31St Street at Spring Road according to the original contract.
12. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: None. OTHER BUS.
13. ADJOURNMENT: ADJRN
Motion by Trustee Craig, seconded by Trustee Caleel, to adjourn the meeting at
9:18 p.m. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes Page 10 of 11 September 25, 2001
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ATTEST:
Linda K. Gonnella, CMC
Village Clerk
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