Minutes - 09/26/1995 - Board of Trustees711 111771-1
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VILLAGE OF OAK BROOK Minutes Sept. 26, 1995
UNOFFICIAL UNTIL APPROVED AS WRITTEN
OR AS A ENDED BY VILLAGE BOARD
ON - r— z t , 1
1. MEETING CALL:
The Regular Meeting of the Board of Trustees was called to order by P,,- ident
Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:34
p.m Pledge of Allegiance was given.
2. ROLE_ CALL:
3.
4.
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Bartecki, Kenny, McInerney, Payovich
and Shumate.
Trustee Savino arrived at 7:37 p.m.
ABSENT: None.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Dale L. Durfey, Jr.,
Village Engineer; Darrell J. Langlois, Finance Officer/Treasurer; and Richard A.
Martens, .Village Attorney.
ANNOUNCEMENTS & OPEN FORUM:
Joe Fullan, 122 Timberview, commended the Board of Trustees for their
decision, at their meeting of September 12, 1995, to accept the Library
Commission report and develop a time line leading to a voter referendum on a
new Library.
Harry Terlecki, 104 Canterberry Lane, asked that the Tennis Dome and Bath
and Tennis Club operating costs be reduced. He further requested the Board
address the Library needs according to the Sasaki report.
APPROVAL OF MINUTES:
Motion by Trustee McInerney, seconded by Trustee Kenny, to approve the
minutes of the Committee -of- the -Whole Meeting of September 11, 1995 as
presented and waive the full reading thereof. VOICE VOTE: Motion carried
with Trustee Shumate abstaining.
Motion by Trustee McInerney, seconded by Trustee Kenny, to approve the
revised minutes of the Regular Meeting of September 12, 1995 as presented
and waive the full reading thereof. VOICE VOTE: Motion carried.
OMNIBUS AGENDA:
Motion by Trustee McInerney, seconded by Trustee Bartecki, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Kenny, McInerney, Payovich; Savino and
VILLAGE OF OAK BROOK Minutes Page 1 of 6 September 26, 199b
MEETING CALL
ROLL CALL
ANNOUNCEMLNTS
AND
OPEN FORUT -4
MINUTES
!I
fin. 4F� ,Zr4 t�
Shumate.
Nays: 0 - None.
Absent: 0 - gone. Motion carried.
A. APPROVAL OF BILLS: Approved Omnibus Vote.
B. APPROVAL OF PAYROLL: Approved Omnibus Vote.
C. CHANGE ORDERS: None.
D. PAYOUTS:
1) JAMES D. FIALA PAVING COMPANY - PAYOUT #5 - 1995
PAVING PROJECT - $289,243.88: Approved Omnibus Vote.
2. SKC CONSTRUCTION COMPANY_- PAYOUT #1 & FINAL - 1995
CRACK SEALING PROJECT - $34,671.58: Approved Omnibus
'Vote.
E. REFERRALS.
1) BORSOM (YORK TAVERN - 3702 YORK ROAD) - TEXT
AMENDMENT - REVISE DISCONTINUANCE DATE FOR NOW
CONFORMING USES TO JULY 82006 -- REFER TO PLAN
COMMISSION MEETING OF OCTOBER 16, 1995 AND ZONING
BOARD OF APPEALS MEETING OF NOVEMBER 7,1995:
2)
Approved Omnibus Vote.
IVI
FINAL PLAT - TWO -LOT SUBDIVISION -- REFER TO PLAN
COMMISSION MEETING OF OCTOBER 16,1995: Approved
Omnibus Vote.
II �,
II
AvvunA7Ai nW -
.O1LLa7 —
$482,446.33
PAYROLL -
$216,183.29
1995 PAVING
PROJECT
1995 CRACK SEAL•
INN PROJECT '
REFERRALS:
BORSOM (YORK
TAVERN) -TEXT
A'KMMENT
(3702 York Rd.)
Y & DE JONG SUB. -
PRE. & FP -
2 -LOT SUB.
F. BID RECOMMENDATION - SURPLUS PROPERTY: Approved Omnibus SURPLUS
Vote. PROPERTY
G. ACCEPT AND PLACE ON FILE - TREASURER'S REPORT - AUGUST, TREAS. REPORT -
1995: Approved Omnibus Vote. AUG. , 1995
H. BID AUTHORIZATION - PEDESTR.AN/BICYCLE PATH - ASPHALT BIKE PATH -
SEALING: Approved Omnibus Vote. ASPxALr sEAL
6. ITEMS REMOVED FROM OMNIBUS AGENDA: None.
7. ACTIVE AGENDA(Iturn for Final Action):
A. MOTION ADOPTION OF 1996-2000 FIVE -YEAR FINANCIAL PLAN: 1996-2000 FtVE-
YEAR FiNANctAL
Trustee Bartecki stated that the Five -Year Financial Plan allows the PLAN
VILLAGE OF OAK BROOK Minutes Page 2 of 8 September 26, 1996
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Village to maintain proper financial planning, and the information gives
staff general direction for expenditures of these funds. The major funds,
General and Sports Core, are of most concern in this planning document.
Two major factors of this Plan is to ensure that reserves are available
upon completion of the proposed major expenditures and that personnel
costs are maintained properly. The Plan is a working document that can
be adjusted accordingly by the Board.
Issues that are addressed by the 1996 -2000 Five -Year Financial Plan
includes renovated /new /expanded Fire Station #1; residential solid waste
disposal subsidy; Library; Utility Tax; and General Fund Operating
Reserve to 2000. Staff has projected reserves and expenditures
conservatively. The Village needs to maintain proper reserve levels, as
our sales tax revenue is dependent on the general economy. A five
months reserve of our operating budget should be kept in the General
Fund, at minimum.
Trustee Bartecki suggested the Village should be able to self -fund most of
the proposed projects without borrowing funds. For planning purposes, the
Library should be considered first with the Fire Station self - funded in 1998
or 1999. Any surplus reserves, not indicated in this Plan, will accumulate,
in effect, to self -fund the Fire Station. To self fund the Library and Fire
Station, the Utility Tax would need to be maintained at 3% to the Year
2000. When land fills are closed in ®uPage County, solid waste disposal
costs could rise and be too expensive for the Village to subsidize.
Trustee Bartecki then recommended Alternative C -1.
Alternative C -1 allows for a new Library built in 1997/1998 dependent
upon General Fund reserves; deletes the $400,000 subsidy to the
Infrastructure Fund from the General Fund; a new 7r renovated /expanded
Fire Station upon completion of the Library and ba6ed on revenues
available; no subsidization of the residential solid waste disposal and a
5.3 months General Fund operating reserve.
This planning document addresses many of the concerns of the residents
and gives staff direction. If the Village goes to referendum for a new
Library, it should be approved by the residents since surplus revenues will
be used to build the facility. Trustee Bartecki recommended that the Fire
Station also go to referendum, as surpkis revenues would be used to
build the facility.
The Sports Core has an opportunity to sell surplus land to fund
improvements on the Sports Core property.
Motion by Trustee Bartecki, seconded by Trustee Kenny, to approve the
Five -Year Financial Plan with Alternative C -1.
President Bushy requested comments from the Board of Trustees. The
following comments are noted:
VILLAGE OF OAK BROOK Minutes Page 3 of 8 September 26, 1995
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Trustee Savino suggested the feasibility of subsidizing two years of solid
waste disposal as in Alternative C. The cost would be approximately
$300,000 for this period. Village Manager Veitch clarified that the Utility
Tax would be 4 % -4 % -3% in 1996 and then 3% in 1997 in this scenario. It
would move the Fire Station construction to a later time. Trustee
Shumate recommended a sunset provision be included in the subsidy to
determine if monies are available for funding.
Trustee Shumate recommended the following: The Fire Station be
rehabilitated for the health and welfare of our firemen and in compliance
of our Village code; the facility housing the DuPage Mayors and Managers
be used for our Village Engineering and Lode Enforcement Departments;
a satellite mini -fire station should be considered at Meyers Road and 31st
Street; a disaster center be created in our Police Department; the Utility
Tax should fund the road improvement program rather than other capital
improvement projects; build a new clubhouse for the golf course; build a
new nine hole course; subsidize the solid waste disposal for a one -year
period at a minimum basic level of $400,000 with a provision to review for
continuance of the program.
Trustee Kenny recommended the Alternative C -1 proposal.
Trustee McInerney questioned whether the Sasaki report indicated that
the land next to the Library is owned by the Village of Oak Brook. Village
Manager Veitch clarified that the Village does not own land east of Sprinq
Road but does own Spring Road. This would provide minimal land for
improvements at the Library.
Trustee Payovich recommended the Alternative C proposal. Trustee
Shumate stated he was in favor of Alternative C -1 and the method of
funding and timing of the Library.
President Bushy requested the Board to reconsider the idea of subsidizing
solid waste service for residents when the monies should be used for
work in the Village's core business. The cost to residents is only $100
per year. The Fire Station needs to be addressed for the well being of
our firemen. The former Gazebo building is an impractical facility to use
due to its off -site existence and poor accessibility to the public and
employees. As the Village plans for a new Fire Station, the inclusion of a
new Emergency Operating Center is important. Presently, the Police
Training Room is being used for our Emergency Operating Center.
President Bushy stated she considers Alternative C -1 or D as the most
attractive proposals offered.
Trustee McInerney noted that the fiduciary responsibility of the Village
should be to encourage recycling. The Village should educate the
residents in total recycling, then the solid waste costs should be reduced
rather than subsidization.
VILLAGE OF OAK BROOK Minutes Page 4 of 8 September 26, 1995
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President Bushy then requested comments from the residents. The
following comments are noted:
Steve Becker, Westchester Park, addressed the Sports Core plan. The
residents of Westchester Park have researched the deed that was
transferred from Paul Butler to the Village of Oak Brook. It is subject to
restricted covenants on its use. He asked that the Village review their
findings, as the land is deeded as a single unitary tract and the Village
may not be able to sell any portions of the land.
Trustee Shumate explained the Board discussed the widening of 31st
Street and the County's right to eminent domain. The Board had a
general discussion of the land, and the Board has not voted on any selling
of land.
Elaine Rantis, Westchester Park, explained that former President Cerne
had stated to her that the Sports Core land could not be sold. She is
upset that the Village would consider selling any portion of the Sports
Core land to generate revenue for capital improvements on the Sports
Core land.
President Bushy clarified that the residents of Westchester Park will be
notified of any matters of that property before the Village Board.
Village Manager Veitch noted that there are procedures to follow if the
land is to be sold and to research the deed restrictions of 1987. It may
require resident approval if there are restrictions.
Joe Fullan asked the Board to reconsider the subsidization of solid waste
removal, because it does not give our residents an incentive to recycle.
This funding should be used for a better purpose of operating our Village,
such as the Library. He requested the Utility Tax revenue be used for
capital improvements such as the Library, Fire Station and Sports Core.
He voiced a reservation in providing a Library with no cost to our citizens.
He feels our residents should help pay for its expenditure.
Trustee Bartecki stated the residents would incur the costs of services for
the Library. The cost of the building of $1.4 million would come from
surplus funds.
William Lindeman, 11 Pembroke Lane, stated he favors the continuance
of the Utility Tax and not subsidizing the solid waste disposal if it would
accelerate the building of a new Library and Fire Station. He asked to
consider annexation of the Bethany property for retail development. It
could provide better fire and police protection for the west portion of the
Village. He recommended the Village consider a bond issue over a 30-40
year period for a new Library or Fire Station.
Trustee Shumate asked Mr. Lindeman of the time span for the Fire
VILLAGE OF OAK BROOK Minutes Page 5 of 8 September 26, 1995
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Department to respond to different areas of the Village. President Bushy
clarified that Mr. Lindeman expressed the Fire Department response time
as a resident, not as a spokesman for the Fire Department. Fire Chief
Nielsen is the spokesman for our Fire Department and responds to such
inquiries. Trustee Kenny noted that Chief Nielsen has discussed this in
detail at a previous meeting.
The original motion was restated as follows:
Motion by Trustee Bartecki, seconded by Trustee Kenny, to adopt
Alternative C -1 of the 1996 -2000 Five -Year Financial Plan which includes
a new or renovated /expanded Fire Station #1 in 1998; no Village subsidy
of the residential solid waste disposal; a new Library facility built in 1997
and 1998 with General Fund reserves; the Utility Tax reduced in 1997 to
3% and continues at that rate through 2000; with 5.8 months of General
Fund Operating Revenues in 2000. ROLL CALL VOTE:
Ayes: 4 - Trustees Bartecki, Kenny, McInerney and Savino.
Nays: 2 - Trustees Payovich and Shumate.
Absent: 0 - None. Motion carried.
Trustee Savino commended Trustee Bartecki, Village Manager Veitch and
Finance Officer Langlois for their presentation of the Five -Year Plan.
B. WHITEHALL SUBDIVISION - ACCEPTANCE OF PUBLIC
IMPROVEMENTS AND TRANSFER OF CERTAIN OBLIGATIONS TO
COVINGTON COURT SUBDIVISION:
On June 13, 1995, the Village Board granted the request of the developer
to extend the completion date of the Whitehall Park Subdivision from June
15, 1995 to September 16, 1995. This followed two previous extensions
from the original completion date of June 16, 1994. Although all of the
construction work has been accomplished, two items remain outstanding.
Item No. 2 has been added to the punch list to reinforce the fact that the
developer has not provided the required subdivision security extension
from the most recent time extension approval and for the one year
guarantee period.
Motion by Trustee Shumate, seconded by Trustee Bartecki, to authorize a
transfer of the construction of the 35th Street bike trail from a Whitehall
Park obligation to a Covington Subdivision obligation. VOICE VOTE:
Motion ^arried.
Motion by Trustee Shumate, seconded by Trustee McInerney, to accept
the subdivision improvements in the Whitehall Park Subdivision with the
following conditions:
a. Waive the as -built plans requirement; and
b. The developer provide the Village with a Letter of Credit extended
to September 16, 1996 in the amount of 15% of the cost of the
VILLAGE OF OAK BROOK Minutes
Pace 6 of 8 September 26, 1995
WHITEHALL SUB
ACCEPT PUBLIC,
IMPROVEMENTS &
TRANSFER
CERTAIN OBLIGA, -'
TIONS TO
COVINGTON COUNT
SUB.
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improvements. VOICE VOTE: Motion carried.
C. ORDINANCE 95 -AL -G -552 AN ORDINANCE AMENDING SECTION 3 -23 ORD.95 -AL-
QF THE CODE OF ORDINANCES OF THE VILLAGE OF OAK BROOK 0--562
ILLINOIS AND AMENDING THE NUMBER OF AUTHORIZED LIQUOR AMEND. N0, CAE
LICENSES: AUTHORIZED
LIQUOR LICENSES
The ordinance increases the number of A -1 liquor licenses from sixteen (Stir Crazy
(16) to seventeen (17) within the Village. Enterprises)
Provided that all ordinance requirements are met, this license will be
issued to Stir Crazy Enterprises which the Village Board reviewed at the
Regular Board meeting of September 12, 1995.
Motion by Trustee Bartecki, seconded by Trustee McInerney, to approve
Ordinance 95 -AL -G -552, "An Ordinance Amending Section 3 -23 of the
Code of Ordinances of the Village of Oak Brook, Illinois and Amending the
Number of Authorized Liquor Licenses'°, as presented and waive the full
reading thereof. ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Kenny, McInerney, Payovich, Savino
and Shumate.
Nays: 0 - None.
Absent. 0 - None. Motion carried.
8. DEPARTMENTAL REPORTS: No Business.
9. UNFINISHED AND NEW BUSINESS (Items Not for Final Action):
A. DISCUSSION - CREATION OF A COMMUNITY EVENTS COMMISSION: CREATE
COIAMUNITY
President Bushy explained the Community Events Commission is being EVENTS
proposed to assist our community in its annual events as the July 4th COr¢nSSION
Celebration, Oak Brook Day, Ethnic Fest and Year 2000 event.
Comments were requested by the Board of Trustees.
Trustee Kenny agreed to the concept but felt the 13-member Commission
could be difficult to operate. Village Manager Veitch explained that the
assumption behind a large group is that it would be a working group.
President Bushy noted that representatives from Village organizations
would be members of this Commission.
Trustee McInerney asked that a specific mission statement and guidelines
be developed for the Commission. He asked for any ideas in this area be
given to the Village Manager from the Board.
President Bushy stated that the creation of such a Commission would be
in ordinance form. Trustee Shumate requested the Commission be given
one event to organize. President Bushy stated the Commission could
coordinate the Ethnic rest, July 4th and Oak Brook Day. Trustee Bartecki
'f
VILLAGE OF OAK BROOK Minutes Page 7 of 8 September 26, 1995
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suggested the Commission organize the Ethnic Pest to see how they
operate. President Bushy explained that further information will be
presented to the Village Board. Village Manager Veitch commented that
an Ad Hoc Committee could be formed by a Village Board resolution for
this purpose.
10. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: None.
11. ADJOURNMENT: ADJOURNMENT
Motion by Trustee McInerney, seconded by Trustee Bartecki, to adjourn the
meeting at 10:04 p.m. VOICE VOTE: Lotion carried.
ATTEST:
Lhinda . Gonnella, CMC
Village Clerk
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VILLAGE OF OAK BROOK Minutes Page 8 of 8 September 25, 1995
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