Minutes - 09/26/2000 - Board of TrusteesVILLAGE OF OAK BROOK Minutes September 26, 2000
UNOFFICIAL UNTIL APPROVED AS WRITTEN
X OR AS AMENDED _ BY VILLAGE BOARD ON
October 10, 2000.
1. MEETING CALL: MEETING
CALL
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at
7:32 p.m. Pledge of Allegiance was given.
2. ROLL CALL: ROLL CALL
The Deputy Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Butler, Kenny, McInerney and
Savino.
ABSENT: Trustees Caleel and Craig.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Dale L. Durfey, Jr., Village Engineer; Debra J.
Jarvis, Fire Chief; Robert L. Kallien, Jr., Director of Community Development;
Darrell J. Langlois, Finance Director; Richard A. Martens, Village Attorney;
Ruth A. Martin, Library Director; Bonnie Sartore, Bath & Tennis Club
Manager and Gary Clark, Firefighter/Paramedic.
3. ANNOUNCEMENTS AND OPEN FORUM: ANNOUNCE
& FORUM
Trustee McInerney indicated that he had received a request for feedback from
his local state representative in the mail. He stated that he would be
completing and providing input on the reduction of costs to municipalities and
other governmental units for unfunded mandates.
Trustee McInerney stated that he feels that representatives in Washington are
not addressing the oil issue. He indicated that today's technology provides us
with the ability to be self sufficient, especially if automobiles use ethanol
and /or methanol. He stated that other countries currently use these types
of fuel.
4. APPROVAL OF MINUTES: MINUTES:
BOT 09 /12/00
Motion by Trustee McInerney, seconded by Trustee Kenny, to approve the
minutes of the Regular Board of Trustees Meeting of September 12, 2000 as
presented and waive the full reading thereof.
VILLAGE OF OAK BROOK Minutes Page 1 of 9 September 26, 2000
President Bushy requested a clarification on page 7, agenda item 8.A. She
requested that the last sentence of the first paragraph read, "This leads
ultimately to discussions of what municipal service residents would be willing
to do without when revenues are not available to pay for public services ". She
also asked that the last sentence of the second paragraph read, "President
Bushy suggested that the Homeowner Association Presidents and homeowners
in the gated subdivisions be contacted to see if they would like to purchase the
signs for their private streets."
Motion by Trustee McInerney, seconded by Trustee Kenny, to approve the
minutes of the Regular Board of Trustees Meeting of September 12, 2000 as
amended and waive the full reading thereof. VOICE VOTE. Motion carried.
Trustee Savino abstained.
5. OMNIBUS AGENDA:
Trustee McInerney requested agenda item 5.C. Change Orders, be removed for
further discussion.
Motion by Trustee McInerney, seconded by Trustee Savino, to approve the
Omnibus Agenda with the removal of agenda item 5.C. ROLL CALL VOTE:
Ayes: 4 - Trustees Butler, Kenny McInerney and Savino.
Nays: 0 - None.
Absent: 2 - Trustees Caleel and Craig. Motion carried.
APPROVAL:
A. APPROVAL OF BILLS: Approved Omnibus Vote. BILLS -
$602,649.27
B. APPROVAL OF PAYROLL: PAYROLL-
1) FOR PAY PERIOD ENDING SEPTEMBER 16, 2000: Approved
Omnibus Vote. $424,019.93
(gross)
D. PAYOUTS:
1) CIVILTECH ENGINEERING, INC. - PAYOUT #19 - YORKMARGER
YORK/HARGER BIKE TRAIL - $2,299.02: Approved Omnibus BIKE TRAIL
Vote.
2) JAMES J. BENES & ASSOCIATES, INC. - PAYOUT #1 - 2001 2001 PAV
PAVING DESIGN - $436.55: Approved Omnibus Vote. DESIGN
E. REFERRALS: None.
F. AUTHORIZATION TO SEEK BIDS OR PROPOSALS: None.
VILLAGE OF OAK BROOK Minutes Page 2 of 9 September 26, 2000
I.
G. APPROVAL TO AMEND THE VILLAGE BOARD OF TRUSTEE'S BOT Miry
MEETING MINUTES OF JULY 11, 2000: Approved Omnibus Vote. 07/11/00
H. ACCEPT AND PLACE ON FILE - TREASURER'S REPORT OF TREAS "T
AUGUST, 2000: Approved Omnibus Vote. 08/2000
I. REQUEST FOR TIME EXTENSION - SAMATAS (9 NATOMA) - SAMATAS
FLOOD PLAIN SPECIAL USE AND VARIATION: Approved 9 NATOMA
Omnibus Vote. FLD PLAIN &
SPEC USE
6. ITEMS REMOVED FROM OMNIBUS AGENDA:
5.C. CHANGE ORDERS:
1) CHANGE ORDER #2 - 2000 MFT PAVING PROJECT: 200 MPT
PAV PRJ
Trustee McInerney indicated that some information had been provided
regarding the pipeline that was discovered during this project. He
stated that the engineer, James J. Benes & Associates, Inc., who has
done previous work for the Village of Oak Brook, should have been
aware of this situation and wanted to know what kind of recovery the
Village could anticipate.
Village Manager Veitch noted that in late August, 2000 he had sent a
memorandum to the Village Board concerning the settlement reached
with James J. Benes & Associates, Inc. regarding the construction of
the concrete pavement. This was for the additional cost that the Village
incurred for constructing concrete via change order as opposed to
including the concrete design in the bid, which would have been the
case had the engineer known of the condition. The Board had
previously approved a change order for the concrete construction,
which netted out the asphalt items and provided for the concrete
construction items. Change Order #2 relates to mobilization issues
relating to the pipeline discovery. The Village believes that James J.
Benes & Associates, Inc. shares some responsibility and subsequent
negotiations would need to take place to offset some or all of the costs
associated with this change order. Village Manager Veitch indicated
that he and Village Engineer Durfey are in agreement that a lot of this
expense would not have been incurred, had James J. Benes &
Associates, Inc. known that the pipeline existed. He indicated that the
concrete pavement section would have been designed, bidding would
have taken place and subsequently built. He feels that the Village has
already been fairly compensated for the additional cost of the
construction. However, the mobilization issue is a separate matter.
VILLAGE OF OAK BROOK Minutes
Page 3 of 9 September 26, 2000
Motion by Trustee McInerney, seconded by Trustee Savino, to approve
Change Order #2 - MFT Paving Project as presented. ROLL CALL
VOTE:
Ayes: 4 - Trustee Butler, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 2 - Trustee Caleel and Craig. Motion carried.
7. ACTIVE AGENDA (Items for Final Action
A. APPOINTMENTS: None.
B. ORDINANCES & RESOLUTIONS:
1) RESOLUTION #2000 -AP -R -755, A RESOLUTION OF RES #00 -AP-
APPRECIATION - OAK BROOK BANK: R -755, APPREC
OB BANK
Motion by Trustee Butler, seconded by Trustee Kenny, to approve
"Resolution #2000 -AP -R -755, A Resolution of Appreciation - Oak
Brook Bank," as presented. VOICE VOTE. Motion carried.
2) RESOLUTION #2000 -AP -R -756 A RESOLUTION OF RES #00 -AP-
APPRECIATION - MARK HOULIHAN, ANDRE RIZZO, R -756, RESOL
BECKY MCPARTLIN, MARIA QUIROGA AND GORDON OF APPREC
BULEIGH:
Motion by Trustee McInerney, seconded by Trustee Kenny, to approve
"Resolution #2000 -AP -R -756, A Resolution of Appreciation - Mark
Houlihan, Andre Rizzo, Becky McPartlin, Maria Quiroga and Gordon
Buleigh," as presented. VOICE VOTE. Motion carried.
President Bushy read and presented the Resolution of Appreciation to
Mr. William Navolio, representing the Oak Brook Bank for their vision
and dedication concerning the health and well -being of their employees
and the people who use the Bank's facility by purchasing and training
employees in using an Automated External Defibrillator (AED). She
also read and presented a Resolution of Appreciation to Mark
Houlihan, an employee of Oak Brook Bank, who is named in
recognition for his heroism in using the AED and was instrumental in
saving the life of a cardiac arrest victim on June 27, 2000.
Gary Clark, Firefighter /Paramedic with the Oak Brook Fire Department
stated that he took the liberty of nominating Mr. Houlihan with the
American Heart Association. He read and presented him with a Heart
Saver Award, which is given to individuals who perform CPR by the
VILLAGE OF OAK BROOK Minutes Page 4 of 9 September 26, 2000
NR
American Heart Association. Awards were also given for all
individuals named on the Resolution of Appreciation.
C. AWARD OF CONTRACTS: None.
D. ADOPTION OF 2001 -2005 FIVE -YEAR FINANCIAL PLAN: 2001-2005
FIN PLAN
Based on the discussion at the September 12, 2000 Village Board
meeting, the narrative concerning the Police and Firefighters' Pension
Funds has been expanded to add to the discussion of the "Future
Considerations" mention of the need to re- examine the current defined
benefit design of these State - mandated plans in the interest of long term
cost management and competitiveness.
Trustee McInerney read a revised narrative included in the "Future
Considerations" section under Police and Firefighters' Pension Funds.
He indicated that this was included because of unfunded mandates
which affect the pension plans for Police and Firefighters.
Motion by Trustee McInerney, seconded by Trustee Kenny, to adopt
2001 -2005 Five -Year Financial Plan as modified based on the
discussion at the Board Meeting of September 12, 2000. ROLL CALL
VOTE:
Ayes: 4 - Trustees Butler, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 2 - Trustees Caleel and Craig. Motion carried.
Trustee Savino indicated that he was not able to attend the previous
Board of Trustee's Meeting. He had inquired about the possibility of
putting a fence around the HVAC unit that are made of similar
materials as the Village's Municipal Project building for aesthetics and
to potentially minimize maintenance costs, which may be incurred with
a wooden fence. He also inquired about the possibility of greening up
the parking lot.
Village Manager Veitch indicated that these issues could be
accomplished by a Change Order or as an alternate during the bidding
process, if feasible financially.
E. APPOINTMENT OF FINANCIAL ADVISOR - R.V. NORENE & APPT FIN
ASSOCIATES, INC.: ADVISOR
VILLAGE OF OAK BROOK Minutes Page 5 of 9 September 26, 2000
F. APPOINTMENT OF BOND COUNSEL - INSTALLMENT
CONTRACT FINANCING FOR BATH & TENNIS CLUBHOUSE
AND MUNICIPAL COMPLEX PROJECTS:
The 2001 -2005 Five -Year Financial Plan includes several major
building projects. For two of these projects, the Bath and Tennis
Clubhouse Expansion project and Municipal Complex project,
financing was anticipated to either fund or partially fund these projects.
In order to effectuate the financing, it is necessary to appoint both a
financial advisor and bond counsel. Staff is recommending the Village
enlist the same financing team that was used for the issuance of
$820,000 in installment contract certificates for the golf club irrigation
system replacement last fall.
The cost related to R.V. Norene and Associates for financial advisory
services is based on the same fee schedule as last year (a $4,500 flat -fee
cost for the first $1.0 million issued, plus $2.75 per thousand in excess
of $1,000,000). The $7,500 fee to Katten Muchin & Zavis to serve as
bond counsel for the $1.7 million issue is equal to the fee for the golf
course irrigation system project. For the $4.0 million issue, the fee is
higher at $12,000, but is reasonable due to the fact that it is a larger
debt issue. Staff was quite satisfied with the services of these two firms
for the last debt issuance, and based on the fees quoted, recommends
their appointment for the two new issues.
Motion by Trustee McInerney, seconded by Trustee Savino, to (1)
appoint R.V. Norene & Associates as Financial Advisor and (2) appoint
Katten Muchin & Zavis as Bond Counsel for the issuance of
installment contract certificates of $1.7 million for the Bath and Tennis
Clubhouse expansion project and $4.0 million for the Municipal
Complex project. ROLL CALL VOTE:
Ayes: 4 - Trustees Butler, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 2 - Trustees Caleel and Craig. Motion carried.
G. AUTHORIZATION FOR NEW LIBRARY DONOR WALL SPACE
AND LARGE DONOR RECOGNITION - LIBRARY
FOUNDATION:
The request appears to be in line with the typical practice for
recognizing donors to public and quasi - public facilities and that
approach appears to be appropriate with respect to recognizing
donations to the Foundation, which in turn is funding approximately
twenty - percent of the cost of the new structure.
VILLAGE OF OAK BROOK Minutes Page 6 of 9
APPT BOND
COUNCIL
LIBRARY
DONOR
WALL
September 26, 2000
Motion by Trustee Butler, seconded by Trustee McInerney to, authorize
the use of public wall space within the new Oak Brook Public Library
as a donor wall and authorize the Library Foundation Board to work
with large donors for special recognition.
Village Attorney Martens indicated that the Village of Oak Brook
should be included in the motion for a clarification.
Motion by Trustee Butler, seconded by Trustee McInerney to authorize
the use of public wall space within the new Oak Brook Public Library
as a donor wall and authorize the Library Foundation Board to work
with large donors and the Village Board for special recognition.
VOICE VOTE. Motion carried.
8. INFORMATION & UPDATES: INFO &
UPDATES:
A. VILLAGE PRESIDENT: VLLG PRES
President Bushy indicated that this morning she was included in a press
conference held in Niles on the subject of sales tax on the internet. It
was hosted by Mayor Blase of the Village of Niles and Mayor Mullins
of the Village of Palatine. Representatives from the shopping center
industry and Senator Rauschenberger from the Illinois State Senate
were also included.
President Bushy was invited to participate as an elected official in an
editorial board interview with "Crain's Chicago Business" this
afternoon. Also attending were representatives from the Illinois Retail
Merchant's Association, the shopping center industry, a representative
from Target stores and Senator Rauschenberger. She stated that she
was unsure if they understood the plight of municipalities regarding the
sales -tax issue on the internet. The editor who conducted the interview
did ask if he could contact President Bushy if further information was
needed before they make their decision and go to press.
President Bushy stated that one of the reasons for these occurrences
today was because the shopping center industry paid for a professional
survey asking for opinions of approximately 400 registered voters.
Initially the survey asked "uneducated discussion" questions regarding
their opinions of paying sales -tax on purchases made on the internet.
Approximately 34% indicated that they would prefer to pay sales -tax
on the internet. Then they asked "push" questions, where more
information is provided regarding the effects of no sales -tax on internet
sales. When the questions were posed after having been provided more
VILLAGE OF OAK BROOK Minutes
Page 7 of 9 September 26, 2000
information, approximately 70% of the participants in the poll indicated
that they would prefer to pay sales -tax on the internet rather than have
municipal services paid for by way of new or added taxes such as
property taxes.
President Bushy indicated that more education to the public is
important and necessary.
President Bushy stated that she would be attending a Northeast Illinois
Plan Commission (NIPC) meeting tomorrow. They are hosting an
Economic Development group from the Metropolitan Mayor's Caucus.
This is a working project that, when completed, will go to the
Department of Commerce and Community Affairs and eventually to
the Governor. This will become the working plan for economic
development plans for a portion of northeast Illinois. President Bushy
indicated the possibility that the Governor may recommend the plan
become a working document for the state of Illinois.
B. VILLAGE MANAGER: VLLG MGR
Village Manager Veitch provided an update regarding road
maintenance by DuPage. During the second two weeks of October,
work will take place on York Road between 31St Street and 22nd Street
and on 31St Street between the Village Hall and Interstate 294. The
intersection of 31 st Street and York Road is included in the work.
Also, the widening and reconstruction of Midwest Road from
Baybrook Lane south of Interstate 88 to 39th Street in Westmont has
been awarded by the County. It is believed that construction will begin
within the next month.
Elkay Manufacturing, with headquarters located in Oak Brook, is
celebrating its 80th anniversary and is having an Open House on
Saturday, September 30, 2000 from 11:00 a.m. to 4:00 p.m. An Open
House is also being provided at their manufacturing plant in Broadview
during the same hours with shuttle buses being provided. A
representative from the Village will be attending to receive Elkay's
donation of water fountains and coolers for the new Oak Brook Public
Library.
9. DEPARTMENTAL REPORTS: No Business.
10. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated): No
Business.
VILLAGE OF OAK BROOK Minutes Page 8 of 9 September 26, 2000
11. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: None.
12. ADJOURNMENT:
Motion by Trustee Savino, seconded by Trustee Butler, to adjourn the meeting
at 8:30 p.m. VOICE VOTE. Motion carried.
ATTEST:
Lin a K. donnella, CMC
Village Clerk
BOT- 092600
ADJOURN
VILLAGE OF OAK BROOK Minutes Page 9 of 9 September 26, 2000
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