Minutes - 09/27/2005 - Board of TrusteesMINUTES OF THE SEPTEMBER 27, 2005 REGULAR MEETING
OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS WRITTEN
OCTOBER 11, 2005.
1. CALL TO ORDER:
The Regular Meeting of the Village Board of Trustees was called to order by President
Quinlan in the Samuel E. Dean Board Room of the Butler Government Center at 7:30
p.m. The Pledge of Allegiance was given.
2. ROLL CALL:
Village Clerk Linda Gonnella called the roll with the following persons
PRESENT: President Kevin M. Quinlan, Trustees Stelios Aktipis, John W. Craig,
Jeffrey J. Kennedy, Kathryn F. Manofsky, Robert G. Sanford and Asif
Yusuf.
ABSENT: None.
IN ATTENDANCE: Richard B. Boehm, Village Manager; James Bodony, Fire Chief,
Kenneth T. Kubiesa, Village Attorney; Michael J. Meranda, Public Works
Director; Jeffrey P. Moline, Assistant Village Manager and Nelson Patras,
Interim Bath & Tennis Club Manager.
3. PRESIDENT'S OPENING COMMENTS
President Quinlan announced that Steve Larson was formally sworn in as Deputy Police
Chief. He added that Steve Larson has done a tremendous job and everyone is very
excited that he was appointed Deputy Police Chief
President Quinlan also announced that a new Police Sergeant had also been sworn in. He
explained the process for promotion was through a civil service exam that is administered
by the Board of Police and Fire Commissioners which is an independent board and body.
The test results rank the participants and the Board of Police and Fire Commissioners then
choose from the top three names. He announced that they chose the top candidate on the
list, Casey Calvello, a sixteen year veteran of the Oak Brook Police Department, who was
sworn in as a Police Sergeant this morning.
President Quinlan reported that the Autumn Festival, although it rained, that over 500
persons attended. The entertainment included Scottish dancers, clowns and a magician
while new entertainment included Amazing Animals performing tricks and a raptor
program provided by the Itasca Nature Center. Village of Oak Brook Fire Department
personnel demonstrated fire apparatus and K -9 Officer Danny Ramirez along with URI
greeted children. He added that the Oak Brook Park District also partnered with the
Village and provided a massage therapist and their ever popular popcorn. Other activities
VILLAGE OF OAK BROOK Minutes Page 1 of 6 September 27, 2005
3. included paddleboat rides, canoeing, hayrides, RC racing, a cake walk, Moon jump and
pony rides. Trustee Yusuf, who has done so for several years, graciously provided
pumpkins for all the children to decorate and take home.
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He acknowledged Elkay Corporation, The Clubhouse Restaurant, The Private Bank and
the Wyndham Drake Hotel for their generosity in sponsoring this family event. President
Quinlan suggested that those who were unable to attend this event will take advantage
next year since it is a chance to bond together as a community and a chance to visit one of
the greatest gems in the community, the Sports Core.
President Quinlan commented on an article that he read in Chicago magazine. He
expressed that a charge he committed to when he was campaigning for Village President,
was to increase home values in the Village of Oak Brook. He reported that based on the
article in this magazine that Oak Brook has grown in home value by 18.01 % in 2004.
RESIDENTNISITOR COMMENT — None presented.
APPROVAL OF MINUTES:
A. REGULAR BOARD OF TRUSTEES MEETING OF AUGUST 23, 2005
Trustee Kennedy commented that he had a substantive change he requested the
Village Clerk to make relative to the Breakenridge Farm Extension. He asked that the
motion on page 6, Agenda Item 8. A. be changed to read from "to concur with the
Plan Commission to deny" to "to deny ".
Motion by Trustee Craig, seconded by Trustee Manofsky, to approve the Minutes of
the August 23, 2005 Regular Board of Trustees Meeting as amended. VOICE VOTE:
Motion carried.
B. REGULAR BOARD OF TRUSTEES MEETING OF SEPTEMBER 13, 2005
Motion by Trustee Manofsky, seconded by Trustee Kennedy, to approve the Minutes
of the September 13, 2005 Regular Board of Trustees Meeting. VOICE VOTE:
Motion carried.
CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be
enacted in one motion.
Motion by Trustee Kennedy, seconded by Trustee Manofsky, to approve the Consent
Agenda and authorize expenditures as presented. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford, Yusuf.
VILLAGE OF OAK BROOK Minutes Page 2 of 6 September 27, 2005
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Nays: 0 - None.
Absent: 0 - None. Motion carried.
A. Accounts Payable for Period Ending September 23, 2005 - $516,526.48
Significant Items included in Above:
1) DuPage Water Commission — $261,890.06
B. Approval of Payroll for Pay Period Ending September 10, 2005 - $711,551.53
C. Community Development Referrals
1) The Environments Group — 1110 Jorie Boulevard — Special Use and Variation to
the Zoning Ordinance
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
E. Budget Adjustments
1) Administration — Office Equipment
F. DuPage Metropolitan Enforcement Group Annual Contribution
G. Treasurer's Report — August, 2005
ITEMS REMOVED FROM CONSENT AGENDA — None presented.
BOARD & COMMISSION RECOMMENDATIONS — None presented
UNFINISHED BUSINESS:
A. CONFIRMATION OF APPOINTMENTS — None presented.
B ORDINANCES & RESOLUTIONS — None presented.
C. AWARD OF CONTRACTS
1) STATE BID OF DEICER SALT
The Village Board, at the March 8, 2005 meeting approved the Village's
participation in the State's Joint Purchasing Program for deicer salt. The Village
has been notified that the low bid received was from North American Salt
Company in the amount of $34.08 per ton delivered; 9.3% higher than last
season's price of $31.17 /ton.
As part of the contract with the State, the Village is obligated to purchase at least
70% of the requisitioned amount (1,050 tons), and the vendor is obligated to sell
us 130% of the requisitioned amount (1,950 tons) at the stated unit price. The
vendor is not obligated to honor the contract price for purchases in excess of
130 %. However, as the Village uses approximately 1,500 tons during a typical
winter season, the requisitioned amount plus an additional 300 tons the Village
presently has on hand should be sufficient to carry the Village through the season.
Additionally, as the Village is on a calendar year budget, funding for our deicer
VILLAGE OF OAK BROOK Minutes Page 3 of 6 September 27, 2005
9. C. 1)
salt needs must be split between two fiscal years, 2005 and 2006. To date,
$22,585 has been expensed out of $51,110 budgeted in FY -05. Therefore, any
deicer salt purchased during the balance of this year will be charged against FY-
05 and any purchases after December 31, 2005 will be included and charged
against FY -06.
Motion by Trustee Aktipis, seconded by Trustee Kennedy, that a purchase order
be issued to North American Salt Company in the amount of $51,120 for 1,500
tons of highway deicer salt based on the contract unit price of $34.08 per ton
delivered. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford, Yusuf.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
2) 2005 FIRE STATION #2 PAINTING
Two sealed bids were opened on Wednesday, September 14, 2005. Bid packages
were sent out to three companies.
The table below indicates pricing received.
Company Name
Pecover Decorating
Services
Oosterbaan & Sons Co.
Exterior
Painting
$13,850.00
$14,900.00
Interior Painting
1 $5,750.00
$13,720.00
Lump Sum Cost
1 $191600.00
$28,620.00
The appearance of Fire Station #2 has deteriorated due to time and weathering.
The interior was last painted 15 years ago and needs refinishing. The exterior has
extensive corrosion and rust over the steel structure and steel wall panels. This
project was deferred from the 2004 budget.
Staff has reviewed and received adequate references.
Motion by Trustee Yusuf, seconded by Trustee Kennedy, that the Village Board
award a contract for Fire Station #2 Painting to the lowest responsive and
responsible bidder, Pecover Decorating Services, 1033 Oliver Avenue, Aurora,
Illinois 60506, subject to staff review, for a lump sum cost of $19,600.00. ROLL
CALL VOTE:
Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford, Yusuf.
Nays: 0 - None.
Absent. 0 - None. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 4 of 6 September 27, 2005
10.
11.
NEW BUSINESS:
A. CONFIRMATION OF APPOINTMENTS
1) OAK BROOK HOTEL, CONVENTION AND VISITORS COMMITTEE
The Oak Brook Hotel, Convention and Visitors Committee is made up of nine (9)
members, six of whom are the managers of Oak Brook's six hotels. As the hotel
managers are replaced, the new manager must be appointed to the Hotel
Committee. Andrew Aldrich of the Doubletree Hotel Chicago -Oak Brook has
been replaced by Michael Newman as the new General Manager.
Motion by Trustee Aktipis, seconded by Trustee Yusuf, to accept President
Quinlan's recommendation and appoint Michael Newman, General Manager of
the Doubletree Hotel Chicago -Oak Brook, to the Oak Brook Hotel, Convention
and Visitors Committee with his term expiring February 28, 2006. VOICE
VOTE: Motion carried.
B. ORDINANCES & RESOLUTIONS — None presented.
C. AWARD OF CONTRACTS — None presented.
INFORMATION & UPDATES:
A. VILLAGE PRESIDENT
President Quinlan asked the viewing public to log into the Village website between
October 4 and October 21 and express their opinion on a choice of a new name for
the Oak Brook Bath and Tennis Clubhouse.
He also announced that the Oak Brook Fire Department is hosting an Open House on
Saturday, October 8th from 10:00 a.m. to 2:00 p.m. at the Fire Station located at 1200
Oak Brook Road to celebrate Fire Prevention Week.
President Quinlan recounted his personal experience and emphasized his appreciation
for what the Fire Department does for residents. He suggested that residents attend
the open house to say thanks and learn about what they do. He feels that these people
really care about this community and that residents should say hello to the men and
women who protect the community every day.
B. VILLAGE MANAGER — No report was given.
VILLAGE OF OAK BROOK Minutes Page 5 of 6 September 27, 2005
11. C. VILLAGE CLERK
Clerk Gonnella acknowledged a group of talented young people who asked to perform at
the Autumn Festival to raise funds for the American Red Cross and the victims of
Hurricane Katrina. Kathy Watts of Oak Brook asked if her daughter Natalie and a group
of talented children from Stacey De & Company of Lombard could perform songs and
raise funds for the victims of Hurricane Katrina. These young people sang most of the
afternoon and raised $752.00 for the American Red Cross. The young people included
Jordan Brzezinski, Morgan Cady, Amanda Flaig, Jason Kugut, Sarah Kholer, Drew
Mikushak, Brittany Mote, Alyssa Napolitano, Natalie Petrushkevich, Hattie Stein, Natalie
Watts, Maggie Wimp and Kara Witkowski all from the surrounding suburbs and Oak
Brook.
12. ADJOURNMENT
Motion by Trustee Craig, seconded by Trustee Yusuf, to adjourn the Regular Meeting of
the Board of Trustees at 7:47 p.m. VOICE VOTE: Motion carried.
ATTEST:
s /Linda K. Gonnella
Linda K Gonnella, CMC
Village Clerk
VILLAGE OF OAK BROOK Minutes Page 6 of 6 September 27, 2005