Minutes - 10/08/1974 - Board of Trustees`• �--_,
P- - ILLAGE OF OAK BROOK
MINUTES OF
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October 8, 1974
I. MEETING CALL
A. Roll Call
The regular meeting was called to order at 7:55 P.M. by
4 President Howell. All trustees were present.
II. READING OF MINUTES
Trustee Rush moved - seconded by Trustee Brown ......
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That the reading of the minutes of the regular meeting of
September 24, 1974 be suspended and that they be accepted as
submitted.
Voice vote - all in favor. So ordered.
;III. ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC.
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A. Ordinance S -316 - Lions International
Each trustee was provided with a copy of memo dated
October 1, 1974 from Manager Carmignani relative to
request made by the Board at the meeting of September
"3 24, 1974 to review the facts related to the
r fountain as proposed for the Lions International
building at the time the building permit was issued.
Trustee Rush moved
That the request for a variation be approved subject
to all or a portion of the pool structure being removed
or modified as may be required for the widening of the
22nd Street right -of -way without cost to the Village.
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a For lack of a second, the motion was dropped.
E Trustee Congreve again stated that structures in the
required Front Yard should not be permitted.
All other Trustees concurred with this, but felt that
due to an error in interpertation of the ordinance by
the staff at the time the building permit was issued,
they would vote for approval.
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Trustee Baschen moved - second by Trustee Rush.......
That Ordinance S -316 as presented be approved and that
the reading of said ordinance be waived.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Hayes,
Rush, Swain and President Howell.
Nayes - Congreve So ordered.
B. Ordinance S -317 - Howard Johnson
Each trustee was provided with a copy of a proposed
ordinance to grant a variation for 138 Square foot
of sign for "P. J. Brennan's Food & Spirits" at
1225 - 22nd Street.
Trustee Rush moved - seconded by Trustee Hayes......
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III. ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC. (Continued)
B. Ordinance S -317 - Howard Johnson
That Ordinance S -317 as presented be approved and that the
reading of said ordinance be waived.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Hayes,
Rush, Swain and President Howell.
Nayes - Congreve So Ordered.
C. Audit
Approval of Audit. y
Trustee Baschen commented on the Annual Audit and, as
required by State Statue,
Trustee Baschen moved - Seconded by Trustee Congreve.
That the Audit for the fiscal year ending April 30, 1974, as
presented be approved.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve,
Hayes, Rush, Swain and President Howell.
Nayes - None So Ordered.
D. Ordinance S -318 - Transferring Appropriations
Each trustee was provided with a copy of proposed ordinance
transferring certain appropriations from the General Fund
for the fiscal year ending April 30, 1974.
Trustee Baschen moved - Seconded by Trustee Brown.
That Ordinance S -318 as presented be approved and that the reading
of said ordinance be waived.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve,
-- __Hayes, Rush, Swain and President Howell.
m Nayes - None So Ordered.
E. Affadavit - Timber Trails Census
Since required material was not received from the Timber
Trails Homeowners Association, action could not be taken.
This item will be on agenda for next meeting of October 24, 1974.
IV., FINANCIAL
A. Treasurer's Report
All trustees were furnished with a copy of the Treasurer's
Cash and Investment Report for the month of September reflecting
the following:
r Corporate Fund
MFT Fund
Revenue Sharing Fund
Water Fund
1018/74
Revenue Balance
$2539420.30 $23,6575123.20
79977.38 1805620.64
1,153.02 959889.17
76,043.85 575,861 .22
IV.
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FINANCIAL (Continued)
A. Treasurer's Retort
Trustee Baschen moved - Seconded by Trustee Congreve.
That the Treasurer's Cash and Investment Report for the month
of September be approved as submitted.
Voice vote - all in favor. So ordered.
B. Payout - 7114 Pora Construction - Village Commons
Each trustee was provided with a copy of a memo dated October 8,
1974 from Trustee Baschen relative to the partial payment to
Pora Construction Co. for their work in connection with the
subject property.
Trustee Baschen moved a Seconded by Trustee Congreve.
That payment of Certificate #4 in the amount of $154,675.90
to Pora Construction Co. as presented be approved.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve,
Hayes, Rush, Swain and President Howell.
Nayes None So ordered.
C. Approval of Bills
All trustees were furnished with Accounts Payable, dated
October 8, 1974 to be approved for the month of September in
the total amount of $348,725.75 for payment from the following
funds: -
Corporate Fund $3289499.51
Motor Fuel Tax Fund 11,913.04
Revenue Sharing Fund -
Water System Fund 8,313.20
Trustee Baschen moved - Seconded by Trustee Brown.
That the accounts payable as submitted for the month of
September in the amount of $348,725.75 be approved for payment
as submitted.
Roll Call Vote: 'Ayes' - Trustees Baschen, Brown, Congreve,
Hayes, Rush, Swain and President Howell.
Nayes - None So ordered.
D. Investments
The following investments were recommended by the Finance,
Corporate-Planning, and Public Properties Committee
1. Two federally secured certificates of deposit in the amounts
of $160,000.00 and $175,000.00 respectively, and drawn on the
Corporate Account to be invested at the Oak Brook Bank to mature
on January 15, 1975 at the rate of 10.9 %.
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Trustee- Baschen moved - seconded by Trustee Brown.
That the investment as presented be approved.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve,
Hayes, Rush, Swain and President Howell.
The following investmentswere further recommended.
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10/81/74
IV. FINANCIAL (Continued)
-D. -Investments
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2. One federally secured certificate of deposit in the
amount of $175,000 drawn on the Corporate Account to be
invested in the Oak Brook Bank to mature February 12, 1975
at the rate of 9.85/.
3. One federally secured certificate of deposit in the amount
of $100,000 drawn on the Water Fund Accounts to be invested
in the Oak Brook Bank to mature January 15, 1975 at the
rate of 9.85 %.
Trustee Baschen moved. seconded by Trustee Brown.
That the additional investments as presented be approved.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve,
Hayes, Rush, Swain and President Howell.
Nayes - None So ordered.
REPORT OF OFFICERS
A. Engineering Department
Trustee Congreve moved - seconded by Trustee Hayes.
That the report of the Engineering Department for the month
of September be accepted and approved by the Village Board as
submitted.
Voice vote - all in favor. So ordered.
B. Fire Department
Trustee Brown moved seconded by Trustee Baschen.
That the report of the Fire Department for the month of
September be accepted and approved by the Village Board as
submitted.
'Voice vote - all in favor. So ordered.
C. Bureau of Inspection
Trustee Rush moved - seconded by Trustee Brown.
That the report of the Bureau of Inspection for the month of
September be accepted and approved by the Village Board as
submitted.
Voice vote - all in favor. So ordered.
D. Police Department
Trustee Brown moved - seconded by Trustee Baschen.
That the report of the Police Department for the month of
September be accepted and approved by the Village Board as
submitted.
Voice vote - all in favor. So ordered.
E. Public Works Department
Trustee Baschen moved - seconded by Trustee Brown.
That the report of the Public Works Department for the month of
ep+omhnr bin accented and annrn„od FA the Village Board as
Va ..i✓—. ti UL V tJ V i.. �A "11 ll rd V v r .. w �.0 ... a.+..
subritt2o.
Voice vote - all in favor. So ordered.
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VI
OLD BUSINESS
A. Cirillo Plat
Each trus +eQ was pro,,; �Ad ►; +h a copy rif m�rno da +o,; O� +Obor i
1 u tee r 1 u 1 v 1 uv W,V 1 1.�� �. v V I 11,e � u beu c. v e 1 ,
1974 from Trustee Rush relative to review of Cirillo Plat
as it related to proposed dedication for right -of -way ease-
ment along York Road.
Trustee Brown moved -
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That the Cirillo Plat as presented be approved and that the
requirement for sidewalks and street lights be waived.
For lack of a second, the motion dropped.
Trustee Rush moved - seconded by Trustee Hayes.
That the Cirillo Plat be returned to the Plan Commission for
their meeting of October 21, 1974 for a recommendation as to
York Road right -of -way easement and to be returned to the
Board for action at the next regular Board meeting of
October 22, 1974.
Roll Call Vote: Ayes - Trustees Baschen, Congreve, Hayes, Rush,
Swain and President Howell.
- Nayes -
Trustee Bro -wn So ordered.
B. Nick Batistich - Side Yard Variation
Each trustee was provided with a copy of minutes of the meeting
of the Zoning Board of Appeals meeting of October 1, 1974
recommending that the request for a variation for an east side
yard of 52', west side yard of 15' and a rear yard of 50' be
approved for the proposed residence on Lot 1, Robinhood Ranch.
It was noted that there were no objections to the new submittal
by adjacent property owners.
Trustee Swain objected to variations that reduce the minimum
standards.
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Trustee Rush moved - seconded by Trustee Hayes.
That the recommendation of the Zoning Board of Appeals as
presented be approved as per the site plan submitted dated
May 30, 1974 and that the Village Attorney prepare the required
ordinance.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes
4 -Rush
Trustees
Nayes - Swain and President Howell
`. So ordered.
C. Dr. R. Elliot Politser - Rear Lot Variation
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Each trustee was provided with a copy of minutes of the Zoning
Board of Appeals meeting of October 1, 1974 recommending that
the request for a variation for a rear yard of 45' instead of
60' be approved for Dr. R. Elliot Politser, 26 Baybrook Lane.
Trustee Rush moved - seconded by Trustee Hayes.
That the recommendation of the Zoni n -g Board of Appeals as
presented be approved as per the site plan submitted and that
the Village Attorney prepare the required ordinance.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes,
Rush. and President Howell
Nayes - Trustee Swain
So Ordered.
10/8/74
VI OLD BUSINESS (Continued)
D. Clarence Pi el as- Side Variation -- -
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Each trustee was provided with a copy of minutes of Zoning Board of
Appeals meeting of October 1, 1974 recommending approval of the
request for side yard variation from 18' to 10' for porposed residence
of Clarence Piela, 3700 Madison St.
Trustee Rush moved - Seconded by Trustee Swain.
That the request for a variation be denied.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes,
Rush, Swain and President Howell
Nayes - None So Ordered.
E. Oak Brook Hotel Co. (H att House) Floor Area Ratio
Each trustee was provided with a copy of letter dated October 4, 1974
from Jack Bowers, Attorney for Oak Brook Hotel Company, withdrawing
the application for a variation for the Hyatt House and requesting
the Village take no further action on the petition and that the
matter be closed.
F. County Roads
No report.
VII. NEW BUSINESS WA-0u,
A. Private Well Request - Dean Skoubel
Each trustee was provided with a copy of proposed residence for
Mr. Dean Skoubel, 410 Oak Brook Road, which is not presently within
reach of the Village water distribution system.
Village Manager Carmignani stated that though there is a watermain-
on Oak Brook Road, that it is owned by the Hinsdale Sanitary District,
there is no water in the system at this time.
Trustee Hayes moved - Seconded by Trustee Congreve.
That the request for a well as presented be approved with the
.� Tpulation that connection to the village water system be made when i
is available.
Roll Call Vote: ayes - Trustees Baschen, Brown, Congreve, Hayes,
Rush, Swain and President Howell.
Nayes - None So Ordered.
B. Private Well Re uest - Dr. B. Sade hieh
Each trustee was provided with a copy of a request for a well from
Dr. B. Sadeghieh, 2909 Avenue Loire, to be used for lawn sprinkling
purposes only.
Trustee Hayes moved - Seconded by Trustee Congreve.
,,w pia -t the request for a well for lawn sprinkling purposes only as
presented be approved.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes,
Rush, Swain and President Howell.
Nayes - None So Ordered.
C. Private Wel 1 Request - Dr. P.eddi
Each trustee was provided with a copy of a request for a %qel l from
Dr. Reddi, 2904 Avenue Loire, to be used for lawn sprinkling
purposes only.
Trustee Hayes moved - Seconded by Trustee Baschen.
at the request for a well for lawn sprinkling purposes only as
,--"" presented be approved.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes,
Rush
Nayes - None So Ordered.
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VI OLD BUSINESS (Continued)
D. Clarence Piela - Side Variation
t Each trustee was provided with a copy of minutes of Zoning
Board of Appeals meeting of October 1, 1974 recommending
approval of the request for side yard variation from 18' to
10" for proposed residence of Clarence Piela, 3700 Madison St.
Trustee Rush moved - seconded by Trustee Swain.
That the request for a variation be denied.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes,
Rush, Swain and President Howell
Nayes - None So Ordered.
E. Oak Brook Hotel Co. (Hyatt House) Floor Area Ratio
Each trustee was provided with a copy of letter dated October 4,
1974 from Jack Bowers, Attorney for Oak Brook Hotel Company,
withdrawing the application for a variation for the Hyatt
House and requesting the Village take no further action on the
petition and that the riiatter be closed.
F. County Roads
No report.
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VII NEW BUSINESS
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A. Private Well Request - Dean Skoubel
Each Trustee was provided with a copy of proposed residence for
Mr. Dean Skoubel, 410 Oak Brook Road, which is not presently
within reach of the Village water distribution system.
Village Manager Carmignani stated that though there is a water
main on Oak Brook Road that it is owned by the Hinsdale Sanitary
District, there is no water in the system at this time.
Trustee Hayes Moved - seconded by Trustee Congreve.
Roll Call Vote: Ayes - Trustees, Baschen, Brown, Congreve, Hayes,
Rush, Swain and President Howell.
' Nayes e None So ordered.
B. Private Well Request - Dr. B. Sadeghieh
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Each Trustee was provided with a copy of a request for a well
from Dr. B. Sadeghieh, 2909 Avenue Loire, to be used for
lawn sprinkling purposes only.
Trustee Hayes moved - seconded by Trustee Congreve.
Roll Call Vote: Ayes - Trustees, Baschen, Brown, Congreve, Hayes,
Rush, Swain and President Howell.
Nayes - None So ordered.
C. -Private Well Request - Dr. Reddi
Each Trustee was provided with a copy of a request for a well
from Dr. Reddi , 2904 Avenue Loire, to be used for lawn
sprinkling purposes only.
Trustee Hayes moved - seconded by Trustee Baschen.
Roll Call Vote: Ayes - Trustees, Baschen; Browns Congreve, Haves;
.cusp, S� ^la ; f. and PreS i dery
Nayes - None So ordered.
10/8/74
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VII NEW BUSINESS
D. Motor Generator Set - Village. Commons
Each Trustee was provided with a copy of memo dated
October 4, 1974 from Trustee Baschen relative to the review
and recommendation for the Village Manager to prepare
specifications for a 175 Killowatt motor generator set to be
installed at the north end of the existing Public Works
Building. The estimated cost is approximately $18,000.00
with bids to be received on November 11, 1974.
Trustee Baschen moved - Seconded by Trustee Congreve.
That the recommendation of the Public Properties Committee
' as presented be approved.
Voice vote - all in favor. So Ordered.
E. Additional Compensation - Electrical - Village Commons
Each Trustee was provided with a copy of memo dated October 4,
1974 from Trustee Baschen relative to review of additional
electrical work at the Public Works Building which needed to be
done in cojunction with the Village Commons to facilitate the
wiring from the Commonwealth Edison transformer through the
emergency generator set gear into both Fire Station 1, the
Public Works Bldg. and also the Village Hall emergency set.
Trustee Baschen moved - Seconded by Trustee Congreve.
That Change Order #6 in the amount of $20,385.00 to Klein
Construction Company as presented be approved.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes,
Rush, Swain and President Howell.
Nayes - None So Ordered .
F. Authority to Bid - Squad Cars
Each Trustee was provided with a copy of memo dated October 1,
1974 from Trustee Brown relative to recommendation of the
Public Safety Committee that the Village Board authorize
advertising of bids and accepting bids on October 28, 1974 at
10:00 A.M. for the replacement of Squad Cars as per the program
embarked upon last year to anticipate replacement of squad
cars every 35,000 miles.
President Howell recommended the committee review the replace -
ment mileage.
Trustee Brown moved - Seconded by Trustee Congreve.
That the recommendation of the Public Safety Committee as
presented be approved.
Roil Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes,
Rush, Swain and President Howell.
Nayes - None So Ordered.
G. Christ Church - Re nest temporary Parking
Each Trustee was provided with a copy of memo dated September 30,
} 1974 from Trustee Rush relative to request of Christ Church
for temporary parking on adjoining property. The Zoning &
Planning Committee recommended approval of the request under the
condition "That the Church'be required within one year (October,
1975) or at the next phase of construction, whatever comes first,
to develop and pave and landscape the parking areas in confor-
mance with the Zoning Ordinance.
Trustee Rush moved - Seconded by Trustee Brown
That the recommendation of the Zoning & Planning Committee as
presented be approved.
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Roll Call dote: Ayes - Trustees Baschen, Brown, Congreve, Hayes,
Rush, Swain and President Howell.
Nayes - ",one So Ordered.
H. Robert A. Cotter - Variation lot size and side yard
President Howell referred the request to the Zoning Board of
Appeals for a public hearing on November 5, 1974.
VIII ADJOURNMENT
President Howell adjourned this meeting at 9:45 P.M.
Marianne Lakosil
Village Clerk
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10/8/74