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VILLAGE OF OAK BROOK M..Mites OCIQBER 8. 1996
UNOFFICIAL UNTIL APPRO VLD AS WRITTEN —
OR AS AMENDED X BY VILLAGE BOARD ON
October 22, 1996
I. MEETING CALL: MEETING CALL
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:30
p.m. Pledge of Allegiance was given.
2, i2(1T,LCALL:
ROLL CALL
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Bartecki, McInerney, Payovich and
Savino.
Trustee Shumate arrived at 7:32 p.m.
ABSENT: Trustee Kenny.
IN ATTENDANCE: Michael A. Crotty, Assistant to the Village Manager;
Dale L. Durfey, Jr., Village Engineer; Tom Hawk, Director of Code
Enforcement; Bruce F. Kapff, Director of Information Services & Purchasing;
Ruth A. Martin, Library Director; and Bonnie Sartore, Bath and Tennis Club
Manager.
President Bushy indicated that Village Manager Veitch was in attendance at
the International City Management Association Conference. Assistant to the
Village Manager Crotty was the acting Village Manager in his absence.
3. ANNOUNCEMENTS & OPEN FORUM: No one appeared. ANNOUNCEMENTS
AND OPEN FORUM
4. APPROVAL OF MINUTES
Motion by Trustee McInerney,, seconded by Truster Bartecki, to approve the
minutes of the Regular Meeting of September 24, 1996 as presented and waive
the full reading thereof. VOICE VOTE: Motion carried.
•
Motion b) Trustee McInerney, seconded by Trustee Bartecki, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, McInerney, Payovich, Savino and Shumate.
Nays: 0 - None.
Absent: I - Trustee Kenny. Motion carried.
APPROVAL OF:
A. ,APPROVAL OF BILLS: Approved Omnibus Vote. BILLS -
$417,083.20
VILLAGE OF OAK BROOK Minutes 1 of 10 October 8, 1996
j
B.
C.
D.
E.
F.
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AP..PRQV L OF PAYROLL : Approved Omnibus Vote. PAYROLL -
$3n9,363.85(gross)
CINGF O DFRS: olio Business.
PAYOUTS: PAYOUTS:
1. CARQW CH1TECTS PL ANIl1ER PAYOUT #5 LIBRAY LIBRARY BUILDING
SIQN - $10,618,04: Approved Omnibus Vote. DESIGN
1. CQMP(JTER PRI I,TER5: Approved Omnibus Vote.
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Direction given at the Regular meeting of September 24, 1996.
Final Plat approval is subject to the following conditions:
(a) That the requirements for sidewalks, curb and gutters, street lights,
sidewalks and park--way trees be waived.
(b)That the final plat and final engineering be revised and approved
by the Village Engineer.
(c) That a water main with appropriate fire hydrants be constructed at
the developer's sole expense along Harger Road and looped to
connect with the existing main in Old Harger Road.
Motion by Trustee Shumate, seconded by Trustee Payovich, to pass
Resolution 96- SD- PP &FP -R -680, "A Resolution Approving The
Preliminary And Final Plat Of Subdivision Known As Montalbano
VILLAGE OF OAK BROOK Minutes 2 of 10 October 8, 1996
COMPUTER PRINTERS
RES.96-SD-PPSFP-
R -680
PRELIMINARY AND
FINAL' PLAT OF
SUBDIVISION
KNOWN AS
MONTALBANO
BUILDERS
RESUBDIVISION
0 0
Builders Resubdivision (East Side Of Harger Road Approximately
300 Feet South Of Yorkshire Woods Drive) ", as presented and waive
the full reading thereof. ROLL CALL. VOTE:
Ayes: 5 - Trustees Bartecki. McInerney, Payovich, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Kenny. Motion carried.
.�� VI-•
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Direction given at the Regular Meeting of September 24, 1996.
The flood plain special use permit is subject to the following
conditions:
1. That a water main %Kith appropriate fire hydrants be constructed
along Harger Road and looped to connect with the existing main in
Old Harger Road at the developer's sole expense.
2. That requirements for curb and gutters, streets, street lights,
sidewalks and parkway trees be waived.
3 That all plans be approved by the Village Engineer.
Motion by Trustee Shumate, seconded by Trustee Payovich, to pass
Ordinance 96- ZO- SU -FP -S -860, "An Ordinance Granting A Flood
Plain Special Use Permit Pursuant "To Section 10 -34 Of The Code Of
Ordinances Of The Village Of Oak Brook, Illinois (Montalbano
Builders Inc.) (East Side Of Harger Roa4. Approximately 300 Feet
South Of Yorkshire Woods Drive) ". as presented and waive the full
reading thereof. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki. McInerney, Payovich, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Kenny. Motion carried.
VILLAGE OF OAK BROOK Minutes
3 of 10 October 8, 1996
ORD.96-ZO-SU-FP-
S -860
FLOOD PLAIN
SPECIAL USE PERMIT
(MONTALBANO
BUILDERS, INC.)
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1Vffi.:1*1U41NWWX
Direction given at the Regular meeting of September 24, 1996.
Final Plat approval is subject to the follo« ring conditions:
(a) Approval of a water service agreement by the Board of Trustees;
(b)Any traffic control signage at the entrance to the subdivision along
Meyers Road shall be per DuPage County standards;
(c) Final DuPage County approval;
(d)Final Village of Oak Brook Engineering approval; and
(e) DuPage Water Commission approval.
Motion by Trustee Shumate, seconded by Trustee McInerney, to pass
Resolution 96- SD -FP -R -679, "A Resolution Approving The Final
Plat Of Subdivision Known As The Sanctuary ff est Of And
Adjoining Meyers Road, South Of An Adjoining I -88)", as presented
and waive the full reading thereof. ROLL CALL VOTE:
Ayes: S - Trustees Bartecki, McInerney, Payovich, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Kenny. Motion carried.
Purchasing Director Kapff recommended the Village waive the
bidding process and purchase the Gateway PC systems due to the
folloA ing:
1. A competitive selection process has already been conducted by
PT1/ICMA. with the express purpose of relieving individual
municipalities from having to competitively bid/RFP the purchase
of PC systems;
2. The Gateway pricing is significantly better than pricing obtained
through the PTI/ICMA RFP- negotiated Compaq price; and
3. The Village's research shows that Gateway systems include high -
quality non - proprietary components which will be easier to
maintain and upgrade in the long -term. Their price also includes
3 -years of on -site maintenance.
VILLAGE OF OAK BROOK Minutes 4 of 10 October 8, 1996
RES.96- SD -FP-
R--679
FINAL PLAT OF
SUBDIVISION
KNOWN AS THE
SANCTUARY
AWARD OF CONTRACTS:
PERSONAL
COMPUTERS
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Funds in the amount of $514,400 are contained in the Information
Services Program (01- 1501), covering this and other computer - related
capital purchases.
Purchasing Director Kapff explained that State statute does not allow
Village employees to bid on Village -owned equipment. Therefore,
staff recommended offering the equipment to surrounding school
districts. The Village Board concurred with their recommendation,
and it will be placed on the Village Board agenda, at a later date, for
their approval.
Motion by Trustee Bartecki, seconded by Trustee McInerney, to
waive further competitive pricing and bidding for reasons as stated in
Director of Information Services/Purchasing, Kapff's memo dated
October 4, 1996 and issue a Purchase Order t:, Gateway 2000, North
Sioux City, South Dakota, for the purchase of 35 PC systems at a unit
cost of $1,947 (total cost of $68,145). ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, McInerney, Payovich, Savino and
Shumate.
Nays: 0 - None.
Absent: I - Trustee Kenny. Motion carried.
2. STATE OF ILLINOIS JOINT PURCHASE - OFFICE SUPPLIES: STATE OF ILLINOIS
JOINT PURCHASE - 1
The Villagers existing contract with Oak Brook Office Supplies has OFFICE SUPPLIES
recently expired (two -year contract created by Village bid). This
contract gave the Village reduced prices on a core list of items, plus a
35% discount from catalog list price on all other items.
The proposed replacement contract with Boise Cascade (one -year
renewable contract created by State of Illinois bid) will also give the
Village reduced prices on core items, but with an improved 52%
discount from catalog list prices.
Motion by Trustee Bartecki, seconded by Trustee McInerney, that
additional bidding be waived, and authorize Staff to issue Standing
Purchase Orders to Boise Cascade Office Products, Itasca, for the
purchase of office supplies, based on bids received by the State of
Illinois. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, McInerney, Payovich, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Kenny. Motion carried.
VILLAGE OF OAK BROOK Minutes 5 of 10 October 8, 1996
al "m
UIT 02-1 a
Two (2) sealed bids were received on September 25, 1996. Funds in
the amount of $40,000 have been budgeted in the Water Operations
Program (08 -3501) for this project. If costs exceed $40,000, there are
adequate funds in the capital account to cover the overrun.
Motion by Trustee Savino, seconded by Trustee McInerney, to award
a contract, subject to staff review, to Layne - Western, Aurora, the
lowest responsible bidder. based on the unit prices as listed in
Purchasing Director Kapff s memo dated October 3, 1996, for a total
estimated cost of $49,206.20 ($31,124 if no repairs are required).
ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, McInerney, Payovich, Savino and
Shumate.
Nays. 0 - None.
Absent: 1 - Trustee Kenny. Motion carried.
President Bushy welcomed any of the Board of Trustees to view the
pulling of the well. The DuPage Water Commission requires each
municipality to r aintain a backup well.
The Village Board, at its Regular meeting of April 23, 1996, approved
participation in the State of Illinois' joint purchase of deicer salt. The
low bidder is AKZO Nobel Salt at a cost of $26.76 per ton delivered
(last year's price was $25.98).
Under the joint purct..._e. the Village is obligated to purchase at least
70% (1,050 tons), and the vendor is obligated to sell the Village up to
130% (1,950 tons) at the bid unit price. The unit price for purchases
exceeding 130% may exceed the bid price if approved by the State.
Funds in the total amount of $44,000 are included in the Snow
Removal Program (01 -3303) in the 1996 and proposed 1997 budgets
for the 1996 -97 season.
Motion by Trustee Savino, seconded by Trustee McInerney. to
purchase roadway deicer salt for the 1996 -97 winter season from
AKZO Nobel Salt, Inc.. Clark Summit, Pennsylvania, the low bidder.
based on bids received by the State of Illinois, at the unit price of
VILLAGE OF OAK BROOK Minutes 6 of 10 October 8, 1996
WELL #6
1996/97
DEICER SALT
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$26.76 per ton for an estimated extension of $40,140 based on an
estimated quantity of 1,500 tons. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, McInerney, Payovich, Savino and
Shumate.
Nays. 0 - None.
Absent: I - Trustee Kenny. Motion carried.
At "T -101WIT"16100a [QM
•
The Village Board, ait their Regular Meeting of November 14, 1995,
approved, in concept, provision of water service to The Sanctuary
Subdivision and authorized staff to prepare an agreement consistent
with the terms of the Village's policy on water service outside the
Village.
The subject property is a 12.91 acre parcel at the southwest corner of
Meyers Road and I -88. It is outside both the `tillage limits and the
Certificated Area of the former Oak Brook Utility Company.
Motion by Trustee Payovich, seconded by Trustee McInerney, to
approve a Water Service Agreement for The Sanctuary Subdivision
and authorize the Village President and Clerk to affix their signatures
thereon after title has passed to Harris Bank Hinsdale from the Illinois
State Toll Highway Authority. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki. McInerney. Payovich, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Kenny. Motion carried.
Environmental Concerns & Engineering: Trustee Payovich - The
Infrastructure Paving Project (James D. Fiala Paving Company, Inc.) is
substantially complete, and the engineer is generating final quantities.
The Drainage Project (Martam Construction) is substantially complet.;.
DuPage County is still designing plans based on past meetings with Village
staff and McDonald's representatives for the widening of 3 I st Street (Jorie-
York). The utilization_ of Sports Core property for detention and compensatory
storage is still contemplated.
Staff has started the design of the 1997 Water Main Replacement Project
which includes replacing water mains in the Yorkshire Woods Subdivision and
along Kensington Drive between Kimberley Circle and Shelburne Drive.
E nrF w r a�i�g a_nd Information Services: Trustee Bartecki - Staff spent
most of September working on the 1997 Budget. Departmental requests were
VILLAGE OF OAK BROOK Minutes 7 of 10 October 8, 1996
WATER SERVICE
AGREEMENT -
THE SANCTUARY
DEPARTMENTAL
REPORTS -
SPECIALTY AREAS
• e
submitted and individual meetings were held reviewing each department's
submission. The draft budget is scheduled to be sent to the Board on
November 8.
The Purchasing Department is finalizing or in the bid process on the following
projects: Well #6 pulling and inspection. Village Hall and Fire Station #2
carpeting. HVAC /electrical evaluation of the Village Hall, PC's and printers,
office supplies, Golf Course chemical room, and Golf Course HVAC and
insulation.
Library and Hotel Convention & Visitors Committee: Trustee McInerney -
On October 10 at 7:30 p.m. in the Samuel E. Dean Board Room. the Oak
Brook AAUW and Oak Brook Library Association will present "A Library
Forum ", an opportunity to learn about the evolving role of libraries today and
how a new Library will affect the Village of Oak Brook. Additional renderings
of the proposed Library will be available.
The Hotel Committee is researching a public relations firm. and a video has
been developed.
erso el & Publip Saklt c Trustee Kenny - President Bush} reported that Lt.
Mark Fleishman has been promoted to Captain. Mark is a 17 year veteran of
the Fire Department. Firefighter/Paramedic Ted Vassios has been promoted to
Lieutenant. Ted is a 16 year veteran of the Fire Department.
Firefighter/Paramcdic Konrad Weis also was promoted to Lieutenant. Konrad
is also a 17 year veteran of the Fire Department. These three promotions fill
vacancies due to the retirements of Capt. Arthur Mager and Lt. Frank Pine.
The week of October 6 -12 is National Fire Prevention Week. Fire Prevention
Week is always tape Sunday through Saturday period during which falls the
October 9th anniversary date of the great Chicago Fire. -- Test your detectors.
Planning &Zoil: Trustee Shumate - The Zoning Board of Appeals has
recommended approval of the Amato (51 Windsor Drive) Front Yard Setback
Variation request. and this proposal will be before the Board of Trustees at
their meeting of October 22.
The Plan Commission and Zoning Board of Appeals have both recommended
approval of the Wegner Wood Resubdivisions (3501 Adams) Preliminary and
Final Plat with Flood Plain Special Use request, and this proposal also will be
before the Board of Trustees at their meeting of October 22.
The Zoning Board of Appeals has concluded the public hearing for
Montalbano's Harger Road Condominium Proposal. and the recommendations
of the Plan Commission and Zoning Board of Appeals will be on the Board of
Trustee meeting agenda of October 22. Both bodies have recommended
denial. Trustee Shumate recommended that the Plan Commission and Zoning
Board of Appeals review the concept of multiple family housing for their
planned workshop.
VILLAGE OF OAK BROOK Minutes 8 of 10 October 8, 1996
7�
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President Bushy proposed a summary presentation for the Board of Trustees of
the proposed multiple family housing by Montalbano Builders. Both the Plan
Commission and Zoning Board of Appeals held hearings and made similar
recommendations to the Village Board regarding the proposed project.
Director of Code Enforcement Hawk is available to the Board of Trustees for
any explanation of the proposed project.
Public Works &. -Cable Trjoj.aion: Trustee Savino - The placement of asphalt
along the pedestrian/bicycle pathway on the north side of 3 I st Street from
York Road to Hunt Club and on the east side of York Road from 3 I st Street to
Windsor Drive has been completed. This completes all pathway systems in
Oak Brook. Thanks to the Village of Villa Park, the spreader box was again
borrowed.
Bicycle safe street inlet grates continue to be replaced in the York Woods
neighborhood.
Autumn leaf collection schedules were mailed out last week.
For the long -term water meter replacement program, to date 150 meters have
been installed. The vast majority of which have been in the Brandywine
subdivision (south of Roosevelt, east/west of Ardmore Avenue).
Village Clerk: Clerk Gonnella - In- person absentee voting will be available for
our Village residents that reside within the corporate boundaries of Oak Brook
beginning Monday, October 14, 1996. Ballots will be available at the Village
Clerk's office from 8:30 a.m. to 4:30 p.m. Monday through Friday. In- person
absentee voting will close on Friday, November 1, 1996 at 4:30 p.m.
Village President: President Bushy - Extended thanks on behalf of the Board
of Trustees to Bath and Tennis Club Manager Sartore and her staff for their
tremendous efforts in coordinating the 1996 Ethnic Fest. An estimated 1,000
to 1,500 people attended the event.
Rounds of golf are down 1,624 over last year due to the weather. Greens fees
were up $27,123, cart fees up $1,444, driving range fees up $4,088, lounge
sales off $4,109 and Pro Shop sales were up $7,451. Golfers are still playing
as long as weather permits.
President Bushy indicated that the DuPage Mayors and Managers Conference
is addressing their concerns of the digital telephone companies installation of
their towers in unincorporated areas of municipalities. Presently, legislation is
being developed in Springfield to prohibit this type of installation.
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No Business.
VILLAGE OF OAK BROOK Minutes 9 of 10 October 8, 1996
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10. OTHER BUSINESS PERTAUNG TO VILLAGE QP TIONS:
Trustee Savino inquired if the Fire Department window decals are available to FIRE DEPARTMENT
residents. These decals indicate children are located within a room. Staff will WINDOW DECALS
verify if these are available to our residents.
Trustee Shumate indicated an individual had contacted him regarding interest TENNIS DOME
in the purchase of the Tennis Dome. He referred the individual to Village
Manager Veitch and President Bushy. President Bushy explained that Bath
and Tennis Club Manager Sartore is overseeing the sale of the Tennis Dome.
Trustee Shumate requested the review of the DuPage Mayors and Manager's DU PAGE MAYORS
lease. He recommended its review to determine whether it is in the best AND MANAGER'S
interest of the Village to continue the lease or change it denoting this in the LEASE
Five -Year Financial Plan. President Bushy explained that Village Manager
Veitch has almost completed his report, as requested by Trustee Shumate, on
this subject, and it will be presented to the Village Board for discussion.
WI:O • _U ul U
Motion by Trustee McInerney, seconded by Trustee Bartecki, to adjourn the
meeting at 8:47 p.m. VOICE VOTE: Motion carried.
ATTEST:
Linda K. Gonnella, C
Village Clerk
bot 10896
VILLAGE OF OAK BROOK Minutes 10 of 10 October 8, 1996