Minutes - 10/08/2002 - Board of Trustees1
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MINUTES OF THE OCTOBER 8, 2002 REGULAR
MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON NOVEMBER 12, 2002.
CALL TO ORDER:
The Regular Meeting of the Village Board of Trustees was called to order by
President Bushy in the Samuel E. Dean Board Room of the Village Commons
at 7:32 p.m. The Pledge of Allegiance was given.
ROLL CALL:
Village Clerk Linda Gonnella called the roll with the following persons
PRESENT: President Karen M. Bushy, Trustees Stelios Aktipis, George T.
Caleel, John W. Craig, Susan Chase Korin, Elaine Miologos and
Alfred P. Savino.
ABSENT: None.
IN ATTENDANCE: Michael A. Crotty, Acting Village Manager; Dale L.
Durfey, Jr., Village Engineer; Debra J. Jarvis, Fire Chief; Bruce
F. Kapff, Director of Information Services & Purchasing; Robert
L. Kallien, Jr., Director of Community Development; Darrell J.
Langlois, Finance Director; Richard A. Martens, Village
Attorney; Bonnie Sartore, Bath & Tennis Club Manager;
Thomas Stanfa, Fire Lieutenant and Mark Bahnsen, Firefighter.
ANNOUNCEMENTS AND OPEN FORUM:
President Bushy thanked Trustee Craig for chairing the previous Board of
Trustees meeting in her absence and thanked the Board for their sympathy in
the loss of her father.
Trustee Caleel asked when the turn prohibition sign would be installed at
Spring Road. He also asked whether the conduits had been added for a future
traffic signal at Spring Road during the widening of 31S` Street. Village
Engineer Durfey did not believe that traffic signal wiring had been done.
Acting Village Manager Crotty indicated that he would investigate this further.
APPROVAL OF MINUTES:
Motion by Trustee Caleel, seconded by Trustee Aktipis, to approve the Minutes
of the Regular Board of Trustees Meeting of September 24, 2002 as presented
and waive the full reading thereof. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes
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Page 1 of 10 October 8, 2002
GILL TO ORDER
ROLL CALL
ANNOUNCE
MINUTES
CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will
be enacted in one motion.
Motion by Trustee Savino, seconded by Trustee Caleel, to approve the Consent
Agenda as presented. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
A. APPROVAL OF BILLS - $344,919.15
Significant items included above:
1) Civiltech Engineering, Inc. - Payout # 8 - York/Harger Bike Path Phase
II - $60,448.12
2) Earth Tech, Inc. - Payout #26 - Municipal Complex Project - $4,192.33
3) J &R Number One in Asphalt, Inc. - Payout 42 - Municipal Complex
Project - $21,979.35
4) Fritz Landscape, Inc. — Payout - #2 - Municipal Complex Project -
$29,366.37
C. AGENDA
BILLS - $3,44,919.15
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING SEPTEMBER PYRL - $618,448.88
28, 2002 - $618,448.88
C. CHANGE ORDERS: None
D. REFERRALS: None
CHNGE ORDERS
REFERRALS
E. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE BIDS, PROPOS.,
NEG CONHZ
CONTRACTS:
1) EMPLOYEE UNIFORM SERVICES - PUBLIC WORKS EPLYE UN1F SERV
DEPARTMENT
F. EXTENSION OF COMPLETION DATE — SUE BOON SUBDIVISION ExT COMP DTE -
SUE BOON' SUBD
G. APPROVAL OF PLAT OF ABROGATION — SPORTS PLT OF ABROGATN
-- SPTS CRE/
CORE /WESTCHESTER PARK SUBDIVISION WSCHSTR PK SUBD
H. APPROVAL OF REQUEST FOR RELEASE OF FUNDS — OAK BROOK OB IITL, CONV &
VIS CIE - 3RD QTR
HOTEL CONVENTION AND VISITORS COMMITTEE — 20% OF THE RCPTS TO DPG
2002 THIRD QUARTER HOTEL TAX RECEIPTS TO THE DUPAGE CONV & VIST BUR -
CONVENTION & VISITORS BUREAU IN THE AMOUNT OF $14,694.84
$14,694.84
VILLAGE OF OAK BROOK Minutes Page 2 of 10 October 8, 2002
6. ITEMS REMOVED FROM CONSENT AGENDA: None. RMVD C AcNDA
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BOARD & COMMISSION RECOMMENDATIONS:
BD /COMM RECOM
A. RECOMMENDATION — JOHN G. STOB SUBDIVISION — 3050 HUNT JOHN G. STOB SUB -
FNL PLAN SUBDIV
CLUB DRIVE — FINAL PLAT OF SUBDIVISION - 3050 HNT CLB DR.
Plan Commission Recommendation
Final Plat of Subdivision — At its meeting on September 16, 2002, the Plan
Commission reviewed an application from Ms. Donna Buziecki requesting
approval of a two -lot, final plat of subdivision for the property known as
3050 Hunt Club Drive. The existing home on the parcel will be demolished
in order to construct two new single - family homes. As part of this request,
the applicant is seeking waiver to several requirements of the Subdivision
Regulations including storm sewer stubs, street lighting, sidewalks, curb and
gutter, and street tree plantings.
By a vote of 4 to 0, the Plan Commission recommended approval of the
final plat of subdivision subject to the following conditions:
1. Address all issues contained in the memorandum dated September 10,
2002 from Village Engineer Durfey.
2. Final engineering approval.
3. The owner of the property at 3030 Hunt Club Drive has agreed to pay
1 /6"' of the final engineering cost to extend the water main.
In making this recommendation, the Plan Commission found that the plat of
subdivision meets the applicable standards required for approval of a final
plat of subdivision.
Motion by Trustee Savino, seconded by Trustee Caleel, to concur with the
recommendation of the Plan Commission and authorize the Village
Attorney to draft the necessary resolution for final consideration at the
Village Board meeting of October 22, 2002. VOICE VOTE: Motion carried.
ACTIVE AGENDA (Items for Final Action): ACTIVE AGENDA
A. CONFIRMATION OF APPOINTMENTS: None. CONFIRM APPTS
B. ORDINANCES & RESOLUTIONS: ORD/RES
1) RESOLUTION 2002- SD- PP &FP -R -818 "A RESOLUTION RES02- SD- PP &FP-
R -818, PRELIM &
APPROVING A REVISED PRELIMINARY AND FINAL PLAT OF FNL PL'r SUBD -
SUBDIVISION KNOWN AS "SPORTS CORE /WESTCHESTER SPRTS
CORE /WESCHTR PK
PARK SUBDIVISION"
VILLAGE OF OAK BROOK Minutes
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Page 3 of 10 October 8, 2002
8. B. 1) At the Village Board meeting of April 13, 1999, the Board approved
Resolution 99- SD- PP &FP -R -722, a "Resolution Approving the
Preliminary and Final Plat of Subdivision Known as "Sports
Core /Westchester Park Subdivision." Since that time, the owners of
proposed Lot 5, Steven and Lisa Becker, sold the property to Dr. Samuel
Vinci. The Subdivision Plat of configuration that was negotiated with
the Beckers had Lot 5 adding a 20 -foot strip to its north and a 10 -foot
strip to its east. When Dr. Vinci took ownership, he informed the
Village that he would also like a 35 -foot strip along his south boundary.
The southern line of proposed Lot 5 would then line up with the north
line of proposed Lot 4. Village Manager Veitch notified Dr. Vinci of
the approximate cost. The subdivision plat and engineering plans were
subsequently revised. The new plat also depicts the Highway
Dedication in the northeast corner of 31St Street /Lincoln Street, which
the Village sold to DuPage County.
Motion by Trustee Miologos, seconded by Trustee Caleel, that the
Board approve Resolution 2002- SD- PP &FP -R -818, "A Resolution
Approving a Revised Preliminary and Final Plat of Subdivision Known
as Sports Core /Westchester Park Subdivision," re- approving the
preliminary and final plat of the Sports Core /Westchester Park
Subdivision. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
2) ORDINANCE 2002- TX -UT -G -704, "AN ORDINANCE FURTHER ORD 02- Tx -u1_-G-
704, AMND ORD G-
AMENDING ORDINANCE G -470, `AN ORDINANCE 470 - esT uTiL TAX
ESTABLISHING A UTILITY TAX WITHIN THE VILLAGE OF
OAK BROOK, DUPAGE AND COOK COUNTIES, ILLINOIS "'
The Village first imposed utility taxes on various utilities in 1991.
When the tax was first imposed, the enabling ordinance included a one -
year "sunset" provision so that the Village Board could review both
necessity and the rates of tax annually. The tax has been re- imposed
each year thereafter (at varying rates), and the current ordinance
imposing this tax expires on December 31, 2002.
Based on the direction given through the 2003 -2007 Five -Year Financial
Plan, it is recommended the Village Board extend the tax at the rate of
5% through December 31, 2003. 60% of the receipts of this tax will be
allocated to the Infrastructure Fund, and 40% of the receipts will be
allocated to the General Corporate Fund.
VILLAGE OF OAK BROOK Minutes Page 4 of 10 October 8, 2002
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8. B. 2) Motion by Trustee Aktipis, seconded by Trustee Korin, that the Village
Board adopt Ordinance 2002- TX -UT -G -704, "An Ordinance Further
Amending Ordinance G -470, "An Ordinance Establishing a Utility Tax
Within the Village of Oak Brook, DuPage and Cook Counties, Illinois"
which extends the imposition of the utility tax on natural gas and
electricity at the rate of 5% through December 31, 2003. ROLL CALL
VOTE:
Ayes: 5 - Trustees Aktipis, Caleel, Korin, Miologos and Savino.
Nays: 1 - Trustee Craig.
Absent: 0 - None. Motion carried.
3) RESOLUTION 2002 -AG- DWC -EXI -R -819, "A RESOLUTION RES 02- AC -DwC-
EXI -R -819. AUTH
AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL 1NTGVNMNrEAGR
AGREEMENT FOR THE PROVISION OF LAKE MICHIGAN - PROV. LK MICH
WTR TO AREAS
WATER TO AREAS OF DUPAGE COUNTY AFFECTED BY AFFEC r BY
CONTAMINATION" CoNTANI
The Resolution approves an Intergovernmental Agreement with DuPage
County and the DuPage Water Commission for the provision of water to
contaminated areas of unincorporated DuPage County. This
Intergovernmental Agreement is meant to serve as a framework for any
community which provides water to contaminated areas. At the present
time, there are four communities (Woodridge, Naperville, Downers
Grove and Lisle) which have been asked to provide Lake Michigan
water to unincorporated areas adjacent to their corporate boundaries.
Each implementation agreement will be different, as each refines the
general terms of the Intergovernmental Agreement to fit the unique
circumstances of each case. The Intergovernmental Agreement has
little, if any, effect upon Oak Brook, as there are no known
contaminated wells in the few areas of unincorporated DuPage County
which adjoin Oak Brook. Because the Village is a Charter Customer of
the DuPage Water Commission, the Village is being asked to approve
this Intergovernmental Agreement.
Motion by Trustee Aktipis, seconded by Trustee Savino, to approve
Resolution 2002 -AG- DWC -EXI -R -819, "A Resolution Authorizing
Execution of an Intergovernmental Agreement for the Provision of Lake
Michigan Water to Areas of DuPage County Affected by
Contamination ", authorizing execution of the Intergovernmental
Agreement. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 5 of 10 October 8, 2002
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C. AWARD OF CONTRACTS: AWARD CE
1) STATE BID FOR DEICER SALT ST BD - DEICR SET
At the April 23, 2002 meeting, the Village Board approved the Village's
participation in the State's Joint Purchasing Program for Deicer Salt.
Due to the extremely mild winter and overabundance of stockpiled salt,
the State has contracted with Cargill Salt at last year's price of $29.97
per ton. As part of the contract with the State, the Village is obligated to
purchase at least 70% of the requisitioned amount, or 490 tons, and the
vendor is obligated to sell us 130% of the requisitioned amount, 910
tons, at the stated bid price. The vendor is not obligated to honor the
contract price for purchases in excess of 130% of the requisitioned
amount. The annual average for the past several years has been
approximately 1,500 tons. With the Village's balance on hand of
approximately 750 tons, this requisition should be sufficient for a
normal winter.
Motion by Trustee Miologos, seconded by Trustee Caleel, that the
Village Board authorize a Purchase Order to Cargill Incorporated Salt
Division for 700 tons of Highway Deicer Salt in the amount of
$20,979.00, based on the contract price of $29.97 per ton delivered.
ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
2) CONTRACT FIREFIGHTER/PARAMEDIC SERVICES CNTCT FFTARA
SERVICES
On June 11, 2002 the Village Board approved waiving competitive
bidding for supplemental contract firefighter /paramedics and authorized
Village Staff to negotiate renewal of the contract with Paramedic
Services of Illinois (PSI). On August 27, 2002, the Board of Trustees
approved a 60 -day extension to the current contract with Paramedic
Services of Illinois (PSI) in order for staff to negotiate proposed changes
to the contract; with the understanding that any additional compensation
due to PSI for services rendered after August 31, 2002 resulting from
the new contractual agreement would be retroactive.
The 2002 -2003 contract amount provides for six contract
firefighter /paramedics at a base cost of $383,520 for the year (an
average of $63,920 each), as compared to the current annual contract
cost of $350,217 ($58,369.50 each).
VILLAGE OF OAK BROOK Minutes Page 6 of 10 October 8, 2002
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8. C. 2) For this amount, PSI provides 24 -hour coverage 121.66 days per year
per contract employee with each contract FF/PM working a 24 -hour on
and 48 -hour off shift. This price also includes the associated costs of
insurance, uniforms, fire gear, benefits, etc.
The proposed 2002 base contract price reflects a total increase of 9.5%
over current fees. The increase is due, in part, to increased PSI costs for
insurance, salaries, benefits, and retirement. The primary cause for the
increase, however, is a new pay scale system with pay incentives for
longevity and advanced firefighter certifications. This has been done in
an effort to slow the turnover of contract personnel. The average cost
per contract firefighter /paramedic is $1,200 less per year than a first year
Oak Brook firefighter /paramedic, and $22,035 less per year than an Oak
Brook firefighter /paramedic at the top of the pay range. As in previous
contracts, PSI will insure that each new contract firefighter /paramedic
successfully completes a thorough background investigation, a physical,
and a drug screen.
Trustee Miologos asked to table this agenda item so that she may have
additional time to become knowledgeable on the topic.
Motion by Trustee Miologos, seconded by Trustee Craig, to table the
Contract for Firefighter/Paramedic Services agenda item. VOICE
VOTE: Motion carried.
9. INFORMATION & UPDATES:
A. VILLAGE PRESIDENT:
President Bushy explained the process that the Downers Grove Sanitary
District uses to provide relief for water used for landscape purposes that
does not go into the sanitary system. She gave this example to indicate that
this process can be effective and commented that staff is working with the
Hinsdale Sanitary District to provide this relief for Oak Brook residents
within the Hinsdale Sanitary District. Trustee Craig asked if there was
anything additional individual Board members could do to pursue this
further. Trustee Caleel suggested that DuPage Mayors and Managers
Conference could assist in this for all of DuPage County. Trustee Aktipis
felt that if this type of adjustment was offered, the sanitary district might
increase their rates due to the loss of revenue. President Bushy will
approach DuPage Mayors and Managers Conference indicating that the Oak
Brook Village Board of Trustees was making the request.
VILLAGE OF OAK BROOK Minutes Page 7 of 10 October 8, 2002
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INFO & UPDATES
VLLG PRLS
9. A. President Bushy noted her positions as Vice Chairman of Intergovernmental
Relations and Vice Chairman of the DuPage County Stormwater
Committee. DuPage County Chairman Schillerstrom will be addressing the
DuPage Mayors and Managers Conference this week at the Bath & Tennis
Club. He has announced at prior district meetings that he wishes to dissolve
the Solid Waste Committee. He is proposing that the balance of the solid
waste funds be redistributed to the DuPage County communities and
townships on a population basis. There is no provision for household waste
and latex paint disposals. It is presumed that the DuPage County General
Fund will fund these projects. Municipalities have an equal representation
with the DuPage County representatives on this committee. He also wishes
to dissolve the DuPage County Stormwater Committee and transfer the
funds to the county's General Fund. He suggested that funds be transferred
to the Environmental Committee where there is no municipal representation
only county representation on this committee. The Conference is very
concerned with these changes in county government without any input from
the municipalities when they fund these committees.
President Bushy noted that she and Trustee Miologos have attended the
University of Illinois LEAD classes and that the December classes conflict
with the Oak Brook Budget Workshop this year. She asked the Board for
consideration to move the Budget Workshop to the November 25`h
Committee -of- the -Whole meeting. The Board concurred with this
recommendation and the meeting will begin at 7:00 p.m.
She announced that the Walter E. Smithe store will have a grand opening
soon as well as a new store opening at the former Stroud's store.
President Bushy announced that she has discussed with Fire Chief Jarvis of
setting a formal further decommission ceremony for Fire Station Number
One out of respect to the early volunteer firefighters and retired firefighters
to mark the demolition of that building. Tom McEllin has been working on
this project and it is planned for October 30, 2002 at 9:00 a.m. Several
Captains and Chaplain Kovarik will host the ceremony. Former Board
members will be invited to participate in this program.
Trustee Aktipis asked if it would be appropriate to have a large stone with a
plaque marking Fire Station Number One. President Bushy indicated a
plaque from the building would be placed in the new building. She also
explained that former polo trophies would be placed in the entryway of the
new Village Hall as part of the memorabilia of the Village.
B. VILLAGE MANAGER: No report was given.
VILLAGE OF OAK BROOK Minutes Page 8 of 10 October 8, 2002
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VLLG MGR
10. DEPARTMENTAL REPORTS —LIAISON ASSIGNMENTS: DEPT. RPTS
Community Development
Trustee Savino
Finance & Purchasing
Trustee Aktipis
Library & Technology
Trustee Korin
Public Safety
Trustee Caleel
Engineering, Public Works & Safety Pathway System
Trustee Miologos
Sports Core, Community Events & Hotel, Convention
Trustee Craig
& Visitors Committee
Village Clerk
Clerk Gonnella
Departmental Reports were accepted as presented.
11. UNFINISHED AND NEW BUSINESS: BUSI" S "E:`�
BUSINESS
A. VILLAGE MANAGER HIRING PROCESS VIL MGR I nR PROc
President Bushy suggested a discussion by the Village Board of how to
proceed with the interviewing process for a new Village Manager. She
stated that the Board had earlier indicated a Committee -of -the -Whole
meeting be considered for the interview process. She indicated the 45 -day
application process for receiving resumes has closed. The Board asked that
the process be kept open for a while longer and to place an ad in the Illinois
Municipal League magazine. Trustee Korin asked for full exposure to find
a qualified candidate and felt that the Village may have missed some
exposure by not using a print ad. She asked to consider beginning the
interview process but also proceed with advertising again. The Board
concurred to begin the process and continue to advertise in the Illinois
Municipal League magazine and the Illinois City /County Management
Association. Trustee Aktipis suggested that the candidates be ranked.
President Bushy suggested that three candidates be interviewed at a COW
meeting. Board members are to relay their preferences to President Bushy.
12. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: None. OTHER [it's.
13. ADJOURN TO A CLOSED SESSION TO CONSIDER PROBABLE OR ADJRN - CLSD MTG
IMMINENT LITIGATION:
Motion by Trustee Aktipis, seconded by Trustee Caleel, to adjourn the meeting
at 9:00 p.m. to a Closed Meeting. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 9 of 10 October 8, 2002
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14. ADJOURNMENT:
Motion by Trustee Caleel, seconded by Trustee Craig, to adjourn the meeting at
10:06 p.m. VOICE VOTE: Motion carried.
ATTEST:
r- -,&. - // 6,0ZI-10 la�
Linda K. Gonnella, CMC
Village Clerk
VILLAGE OF OAK BROOK Minutes Page 10 of 10 October 8, 2002
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