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Minutes - 10/09/1984 - Board of Trusteesr 1 > VILLAGE OF OAK BROOK MINUTES OF THE REGULAR MEETING OF October 9, 1984 MEETING CALL: The Regular Meeting of the Board of Trustees was called to order by Trustee Imrie in the Samuel E. Dean Board Room of the Village Commons at 7:30 P.M. I ROLL CALL: PRESENT: ABSENT: Trustees Walter C. Imrie Robert E. Listecki Ronald P. Maher Arthur W. Philip Joseph H. Rush President Wence F. Ce me Trustee William R. Watson APPOINTMENT OF TEMPORARY CHAIRMAN: Trustee Philip moved, seconded by Trustee Rush... That in the absence of President Cerne, Trustee Imrie serve as Temporary Chairman for this meeting. VOICE VOTE: All present, in favor. So ordered. II APPROVAL OF MINUTES: Trustee Philip moved, seconded by Trustee Rush... That the Minutes of the- Committee -of- the -Whole Meeting of September 10, 1984 be approved as submitted and waive reading of same. VOICE VOTE: All present, in favor. So ordered. Trustee Philip moved, seconded by Trustee Maher... That the Minutes of the Regular Meeting of September 25, 1984 be approved as submitted and waive reading of same. VOICE VOTE: All present, in favor. So ordered. III ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC.: No Business. IV FINANCIAL: A. Treasurer's Report: Trustee Rush moved, seconded by Trustee Listecki... To approve the Treasurer's Report for the month of September, 1984 as presented. VILLAGE OF OAK BROOK Minutes -1- October 9, 1984 I'll- Revenue Fund Balance Corporate Fund $614,477.49 $3,655,117.19 Motor Fuel Tax Fund 119106.30 67,453.88 Revenue Sharing Fund -0- 12,315.76 Reserve for Capital Purchases -0- 479159.75 Sports Core Bond Fund 3049892.48 7481214.83 Sports Core Operating Fund 184,335.60 1189867.55 Water Fund 156,386.86, 3,706,419.69 VOICE VOTE: All present, in favor. So ordered. VILLAGE OF OAK BROOK Minutes -1- October 9, 1984 I'll- 0 • VILLAGE OF OAK BROOK Minutes -2- October 9, 1984 B. Payouts: 1. 1984 Paving Project - Status Report: Engineer Dale Durfey gave a status report on the incomplete resurfacing of Bradford Lane and Commerce Drive. Richard Gallagher, 4 Bradford Lane, expressed concern and dissatisfaction with the hazardous conditions that exist on Bradford Lane. Engineer Durfey will contact the Robert A. Anderson Company, contractor. 2. 1984 Paving Project #84 -1106 (Adams Road, Bradford Lane /Hunt Club Lane, Commerce Drive McDonald's Drive, 22nd Street I -5, York Road Harger Road Median: Trustee Rush moved, seconded by Trustee Listecki... To authorize payment of Payout #2 in the amount $132,816.42, to Robert R. Anderson Company for furnishing and installing paving for the subject locations, subject to receipt of waivers. ROLL CALL VOTE: Ayes: Trustees Listecki, Maher, Rush and Temporary Chairman Imrie. Nays: Trustee Philip. Absent: Trustee Watson and President Cerne. So ordered. C. Approval of Bills: Warrant Register By Fund dated October 3, 1984 presented to reflect payment from the following funds: General Fund $346,392.21 Water Fund 1299295.40 Sports Core Fund 1079676.15 Trustee Rush moved, seconded by Trustee Listecki... To approve Warrant Register By Fund in the total amount of $583,363.76 and authorize the President and Treasurer to affix their signatures thereon. ROLL CALL VOTE: Ayes: Trustees Listecki, Maher, Philip, Rush and Temporary Chairman Imrie. Nays: None Absent: Trustee Watson and President Cerne. So ordered. D. Investments: Trustee Rush moved, seconded by Trustee Listecki... To approve and ratify the following investment from the Water Fund: One (1) federally secured Certificate of Deposit in the amount of $500,000.00 to mature at Pathway Financial Savings & Loan on December 26, 1984 at a rate of 11.2% (90 days). This Certificate is drawn on the Surplus Account. ROLL CALL VOTE: Ayes: Trustees Listecki, Maher, Philip, Rush and Temporary Chairman Imrie. Nays: None Absent: Trustee Watson and President Cerne. So ordered. Trustee Rush moved, seconded by Trustee Listecki... To approve and ratify the following investment from the Water Fund: VILLAGE OF OAK BROOK Minutes -2- October 9, 1984 ;A i ` VILLAGE OF OAK BROOK Minutes -3- October 9, 1984 One (1) federally secured Certificate of Deposit in the amount of + $204,089.27 to mature at Citicorp Savings on December 26, 1984 at a rate of 11.15% (90 days). This Certificate is drawn on the following accounts: Surplus $ 95,505.43 Bond & Interest 29140.70 D, I, E 24,642905 Lake Michigan Water Debt 819801.09 ROLL CALL VOTE: Ayes: Trustees Listecki, Maher, Philip, Rush and Temporary Chairman Imrie. Nays: None Absent: Trustee Watson and President Cerne. So ordered. V OLD BUSINESS: A. Trinity Lakes Unit II - Completion of Improvements: Discussion of the work not completed was followed by an assurance from Michael O'Malley that the remaining work will be completed by the end of the week. Trustee Listecki moved, seconded by Trustee Maher... To approve Unit II subject to the completion and inspection of the fire hydrant flange repair and the grounding of an electric wire in a light pole. All remaining items listed will be considered maintenance items. ROLL CALL VOTE: Ayes: Trustees Listecki, Maher, Philip, Rush and Temporary Chairman Imrie. Nays: None Absent: Trustee Watson and President Cerne. So Ordered. B. Trinity Lakes Unit III - Completion of Improvements: Trustee Listecki moved, seconded by Trustee Maher... To approve Unit III subject to the final inspection by the Public Works Department. All remaining items will be listed as landscaping. ROLL CALL VOTE: Ayes: Trustees Listecki, Maher, Philip, Rush and Temporary Chairman Imrie. Nays: None Absent: Trustee Watson and President Cerne. So ordered. C. Heritage Oaks Subdivision - Completion of Improvements: Engineer Dale Durfey advised that the paper work was not in and the Subdivision was not ready for acceptance. Trustee Rush moved, seconded by Trustee Philip... To approve an extension date prior to the Village Board meeting of October 22, 1984. ROLL CALL VOTE: Ayes: Trustees Listecki, Maher, Philip, Rush and Temporary Chairman Imrie. Nays: None Absent: Trustee Watson and President Cerne. So ordered. VILLAGE OF OAK BROOK Minutes -3- October 9, 1984 VILLAGE OF OAK BROOK Minutes -4- October 9, 1984 D. York Road Bicycle Path - Acceptance of Grant of Easement: Trustee Philip moved, seconded by Trustee Rush... To accept the Grant of Easement from the First National Bank of Cicero, as Trustee, Trust No. 2166, for a Pedestrian /Bicycle Path, to be constructed on the west side of York Road. ROLL CALL VOTE: Ayes: Trustees Listecki, Maher, Philip, Rush and Temporary Chairman Imrie. Nays: None Absent: Trustee Watson and President Cerne. So ordered. E. Sports Core Administration Building: 1. Water and Sanitary Service: Trustee Philip moved, seconded by Trustee Rush... To accept the proposal from Prime Construction Company, the lowest qualified bidder, for water and sanitary service construction to be installed at the Sports Core Administration Building in the amount of $259960.00. ROLL CALL VOTE: Ayes: Trustees Listecki, Maher, Philip, Rush and Temporary Chairman Imrie. Nays: None Absent: Trustee Watson and President Cerne. So ordered. 2. Fire Sprinkler System: Trustee Philip moved, seconded by Trustee Rush... To accept the proposal from National Fire Protection, the lowest qualified bidder, for installation of the automatic fire sprinkler system in the Sports Core Administration Building in the amount of $6,900.00. ROLL CALL VOTE: Ayes: Trustees Listecki, Maher, Philip, Rush and Temporary .n Chairman Imrie. Nays: None Absent: Trustee Watson and President Cerne. So ordered. F. Village Commons - Ground Sign Construction: Trustee Maher moved, seconded by Trustee Listecki... To accept the proposal from Pat Filippi Contractors, Inc. for construction of the main entrance sign to the Village Commons in the amount of $9,976.00. ROLL CALL VOTE: Ayes: Trustees Listecki, Maher, Rush and Temporary Chairman Imrie. Nays: Trustee Philip. Absent: Trustee Watson and President Cerne. So ordered. VI NEW BUSINESS: A. Well #1 - Emergency Purchase (1219 - 22nd Street) : Trustee Philip moved, seconded by Trustee Listecki... VILLAGE OF OAK BROOK Minutes -4- October 9, 1984 r J i VILLAGE OF OAK BROOK Minutes -5- • October 9, 1984 To approve and ratify the issuance of a purchase order to Layne- Western Company in the amount of $8,500.00 to replace worn bearings in the line shaft and to waive competitive bidding in view of the emergency situation. ROLL CALL VOTE: Ayes: Trustees Listecki, Maher, Philip, Rush and Temporary Chairman Imrie. Nays: None Absent: Trustee Watson and President Cerne. So ordered. B. Edmund W. Monty, Meridian Travel Service, Inc. (17 W 179 - 22nd Street, Oakbrook Terrace, Illinois: Trustee Rush moved, seconded by Trustee Maher... To table consideration of an agreement for water service pending receipt of information regarding the business operation and location of water lines. VOICE VOTE: All present, in favor. So ordered. C. Oakbrook Towers - Assignment of Easement (Butterfield Road and Meyers Road): Trustee Rush moved, seconded by Trustee Philip... To accept the assignment of a watermain easement and authorized its execution. ROLL CALL VOTE: Ayes: Trustees Listecki, Maher, Philip, Rush and Temporary Chairman Imrie. Nays: None Absent: Trustee Watson and President Cerne. So ordered. D. Woodside Estates Homeowner's Association - Village Participation: Trustee Rush moved, seconded by Trustee Philip... To decline to participate in the Woodside Estates Homeowner's Association request of contributing $1,875.00 for the restoration of the center island. VOICE VOTE: All present, in favor. So ordered. E. Police Department - Squad Cars: Trustee Listecki moved, seconded by Trustee Rush... To authorize the Village Manager to advertise for sealed bids for eight (8) full- sized, four -door sedans and One (1) two -door sedan, bids to be received before 10 :00 A.M. on November 6, 1984. ROLL CALL VOTE: Ayes: Trustees Listecki, Maher, Philip, Rush and Temporary Chairman Imrie. Nays: None Absent: Trustee Watson and President Cerne. So ordered. VII ADJOURNMENT: Trustee Rush moved, seconded by Trustee Listecki... To adjourn this meeting. TIME: 8 :55 P.M. VOICE VOTE: All present, in favor. So ordered. VILLAGE OF OAK BROOK Minutes -5- October 9, 1984 • VILLAGE OF OAK BROOK Minutes ATTEST: Marianne Lakosil Village Clerk BY • Z2. �� L�•�c Audrey Mus hler Deputy Clerk Jar j �i Ap pro ed • October 9, 1984 VILLAGE OF OAK BROOK Minutes -6- October 9, 1984 n Y J