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Minutes - 10/12/1993 - Board of Trustees� r V D _ SOT— (d11 R� TILLAGE OF OAK BROOK Minutes Oct. 12,, 1 UNOFFICIAL UNTIL APPROVED BY BOARD APPROVED AS WRITTEN v000' OR APPROVED AS AMENDED _, BY VILLAGE BOARD ON October 26, 1993„ . 1. MEETING CALL: The Regular Meeting of the Board of Trustees was called to order by President Bushy in the Samuel E. Dean Beard Room of the Village Commons at 7:32 p.m. Pledge of Allegiance was given. 2. ROLL CALL: The Clerk caled the roll. with the following persons PRESENT: President Busby, Trustees Bartecka, Kenny, McInerney, Payovich, Shumate and Skinner. ABSENT: None. IN ATTENDANCE: Margaret C. Powers, Village Manager; Richard A. Martens, Village Attorney; Darrell J. i anglois, Finance Officer; Dale L. Durfey, Jr., Village Engineer; Robert Nielsen, Fire Chief /Building Commissioner; and Michael J. Meranda, Superintendent of Public Works r 3. ANNOUNCEMENTS & OPEN FORUM: No one appeared. 4. APPROVAL OF MINUTES: Motion by Trustee Skinner to approve the minutes of the Regular Meeting of September 29, 1993 as presented and waive the full reading thereof. Seconded by Trustee Payovich. VOICE VOTE: Motion carried. S. OMNIBUS AGENDA: MEETING CALL ROLL CALL MINUTES Motion by Trustee Skinner to approve the Omnibus Agenda. Seconded by Trustee Payovich. ROLL CALL VOTE: Ayes: 6 - Trustees Bartecka, Kenny, McInerney, Payovich, Shumate and Skinner. Nays: 0 - None. Absent: 0 - None. Motion dried. APPROVAL OF A. APPROVAL OF BILLS: Approved Omnibus Vote r BILLS $4719419.zr B. PAYOUTS: PAYOUTS: 1. CIVILTECH ENGINEERING, _INC. - PAYOUTS #1 & #2 - YORK ROAD BIKE PRELIMINARY ENGINEERINGSE VICES - YORK ROAD BIKE TRAIL: TRAM: Approved Omnibus Vote. $3,102.15 and -°-- $7,539-39 VILLAGE OF OAK BROOK Minutes I1 October 12, 1993 2. JAMES J. BENES & ASSOCIATES INC. - PAYOUT #3 - 1994 1994 PAVING & PAVING AND WATER t AIN PROJECT: Approved Omnibus WATER MAIN: $379626.98 Vote. 3. JAMES J. BENES & ASSOCIATES INC. - P YOUT #U-, 4 22ND ST. YORK RD 22nd/YORK PHASE 1: Approved Omnibus Vote. $151.25 4. JAMES J. BENES & ASSOCIATES INC. - PAYOUT #16 - JORIE JORIE BLVD. BOULEVARD INSPECTION: Approved Omnibus Vote. $347.31 5. C. A. SEMENTA CONTRACTORS a INC. - PAYOUT #3 & 1 -294 WATER FINAL - I -294 WATER MAIN - 31ST STREET I CANTk..IBERRY MAIN: LANE: Approved Omnibus Vote. $3,590.13 6. ITEMS REMOVED FROM OMNIBUS AGENDA: None. I 7 . ORDINANCES AND i A. ORDINANCE 93-PP-S-762,-AN ORDINANCE AUTHORIZING THE SALE ORD. 93-PP- OF CERTAIN PERSONAL PROPERTY OWNED BY THE VILLAGE OF S -762 , ' OAK BROOK: SALE OF PERSONAE PROPERTY Motion by Trustee Bartecki to pass Ordinance 93 -PP -S -762 as presented and waive the full reading thereof. Seconded by Trustee Skinner. ROLL CALL VOTE: Ayes: 6 - Trustees Bartecki, Kenny, McInerney, Payovich, Shumate and Skinner. Nays: 0 - None. Absent: 0 - None. Motion carried. 8. DEPARTMENTAL REPORTS - SPECIALTY AREAS: No Business. 9. UNFINISHED BUSINESS: A. HERITAGE OAKS UNIT 2 SUBDIVISION - TIME �I-MTENSION : HERITAGE OAKS UNIT 2 - Motion by Trustee Skinner to table this item to the next Regular TIME EXTENSION meeting for further review by Staff . Seconded. by Trustee Payovich. VOICE VOTE: Motion carried. 10. NEW BUSI_NESS: A. APPOINTMENTS: LANGLOIS - VILLAGE TREA- Motion by Trustee Skinner to concur with the recommendations of SURER President Bushy to appoint Darrell J. Langlois as Village Treasurer, POWERS - effective October 12, 1993; and Margaret C. Powers as ESDA ESDA COORDIN- Coordinator, effective October 12, 1993. Seconded by Trustee ATOR Kenny. VOICE VOTE: Motion carried. VILLAGE OF OAK BROOK Minutes 2 October 12, 1993 V®6. ft . B. ]BEQUEST FOR PURCHASE ORDER - OPTIC:}M EQUIPMENT & w. —ass rr..ai r.r, ,mss INSTALLATION AND C€3._M'TTMr.3?U `V Irtt-M rrT? eM _QWVu . C. The manufacturer, 3M Corporation, has extended a discount of $8, 460.00 for the trade -in of the old eWdp ent and the discount is reflected in the proposed cost. To be deducted from project cost is a $1,161.25 contribution towards the cost of the upgrade of the intersection of Butterfield and Meyers Roads, provided by the York Center Fire Protection District . Motion by Trustee Kenny to waive the requirement for competitive biddLng, as this item is only available through the 3 -M Corporation, and approve the purchase order to Aldridge Electric, Inc. , in the amount of $15,477.50, for required "Opticom" equipment and installation; and to direct the Finance Officer to transfer the amount approved from the Village Contingency Fund and plaice it into the appropriate Fire Department Capital. Fund Account. Seconded by Trustee Skinner. ROLL CALL, VOTE: Ayes: 6 - Trustees Bartecki, Kenny, McInerney, Payovich, Shumate and Skinner. Nays: 0 - None. Absent: 0 - Bone. Motion carried. Trustee McInerney extended a thank you to the York Center Elm Protection District for their donation. President Bushy has initiated an official resolution of appreciation from the Village. WAIVER OF WA' Trustee Skinner noted his opposition to the request as it would be a deviation from Village standards. Motion by Trustee Payovich to waive the construction requirement of Section 12 -68 (A) (10) and allow a water se- nice and water service extension closer than ten (101) feet, horizontal measurement, to a sanitary sewer line. Seconded by Trustee Denny. Trustee Payovich amended the motion to waive the construction requirement of Section 12 -68 (A) (10) and allow a water service and water service extension closer than ten (101) feet, horizontal measurement. to a sanitary sewer line subject to the usage of water main grade piping. ROLE, CALL VOTE: Ayes: 4 - Trustees Kenny, McInerney,, Payovich and President Bushy. Nays: 2 - Trustees Shumate and Skinner. Absent: 0 - None. Abstain: 1 - Trustee Bartedki due to contract services or his VILLAGE OF OAK BROOK Minutes 3 October 12, 1993 46 OPTICOM ANVAN PHASE IV WATER SERVICE %jbeo- eoT-m w employer, BDO Sledman, with the petitioner (Anvan) . Motion carried. Village Engineer Durfey and Superintendent of Public Works Meranda stated Staff will bring the water service ordinance to the Village Board for review at a later date, as the Hinsdale Sanitary District now •requires water main grade piping be used for water service installation. D. 1994195 ENVIRONMENTAL MOSgUI,TO , MANAGEMENT ENT CONTRACT : Motion by Trustee Payovich to waive the formal bidding process, as Clarke in sole supplier of products, and accept Clarke Environmental Mosquito Management's, Inc. proposal of a complete Environmental Mosquito Management (EMM) program that includes (6) ULV treatments using Biomist with additional ULV treatments of $4,121.28 per treatment at a total cost of $57, 452.00 in 1994 and $60, 900.00 in 1995, as it would be beneficial to the environment; and further accept Clark's Certificate of Self insurance to conform with the Village's requirement of $2,000,000 for General Liability insurance. Motion died for a lack of a second. Motion by Trustee Shumate to waive the formal bidding process, as Clarke is sole supplier of products, and accept Clarke Environmental Mosquito Management's, Inc. proposal of a complete EMM program that includes (6) ULV treatments using Durban or Cythdon with additional ULV treatments at $2,,976.48 per treatment at a total cost of $45,018.20 in 1994 and $47,720.00 in 1995; and further accept Clark's Certificate of Self insurance to conform with the Village's requirement of $2, 000, 000 for General Liability insurance . Seconded by Trustee Bartecki. ROLL CALIF VOTE: Ayes: 4 - Trustees Bartecki, Kenny, Shumate and Skinner. Nays: 1 - Trustee Payovich. Absent: 0 - None. Abstain: 1 - Trustee McInerney, as his company is the sole suppUeer of these types of intermediaries in the United States. Motion carried. E. JORGE'S S SECURITY: Motion by Trustee Skinner to approve and accept the subdivisions improvements for Jorge's Second Subdivision and authorize a reduction in the subdivision security by the amount of $11,681.65 leaving $17 , 522.48 (15 %) to act as the one (1) year maintenance security. Seconded by Trustee Kenny. VOICE VOTE: Motion carried. VILLAGE OF OAK BROOK Minutes 4 October 12, 1993 1994/95 MOSQUITO CONTRACT JORGE'S SECOND SUB. oVOA— goT —MiA% 10- k 2.-443 1 �I,_osm) mFETING : CLOSED MEETING yjL,gtlon by Trustee r . cIneruey tG add at 8: 33 p . M. to a Omed Meetinit to d discuas smear' sch ales for one or more classes of u id al emr or s ' t© discuses �e QpFoln�.nent, employment +®�' dismissal OLL BALL i�O��: F,mployee . Seconded by Trustee Skinner. Ayes: 6 - Trustees Bartecki, Kex:ny, McInerney, Fayovioh, Shumate and Skinner. Nays: 0 - None. Absent: 0- None, Motion carried • 12. ADLO_U.RNMENT : ADJOURN MT Motion by Trustee Skinner to adjourn the meeting at 9 :46 p.m. Seconded by Trustee McInerney. VOICE VOTE: Motion cared. AT TEST: Linda X. Gonnella�= `Tillage Clerk btm n101293 VILLAGE OF OAK BROOK Minutes r October 121, 1993