Minutes - 10/13/1987 - Board of TrusteesVILLAGE OF OAK BR K
MINUTES OF THE REGULAR MEETING
October 13, 1987
MEETING CALL:
Pledge to the Flag
The Regular Meeting of the Board of Trustees was called to order by President
Cerne in the Samuel E. Dean Board Room of the Village Commons at 7:30 P.M.
I. ROLL CALL:
PRESENT: President Wence F. Cerne
Trustees Garry J. Bartecki
Karen M. Bushy
Walter C. Imrie
,Ronald P. Maher
Joseph H. Rush
H. Richard Winters
ABSENT: None
II. APPROVAL OF MINUTES:
Trustee Imrie moved, seconded by Trustee Bartecki...
That the Minutes of the Regular Meeting of September 22, 1987 be approved
as presented and waive reading of same.
VOICE VOTE: All present, in favor. So ordered.
III. ORDINANCES AND RESOLUTIONS:
A. RESOLUTION NO. R -436 A RESOLUTION APPROVING THE CHAIN OF COMMAND IN
DECLARING LOCAL DISASTER EMERGENCIES:
Trustee Bushy moved, seconded by Trustee Rush...
To pass Resolution No. R -436 as presented and waive reading of same.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
IV. FINANCIAL:
A. Payouts -
1. 7 CS Construction - 22nd Street & Spring Road:
Trustee Imrie moved, seconded by Trustee Rush...
To authorize payment to Crawford, Murphy & Tilly, Inc. for services
rendered on construction for 22nd Street improvements per Agreement
dated December 16, 1986 in the total amount of $17,702.41.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
2. Sports Core Administration Building Parking Lot - Project #85 -1102
Payout-#5 & Final:
Trustee Maher moved, seconded by Trustee Rush...
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To authorize payment of Payout #5 and Final to Robert R. Anderson
Company for construction of a parking lot at the Sports Core
Administration Building in the total amount of $500.00 subject to
receipt of waivers.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
3. Cass /Midwest S -Curve - 35th Street Right -Turn Lane - Payout #4 & Final:
Trustee Imrie moved, seconded by Trustee Rush...
To authorize payment of Payout n4 and Final to Crowley- Sheppard Asphalt
Company in the total amount of $500.00 subject to receipt of waivers.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters,
and President Cerne.
Nays: None
Absent: None So ordered.
B. Approval of Bills:
Warant Register by Fund dated October 5, 1987 presented to reflect
payment from the following funds:
General Fund $543,245.37
Water Fund 74,024.41
Sports Core Fund 149,447.72
Trustee Bartecki moved, seconded by Trustee Rush...
To approve payment of Warrant Register by Fund in the total amount of
$766,717.50 subject to retaining the $8,000.00 payment to Polo pending
receipt of finalized "Agreement" between the Village and Polo regarding
repair of Polo Field , #1 and authorize the Village President to affix
his signature thereon.
President Cerne abstained from voting on the bill from Pepei Cole due
to corporate ownership by his employer of Pepsi Cola General Bottlers,
Inc.
Trustee Winters abstained from voting on the bills from Illinois Bell
due to employment by same.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher and Rush.
Nays: None
Absent: None
Abstain: Trustee Winters and President Cerne. So ordered.
V. OLD BUSINESS:
A. Bid Recommendation - Emergency Phone Logging Recorder - Fire
Station 1:
Authorization to seek quotation given at the Regular 'ieeting of
September 22, 1987.
Trustee Rush moved, seconded by Trustee Bushy...
To approve the purchase of a Dictaphone 5842 four - channel Cassette
System from Dictaphone Corporation under the State of Illinois contract
in the total amount of $4,654.02.
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ROLL C %LL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, [winters
and President Cerne.
Nays: None
Absent: None So ordered.
B. Hyatt Oak Brook Hotel - Extension of Certificate of Occupancy - Update:
Extension granted at the Regular Meeting of June 9, 1987. President
Cerne stepped down from chairing the meeting and from discussion on
this subject due to business relationship on his employer, I. C.
Industries, with Hyatt Hotel. Trustee Rush chaired the meeting on this
subject.
Trustee Imrie moved, seconded by Trustee Rush...
To authorize an extension of time for the Temporary Certificate of
Occupancy for the parking structure, subject to the pre -cast panels
being installed by November 31, 1987 and the louvers being installed by
December 31, 1987 and receipt of periodic status report and Letter of
Credit. Should the schedule not be met, the structure is to be "red
tagged" and vacated.
ROLL CkLL VOTE: Ayes: Trustees Imrie, Rush and Winters.
Nays: Trustees Bartecki, Bushy, and Maher.
Absent: None
Abstain: President Cerne Motion failed.
Disuussion held in reference to the structure being vacated.
Trustee Imrie moved, seconded by Trustee Bushy...
To authorize an extension of time for the Temporary Certificate of
Occupancy for the parking structure, subject to the pre -cast panels
being installed by November 31, 1987 and the louvers being installed by
December 31, 1987 and receipt of periodic status report and Letter of
Credit.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, and
and Winters.
Nays: None
Absent: None
Abstain: President Cerne So orderea.
C. Salt Creek Dredging Easements - Status Report:
Discussed in Open Forum at the Regular Meeting of September 22, 1987.
Trustee Imrie moved, seconded by Trustee Rush...
To accept the easements from Illinois Regional Bank as Trustee, Trust
#5304 (Mr. and Mrs. .Joseph Cantore, 160 Forest Trail), and The First
National Bank and Trust Company of Oak Brook - Oak Brook Bank as
Successor Trustee, Trust 14144 (Mr. and 'Mrs. Richard Finn, 344 Forest
Trail).
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, .,linters
and President Cerne.
Nays: None
Absent: None 3o ordered.
Trustee Imrie moved, seconded by Trustee Bushy...
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To direct the Village Attorney to follow appropriate Court proceedings
to condom the easements to the following properties: Western National
Bank of Cicero, Trust #6007, (Mr. and Mrs. Bernard Euwema, 356 Forest
Trail) and (Mr. and Mrs. Salvatore Stangarone, 330 Forest Trail) if
easements are not received in appropriate form within five (5) days.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
D. 7CS Traffic Signal Controller Replacement:
Direction given to Staff at the Regular Meeting of August 25, 1987.
Trustee Imrie moved, seconded by Trustee Bushy...
To authorize Staff to negotiate a contract with Zimmer- Howell
Engineering Ltd. to provide professional engineering services regarding
the traffic signal controllers along 22nd Street and Spring Road
adjacent to Oakbrook Center, with the negotiated contract to be brought
to the Board for approval and execution.
VOICE VOTE: All present, in favor. So ordered.
E. John Buck Company and Urban Investment and Development Company Joint
Application for Zoning Text Amendments, Rezoning, Special Use and
Variance - Ernie Pyle Subdivision (Northeast Corner of the Intersection
of Route 83 and 16th Street):
Discussion continued from the Regular Meeting of September 22, 1987.
Attorney for the developer, representative of Oak Brook Club, a
resident and the attorney for the residents of the Ernie Pyle
Subdivision were each given an opportunity to express their views.
Each of the trustees then expressed their opinions on this matter.
Trustee Rush moved, seconded by Trustee Maher...
To concur with the recommendations of the Plan Commission and the
Zoning Board of Appeals and deny the request for Zoning Text
Amendments, Rezoning, Special Use and Variation.
ROLL CALL VOTE: Ayes: Trustees Imrie, Maher, Rush and President Cerne.
Nays: Trustees Bartecki, Bushy and 'linters
Absent: None
So ordered.
F. Report of Activities --
Finance: Trustee Bartecki - Draft of the audit is due before
October 31, 1987.
Personnel: Trustee Bushy - No report.
Public Safetz & Traffic- Trustee Rush - Proceeds of 335,500.00 from Oak
Brook Rotary Oak Brook Police Department Softball Game held August 15,
1987 were donated to West Suburoan School for Retarded Children. The
tiro probationary firefighters mere introduced.
Public Works & Library: Trustee Imrie - Lights were installed to
illuminate Library sign. 22nd Street construction has been completed.
Sports Core: Trustee Maher - Status report gi ✓en on repair of flood
damage to Sports Core property. With the concensus of the Board, the
Library Association was granted a reduced rental rate for use of the
Bath and Tennis Club.
Zoning & Planning- Trustee Winters - Plan Commission had their first
meeting on update of Comprehensive Plan on October 12, 1087.
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VI. NEW BUSINESS:
Q
A. Appointment - Sports Core Manager:
President Cerne announced the selection of Mr. Charles G. McAdams of
Mountville, Pennsylvania as the new Sports Core Manager effective on or
before November 2, 1987.
B. Request for Temporary Use of Trailer for Residence (359 Forest Trail):
Dr. Clara Bruce requested the use of a trailer to be parked on or
adjacent to her property to be used as temporary living quarters
because her present home was severely damaged by the heavy floods of
August 14 and 26, 1987.
Staff was directed to assist Dr. Bruce with Federal program as quickly
as possible.
C. Recommendation - Sanitary Sewerage and Water System (3510 Cass Avenue):
Request by owner of the subject property for authority to install a
private sewage system (septic) in lieu of connection to the public
sanitary system.
Trustee Imrie moved, seconded by Trustee Rush...
To concur with the recommendation of the Village Engineer as required
by Section V of the Zoning Ordinance that the installation of a public
sewer system would present a severe ecnonomic hardship on the property
and, therefore, they be permitted-to install a septic system to serve a
residence proposed for construction.
VOICE VOTE: All present, in favor. So ordered.
D. Recommendation - Angelos - Lot Area Requirement Variation (3016 35th
Street :
On October_6_, 1987, the Zoning Board of Appeals recommended approval of
a variation to reduce the lot area requirement from one (1) acre to .44
acre to allow for the subjd -ct lot to be platted as a "Lot of Record ".
Trustee Rush moved, seconded by Trustee Maher...
To authorize the Village Attorney to prepare the proper ordinance to
allow for a reduction of lot area as recommended by the Zoning Board of
Appeals subject to the demolition of existing residential structure
within one year of construction of new residence.
VOICE 'TOTE: All present, in favor. So ordered.
E. Recommendation - Butler National Golf Club - Floodplain Special Use
Permit (2616 York Road):
On September 21, 1987, the Plan Commission recommended approval as
outlined in letter from Chairman Marcy dated October 2, 1987 and on
October 6, 1987, the Zoning Board of Appeals recommended approval as
outlined in letter from Chairman Savino dated October 9, 1987.
Trustee Winters moved, seconded by Trustee Imrie...
To authorize the,Village Attorney to prepare the necessary
documentation as recommended by the Plan Commission and Zoning Board of
Appeals authorizing a Floodplain Special Use Permit for 1) a pedestrian
bridge across Salt Creek between and 7th green and the 8th tee; 2)
widen and repair existing pedestrian bridge across the secondary
channel near the lst green; 3) construct a low -flow culvert from the
13t fairway to the area between the 8th and 2nd tees; and 4) proviae
compensatory storage by expanding the secondary channel in front of the
lst green and subject to the applicant receiving all necessary
approvals from all government agencies involved.
VOICE DOTE. All present, in favor. So ordered.
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Trustee Winters moved, seconded by Trustee Maher...
To authorize the Village Attorney to prepare the necessary
documentation as recommended by the Zoning Board of Appeals authorizing
variations from the Floodplain and Wetland Regulations.
VOICE VOTE: All present, in favor. So ordered.
G. Cihak - Lot Area Requirement Variation (314 Canterberry Lane):
On October 6, 1987 the Zoning Board of Appeals recommended denial of a
lot area variation that would permit the subdivision of a single parcel
into one (1) two (2) acre parcel and a second parcel of 1.6142 acres.
By letter dated October 8, 1987, the petitioner requested continuation
of this matter.
Trustee Winters moved, seconded by Trustee Bushy.
To approve the request of the petitioner.
VOICE VOTE: All present, in favor. So ordered.
H. Liquor License Request - Hundred Club of DuPage County, Inc.:
Trustee Imrie moved, seconded by Trustee Rush...
To concur with the recommendation of Liquor Control Co- missioner Cerne
and authorize the issuance of a Class D, One -Day Liquor License to
Hundred Club of DuPage County, Inc. for their annual dinner to be held
at The-Lodge, 2815 Jorie Boulevard on October 14, 1987.
VOICE VOTE: All present, in favor. So ordered.
I. Municipal Water System Interconnection Agreement - Water System
Interconnect with Village of Downers Grove 31st Street & Fairfield
Avenue :
Request received from the Village of Downers Grove to connect a new 12-
inch water main that was being installed along the north side of 31st
Street from Highland Avenue to Fairfield Avenue to Oak Brook's existing
12 -inch water main at the northeast corner of 31st Street and Fairfield
Avenue.
Trustee Imrie moved, seconed by Trustee Maher..
To approve and execute "Municipal Water System Interconnection
Agreement" with the Village of Downers Grove.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, 'Minters
and President Cerne.
Nays: None
Absent: None So ordered.
J. Recommendation - Air Traffic Noise:
Residents have recently complained regarding a substantial increase in
air traffic noise. Surrounding communities have experienced similiar
problems. It has been suggested a consortium of communities might
effectively aid one another and act as a united group. This matter
will continue to be reviewed.
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OF OAK BROOK Minutes -6-
October 13,
1987
F.
Recommendation - Village of Oak Brook - Flood lain Variations -
Well #6
2915 and 2909 Oak Brook Road):
On October 6, 1987, the Zoning Board
of Appeals
recommended approval of
two variations 1) to allow for the
construction
of a 24' x 28'
addition
to a nonconforming structure (Well
House #6) in
the floodplain;
and 2)
to allow service facilities to be
placed 0 feet
above the base
flood
elevation.
Trustee Winters moved, seconded by Trustee Maher...
To authorize the Village Attorney to prepare the necessary
documentation as recommended by the Zoning Board of Appeals authorizing
variations from the Floodplain and Wetland Regulations.
VOICE VOTE: All present, in favor. So ordered.
G. Cihak - Lot Area Requirement Variation (314 Canterberry Lane):
On October 6, 1987 the Zoning Board of Appeals recommended denial of a
lot area variation that would permit the subdivision of a single parcel
into one (1) two (2) acre parcel and a second parcel of 1.6142 acres.
By letter dated October 8, 1987, the petitioner requested continuation
of this matter.
Trustee Winters moved, seconded by Trustee Bushy.
To approve the request of the petitioner.
VOICE VOTE: All present, in favor. So ordered.
H. Liquor License Request - Hundred Club of DuPage County, Inc.:
Trustee Imrie moved, seconded by Trustee Rush...
To concur with the recommendation of Liquor Control Co- missioner Cerne
and authorize the issuance of a Class D, One -Day Liquor License to
Hundred Club of DuPage County, Inc. for their annual dinner to be held
at The-Lodge, 2815 Jorie Boulevard on October 14, 1987.
VOICE VOTE: All present, in favor. So ordered.
I. Municipal Water System Interconnection Agreement - Water System
Interconnect with Village of Downers Grove 31st Street & Fairfield
Avenue :
Request received from the Village of Downers Grove to connect a new 12-
inch water main that was being installed along the north side of 31st
Street from Highland Avenue to Fairfield Avenue to Oak Brook's existing
12 -inch water main at the northeast corner of 31st Street and Fairfield
Avenue.
Trustee Imrie moved, seconed by Trustee Maher..
To approve and execute "Municipal Water System Interconnection
Agreement" with the Village of Downers Grove.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, 'Minters
and President Cerne.
Nays: None
Absent: None So ordered.
J. Recommendation - Air Traffic Noise:
Residents have recently complained regarding a substantial increase in
air traffic noise. Surrounding communities have experienced similiar
problems. It has been suggested a consortium of communities might
effectively aid one another and act as a united group. This matter
will continue to be reviewed.
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VILLAGE OF OAK BROOK Minutes -7- October 13, 1987
K. DuPage County's Re qualifications as a Community Development Block Grant
CDBG Urban County:
Trustee Rush moved, seconded by Trustee Maher...
To approve Resolution No. R -437 declining participation in the
Community Development Block Grant Program and to notify the DuPage
County Community Development Department and the Federal Government
(HUD).
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
L. Request - Northeastern Illinois Planning Commission (NIPC)
Trustee Bartecki moved, seconded by Trustee Bushy...
That Staff be directed to communicate to NIPC that the rquest for a
contribution in the amount of $1,517.00 be denied.
VOICE VOTE: All present, in favor. So ordered.
M. Bath & Tennis CLub - Asphalt Tennis Courts #7 and #8 Repair:
Trustee Maher moved; seconded by Trustee Winters...
To accept the proposal from U. S. Tennis Court Contruction Company for
the repair, resurfacing and repainting of Courts #7 and #8 in the total
amount of $3,800.00 and waive advertising due to the specialized nature
of the work. — --
VOICE VOTE: All present, in favor. So ordered.
N. Request for Quotations - Annual_ Maintenance of Nine Har -Tru Tennis
Courts:
Trustee Maher moved, seconded by Trustee Rush...
To direct staff to obtain quotes from Tom Dunlap and C. R. Peterson for
the annual maintenance and waive the necessary bidding requirements due
to the specialized nature of the work.
VOICE VOTE: All present, in favor. So ordered.
0. Referrals:
With no objections, President Cerne made the following referrals:
1. Swift- Eckrich - Request to Amend Variation Ordinance RE: Parking
(1919 Swift Drive) -- Referred to Zoning Board of Appeals Meeting of
November 3, 1987.
2. Munder - Rear Yard Variation (3406 Admas Road) -- Referred to Zoning
Board of Appeals Meeting of November 3, 1987.
3. Souman - Fence Variation (2215 Oak Brook Road) -- Referred to Zoning
Board of Appeals Meeting of November 3, 1987.
VII. ADJOURNMENT:
Trustee Winters moved, seconded by Trustee Maher...
To adjourn this meeting. TIME: 12:19 A.M.
VOICE VOTE: All present, in favor. So ordered.
VILLAGE OF OAK BROOK Minutes -7- October 13, 1987
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VIL —GE OF OAK BROOK Minutes -8- October 13 1987
ATTEST:
Marr ian Lskosil, C14C
Village Clerk
c�" \ 9,
Approved
As corrected
i
VILLAGE OF OAK BROOK Minutes -8- October 13, 1987 _