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Minutes - 10/13/1992 - Board of TrusteesV*ed- d�6ri--M*Aj i0 ,- 130,41 MAL 0 VILLAGE OF OAK BROOK Minutes Oct. 13, 1992 UNOFFICIAL UNTIL APPROVED BY BOARD APPROVEL AS WRITTEN OR APPROVED AS AMENDED BY VILLAGE BOARD ON 1. MEETING CALL: CALL TO ORDER The Regular Meeting of the Board of Trustees was called to order by President Bushy in the Samuel E. Dean Board Room of the Village c7bons at 7 :31 p.m. Pledge of Allegiance was given. fY. 2. ROLL CALL: ROLL CALL The Clerk called the roll with the fallowing persons PRESENT: President Bushy, Trustees Bartecki, Mayer, Shumate, Skinner and Winters. ABSENT: Trustee Payovich. IN ATTENDANCZ: Bruce F. Kapff, Acting Village Manager; Richard A. Martens, Village Attorney; Maggie Powers, fliance Officer /Treasurer; Dale L. Durfey, Jr., Village Engineer; Michael J. Meranda, Superintendent of Public works; Tam Hawk, Director of Code Enforcement; Chuck McAdams, Sports Core Manager. 3. ANNOUNCEMENTS & OPEN FORUM: AATNOUVCE:NTS President Bushy announced Acting *Village Manager Bruce Kapff, Finance Officer Powers and she have made informational presentations to hcanowner associations regarding Hme Rule. It was reported to the Village that President Bushy was misquoted by Park District Camissioner John O'Shea at their Park District meeting. Comissioner O'Shea had attended the presentation for Brook Forest hcmtec:wners. A home owner had inquird at that meeting if it was feasible for the Village to take over the Park District. President Bushy explained what that process Might be and did not bring it up as part of the presentation. President Bushy clarified that this had not been discussed by the Village Board. President Bushy spoke with Park District President Johnson to clarify the misunderstanding. 4. APPROVAL, OF MINUTES: MINUTES Trustee Skinner moved to approve the minutes of the Regular Meeting of September 22, 1992 as presented and waive the full reading thereof. Seconded by Trustee Winters. VOICE VOTE: Motion carried with Trustee Bartecki abstaining. 5. CONSENT AGENDA: Trustee Skinner requested Item 5.B.6., "Illinois hydraulic - Payout #10 & Final - Pressure Adjusting Stations", be removed from the Consent Agenda for discussion. VILLAGE OF OAK BROOK Minutes 1 October 13, 1992 tc 0 --Cl 0 Trustee Skinner moved to approve the Consent Agenda. Seconded by Trustee Bartecki. ROLL CALL VOTE: Ayes: 5- Trustees Bartecki, Mayer, Shumate, Skinner and Winters. Nays: O -None. Absent: 1- Trustee Payovich. Notion carried. A. REQUEST FOR WAIVER OF PERMIT FEES - BRIAR1400D UVZS DREDGING PROJECT: Approved Omnibus Vote. B. PAYOUTS: 1. 2. 3. 4. CRAW FORD, MURPHY & TILLY. !NC. - PAYOUT #5 - HARGER /WINDSOR BOULEVARD - CONSTRUCTION INSPECTION SERVICES: Approved Omnibus Vote. BRIART400D LAKES DREDGING PROJECT - WAIVER OF FEES PAYOUTS: CMT: BRIDGES $12,355.00 UNIQUE PLUMBING. WATER & DRAITIAGE- $629972.28 FIORDIROSA: 1991 DRAINAGE - $17,115.94 BENES: JORIE BLVD - $199288.08 INS - I� UCTURE MAN ►CEMEttT SERVICES - PAYOUT 2 - INS: PAVEMENT ENGINEERING SERVICES - PAVERINT NAMGMlENT SYSTEM: Approved MGM.-$2,000.00 Omnibus Vote. 7. DU PAGE 'WATER CONKISSION - PAYOUT i45 -- FIXED COSTS AND Ofim: DWC: FIXED Approved Omnibus Vote. COSTS C. REFERRAL - SIDE & FRONT YARD VARIATION - 506 WOOD HINDMARCH ®- REFERRAL: REFER TO ZONING BARD OF APPEALS NEETIM OF NOVEMBER 3t 1992,: SIDE p� Y �AR • : & FRONT Approved Omnibus ,+.wwww�wwwmnibus Vote. 506 WOOS D. ORDINANCE NO. G -493 AN ORDINANCE SING SECTION 3 -23 OF THE ORD. 9 -493 CODE OF ORDINANCES OF TEM VILT Of OAK BROOK, ILLINOIS E1D NO. OF LIQUOR ...,�.nwsw_n.s.�e.r.. , ■w . w.. �i�� .....�nwwa.oari_.w.r.i.en.. . AMENDING THE NUMBER OF AUTHORIZED LI$DOR LICENSES: Approved LICENSES Omnibus Vote. E. ORDINANCE NO. S -746 AN ORDINANCE GRANTING AVARIATION FROM THE ORD. S -746 PROVISIONS OF SECTS NVI(E)(s )(c3 OF TIM ZONING ORDINANCE OF THE REAR YARD VAR. VILLAGE OF OAK BROOK, RELATIVE TO REAR YARD REQUIREMENTS (38 (38 Devonshire) Devonshire Drive, Oak Brook, IL lWool3: Approved Omnibus Vote. (Woo) F. RESOLUTION NO. R -574 A RESOLUTION APPOINTING A REPRESENTATIVE AND RES. R -574 AN ALTERNATE FOR THE INTERQOQERNNENTAL RISK NANAGMUM AGENCY IRMA REP. & ALT. IRMA : Approved Omnibus Vote. G. RESOLUTION NO. R -575 A RESOLUTION AUTHORIZING EXECUTION OF LEASE RES. R -575 'AND OPTION TO PURCHASE D11MP TRUCK: Approved Omnibus Vote. LEASE /PURCHASE DUMP TRUCK VILLAGE OF OAK BROOK Minutes 2 October 13, 1992 r vob- a or- m i f� H. ANNWITION /ZONING (ILLINOIS STATE TOLL HIGHNAY ISTP.A. AUTHORITY) - REQUEST FOR CONTINUANCE TO FEBRUARY 23, 1993: ANNEXATION AGMT/ Approved Omnibus Vote. ZONING B. PAYOUT: PAYOUT: 6. ILLINOIS HYDRAULIC - PAYOUT #10 6 FINAL- PRESSURE ADJUSTING ILL, HYDRAULIC: STATIONS: PRESSURE ADJ. STATIONS Trustee Skinner requested this item be tabled due to a (Tabled) discrepancy of final payment figures. Trustee Skinner moved to table Final Payout #10 to Illinois Hydraulic Construction Company to the next Regular Meeting due to a discrepancy of the final payment. Seconded by Trustee Winters. VOICE VOTE: Notion carried. 7. FINANCIAL: A. APPROVAL OF BILLS: APPROVAL OF BILL Voucher List of Bills Presented for Approval October 13, 1992 to reflect payment f r the following funds: General Corporate Fund $3240705.59 Motor Fuel Tax Fund 50195.36 Mater Fund 347,525.71 Sports Core Fund 58,305.29 Trustee Bartecki moved to approve Voucher List of Bills in the total amount of $735,731.95 and authorize the Village President to affix her signature thereon. Seconded by Trustee Skinner. Trustee hinters abstained from voting on the bills from Illinois Bell due to employment by same. ROLL CALL VOTE: Ayes: 5- Trustees Bartecki, Mayer, Shumate, Skinner and Winters. Nays; O -Hone. Absent: 1- Trustee Payovich. Abstain: 1- Trustee Minters as noted above. Motion carried. 8. ORDINANCES AND RESOLUTIONS: A. RESOLUTION NO. R -576 A RESOLUTION OF APPRECIATION - NcDONALD'S RES. R -576 CORPORATION (Village Hall Renovation Project): RES. OF APPRECIA TION: McDONALD'S Trustee Bushy read in its entirety the proposed resolution expressing appreciation to the nald's Corporation,for their 'assistance in the Village Hall renovation project. VILLAGE OF OAK BROOK Minutes 3 October 13, 1992 io; Voar- e or- m�� Trustee Skinner moved to pass Resolution too. R -57G as presented. Seconded by Trustee Bartecki. VOICE VOTE: Motion carried. 9. DEPARTMENTAL REPORTS - SPECIALTY AREAS: President Rushy requested the departmental reports be deferred so the Dater Service Agreement could be discussed next as a courtesy to the Oakbrook Terrace Mayor and City Council members attending the meeting. Trustee winters moved to defer the Departmental Reports to a later time on the agenda in order to discuss the Mater Service Agreement request from the City of Oakbrook Terrace. Seconded by Trustee Skinner. VOICE VOTE: Motion carried. 10. UNFINISHED BUSINESS: President Bushy .introduced City of Oakbrook Terrace Mayor Sarallo, Treasurer Noble, Aldermen Valle, Caslin, Kallas, Prusha and Engineer Ionescu. Considerable discussion ensues with the fallowing comments by the Village Beari. Trustee Mayer inquired if Oakbrook Terrace had a contingency plan if Oak Brook does not service water to their City. Engineer Ionescu stated tnis is the only cost effective solution for Oakbrook Terrace to be serviced by Oak Brook. Trustee Bartecki noted additional usage is minor compared to the total Village usage and the Village already supplies 23% outside of our boundaries. If the Village would pick up 270 homes, he finds no negative side of this request, as Oakbrook Terrace would pay their fair share. Oakbrook Terrace would construct all the water mains and pay the engineering fees. Trustee Shumate inquired if Oakbrook Terrace would enforce the sprinkling ban with their Police Department. Could our Mater Department employees go into another Village to enforce the water restrictions. Village Attorney Martens stated it would be legal for Village employees to enforce the water sprinkling ban. Superintendent Meranda commented the Village exceeded their water quota in June. The Village can request a higher water allocation, but it is not cost effective. Oakbrook Terrace Engineer Ionescu stated their Police Department would enforce the sprinkling ban, and presently no single - family resident has a sprinkler system within their City. 'Village Rngineer Durfey stated it would be bad practice to service partial single - family residents. Either we service all the VILLAGE OF OAK BROOK Minutes 4 October 13, 1992 MATER SERVICE AGREKM= : OAKBROOK TERRACE Oakbrook Terrace residents or remain in our present system. Trustee Skinner asked if the Village would want to be a major private utility not only for the residents and certificated areas but all of Oakbrook Terrace. Trustee Mayer stated expanding beyond our Village will make expansion beyond our Village uncontrollable. President Bushy requested comments from any Oakbrook Terrace aldermen. Alderman Caslin stated he understands the Village's concerns and noted that residents would want to keep their wells to water their lawns. Alderman Valle addressed the Board's concern with commercial development and usage. He stated if the Board would service 300 homes, anything else would have to come back to the Village Board for approval, as the Village presently services 90% of the commercial property in Oakbrook Terrace. Village Attorney Martens stated the Village of Oak Brook cannot legislate zoning changes in Oakbrook Terrace. If any property were rezoned, it would be up to the developer to go before the DuPage dater Commission. President Bushy reiterated that the Board does not vote without the full. Board present on a major issue. The Board agreed to vote on it due to the length of time involved and the City of Oakbrook Terrace needing to move forward on said project. Trustee 'Minters inquired into the opinion of Trustee Payovich on said subject. President Bushy stated Trustee Payovich said she would not discuss the water service agreement unless everything was completed. President Bushy further cemented she would veto a Board approved water service agreement to the City of Oakbrook Terrace. Trustee Bartecki moved that the Village of Oak Brook enter into an intergovernmental agreement between the City of Oakbrook Terrace and the Village of Oak Brook for water supply services to approximately 300 single - family residences subject to the City of Oakbrook Terrace financing the single- family resident connection fee of $500.00; the total cost of engineering and infrastructure fees; installing the existing water rate; passage of a sprinkling ban ordinance and any additional costs of future development of Oakbrook Terrace be incurred by the developer. Seconded by Trustee Shumate. ROLL CALL VOTE: Ayes: 1- Trustee Bartecki. Nays: 4- Trustees Mayer, Shumate, Skinner and Winters. Absent: 1- Trustee 'Payovich. Motion carried. VILLAGE OF OAK BROOK Minutes UNI 5 October 13, 1992 9. 10. V05— ibor —mN DEPARTMENTAL REPORTS - SPECIALTY AREAS (Continued): Environmental Concerns & Public Works: Trustee Payovich - Absent. Finance; Purchasing and Hots Convention and Visitors Coan_�sittee: Trustee Bartecki - No report. Personnel & Library: Trustee Mayer - No report. Planning & Zoning: Trustee Skinner - Public hearings are being heM for the Breakenridge Farm and IBLP properties. Public Safety: Trustee Winters - The Fire Jepartment has been active within the Village promoting Fire Prevention meek. The Police Department has instituted a Fitness /Nallness Program for its police officers and conditioning equipment has been installed in a former storage room. Oak Brook Police Sgt. Borkovec has been installed as the President of the DuPage County Police Association. President Bushy acknowledged Chief Fleming as the President of the DuPage County Police Chief's Association and now with Sgt. Borkovec as President of DuPage County Police Association, that this is quite an achievement for our Police Department personnel. ft9r,ts Core: Trustee Shumate - The Sports Core has started the budget process for next year. Several renovation and maintenance item are on schedule at the Bath & 'tennis. The Polo contract has one outstanding amendment to be negotiated regarding the flexibility of polo activities. Staff met With representatives of the Highland Games, as the organization wishes to find a location for their annual games for the next several years. The Golf C nnittee has held discussions regarding riftrafting some of the golf course ponds with budgeting being investigated. Due to unforeseen circumstances, the Tennis Bubble has been postponed until the Fall of 1993. Extensive utility relocation had delayed the schedule of the project. Village President: President Bushy noted the Home Rule presentations by eeeee.ee...eeeew ew�eeeeee. staff to homeowners associations, OBACI Governmental Affairs Committee, Daily Herald, and the Chicago Tribune. A Town Meeting sponsored by the Village will address the Home Rule issue by Dr. Banovetz, Professor of Governmental Studies at Northern Illinois University. UNFINISHED BUSINESS (Continued): ��. ■ eee...e��e aeeeeee.ww B. HERITAGE OAKS SUBDIVISION - UNIT II - COMPLETION OF WORKIDEFAULT: The Subdivision Improvement Agreement for the Heritage Oak Unit 2 Subdivision is dated November 23, 1989 and states that all improvements are to be completed within three years following that 'date. As of this date, there is still a large amount of work to be completed, and it appears that the subdivider will default-on VILLAGE OF OAK BROOK Minutes 6 October 13, 1992 DEPARTMENTAL REPORTS HERITAGE OAKS SUB. -UNIT 2: COHPLETION OF WORK /DEFAULT Val °%0 -x'_MW his three -year construction obligation. The following is a list of the unfinished scope of work remaining: 1) Paving surface course needed; 2) Construct detention basin; 31 Water service for Lot 25; 4) General grading work /restoratiord entire site; 5) Street light and street sign; 6) Parkway trees to be installed; 7) Deed as -built plans; 8) Need Engineer Certification; 9) Need DGSD acceptance letter; 10) clean-up. Trustee Skinner requested the developer, Shannon Associates, Ltd., to please address as many of the ten items listed on the unfinished scope of work remaining as stated in the memo from Village Engineer Durfey dated September 25, 1992. Attorney David Gooder, representing Shannon Associates, stated Mr. Shannon Has requested the postponement of the final coat of asphalt on the cul -de -sac until next spring so that trees could be planted then rather than this fell for better survival. Trustee Skinner moved to table this item to the Regular Board meeting of November 10, 1992. Seconded by Trustee Shumate. VOICE VOTE: Notion carried. C. BID REfOI+MNDATION - ACCEPTANCE OF 1992/93 DEICER SALT BID (STATE DEICER SALT: �wia.iw�ww�a��wr.�w...e� PURCHASE): 1992 /93 STATE PURCHASE -- Staff recommends that the Village President and Board of Trustees 537,196.00 approve the bid of Akzo Salt, Inc. in the amount of $21.88 /ton delivered and authorize a purchase order for 1,700 tons of deicer salt in the amount of $37,196.00. Trustee Skinner moved to approve the bid of Akzo Salt, Inc. in the amount of $37,196.00. Seconded by Trustee minters. ROLL CALL VOTE: Ayes: 5- Trustees Bartecki, Nayer, Shumate, Skinner and minters. Nays: 0 -None. Absent: 1- Trustee Payrvich. Motion carried. 11. NEW BUSINESS: A. PURCHASE APPROVAL - COMPUTERS FOR BUREAU OF INSPECTIONS AND PURCHASE ASSISTANT TO VIA IGMGER: COMPUTERS: BUREAU OF INSP. Trustee Bartecki moved to approve the purchase of three computer ASST. TO V.M. systems from Cm*uUSA in the total amount of $9,720.99. Seconded by Trustee Skinner. R01& CALL VOTE: .Ayes: 5- Trustees Bartecki, Mayer, Shumate, Skinner and winters. Nays: O -None. Absent: 1- Trustes Payovich. Lotion carried. B. A -1 LIQUOR LICENSE - LETTUCE, g..N'!'g.RTAIN YOU ENTERPRISES: LETTUCE ENTERTA YOU: A -1 Maggiano's Oak Brook Limited Partnership has made application to LIQUOR LICENSE VILLAGE OF OAK BROOK Minutes 7 October 13, 1992 \166- Bare m, d 1 0. i3 .qga. the Village for an A -1 Liquor License. The applicant has fulfilled all documentation requirements. Background checks were run on all principals and none have any criminal history. They are in compliance with our dining to bar ratio of 3.5 to 1. Trustee Skinner moved to grant an A -1 Liquor License to Maggiano's Little Italy and direct the Village Attorney to amend the Code of Ordinances to create an additional A-1 license. Seconded by Trustee Mayer. ROLL CALL VOTE: Ayes: 5- Trustees Bartecki, Mayer, Shumate, Skinner and Winters. Mays: 0 -Mone. Absent: 1- Trustee Payovich. Motion carried. C. APPROVAL OF JOINT 1993 INDEPEND DAY CEL ORATION WITH THE r_rr... .rr.� - - n_■ii. rr r..in r�e.i _io o.ra.r._rr...r..— rri��— +^ °rte VILLAGE OF HINSDALE: The Village of Hinsdale will co- sponsor our fireworks display by contributing $10,000 to the cost of our production, which is approximat8ly $40,000. We in return will be the co- sponsor of their parade for a cost of $4,000, which is one - fourth of Hinsdale's approximate cost of $16,000 for the parade. The net difference will be a transfer of funds from the Village of Hinsdale to the Vil:.age of Oak Brook in the amount of $6,000. President Bushy noted the Hinsdale Police Department would assist the Village for police protection and traffic direction for the event. Sports Core staff will further discuss parking areas and restricted parking for the event. Trustee Shumate moved to approve a joint Independence Day celebration co- sponsored by the Village of Hinsdale on Sports Care property, Hinsdale contributing $10,000 to the cost of the Oak Brook fireworks and Oak Brook contributing $4,000 to the Hinsdale parade. Seconded by Trustee Skinner. ROLL CALL VOTE: Ayes: 4- Trustees Bartecki, Mayer, Shumate and Skinner. Mays: 1- Trustee Minters. Absent: 1- Trustee Payovich. Motion carried. JOINT 1993 INDEPENDENCE DAY CELEBRATION: VILLAGES OF HINSDALE AND OAK BROOK D. ACCEPTANCE � 1993 rI1 I f'_ — 1D KHM DAY ... IEBRATION FIREWORKS: 1993 FIREWORKS Staff noted it is difficult to obtain equal competitive bids, as many of the explosives are made by the contractor. Melrose Fireworks Company, Inc. was the contractor for the 1988, 1990, 1991 and 1992 Independence Day celebrations for the Village. Their performances were to our satisfaction. Trustee Shumate moved to authorize staff to hire Melrose Fireworks Company, Inc. for $25,000 on Saturday,, July 3, 1993, for our Village celebration of Independence Day and, due to the specialized nature of this event, waive all competitive bidding. Seconded by Trustee Minters. BOLL CALL VOTE: VILLAGE OF OAK BROOK Minutes 8 October 13, 1492 V01b- PS off' - M f 4 Ayes: 5- Trustees Bartecki, Mayer, Shumate, Skinner and minters Nays: 0-None. Absent: 1- Trustee Payovich. Notion carried. E. 1993 m.ALGREEN' S CORPORATE PICNIC TO BE ON SPORTS CORE 1993 WALGREEN' S PROPERTY: CORPORATE PICNIC walgreen's seeks approval to rent the Bath & Tennis Club, Polo Fields 2 and 3, and the show field for a corporate picnic on Saturday, September 11, 1993. Trustee Shumate stated it would set a precedent to allow an organization to use the entire Sports Core facility. President Bushy recommended to table this and discuss this as a policy decision, as staff deserves guidance on what Village policy requirements are needed for the urage of Sports Core property. Trustee Skinner moved to approve the rental of the Bath & Tennis, Polo Fields 2 and 3, and the show field to maslgreen's for a corporate picnic on Saturday, September 11, 1993. Motion died for a lacy of a second. Trustee minters mooted to re je at the request for the rental of the Sports Core facility by Valgreen's for September 11, 1993. Seconded by Trustee Bartecki. ROLL GALL VOTE. Ayes: 4-Trusteas Bartecki, Mayer, Shumate, an,& Winters. Nays: 1-Trustee Skinner. Absent: 1- Trustee Payovich. Motion carried. F. 1993 HIGHLAND GAMES TO BE REM ON SPORTS CORE PROPERTY: 1993 HIGHLAND GABS The Village Hoard has been asked to authorise staff to enter into a tiro -year agreement with Highland Games and Scottish Festival, Inc., for Saturday, June 19, 1993 and Saturday, June 18, 1994, subject to Village Attorney approval. The rental fee for the fields will to $5,040 for each year. Food sales are anticipated to be $3,000 to $4,000. Staff will have the contract reviewed by the Village Utorney and signed by the Village President. Trustee Shumate moved to authorise staff }o enter into aft two-year agreement with Highland Games and Scottish Festival, Inc., for Saturday, June 19, 1993 and Saturday, June 18, 1994, subject to Village Attorney approval.. Seconded by Trustee Skinner. ROLL CALL VOTE: Ayes: 4- Trustees Mayer, Sehumate, Skinner and Winters. Nays: 1-Trustee Bartecki. Absent: 1- Trustee Payovich. Motion carried. VILLAGE OF OAK BROOK Minutes 9 4 October 13, 1992 O. POIA & NUFSTRIAN CLUB OF OAK BROOK__- MMNSION OF HOURS FOR 1993 POLO & EQUESTRIA1 ice. nrrr oar .�r...s�s.r.r�...srr�rrr.wor EVENT: CLUB OF O.B.: EXTENSION OF Trustee Bartecki requested the Board address this type of event, HOURS FOR space usage and time availability of Sports Gore property. JUNE 12, 1993 Trustee Shumate moved to grant permission for an extension until midnight on June 12, 1993 for a wedding reception on Polo Field 2« Seconded by Trustee Skinner. ROLL CALL VOTE: Ayes: 3- Trustees Dyer, Shumate and Skinner. Prays: 2- Trustees Bartecki and hinters. Absent: 1- Trustee Payovich. Potion carried. H. REC MOMMTION - ORK BROOK HOTEL,. COPMION & VISITORS OHCVC: COMNrTTZE - WINTER ADVERTISING: 'MINTER ADVERTIS- ING FUNDS Trustee Bartocki Moved to approve a $30,000 expenditure for the develcPment and ixp lamentation of an advertising campaign for the Hotel/motel compittee . tended by Trustee Shumate. ROLL GALL NOTE: Ayes: 5- Trustees Bartecki, Payer, Shumate, Skinner and minters. Nays: 0 -Done. Absent: 1- Trustee Paym_ * -.h. Motion carried, 12. ADJOURN: ADJOURNMENT Trustee Skinner moved to adjourn the meeting at 11:37 p.m. Seconded by Trustee Bartecki. ROLL CALL VOTE: Ayes: 5- Trustees Bartecki, Mayer, Shumate, Skinner and Winters. Nays: 0 -none. Absent: 1- Trustee Payovich. Notion carried. ATTEST: LimfWK. Gonnella Village Clerk btmnA0W.� VZLL�iGB O* ,'jglK .BROOK Minutes r � �F 10 October 13, 1992