Minutes - 10/13/1992 - Board of TrusteesV*ed- d�6ri--M*Aj
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VILLAGE OF OAK BROOK Minutes Oct. 13, 1992
UNOFFICIAL UNTIL APPROVED BY BOARD
APPROVEL AS WRITTEN OR APPROVED
AS AMENDED BY VILLAGE BOARD
ON
1. MEETING CALL: CALL TO ORDER
The Regular Meeting of the Board of Trustees was called to order by
President Bushy in the Samuel E. Dean Board Room of the Village c7bons
at 7 :31 p.m. Pledge of Allegiance was given.
fY.
2. ROLL CALL: ROLL CALL
The Clerk called the roll with the fallowing persons
PRESENT: President Bushy, Trustees Bartecki, Mayer, Shumate, Skinner
and Winters.
ABSENT: Trustee Payovich.
IN ATTENDANCZ: Bruce F. Kapff, Acting Village Manager; Richard A.
Martens, Village Attorney; Maggie Powers, fliance Officer /Treasurer;
Dale L. Durfey, Jr., Village Engineer; Michael J. Meranda,
Superintendent of Public works; Tam Hawk, Director of Code Enforcement;
Chuck McAdams, Sports Core Manager.
3. ANNOUNCEMENTS & OPEN FORUM: AATNOUVCE:NTS
President Bushy announced Acting *Village Manager Bruce Kapff, Finance
Officer Powers and she have made informational presentations to
hcanowner associations regarding Hme Rule. It was reported to the
Village that President Bushy was misquoted by Park District Camissioner
John O'Shea at their Park District meeting. Comissioner O'Shea had
attended the presentation for Brook Forest hcmtec:wners. A home owner had
inquird at that meeting if it was feasible for the Village to take over
the Park District. President Bushy explained what that process Might be
and did not bring it up as part of the presentation. President Bushy
clarified that this had not been discussed by the Village Board.
President Bushy spoke with Park District President Johnson to clarify
the misunderstanding.
4. APPROVAL, OF MINUTES: MINUTES
Trustee Skinner moved to approve the minutes of the Regular Meeting of
September 22, 1992 as presented and waive the full reading thereof.
Seconded by Trustee Winters. VOICE VOTE: Motion carried with Trustee
Bartecki abstaining.
5. CONSENT AGENDA:
Trustee Skinner requested Item 5.B.6., "Illinois hydraulic - Payout #10
& Final - Pressure Adjusting Stations", be removed from the Consent
Agenda for discussion.
VILLAGE OF OAK BROOK Minutes 1 October 13, 1992
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Trustee Skinner moved to approve the Consent Agenda. Seconded by
Trustee Bartecki. ROLL CALL VOTE:
Ayes: 5- Trustees Bartecki, Mayer, Shumate, Skinner and Winters.
Nays: O -None.
Absent: 1- Trustee Payovich. Notion carried.
A. REQUEST FOR WAIVER OF PERMIT FEES - BRIAR1400D UVZS DREDGING
PROJECT: Approved Omnibus Vote.
B. PAYOUTS:
1.
2.
3.
4.
CRAW FORD, MURPHY & TILLY. !NC. - PAYOUT #5 - HARGER /WINDSOR
BOULEVARD - CONSTRUCTION INSPECTION SERVICES: Approved
Omnibus Vote.
BRIART400D LAKES
DREDGING PROJECT -
WAIVER OF FEES
PAYOUTS:
CMT: BRIDGES
$12,355.00
UNIQUE PLUMBING.
WATER & DRAITIAGE-
$629972.28
FIORDIROSA:
1991 DRAINAGE -
$17,115.94
BENES: JORIE
BLVD - $199288.08
INS - I� UCTURE MAN ►CEMEttT SERVICES - PAYOUT 2 - INS: PAVEMENT
ENGINEERING SERVICES - PAVERINT NAMGMlENT SYSTEM: Approved MGM.-$2,000.00
Omnibus Vote.
7. DU PAGE 'WATER CONKISSION - PAYOUT i45 -- FIXED COSTS AND Ofim: DWC: FIXED
Approved Omnibus Vote. COSTS
C. REFERRAL - SIDE & FRONT YARD VARIATION - 506 WOOD HINDMARCH ®- REFERRAL:
REFER TO ZONING BARD OF APPEALS NEETIM OF NOVEMBER 3t 1992,: SIDE p� Y
�AR • : & FRONT
Approved Omnibus ,+.wwww�wwwmnibus Vote. 506 WOOS
D. ORDINANCE NO. G -493 AN ORDINANCE SING SECTION 3 -23 OF THE ORD. 9 -493
CODE OF ORDINANCES OF TEM VILT Of OAK BROOK, ILLINOIS E1D NO. OF LIQUOR
...,�.nwsw_n.s.�e.r.. , ■w . w.. �i�� .....�nwwa.oari_.w.r.i.en.. .
AMENDING THE NUMBER OF AUTHORIZED LI$DOR LICENSES: Approved LICENSES
Omnibus Vote.
E. ORDINANCE NO. S -746 AN ORDINANCE GRANTING AVARIATION FROM THE ORD. S -746
PROVISIONS OF SECTS NVI(E)(s )(c3 OF TIM ZONING ORDINANCE OF THE REAR YARD VAR.
VILLAGE OF OAK BROOK, RELATIVE TO REAR YARD REQUIREMENTS (38 (38 Devonshire)
Devonshire Drive, Oak Brook, IL lWool3: Approved Omnibus Vote. (Woo)
F. RESOLUTION NO. R -574 A RESOLUTION APPOINTING A REPRESENTATIVE AND RES. R -574
AN ALTERNATE FOR THE INTERQOQERNNENTAL RISK NANAGMUM AGENCY IRMA REP. & ALT.
IRMA : Approved Omnibus Vote.
G. RESOLUTION NO. R -575 A RESOLUTION AUTHORIZING EXECUTION OF LEASE RES. R -575
'AND OPTION TO PURCHASE D11MP TRUCK: Approved Omnibus Vote. LEASE /PURCHASE
DUMP TRUCK
VILLAGE OF OAK BROOK Minutes 2 October 13, 1992
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H. ANNWITION /ZONING (ILLINOIS STATE TOLL HIGHNAY ISTP.A.
AUTHORITY) - REQUEST FOR CONTINUANCE TO FEBRUARY 23, 1993: ANNEXATION AGMT/
Approved Omnibus Vote. ZONING
B. PAYOUT: PAYOUT:
6. ILLINOIS HYDRAULIC - PAYOUT #10 6 FINAL- PRESSURE ADJUSTING ILL, HYDRAULIC:
STATIONS: PRESSURE ADJ.
STATIONS
Trustee Skinner requested this item be tabled due to a (Tabled)
discrepancy of final payment figures.
Trustee Skinner moved to table Final Payout #10 to Illinois
Hydraulic Construction Company to the next Regular Meeting
due to a discrepancy of the final payment. Seconded by
Trustee Winters. VOICE VOTE: Notion carried.
7. FINANCIAL:
A. APPROVAL OF BILLS: APPROVAL OF BILL
Voucher List of Bills Presented for Approval October 13, 1992 to
reflect payment f r the following funds:
General Corporate Fund $3240705.59
Motor Fuel Tax Fund 50195.36
Mater Fund 347,525.71
Sports Core Fund 58,305.29
Trustee Bartecki moved to approve Voucher List of Bills in the
total amount of $735,731.95 and authorize the Village President to
affix her signature thereon. Seconded by Trustee Skinner.
Trustee hinters abstained from voting on the bills from Illinois
Bell due to employment by same. ROLL CALL VOTE:
Ayes: 5- Trustees Bartecki, Mayer, Shumate, Skinner and
Winters.
Nays; O -Hone.
Absent: 1- Trustee Payovich.
Abstain: 1- Trustee Minters as noted above. Motion carried.
8. ORDINANCES AND RESOLUTIONS:
A. RESOLUTION NO. R -576 A RESOLUTION OF APPRECIATION - NcDONALD'S RES. R -576
CORPORATION (Village Hall Renovation Project): RES. OF APPRECIA
TION: McDONALD'S
Trustee Bushy read in its entirety the proposed resolution
expressing appreciation to the nald's Corporation,for their
'assistance in the Village Hall renovation project.
VILLAGE OF OAK BROOK Minutes 3 October 13, 1992
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Voar- e or- m��
Trustee Skinner moved to pass Resolution too. R -57G as presented.
Seconded by Trustee Bartecki. VOICE VOTE: Motion carried.
9. DEPARTMENTAL REPORTS - SPECIALTY AREAS:
President Rushy requested the departmental reports be deferred so the
Dater Service Agreement could be discussed next as a courtesy to the
Oakbrook Terrace Mayor and City Council members attending the meeting.
Trustee winters moved to defer the Departmental Reports to a later time
on the agenda in order to discuss the Mater Service Agreement request
from the City of Oakbrook Terrace. Seconded by Trustee Skinner. VOICE
VOTE: Motion carried.
10. UNFINISHED BUSINESS:
President Bushy .introduced City of Oakbrook Terrace Mayor Sarallo,
Treasurer Noble, Aldermen Valle, Caslin, Kallas, Prusha and
Engineer Ionescu.
Considerable discussion ensues with the fallowing comments by the
Village Beari.
Trustee Mayer inquired if Oakbrook Terrace had a contingency plan
if Oak Brook does not service water to their City. Engineer
Ionescu stated tnis is the only cost effective solution for
Oakbrook Terrace to be serviced by Oak Brook.
Trustee Bartecki noted additional usage is minor compared to the
total Village usage and the Village already supplies 23% outside
of our boundaries. If the Village would pick up 270 homes, he
finds no negative side of this request, as Oakbrook Terrace would
pay their fair share. Oakbrook Terrace would construct all the
water mains and pay the engineering fees.
Trustee Shumate inquired if Oakbrook Terrace would enforce the
sprinkling ban with their Police Department. Could our Mater
Department employees go into another Village to enforce the water
restrictions. Village Attorney Martens stated it would be legal
for Village employees to enforce the water sprinkling ban.
Superintendent Meranda commented the Village exceeded their water
quota in June. The Village can request a higher water allocation,
but it is not cost effective. Oakbrook Terrace Engineer Ionescu
stated their Police Department would enforce the sprinkling ban,
and presently no single - family resident has a sprinkler system
within their City.
'Village Rngineer Durfey stated it would be bad practice to service
partial single - family residents. Either we service all the
VILLAGE OF OAK BROOK Minutes 4 October 13, 1992
MATER SERVICE
AGREKM= :
OAKBROOK TERRACE
Oakbrook Terrace residents or remain in our present system.
Trustee Skinner asked if the Village would want to be a major
private utility not only for the residents and certificated areas
but all of Oakbrook Terrace. Trustee Mayer stated expanding
beyond our Village will make expansion beyond our Village
uncontrollable.
President Bushy requested comments from any Oakbrook Terrace
aldermen. Alderman Caslin stated he understands the Village's
concerns and noted that residents would want to keep their wells
to water their lawns. Alderman Valle addressed the Board's
concern with commercial development and usage. He stated if the
Board would service 300 homes, anything else would have to come
back to the Village Board for approval, as the Village presently
services 90% of the commercial property in Oakbrook Terrace.
Village Attorney Martens stated the Village of Oak Brook cannot
legislate zoning changes in Oakbrook Terrace. If any property
were rezoned, it would be up to the developer to go before the
DuPage dater Commission.
President Bushy reiterated that the Board does not vote without
the full. Board present on a major issue. The Board agreed to vote
on it due to the length of time involved and the City of Oakbrook
Terrace needing to move forward on said project.
Trustee 'Minters inquired into the opinion of Trustee Payovich on
said subject. President Bushy stated Trustee Payovich said she
would not discuss the water service agreement unless everything
was completed. President Bushy further cemented she would veto a
Board approved water service agreement to the City of Oakbrook
Terrace.
Trustee Bartecki moved that the Village of Oak Brook enter into an
intergovernmental agreement between the City of Oakbrook Terrace
and the Village of Oak Brook for water supply services to
approximately 300 single - family residences subject to the City of
Oakbrook Terrace financing the single- family resident connection
fee of $500.00; the total cost of engineering and infrastructure
fees; installing the existing water rate; passage of a sprinkling
ban ordinance and any additional costs of future development of
Oakbrook Terrace be incurred by the developer. Seconded by
Trustee Shumate. ROLL CALL VOTE:
Ayes: 1- Trustee Bartecki.
Nays: 4- Trustees Mayer, Shumate, Skinner and Winters.
Absent: 1- Trustee 'Payovich. Motion carried.
VILLAGE OF OAK BROOK Minutes
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October 13, 1992
9.
10.
V05— ibor —mN
DEPARTMENTAL REPORTS - SPECIALTY AREAS (Continued):
Environmental Concerns & Public Works: Trustee Payovich - Absent.
Finance; Purchasing and Hots Convention and Visitors Coan_�sittee:
Trustee Bartecki - No report.
Personnel & Library: Trustee Mayer - No report.
Planning & Zoning: Trustee Skinner - Public hearings are being heM for
the Breakenridge Farm and IBLP properties.
Public Safety: Trustee Winters - The Fire Jepartment has been active
within the Village promoting Fire Prevention meek.
The Police Department has instituted a Fitness /Nallness Program for its
police officers and conditioning equipment has been installed in a
former storage room. Oak Brook Police Sgt. Borkovec has been installed
as the President of the DuPage County Police Association.
President Bushy acknowledged Chief Fleming as the President of the
DuPage County Police Chief's Association and now with Sgt. Borkovec as
President of DuPage County Police Association, that this is quite an
achievement for our Police Department personnel.
ft9r,ts Core: Trustee Shumate - The Sports Core has started the budget
process for next year. Several renovation and maintenance item are on
schedule at the Bath & 'tennis. The Polo contract has one outstanding
amendment to be negotiated regarding the flexibility of polo activities.
Staff met With representatives of the Highland Games, as the
organization wishes to find a location for their annual games for the
next several years. The Golf C nnittee has held discussions regarding
riftrafting some of the golf course ponds with budgeting being
investigated. Due to unforeseen circumstances, the Tennis Bubble has
been postponed until the Fall of 1993. Extensive utility relocation had
delayed the schedule of the project.
Village President: President Bushy noted the Home Rule presentations by
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staff to homeowners associations, OBACI Governmental Affairs Committee,
Daily Herald, and the Chicago Tribune. A Town Meeting sponsored by the
Village will address the Home Rule issue by Dr. Banovetz, Professor of
Governmental Studies at Northern Illinois University.
UNFINISHED BUSINESS (Continued):
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B. HERITAGE OAKS SUBDIVISION - UNIT II - COMPLETION OF WORKIDEFAULT:
The Subdivision Improvement Agreement for the Heritage Oak Unit 2
Subdivision is dated November 23, 1989 and states that all
improvements are to be completed within three years following that
'date. As of this date, there is still a large amount of work to
be completed, and it appears that the subdivider will default-on
VILLAGE OF OAK BROOK Minutes 6 October 13, 1992
DEPARTMENTAL
REPORTS
HERITAGE OAKS
SUB. -UNIT 2:
COHPLETION OF
WORK /DEFAULT
Val °%0 -x'_MW
his three -year construction obligation. The following is a list
of the unfinished scope of work remaining: 1) Paving surface
course needed; 2) Construct detention basin; 31 Water service for
Lot 25; 4) General grading work /restoratiord entire site; 5) Street
light and street sign; 6) Parkway trees to be installed; 7) Deed
as -built plans; 8) Need Engineer Certification; 9) Need DGSD
acceptance letter; 10) clean-up.
Trustee Skinner requested the developer, Shannon Associates, Ltd.,
to please address as many of the ten items listed on the
unfinished scope of work remaining as stated in the memo from
Village Engineer Durfey dated September 25, 1992.
Attorney David Gooder, representing Shannon Associates, stated Mr.
Shannon Has requested the postponement of the final coat of
asphalt on the cul -de -sac until next spring so that trees could be
planted then rather than this fell for better survival.
Trustee Skinner moved to table this item to the Regular Board
meeting of November 10, 1992. Seconded by Trustee Shumate. VOICE
VOTE: Notion carried.
C. BID REfOI+MNDATION - ACCEPTANCE OF 1992/93 DEICER SALT BID (STATE DEICER SALT:
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PURCHASE): 1992 /93 STATE
PURCHASE --
Staff recommends that the Village President and Board of Trustees 537,196.00
approve the bid of Akzo Salt, Inc. in the amount of $21.88 /ton
delivered and authorize a purchase order for 1,700 tons of deicer
salt in the amount of $37,196.00.
Trustee Skinner moved to approve the bid of Akzo Salt, Inc. in the
amount of $37,196.00. Seconded by Trustee minters. ROLL CALL
VOTE:
Ayes: 5- Trustees Bartecki, Nayer, Shumate, Skinner and minters.
Nays: 0 -None.
Absent: 1- Trustee Payrvich. Motion carried.
11. NEW BUSINESS:
A. PURCHASE APPROVAL - COMPUTERS FOR BUREAU OF INSPECTIONS AND PURCHASE
ASSISTANT TO VIA IGMGER: COMPUTERS:
BUREAU OF INSP.
Trustee Bartecki moved to approve the purchase of three computer ASST. TO V.M.
systems from Cm*uUSA in the total amount of $9,720.99. Seconded
by Trustee Skinner. R01& CALL VOTE:
.Ayes: 5- Trustees Bartecki, Mayer, Shumate, Skinner and winters.
Nays: O -None.
Absent: 1- Trustes Payovich. Lotion carried.
B. A -1 LIQUOR LICENSE - LETTUCE, g..N'!'g.RTAIN YOU ENTERPRISES: LETTUCE ENTERTA
YOU: A -1
Maggiano's Oak Brook Limited Partnership has made application to LIQUOR LICENSE
VILLAGE OF OAK BROOK Minutes 7
October 13, 1992
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the Village for an A -1 Liquor License. The applicant has
fulfilled all documentation requirements. Background checks were
run on all principals and none have any criminal history. They
are in compliance with our dining to bar ratio of 3.5 to 1.
Trustee Skinner moved to grant an A -1 Liquor License to Maggiano's
Little Italy and direct the Village Attorney to amend the Code of
Ordinances to create an additional A-1 license. Seconded by
Trustee Mayer. ROLL CALL VOTE:
Ayes: 5- Trustees Bartecki, Mayer, Shumate, Skinner and Winters.
Mays: 0 -Mone.
Absent: 1- Trustee Payovich. Motion carried.
C. APPROVAL OF JOINT 1993 INDEPEND DAY CEL ORATION WITH THE
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VILLAGE OF HINSDALE:
The Village of Hinsdale will co- sponsor our fireworks display by
contributing $10,000 to the cost of our production, which is
approximat8ly $40,000. We in return will be the co- sponsor of
their parade for a cost of $4,000, which is one - fourth of
Hinsdale's approximate cost of $16,000 for the parade. The net
difference will be a transfer of funds from the Village of
Hinsdale to the Vil:.age of Oak Brook in the amount of $6,000.
President Bushy noted the Hinsdale Police Department would assist
the Village for police protection and traffic direction for the
event. Sports Core staff will further discuss parking areas and
restricted parking for the event.
Trustee Shumate moved to approve a joint Independence Day
celebration co- sponsored by the Village of Hinsdale on Sports Care
property, Hinsdale contributing $10,000 to the cost of the Oak
Brook fireworks and Oak Brook contributing $4,000 to the Hinsdale
parade. Seconded by Trustee Skinner. ROLL CALL VOTE:
Ayes: 4- Trustees Bartecki, Mayer, Shumate and Skinner.
Mays: 1- Trustee Minters.
Absent: 1- Trustee Payovich. Motion carried.
JOINT 1993
INDEPENDENCE DAY
CELEBRATION:
VILLAGES OF
HINSDALE AND
OAK BROOK
D. ACCEPTANCE � 1993 rI1 I f'_ — 1D KHM DAY ... IEBRATION FIREWORKS: 1993 FIREWORKS
Staff noted it is difficult to obtain equal competitive bids, as
many of the explosives are made by the contractor. Melrose
Fireworks Company, Inc. was the contractor for the 1988, 1990,
1991 and 1992 Independence Day celebrations for the Village.
Their performances were to our satisfaction.
Trustee Shumate moved to authorize staff to hire Melrose Fireworks
Company, Inc. for $25,000 on Saturday,, July 3, 1993, for our
Village celebration of Independence Day and, due to the
specialized nature of this event, waive all competitive bidding.
Seconded by Trustee Minters. BOLL CALL VOTE:
VILLAGE OF OAK BROOK Minutes
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October 13, 1492
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Ayes: 5- Trustees Bartecki, Mayer, Shumate, Skinner and minters
Nays: 0-None.
Absent: 1- Trustee Payovich. Notion carried.
E. 1993 m.ALGREEN' S CORPORATE PICNIC TO BE ON SPORTS CORE 1993 WALGREEN' S
PROPERTY: CORPORATE PICNIC
walgreen's seeks approval to rent the Bath & Tennis Club, Polo
Fields 2 and 3, and the show field for a corporate picnic on
Saturday, September 11, 1993.
Trustee Shumate stated it would set a precedent to allow an
organization to use the entire Sports Core facility. President
Bushy recommended to table this and discuss this as a policy
decision, as staff deserves guidance on what Village policy
requirements are needed for the urage of Sports Core property.
Trustee Skinner moved to approve the rental of the Bath & Tennis,
Polo Fields 2 and 3, and the show field to maslgreen's for a
corporate picnic on Saturday, September 11, 1993. Motion died for
a lacy of a second.
Trustee minters mooted to re je at the request for the rental of the
Sports Core facility by Valgreen's for September 11, 1993.
Seconded by Trustee Bartecki. ROLL GALL VOTE.
Ayes: 4-Trusteas Bartecki, Mayer, Shumate, an,& Winters.
Nays: 1-Trustee Skinner.
Absent: 1- Trustee Payovich. Motion carried.
F. 1993 HIGHLAND GAMES TO BE REM ON SPORTS CORE PROPERTY: 1993 HIGHLAND
GABS
The Village Hoard has been asked to authorise staff to enter into
a tiro -year agreement with Highland Games and Scottish Festival,
Inc., for Saturday, June 19, 1993 and Saturday, June 18, 1994,
subject to Village Attorney approval. The rental fee for the
fields will to $5,040 for each year. Food sales are anticipated
to be $3,000 to $4,000. Staff will have the contract reviewed by
the Village Utorney and signed by the Village President.
Trustee Shumate moved to authorise staff }o enter into aft two-year
agreement with Highland Games and Scottish Festival, Inc., for
Saturday, June 19, 1993 and Saturday, June 18, 1994, subject to
Village Attorney approval.. Seconded by Trustee Skinner. ROLL
CALL VOTE:
Ayes: 4- Trustees Mayer, Sehumate, Skinner and Winters.
Nays: 1-Trustee Bartecki.
Absent: 1- Trustee Payovich. Motion carried.
VILLAGE OF OAK BROOK Minutes 9
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October 13, 1992
O. POIA & NUFSTRIAN CLUB OF OAK BROOK__- MMNSION OF HOURS FOR 1993 POLO & EQUESTRIA1
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EVENT: CLUB OF O.B.:
EXTENSION OF
Trustee Bartecki requested the Board address this type of event, HOURS FOR
space usage and time availability of Sports Gore property. JUNE 12, 1993
Trustee Shumate moved to grant permission for an extension until
midnight on June 12, 1993 for a wedding reception on Polo Field
2« Seconded by Trustee Skinner. ROLL CALL VOTE:
Ayes: 3- Trustees Dyer, Shumate and Skinner.
Prays: 2- Trustees Bartecki and hinters.
Absent: 1- Trustee Payovich. Potion carried.
H. REC MOMMTION - ORK BROOK HOTEL,. COPMION & VISITORS OHCVC:
COMNrTTZE - WINTER ADVERTISING: 'MINTER ADVERTIS-
ING FUNDS
Trustee Bartocki Moved to approve a $30,000 expenditure for the
develcPment and ixp lamentation of an advertising campaign for the
Hotel/motel compittee . tended by Trustee Shumate. ROLL GALL
NOTE:
Ayes: 5- Trustees Bartecki, Payer, Shumate, Skinner and minters.
Nays: 0 -Done.
Absent: 1- Trustee Paym_ * -.h. Motion carried,
12. ADJOURN: ADJOURNMENT
Trustee Skinner moved to adjourn the meeting at 11:37 p.m. Seconded by
Trustee Bartecki. ROLL CALL VOTE:
Ayes: 5- Trustees Bartecki, Mayer, Shumate, Skinner and Winters.
Nays: 0 -none.
Absent: 1- Trustee Payovich. Notion carried.
ATTEST:
LimfWK. Gonnella
Village Clerk
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October 13, 1992