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VILLAGE OF OAK BROOK Minutes OCTOBER 13, 1998
UNOFFICIAL UNTIL APPROVED AS WRITTEN _✓
OR AS AMENDED BY VILLAGE BOARD ON
1. MEETING CALL: MEXTING CALL
The Regular Meeting of the Board of Trustees w-as called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:35
p.m. Pledge of Allegiance was given.
2. ROLL CALL:
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Bartecki, Caleel, Kenny, McInerney,
Savino and Shumate.
ABSENT: None.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Dale L. Durfey, Jr., Village Engineer; Darrell J.
Langlois, Finance Director/Treasurer; Richard A. Martens, Village Attorney;
Ruth A. Martin, Library Director; Bonnie Sartore, Bath and Tennis Club
Manager; Trey VanDyke, Golf Club Manager, Samuel J. Girgis, Plan
Commission member; Howard Trier, Commissioner, Oak Brook Park District;
and Roberta Arquilla, President, School District 53.
3. ANNOUNCEMENTS & OPEN FORUM:
Robert Waite, 3609 Madison, asked if the Village would extend the leaf pick
up program. Village Manager Veitch stated two pick-ups are routinely
scheduled each year, but it is routine for the Village to pick up as late as
possible until Village equipment has to be converted to snow removal
equipment.
President Bushy commented that this program was instituted years ago, and it
should be reviewed again since the trees have grown so much. She asked that
our residents only put leaves at the curb so as to not damage the equipment.
Mr. Waite then noted at the Village Board meeting of April 14, 1998, the
Board discussed the improved ambulance service due to the installation of the
Opticom equipment on our ambulances. He asked if the Village could extend
its services beyond Good Samaritan, Elmhurst or Hinsdale hospitals to
LaGrange Memorial Hospital.
President Bushy explained that the purpose of the life support equipment is to
service someone in an emergency such as cardiac arrest. The Village tries not
VILLAGE OF OAK BROOK Minutes 1 of 24 October 13, 1998
ROLL CALL
ANNOUNCEMENTS
AND
OPEN FORUM
I I p
7717 eJ V. 1
M i� �naYir^ f
49
r yr_
Ir
to go any further than the three dispatching hospitals, as it takes them out of
service for the next life - threatening situation. Fire Chief Jarvis will contact
Mr. Waite to explain this further.
Trustee McInerney reminded everyone that Thanksgiving is approaching, and
George Mueller is again puttinj: together a program asking our residents to
share their Thanksgiving dinner with sailors from the Great Lakes Naval base.
President Bushy acknowledged that October is National Breast Cancer
Awareness month, and the DuPage County Health Department strongly urges
the public to tend to their health needs in this regard.
4. APPROVAL OF MINUTES: MINUTES
Motion by Trustee McInerney, seconded by Trustee Bartecki, to approve the
minutes of the Regular Meeting of September 22, 1998 as presented and waive j
the full reading thereof VOICE VOTE: Motion carried.
5. OMNIBUS AGENDA:
Motion by Trustee Caleel, seconded by Trustee Bartecki, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Caleel, Kenny, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried. APPROVAL OF:
BILLS
A. APPROVAL OF BILLS: Approved Omnibus Vote. $524,099.74
B. APPROVAL OF PAYROLL FOR PAY PERIODS ENDING: PAYROLL -
1) SEPTEMBER 19,1998: Approved Omnibus Vote. $351,958.16 (gros;
2) OCTOBER 3,1998: Approved Omnibus Vote. $341,858.95 (grow
C. CHANCE ORDERS: None.
D. PAYOUTS: PAYOUTS:
1) TREASURER- STATE OF ILLINOIS - ILLINOIS STATE OF ILLINOIS
DEPARTMENT OF TRANSPORTATION - REIMBURSEMENT IDOT
22"D STREET/YORK ROAD - $219,976.89: Approved Omnibus 22ND STREET /YORK
Vote. ROAD
2) JAMES J. BENES & ASSOCIATES, INC. - PAYOUT #22 - 1997 1997 PAVING
PAVING PROJECT - $264.63: Approved Omnibus Vote. PROJECT
VILLAGE OF OAK BROOK Minutes 2 of 24 October 13, 1998
t °a
Alikk
lip
3) JAMES J. BENES & ASSOCIATES,INC. - PAYOUT #12 - 1998 1998 PAVING
PAVING PROJECT - $3,508.25: Approved Omnibus Vote. PROJECT
4) JAMES J. BENES & ASSOCIATES. INC. - PAYOUT #16 - 22ND 22ND STREET /YORK
STREET /YORK ROAD CONSTRUCTION - 333117.63: ROAD CONSTRUCTION
Approved Omnibus Vote.
E. REFERRALS: None.
F. AU "HORIZATION TO SEEK BIDS OR PROPOSALS: No
Business.
G. OAK BROOK HOTEL, CONVENT ION AND VISI'T'ORS OBHCVC -
COMMITTF.E - AMENDMENT TO THE 1998 MARKETING AMENTMENT TO THE
CAMPAIGN: Approved Omnibus Vote. 1998 MARKETING
CAMPAIGN
H. OAK BROOK HOTEL, CONVENTION AND VISITORS OBHCVC - 1999
COMMITTEE - AUTHORIZATION TO NEGOTIATE A MARKETING
CONTRACT FOR THE DEVELOPMENT AND CAMPAIGN
IMPLEMENTATION OF THE 1999 MARKETING CAMPAIGN:
Approved Omnibus Vote.
I. ORDINANCE 98 -PP -S -913 AN ORDINANCE AUTHORIZING ORD.98 -PP -S -913
THE SALE OF CERTAIN PERSONAL PROPERTY OWNED BY SALE OF PERSONAL
THE VILLAGE OF OAK BROOK: Approved Omnibus Vote. PROPERTY
6. ITEMS REMOVED FROM OMNIBUS AGENDA: None.
7. ACTIVE AGENDA (Items For Final Action):
A. APPOINTMENTS: No Business.
B. ORDINANCES & RESOLUTIONS:
1) ORDINANCE 98 -SC -EX I -G -622 AN ORDINANCE. ORD . 98- SC -Ex1.-
ADOPTING A COMPREHENSIVE AMENDMENT TO G -622
CHAPTER 14 ENTITLED, "VILLAGE RECREATIONAL AMENDING CHAPTER
FACILITIES- OF THE CODE OF ORDINANCES OF THE 14, "VILLAGE
VILLAGE OF OAK BROOK, ILLINOIS: RECREATIONAL
FACILITIES"
Discussed and direction given at the Regular meeting of September
22. 1998.
VILLAGE OF OAK BROOK Minutes 3 of 24 October 13, 1998
777 ' �� e" ``�� z��i�777,77777�7 � 7,y, • �.�a'�x�_
C hanges atTecting fees and charges include Golf green fer:s,
membership fees, cart rental costs, and Bath and Tennis Club
membership fees which were adjusted per the Five -Year Financial
Plan.
The objective of the expanded discount program is to attract new
members and encourage current members to upgrade without eroding
the current and continuing member revenue base. The new and
upgraded member discounts would be available only in the first year
of membership or upgraded membership. The discount for early
payment would be available each year.
Also, pursuant to the Village Board's September 22, 1998 discussion,
staff plans to provide new residents with a coupon good for one -year
social membership (which coulc ')e applied toward another class of
membership) and coupons good for two 'Wednesday buffet: lunches.
Staff sees this as a means of introducing new residents to the facility.
Motion by Trustee Shumate, seconded by Trustee Bartecki, to pass
Ordinance 98 -SC -EX 1 -G -622, `'An Ordinance Adopting A
Comprehensive Amendment To Chapter 14 Entitled, "Village
Recreational Facilities" Of The Code Of Ordinances Of The Village
Of Oak Brook, Illinois ", governing operation of the Oak Brook
Sports Core as presented and waive the full reading thereof.
Trustee McInerney commented that at the last Village Board meeting
he opposed an increase in the Bath and Tennis Club membership fee
and, therefore, will vote against the motion.
ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Caleel, Kenny, Savino and Shumate.
Nays: 1 - Trustee McInerney.
Absent: 0 - None. Motion carried.
2) ORDINANCE 98 -PL -G -623 AN ORDINANCE AMENDING
ARTICLE IX PERSONNEL RULES AND REGULATIONS OF
THE CODE OF ORDINANCES OF THE VILLAGE OF OAK
BROOK:
As part of the recodification of the Village Code, and in particular,
the recodification of the Personnel Rules and Regulations, staff has
drafted an amended Sexual Harassment Policy. Unlike the Village's
existing Sexual Harassment Policy, the amended policy sets forth
various illustrations of sexual harassment and details the procedure in
investigating and reporting allegations of sexual harassment. The
VILLAGE OF OAK BROOK Minutes 4 of 24 October 13, 1998
ORD.98 -PL -G -623
AMENDING
PERSONNEL RULES
AND REGULATIONS
(Sexual
Harassment
Policy)
, a`o r 11 ; ` rak i 7, afi n r g om° , p77
second to the last section of the policy provides that employees may
proceed directly to the Illinois Department of Human Rights as,
required by the Illinois I-tuman Rights Act.
Staff anticipates sexual harassment prevention training for all Village
employees in mid - October and would like the new policy to be in
place. This version differs slightly from the prior version which the
Village Board reviewed, as staff has incorporated suggestions from
the staff and the consultant who will provide the Village's sexual
harassment prevention training.
Staff expects to provide the Village Board with other amended
Personnel Rules and Regulations in the corning weeks.
Motion by Trustee Caleel, seconded by Trustee Bartecki, to pass
Ordinance 98 -PL -G -623, "'An Ordinance Amending Article IX
Personnel Rules And Regulations Of The Code Of Ordinances Of The
Village Of Oak Brook'', a Sexual Harassment Policy, as presented and
waive the full reading thereof
Trustee Savino stated on page 5. Section'l, the third line of the
ordinance should be corrected.
Village Attorney Martens suggested the word "both" be deleted from
this sentence.
Motion by Trustee Caleel, seconded by Trustee Bartecki, to ai end
the motion to pass Ordinance 98 -PL -G -623, "An Ordinance
Amending Article IX Personnel Rules And Regulations Of The Code
Of Ordinances Of The Village Of Oak Brook ", a Sexual Harassment
Policy. as amended and waive the full reading thereof. ROLL CALL
VOTE:
Ayes: 6 - Trustees Bartecki. Caleel, Kenny, McInerney, Savino
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carved.
Trustee McInerney noted this is an excellent policy for people to
understand what is and is not sexual harassment for the employees.
Trustee Shumate remarked that copies of the policy will be given to
each employee in the Village and workshops will be available for all
employees and supervisors.
VILLAGE OF OAK BROOK Minutes S of 24 October 13, 1998
4
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s.
C. AWARD OF CONTRACTS: AWARD of
CONTRACTS:
1) REQUEST FOR PURCHASE - STATE OF ILLINOIS JOINT
PURCHASE - 1998 -1999 STATE BID FOR DEICER SALT:
At the Regular meeting of April 14, 1998, the Village Board approved
the Village's particivation in the State's Joint Purchasing Program for
Deicer Salt. The Village has been notified that` e low bid received
was ftom IMC Salt, Inc. in the amount of $26.4.j per ton delivered
(the price last year was $26.54 per ton).
As part of the contract with the State. the Village is obligated to
purchase at least 70% of the requisitioned amount, or 1,050 tons, and
the vendor is obligated to sell the Village 130% of the requisitioned
amount (1,950 tons) at the stated bid prier. The cost per ton for any
purchases over the 130% is at the vendor's discretion. The Village's
per year average for the past several years has been approximately
1,700 tons. With a balance on hand of approximately 300 tons, the
requested amount of 1,500 tons should be sufficient to carry the
Village through a "normal" winter.
Motion by Trustee Savino, seconded by Trustee Bartecki, to approve
the bid of IMC Salt, Inc. in the amount of $26.43 per ton delivered
and authorize the issuance of a Purchase Order to IMC Salt, Inc. in the
amount of $39,645 for 1,500 tons of Highway Deicer Salt. ROLL
CALL VOTE:
Ayes: 6 - Trustees Bartecki. Caleel, Kenn-, McInerney, Savino
and Shumate.
Nays: 0 - None.
Absent: 0 - '`T -)ne. Motion carved.
2) APPROVAL OF CONSULTANT CONTRACT FOR
ENGINEERING SERVICES FOR THE 1999 PAVING AND
WATER MAIN PROJECT:
Direction given at the Regular meeting of September 8, 1998 for staff
to negotiate a contract with James J. Benes &: Associates, Inc. for
professional engineering services for the 1999 Paving and Water
Main Project. Yorkshire Woods Subdivision streets included in the
paving project are: 35'" Street (Meyers Road -Cass Avenue), Avenue
Loire, Bliss Drive, Cass Court. Charleton Place, Clearwater Drive,
Commerce Drive, Golf Drive. Hamilton Lane, Kimberley Circle,
Kimberley Lane, Kingsbury Court, McDonald's Drive, Natoma
Court, Natoma Drive, Pcmbroke Lane, Shelburne Drive, St. Stephens
VILLAGE OF OAK BROOK Minutes 6,-.24 October 13, 1998
46
STATE OF ILLINOIS
JOINT PURCHASE -
1998 -1999 STATE
BID FOR DEICER
SALT
1999 PAVING AND
WATER MAIN
PROJECT -
CONSULTANT
CONTRACT
i +5^ 7 p'n =77
i
0 ''
GrG; ~ and Victoria Court. The project also includes replacement of
a water main in the Yorkshire Woods Subdivision.
The agreement has been review by Village Attorncy Martens and
Purchasing Director Kapff and found acceptable a., to form.
Motion by Trustee Bartecki, seconded by Trustee McInerney, to
approve the "Engineering Services Agreement- Village of Oak Brook
1999 Paving Project" with Jaynes J. Benes & Associates, Inc. for
professional engineering services for the 1999 Paving and Water
Main Pr ,� ;ect in the snot -to- exceed amount of $226,290. ROLL CALL
VOTE:
Ayes: 6 - Trustees Bartecki, Caleel, Kenny, McInerney, Savino
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
Trustee Shumate asked that the Village contact DuPage County to
remove the rubber stands in the road that remain from the watermain
project. Village Manager Veitch indicated the Village has asked that
the east side of Meyers Road be repaved. It is hopeful that it will
occur next year.
3) 1998 SAFETY PATHWAY PROJECT;
Authorization to bid this project given at the Regular meeting of July
28, 1998. Although bid notices were sent to twelve (12) companies,
only two (2) companies picked up bid packages and one (1) sealed
bid was received on August 12, 1998. At the Regular meeting of
August 25, 1998, the Village Board voted to reject the bid and staff
planned to review the plans, requirements and schedule, and re -bid
the project.
Bid notices were sent to twelve (12) companies, and four (4)
companies picked up bid packages. Three (3) sealed bids were
received on October 9, 1998.
The budget for this project is $96,000 in die Safety Pathway
Improvements Program (463 - 9070). The engineer's estimate of
construction cost was $45,420. Work is scheduled to be completed
by November 30, 1998.
Motion by Trustee Bartecki, seconded by Trustee Caleel, to award a
contract , subject to staff review, to Prime Construction, Hampshire,
Illinois, the lowest responsible bidder, based on the unit prices listed
VILLAGE OF OAK BROOK Minutes 7 of 24 October 13, 1998
Z6
1998 SAFETY
PATHWAY PROJECT
it
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,3T Y r K 1r
P Tr ^ v as e r r 4W pg s
I
on the bid tabulation attached to Purchasing Clerk Murphy's memo
dated October 9. 1998, for an estimated total project price of $54,815.
Village Manager Veitch remarked that the scope of the project has
been reduced. One segment of the route will not be addressed. The
remaining segments are York Road in front of Gateway Subdivision
and York Lake Subdivision, and 31" Street between Covington and
Trinity Lane.
ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Caleel, Kenny, McInerney, Savino
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
D. ADOPTION OF 1999 -2003 FIVE -YEAR FINANCIAL PLAN:
Pursuant to the discussion at the Regular meeting of September 22,
1998, the narrative discussion concerning the General Corporate Fund
has been modified to identify the option of using debt as a means of
financing one or both of the major building projects (Library or
Municipal Building). The purpose would be to preserve cash reserves
in an environment where the Village can borrow money at rates lower
than it earns on its investm. .wnts.
Motion by Trustee McInerney. seconded by Trustee Caleel, to adopt
the 1999 -2003 Five -Year Financial Plan as presented. VOICE
VOTE: Motion carried.
President Rushy commended Finance Director Langlois and staff for
their efforts in developing the Five -Year Financial Plan.
8. DEPARTMENTAL REPORTS - LIAISON ASSIGNMENTS:
Engineering: Trustee Bartecki - Most of the restoration has been accomplished
for the 22 "d Street/York Road project. Traffic signals should be turned on this
month.
Pipes have been installed for the 1998 Drainage Project at all three (3) sites
(White Oak Lane, Royal Vale Drive and Wood Glen Lane), and restoration
should take place in the next couple of weeks.
Finance and Hotel Committee: Trustee McInerney - The 1999 Budget was the
most significant project worked on during the Month of September and is
scheduled to be placed on public ale on November 10, 1998.
VILLAGE OF OAK BROOK Minutes 8 of 24 October 13, 1998
4
1999 -2003 FIVE-
YEAR FINANCIAL
PLAN
DEPARTMENTAL
REPORTS -
LIAISON
ASSIGNMENTS
8.
,a - - .7��vt�s:ty x. � � � �,��+ •i,_ �- �y��\x `sx� ^,'r.a�_..�,����` v
.. �fi .., x- ='� Y'- e�� :`"�4)"F'a5[Y�k^•��vT�.ia�pA� .- .:.� ,�`J.� =<4}
on the bid tabulation attached to Purchasing Clerk Murphy's memo
dated October 9, 1998, for an estimated total project price of $54,815.
Village Manager Veitcl remarked that the scope of the project has
been reduced. One segment of the route will no; be addressed. Ule
remaining segments are York Road in front of Gateway Subdivision
and York Lake Subdivision, and 31 ' Street between Covington and
Trinity Lane.
ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki. Caleel, Kenny. McInerney, Savina
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
D. ADOPTION OF 1999 -2003 FIVE -YEAR FINANCIAI, PLAN:
Pursuant to the discussion at the Regular meeting of September 22,
1998, the narrative discussion concerning the General Corporate Fund
has been modified to identify the option of using debt as a means of
financing one or both of the major building projects (Library or
Municipal Building). The purpose would be to preserve cash reserves
in an environment where the Village can borrow money at rates lower
than it earns on its inv-stments.
Motion by Trustee McInerney, seconded by Trustee Caleel, to adopt
the 1999 -2003 Five -Year Financial Plan as presented. VOICE
VOTE: Motion carried.
President Bushy commended Finance Director Langlois and staff for
their efforts in developing the Five -Year Financial Plan.
DEPARTMENTAL REPORTS - LIAISON ASSIGNMENTS:
Engineering: Trustee Bartecki - Most of the restoration has been accomplished
for the 22 "d Street/York Road project. Traffic signals should be turned on this
month.
Pipes have been installed for the 1998 Drainage Project at all three (3) sites
(White Oak Lane, Royal Vale Drive and Wood Glen Lane), and restoration
should take place in the next couple of weeks.
Finance and Hotel Committee: Trustee McInerney - The 1999 Budget was the
most significant project worked on during the Month of September and is
scheduled to be placed on public file on November 10, 1998.
VILLAGE OF OAK BROOK Minutes 8 of 24 October 13, 1998
4
1999 -2003 FIVE -
YEAR FINANCIAL
PLAN
DEPARTMENTAL
REPORTS -
LIAISON
ASSIGNMENTS
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Fire: Trustee Denny - During the Month of September, fire calls totaled 104
with mutual aid given three (3) times and received three (3) times; and
ambulance calls totaled 88 with mutual aid given two (2) times and received
five (5) times.
Early in September, fire units responded to a two car, head -on collision on
Midwest Road just north of the Butterfield Country Club entrance. First
arriving rescuers began CPR on one victim of the crash while other crew
members treated the other two patients. Two of the three patients did not
survive the crash. The severity of their injuries was most likely the result of
not wearing seat belts. Mutual aid was received from Westmont, Oakbrook
Terrace and Downers Grove.
Later in September. Mire units responded to Marshall Field's and performed a
rescue of a man who had fallen 15 feet to the bottom of a 4 -foot by 5 -foot pipe
shaft. Additional technical rescue assistance was received from Oakbrook
Terrace and York Center.
Also in September, fire units responded to the Hyatt Hotel for a small five in
the boiler room. Fire crews spent some time performing ventilation to clear
smoke from the basement corridors.
Two (2) personnel, including the Emergency medical Services Coordinator,
became certified facilitators (trainers) in the Good Samaritan EMS system.
Four (4) officers attended leadership training, and various personnel
participated in regular monthly fire, medical, hazardous materials, dive team,
and confined space training.
Four (4) CPR classes were conducted in September as well as several fire
safety presentations reaching an audience of approximately 200 adults.
Lib ra�r : Trustee Caleel - The Library's Evergreen Series concert, 100 Years,
By George, a musical celebration of the George Gershwin Centennial featuring
Willie Pickens and Geraldine de Haas, will be held on Sunday. October 18,
1998 at 4:00 p.m. at the Bath and Tennis Clubhouse. The Evergreen Series is
sponsored by the Friends of the Oak Brook Library.
The Library is presenting a free lecture on the opera Ariadne At f Naxos,
featuring guest speaker Arnold Schenk. It will take place in the Samuel E.
Dean Board Room on Tuesday. October 20, 1998 at 7:30 p.m.
The Library's Second Annual Fright Night with Ghost Stories by Linda
Gorham will take place on October 28, 1998 from 7:00 to 7:45 p.m.
The Library Foundation is preparing its fundraising campaign. A donation_ of
$2,000 was received from the Friends of the Library for start-up costs of the
Foundation. Trustee Caleel thanked the Friends and suggested those wishing
further information may contact him.
Police: Trustee Shumate - On Thursday, September 10, 1998. the Fire and
Police Commission'.ired Derek Haak. Officer Haak was sworn in on
Wednesday. September 16, 1998. He started his academy training on
September 21, 1998 at the Suburban Law Enforcement Academy at the
VILLAGE OF OAK BROOK Minutes 9 of 24 October 13, 1998
Z6
College of DuPage. Officer Haak is a resident of Berwyn and has a bachelor's
degree from Northeastern University.
Officer John Jacobs was selected to fill the additional Crime Prevention Officer
position. Officer Jacobs began his new assignment on Monday, September 14,
1998 and is currently in Louisville, Kentucky in an intense three -week Crime
Prevention training program.
As a follow -up to last month's report regarding Probationary Officer Benjamin
Kadolph, the Police Department has been informed that he graduated from the
West Suburban Law Enforcement Academy at the College of DuPage number
one (1) in his class of thirty-five (35) with an academic average of 95 %.
Public Works and Planning & Zoning: Trustee Savino - The annual water
distribution valve exercising program is well underway with over 300 valves
being exercised. This preventive maintenance program involves the exercising
(opening and closing) of approximately 600 valves (50% of total) to insure
proper operation. Any valves found to be inoperable are repaired or replaced
prior to the winter season.
Crews have been busy finishing parkway and street restorations due to repair
excavations over the past several months as well as wrapping up other
miscellaneous projects in preparation of starting the leaf collection program on
Oc -ober 12. 1998.
Leaf collection equipment has been serviced and readied for operation, and
collection boxes are in the process of being installed.
Personnel are in the process of winterizing all municipal buildings (this
includes pumping stations and well sites) for the upcoming winter season.
The Forest Gate Subdivision. Callaghan petition for the Final Plat of
Subdivision should be received in the near future. Callaghan Associates would
like to be able to start the review process at the December or January Plan
Commission meeting.
The permit for the Park District's Aquatic Center has been issued and
construction has begun.
Nordstrom's Regional Office is now occupying a large part of the 701 Harger
office building.
The projected opening date is set for November 17, 1998 for Costco's facilities
at 190122 nd Street.
Walgreens has applied for building permits, and Andy's Steak and Seafood
House has been demolished.
TeleCommunications, Inc. (TCI) of Florida and MediaOne have been
negotiating to trade cable systems in Chicago and Florida. At the same time,
AT &T is in the process of trying to purchase TCI. If the United States
Department of Justice approves the sale. our cable provider would become
AT &T. MediaOne, after the first of the year, will begin to rebuild their cable
equipment in the Village. They will be working in the rights -of -way and
easements.
VILLAGE OF OAK BROOK Minutes 10 of 24 October 13, 1998
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President Bushy noted that due to federal legislation, municipalities are
severely limited in their ability to approve or disapprove such cable transfers
and sales, and that it would be most fortunate if AT&T services the Village
rather than TCI.
Village Clerk: Clerk Gonnella - All liquor licenses and tobacco licenses have
been renewed. The Clerk's office is offering in- person absentee voting for
Village residents for the November 3, 1998 General Election.
Villa me President: 'President Bushy - The implementation process continues
for the utility billing system (Pentamation). The Event Management system at
the Bath and Tennis Club (Smyth Systems) will be implemented during the
fourth quarter. Our inventory of potential Year 2000 problems has been
expanded to include connections to external databases and equipment that
might have embedded chips affected by the century change. Other projects
include cell site applications by Cellular One and Ameritech,
imaging /document management system, IQ Report Writer software and
network study.
The Purchasing Department's 1999 Budget has been prepared. Current
projects include the municipal building preliminary design, Golf clubhouse
project, needs analysis for the Police Department and Bath and Tennis Club,
drainage project, safety pathway- construction, Public Works HVAC,
underground st a age tank upgrade at Reservoir A, 31 "' Street booster station,
board room seating, researching pricing for residential power generators and a
Fire Department vehicle, Library architect contract negotiation, and other
projects on the 1998 bid schedule.
The annual Halloween Party will be held on Friday, October 30, 1998 at the
Bath and Tennis Club beginning «-ith a buffet at 5:30 p.m. Reservations for
this family event can be made by calling 990 -3025 and are limited to 300
persons.
Year to date Golf Club statistics are: rounds of golf - 43,287, up 804 rounds;
greens fees - $752,768, up $82,942; cart fees- $262,751, up $37,427; driving
range fees - $126,358, up $6,455: lounge sales- $158,399, up $22,576; and pro
shop sales - $156,874, up $8,313.
President Bushy noted that it is important for residents to know t -.ke staff is
working very hard on the "Y2K" Year 2000 computer problem. Many of the
facilities within the Village are date- sensitive, as are the computer systems of
many of our vendors. Our Disaster Preparedness Team meets once a month,
and now has Y2K as a regular part of our agenda. Our biggest concern is for
the safety of the residents of Oak Brook.
President Bushy also noted her participation in the Metropolitan Mayors
Caucus. Among the subjects the group is working on is the draft of a new plan
for Chicago and its environs called the Metropolis Project. It has been drafted
by the Commercial Club of Chicago, and it is a modern day version of the
Burnham Plan, which was also sponsored by the Commercial Club of Chicago,
VILLAGE OF OAK BROOK Minutes i 1 of 24 October 13, 1998
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some 90+ years ago. President Bushy has been named to a small task force of
mayors and directors of the various Councils of Government that is charged
with crafting a response to the plan on behalf of the 260 municipalities in the
region. The results of that work rill be shared with the Village Board at an
upcoming meeting.
9. UNFINISHED AND NEW BUSP* -LESS Final Action Not Anticipated)
A. RECOMiyiENDATION - ROCCA 13824 YORK ROAD) ZONING ROCCA - ZONING
MAP AMENDMENT •VARIATIONS AND SPECIAL USE - MAP AMENDMENT,
HISTORIC GRAUE MILL GATEWAY AREA CERTIFICATE OF VARIATIONS &
APPROPRIATENESS FLOOD PLAIN SPECIAL USE: SPECIAL USE -
HISTORIC GRAUE
MILL GATEWAY
Trustee Savino recused himself at 8:37 p.m. due to the business relationship he has AREA CERTIFICATE
had with Rocca jewelers. OF APPROPRIATE-
NESS FLOOD PLAIN
The petitioner has submitted a revised site plan and letter amending SPECIAL USE
various elements of their proposal which accomplish the following: (3824 'Fork Road)
1) The fence along the wrest lot line has been eliminated and the
variation request for fences along bath the north and west lot lines
were withdrawn.
2) The access to and from the Glendale Avenue right -of -way has
been eliminated and thereby obviates any need for modification to
the right -of -way use agreement between the Village and the
owner of the property to the west (3900 York Road).
3) A modest reduction to the size of the building, approximately 250
square feet overall.
4) The setback to the south is now approximately 23 feet instead of
20 feet as shown on the original site plan and Rider A.
There has been considerable dialog regarding the possibility that the
property should be acquired by one of the local governmental
jurisdictions and Mr. Rocca has contacted the Village, the Oak Brook
Park District, and the DuPage County Forest Preserve District with
respect to this. To date, Director of Community Development Hawk
is not aware that any of these agencies is considering such a land
acquisition. In any case, if at any future time the acquisition of this
property is deemed necessary by one of these agencies, they all have
the ability to do so. In the meantime, the Village has tais land use
proposal on the table which would resolve the long standing problem
with the condition and use of the property.
VILLAGE OF OAK BROOK Minutes 12 of 24 October 13, 1998
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The Village has received several letters from citizens with their
comments on this proposal and all that were received by the close of
business on Thursday, October 8, 1998 have been included in the
Board's file. Any later arrivals will be copied and distributed Lt the
Village Board meeting of October 13, 1998.
President Bushy read in its entirety the following "Summary of
Requested Relief' regarding the Rocca petition for the property at
3824 York Road dated October 13, 1998:
PETITION FOR: Zoning Map Amendment, Variations, Special Use,
Historic Graue Mill Gateway Area Certificate of Appropriateness and
Flood Plain Special Use.
PETITIONER: Alan Rocca (contract purchaser of property).
OWNER: First National Bank of LaGrange as Trustee under Trust
No. 1090; Frank C., E.M. and Frank E. Mitchell, Beneficiaries.
The following recommendations from the Plan Commission and the
Zoning Board of Appeals are before the Village Board again this
evening, pursuant to a motion to table which was approved on April
28, 1998 and continued several times since that date (May 26, June
23, September 8, and September 22, 1998). Over the intervening
period of time, certain amendments have been made to the petition,
which will be noted.
The recommendations are the result of the Plan Commission meeting
held on March 16, 1998 and the Zoning Board of Appeals meeting
held on April 7, 1998.
All recommendations are for approval of the requested zoning relief
and were adopted by unanimous votes of th— recommending bodies,
with one exception that will be noted.
The site is located at 3824 York Road and consists of two irregularly
shaped contiguous parcels totaling approximately 31,100 square feet
(.714 acres) in area. The southerly parcel is zoned B -3 and the
northerly parcel is zoned R -3.
The Plan Commission and 'Zoning Board of Appeals have made the
following recommendations, as applicable. In each instance, the
hearing bodies found that the standards applicable to each form of
relief sought were met.
VILLAGE OF OAK BROOK Minutes 13 of 24 October 13, 1998
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Map Amendment: Rezone northerly parcel from R -3 to B -3,
eliminating the split zoning. With respect to the rezoning proposal, it
should be noted that the Circuit Court has previously decreed that the
Village's Zoning Ordinance is unconstitutional and void as applied to
the current residential zoning of the northerly parcel. The Court
found that the general character of the neighborhood is business.
That decision was later affirmed by the Illinois Appellate Court.
Yard Variations: Approval of yard variations as follows:
Front: Reduce from 100 feet to 73 feet;
North Side: Reduce from 60 feet to 40 feet;
South Side: Reduce from 60 feet to 23 feet (modified from the
original request of 20 feet); and
Rear: Reduce from 60 feet to 15 feet.
With respect to the yard variations,, it should be noted that strict
application of the requirements of the Zoning Ordinance to the
property yields a site with no buildable area. The Circuit Court has
also previously decreed that the yard requirements of the Zoning
Ordinance are unconstitutional and void as applied to this property.
That decision was also later affirmed by the Appellate Court. The
Zoning Board of Appeals approved the recommendation concerning
the yard variations by a vote of 5 to l — the only vote that was not
unanimous. The dissenting member indicated that his objection was
to the rear yard variation.
Sign Variation: Approval of a variation to permit a ground
(freestanding) sign on a parcel smaller than three (s") acres in area.
The sign is to comply drrith the plans as submitted and with the
symbol requirements of the Graue Mill Gateway Area.
Loading Berth Variation: Approval of a variation from the
requirement for a loading berth located at the rear of the building and
enclosed by an 8 -foot high wall. The variation would alleviate this
requirement and allow loading activities to take place in the parking
lot and in a designated area adjacent to the trash enclosure (a minimal
amount of such activity is anticipated). The variation would provide
relief from the length. location and enclosure requirements of the
Zoning Ordinance.
Fence Variation: Approval of a variation to allow solid fences, six
(6') feet in height, along the north and west property lines. This
element has been withdrawn and the fence along the west side is no
longer shown on the site plan.
VILLAGE OF OAK BROOK Minutes 14 of 24 October 13, 1998
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Special Use — Bank Drive -In: Approval of a special use for a bank
drive -in facility subject to the condition that the owner alleviate any
traffic stacking problems, should they develop. (Banks are permitted
uses in B -3, but drive - through facilities are a special use).
Flood Plain Special Use: Approval of a Flood Plain Special Use
under the terms of the stormwater ordinance to allow occupancy and
reconfiguration of the flood plain, subject to the requirement for
compensatory storage at a ratio of 1.5:1. The compensatory storage
would be located in a dry basin at the north end of the property.
( Stormwater detention would be located in a piping system beneath
the parking lot.)
Historic Graue Mill Gatewav Area Certificate of Anoronriateness:
Approval of the Certificate pursuant to Section VIII -A of the Zoning
Ordinance. The Certificate process concerns matters of site planning,
architectural design, signage and landscaping. It does not concern
land use per se.
A revised site plan has been submitted which reflects a slight
reduction in the floor area of the building (about 250 square feet)
resulting in a building of approximately 8,570 square feet (FAR =
.276). The site plan reflects the increase in the south side yard
already mentioned, and no longer shows the bank drive- through
exiting onto the Glendale Avenue right -of -way. Thus, modification
of the license agreement that allows the property at 3900 York use of
this right -of -way is no longer necessan -.
John Romanelli, representing the petitioner, commented on the issues
raised at the September 8, 1998 Village Board meeting. Mr. Rocca
contacted and did not receive any interest by the Oak Brook Park
District or the Forest Preserve District of DuPage County to purchase
the property at 3824 York Road. They have revised the drive- through
by altering the traffic circulation to enter and exit on York Road,
reduced the size of the building and moved the building an additional
five (5') feet from the Glendale property line. Glendale is a public
right -of -way, and they do have right of access. The property is
presently surrounded by three commercial entities. The Forest
Preserve District of DuPage County is negotiating with the Greco and
Bluhm families to purchase these properties for expanded Graue Mill
parking. The applicant has withdrawn a request for a fence and the
current homeowner has had the existing fence removed.
VILLAGE OF OAK BROOK Minutes
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15 of 24 October 13, 1998
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Bob Mifflin, Architect for tf.e applicant, produced a model of the site
and explained the details of the project to the Villagc Board.
Jerry Miskovic, Engineer for the applicant, discussed the dry
detention basin which acts on the back flow of Salt Creek. The
detention pond is underneath the parking lot with pipes from the vault
discharging into a storm sewer on York Road.
Robert Fleck, Landscape Architect for the applicant, explained the
screening around the detention pond. The white pine trees were
planted by Dr. Orig and more screening is not available due to the
size of the pine trees that have expanded onto the applicant's
property-
Trustee Bartecki stated this is a difficult situation with an unbuildable
lot, but the Appellate Court has said it may be developed. The
applicant has taken steps to mitigate any potential problems. His
main concern is with Dr. Orig's property and noted that he had
previously purchased the home with the gas station next door.
Mr. Romanelli suggested, at the cost of the applicant, that they wily
plant appropriate screening for Dr. Orig's property. Village Attorney
Martens stated they could enter into an agreement privately for this.
Mr. Romanelli further indicated that the applicant would be willing,
until the Forest Preserve District of DuPage County obtained the
properties for parking, to allow parking on Sundays provided they
would get indemnity and liability insurance to meet their needs.
Trustee Shumate suggested entering into an agreement with the
Forest Preserve.
President Bushy recessed the meeting at 9:28 p.m. The meeting convened at 9:42 p.m.
President Bushy asked for public comment on the proposed project.
The following persons spoke in favor of the applicant:
Bert McCafferty, 84 Briarwood Circle
John Weinberger, Continental Motors of Hinsdale
William Hipskind, 136 Briarwood Avenue
Gerry Schiele. 70 Briarwood Circle
Christopher Patras, 20 Regent Drive
Roberta Arquilla, One Pembroke Lane
Lisa Weinberger, 362 Trinity Lane
Dr. Samuel Girgis, 506 Wennes Court
Joan Peterson, 129 St. Francis Circle
VILLAGE OF OAK BROOK Minutes 16 of 24 October 13, 1998
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The following persons spoke against the pe oposed project:
Robert Waite, 3609 Madison
Patricia Waite, 3604 Madison
Tanya Fernando, 3719 Spring Road
Don O'Neil, 1224 Birchwood Road, requested that the adjacent
horneowner should not be burdened by the applicant with the
necessity for a visual barrier.
r
Patrick Mauro, 38 Mockingbird Lane, stated the Village is acting too
nastily, as the Forest Preserve District of DuPage County is now
actively pursuing the Bluhm and Greco property for adjacent parking
of the Graue Mill area. He requested the Village contact the Forest
Preserve District of DuPage County and the Oak Brook Park District
for an official notice that neither of these entities are interested in this
Property.
Emma Mitchell, beneficiary of the Trust, noted that she and owners
of the property wished to express their thanks to the Village Board for
its efforts. No one has ever contacted them from the Forest Preserve
District of DuPage County, Historical Society or the Oak Brook Park
District when a "for sale" sign has been posted on the location for
seven years.
Mr. Romanelli indicated Mr. Rocca had sent letters to the Forest
Preserve District of DuPage County and received a letter dated
September 4, 1998 from Janice Roehll, Land Acquisition Manager,
document #54 in the official file, that the Forest Preserve District was
not given authority to negotiate for this property.
Motion by Trustee Kenny, seconded by Trustee McInerney, to direct
the Village Attorney to draft the necessary ordinances to implement
the following recommendations:
Map Amendment to rezone the northerly parcel from R -3 to B -3;
Yard Variations to reduce the front yard from 100 feet to 73 feet;
Reduce the north side yard from 60 feet to 40 feet;
Reduce the south side yard from 60 feet to 23 feet; and
Reduce the rear yard from 60 feet to 15 feet;
Approval of a sign variation to permit a ground (freestanding) sign on
a parcel smaller than three (3) acres in area. The sign is to comply
with the plans as submitted and with the symbol requirements of the
Graue Mill Gateway Area;
VILLAGE OF OAK BROOK Minutes 17 of 24 October 13, 1998
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Approval of a loading berth variation from the requirement for a
loading berth located at the rear of the building and enclosed by an 8-
foot high wall;
Approval of a special use for a bank drive -in facility subject to the
condition that the owner alleviate any traffic stacking problems,
should they develop;
Approval of a Flood Plain Special Use under the terms of the
stormwater ordinance to allow occupancy and reconfiguration of the
flood plain, subject to the requirement for compensatory storage at a
ratio of 1.5:1. The compensatory storage would be located in a dry
basin at the north end of the property. ( Stormwater detention would
be located in a piping system beneath the parking lot.); and
Approval of the Historic Graue Mill Gateway Certificate of
Appropriateness pursuant to Section VIII -A of the Zoning Ordinance
subject to the following conditions:
that the property shall be developed and maintained in substantial
conformity with the revised site plan, revised landscaping plan, and
building elevation drawings as submitted; and
that the Flood Plaip Special Use shall be subject to final engineering
approval, including requirements for proper maintenance of the
stormwater management facilities
to be brought to the Village Board for action at the October 27, 1998
regularly scheduled meeting.
Trustee Shumate asked that the fence variation be reinstated on the
petition for the northwest side of the property as privacy for Dr. Orig.
Trustee Bartecki suggested that the fence would need to meet Village
code of a 42 -inch, 50 percent open fence.
Mr. Romanelli, for the record, stated the applicant would install a 42-
inch chain -link fence on the west side of the property.
Motion by Trustee Kenny. seconded by Trustee McInerney, to amend
the motion to include a 42 -inch fence that conforms to the ordinance
requirement of 50 percent open on the west side of the property.
VILLAGE OF OAK BROOK Minutes 18 of 24 October 13, 1998
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VOICE VOTE: Motion carried.
'Trustee Savino returned to the meeting at 10:54 p.m.
E,
B. RECOMMENDATION - BLISTEX, INC. ( 1800 SWIFT DRIVES -
PLAT OF CONSOLIDATION AND PLAT OF VACATION:
In this petition, Blister. Inc., 1800 Swift Drive is seeking Plat
approval for the consolidation of two lots into a single lot. The two
lots are:
1) Lot I in the Osbrook Resubdivision - Common address - 1800
Swift Road. This lot is improved with an office and
manufacturing facility.
2) Lot 2 in the Osbrook Resubdivision - Is the vacant lot
immediately to the `vest of Lot 1. This lot previously was part of
the American Stores properties and in their 1974 expansion plan
was to be used for parking. This plan was never implemented.
Consolidation of the two lots into a single lot will permit elimination
of the utility easements along their common lot line and allow the
construction of a building addition and additional parking.
During the review, three issues were raised as follows:
1) Ms. Heidi Lawton. 912 Burr Oak Court, raised questions
regarding the security of her property and also the landscaping
buffer that the vacant lot has provided her and her neighbors in
the past. Blistex has stated that they are committed to continue to
be a good neighbor and will work with Ms. Lawton to provide for
her security concerns. With respect to the landscaping issue, they
will be required to provide a landscape screen along the parking
area and the 40 -foot parking setback will be landscaped in an
attractive manner.
2) Lot 1. the east lot along Swift Drive, was granted a variation in
1974 that established the front yard setback line to tun north and
south in a straight line as if the cul -de -sac did not exist. The basis
for this was the fact that the entire cul -de -sac and street dedication
was being taken from this property. The development of the
property by Blistex in the late 1970•s was done on the basis of
this variation and nothing has changed that would make this
variation inappropriate at this titre.
VILLAGE OF OAK BROOK Minutes 19 of 24 October 13, 1998
BLISTER, INC. -
PLAT OF
CONSOLIDATION &
PLAT OF
VACATION
(1800 Swift Drive
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3) Lot 2, the west lot, was the subject of a variation that allowed it to
be used for parking in front of the American Stores office
building and an offsetting condition established an extraordinary
100 -foot parking setback along the north lot line. The American
Stores building expansion plan, that this was a part of, was never
constructed and the property remains vacant to this day. Since the
anticipated development of the property never took place and the
property is no longer part of the American Stores properties,
neither the variation or the increased setback requirement have
any validity with respect to the current owner and their
development plan. The underlying zoning requirements call for a
building setback of 150 -feet and a parking setback of 40 -feet in a
side yard abutting a residential district. The Blistex plan will
comply with these requirements.
The 131an Commission, at their Regular meeting of September 21,
1998, reviewed the requests presented by Blistex, Inc. and by a
motion of 5 to 0 recommended approval of the proposed Plat of
Consolidation and related Plat of Vacation subject to the following
conditional elements:
1) Final Engineering approval;
2) The status of the building and parking setbacks imposed on the
west lot when it was part of the American Stores expansion plan
in 1974, which was never implemented;
3) Clarification of Ordinance S -297 and how this proposal impacts it;
4) Encouragement of Blistex to work with the neighbors to the north
to ensure adequate security and privacy to the extent allowed by
the regulations pertaining to fencing, berming, and landscaping;
and
5) Parking lot lighting to be designed and located in a manner that
minimizes any impacts on the residential neighbors to the north.
John Huntington, Attorney for the petitioner, stated he met with Ms.
Lawton and her attorney, and they indicated, at that meeting, they
would meet with them further. As of this date, they have not
scheduled to meet with them to address her concerns.
Motion by Trustee Savino, seconded by Trustee Caleel, to direct the
Village Attorney to draft the necessary resolution subject to the
condition calling for Final Engineering approval.
Mr. Huntington asked for a clarification of lighting forms. Director of
Community Development Hawk commented that baffled lighting,
VILLAGE OF OAK BROOK Minutes 20 of 24 October 13, 1998
1;,17��i. s ., _ X.,r,.
such as shoe box lighting, shines down so that it won't shine into the
residential area could be used for the project.
VOICE VOTF: Motion carried.
C. SPORTS CORE /WESTCHESTER PARK RESUBDIVISION - SPORTS CORE/
CONCEPT PLAN - PLAN COMMISSION REVIEW AND WESTCHESTER PAR
COMMENTS: RESUBDIVISION -
CONCEPT PLAN
At the Plan Commission meeting on September 21, 1998, the
Commission reviewed the Concept Plan for the Sports
Core/Westchester Park Subdi- 6sion. The consensus of the members
was basically positive with several questions and/or comments.
Two residents of the Westchester Park area spoke in opposition of the
proposed subdivision on the basis of the possible detrimental effects
on their property values, the desirability of maintaining the open
character of the area, the absence of infrastructure and possible
environmental contamination of the area.
The consensus of all Plan Commission members was positive with
respect to proceeding with the subdivision with the following
comments, questions, or concerns:
1) The necessary infrastructure to be provided.
2) Any possible environmental problems as a result of prior use are
to be mitigated.
3) A cost versus benefit analysis to be carried out.
4) The value of property to be sold to existing property owners to be
determined in the most equitable possible manner.
5) The irregular shape of the lots to be re- examined.
6) Should the number of lots be increased?
7) Will there be a detrimental impact on neighbors due to the change
in the present open character of the area?
8) Is there a possibility that the subdivision may result in the
lowering of property values?
Motion by Trustee Savino, seconded by Trustee Shumate, to accept
the Plan Commission report of the Sports Core/Westchester Park
Subdivision Concept Review.
VILLAGE OF OAK BROOD Minutes 21 of 24 October 13, 1998
49
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Village Manager Veitch explained that the Village will be mailing out
a flier to Village residents explaining the referendum.
Trustee Bartecki commented to his opposition of the decision that the
Library be built on the Sports Core and voiced his concern of more
Sports Core property being sold even though it is not usable.
VOICE VOTE: Motion carried.
D. ORDINANCE 98- TX -UT -G -624 AN ORDINANCE FURTHER
AME14DING ORDINANCE. G-470, "'AN ORDINANCE
ESTABLISHING A UTILITY TAX WITHIN THE VILLAGE OF
OAK BROOK. DU PAGE AND COOK COUNTIES. ILLINOIS":
The proposed ordinance would extend the Village's utility tax through
1999 at rates based on the 1999 -2003 Five -Year Financial Plan.
All receipts from the utility tax are deposited in the Infrastructure
Fund and support improvements to and major maintenance of the
Village's roads, drainage systems and safety pathways. Pursuant to
the Board's policy ordinance on financial management, the tax is
subject to an annual sunset provision that requires Board action to
renew the tax each year and provides an opportunity to review rates in
light of revenue needs. The ordinance would maintain gross receipts
utility tax rates for 1999 at 3 percent on electric, natural gas and local
telephone service consistent with the 1999 -2003 edition of the Five -
Year Financial Plan.
On August 11, 1998, the Village Board enacted an alternative
electricity tax based on consumption. This tax, which became
effective October 1, 1998, applies initially to residential customers,
but will gradually replace the gross receipts tax on electricity as
customers come under the effect of the 1997 deregulation legislation.
The consumption tax, codified as Article V. of Chapter 13, was
established at rates equivalent to a 3 percent tax on gross receipts —
1997 basis. Therefore, no change to Article V. is required at this time.
Motion by Trustee McInerney, seconded by 'Trustee Bartecki, to place
the ordinance on the Active Agenda for the October 27, 1998 Village
Board meeting.
Motion by Trustee McInerney, seconded by Trustee Bartecki, to
amend the motion and pass Ordinance 98- TX -UT -G -624, "An
Ordinance Further Amending Ordinance G -470, 'An Ordinance
Establishing A Utility Tax Within The Village Of Oak: Brook, Du
VILLAGE OF OAK BROOK Minutes 22 of 24 October 13, 1998
1��
ORD.98- TX -UT-
G -624
UTILITY TAX
IM !F- x 77
0 0
Page And Cook Counties, Illinois ", as presented and waive the full
reading thereof. ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Caleel, Kenny, McInerney, Savino
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
E. DISCUSSION OF COMPENSATION OF ELECTED OFFICIALS:
The Board last reviewed the compensation of elected officials in
1994. On August 9, 1994, the Board approved an ordinance that
increased compensation as follows:
Village President: From $25 per Board meeting to $167 per Board
meeting (estimated $5,000 annually);
Village Trustee: From $25 per Board meeting to $40 per Board
meeting (estimated $1,200 annually); and
Village Clerk: From $50 per Board meeting to $7,500 per year.
Any changes to be effective as of the start of the next
President/Clerk/Trustee term on May 1, 1999 must be enacted by the
Board no less than 180 days prior to that date, or by October 31, 1998.
Motion by Trustee Savino, seconded by Trustee Caleel, to direct the
Village Attorney to draft the necessary ordinance for consideration at
the Regular meeting of October 27. 1998, adjusting the compensation
payable to elected officials as follows:
Village President: $10,400 per year ($400 bi- weekly);
Village Trustee: $2,600 per year ($100 bi- weekly); and
Village Clerk: $10,400 per year ($400 bi- weekly).
Trustee Shumate asked that the motion be amended that the Village
President and Village Clerk's salaries be modified per the
recommendation and the Village Trustees' remain on a bi- weekly
basis.
Motion withdrawn by Trustee Shumate.
ROLL CALL VOTE:
Ayes: 4 - Trustees Caleel, Kenny, Savino and President Bushy.
VILLAGE OF OAK BROOK Minutes 23 of 24 October 13, 1998
COMPENSATION OF
ELECTED OFFICIALS
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Nays: 3 - Trustees Bartecki, McInerney and Shumate.
Absent: 0 - None. Motion carried.
10. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: None.
11. ADJOURNMENT:
Motion by Trustee Bartecki, seconded by Trustee Shumate, to adjourn the
meeting at 11:21 p.m. VOICE VOTE: Motion carried.
ATTEST:
Linda k. Gonnella, CMC
Village Clerk
botIO1398
VILLAGE OF OAK BROOK Minutes 24 of 24 October 13, 1998
ADJOURNMENT