Minutes - 10/13/2009 - Board of TrusteesMINUTES OF THE OCTOBER 13, 2009 REGULAR MEETING OF THE
PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK
BROOK APPROVED AS WRITTEN OR AS AMENDED ON MAY 25,
2010
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by Village President John W.
Craig in the Samuel E. Dean Board Room of the Butler Government Center at 7:30 p.m. The Pledge of
Allegiance was given.
2. ROIL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
PRESENT: Trustees Stelios Aktipis, James Carson, Mark Moy, Moin Saiyed, Gerald Wolin, Elaine
Zannis and President Craig.
ABSENT: None
IN ATTENDANCE: David Niemeyer, Village Manager; Blaine Wing, Assistant Village Manager, Mark
Slerk, Village Attorney; Robert L. Kallien, Jr., Director of Community Development;
Sharon Dangles, Acting Finance Director; Thomas McEllin, Fire Chief; Michael
Hullihan, Public Works Director; Sue Madorin, Acting Library Director, Thomas
Sheahan, Chief of Police, Trey VanDyke, Sports Core Director, and Jim Fox, information
and Technology Department
3. PRESIDENT'S OPENING COMMENTS - None
4. RESIDENTNISITOR COMMENT
Trustee Moin Saiyed addressed the Board as a resident to apologize for what happened at the previous
Village Board meeting and asked that everyone be reminded to treat others with dignity and respect.
Resident Gopal Lalmalani addressed the Board regarding his displeasure of what he witnessed two
weeks ago. He spoke to the Board about the Library and the Librarians. While the Board needs to be
fiscally responsible they also need to be more creative with generating revenue as well as cutting
expenses. He stated that the Board cutting five librarians was hasty and unnecessary. The cuts could
have been done staggered so that the impact wasn't so drastic. Our Library is a tremendous investment
to our community.
Harry Peters addressed the Board regarding the proposed Executive Council on tonight's agenda. He
listed all of his involvement in all of the boards, committees and commissions he has served on. As the
President of the Forest Glen Homeowners Associations he stated that regular meetings are needed and
should take place with Homeowner Association Boards or their Presidents with Village Board President
John Craig. Mr. Peters also took a moment to thank Trustee Saiyed for his comments about the previous
Village Board meeting and also expressed his displeasure.
VILLAGE OF OAK BROOK Minutes Page I of 6 REGULAR MEETING OF OCTOBER 13,2009
Cathy Giangrasse, President of the Saddle Brook Community Association, also expressed her desire for
President Craig to have quarterly meetings with all of the Homeowner's Association Presidents.
Al Knuth, addressed issues relating to the shopping center and how important the shopping center is to
the community. Mr. Knuth expressed his displeasure with the 22nd Street road construction taking so
long.
5. APPROVAL OF MINUTES - None presented.
6. CONSENT AGENDA:
All items on the consent agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a board member so requests, in which event,
the item will be removed from the consent agenda and considered as the first item after approval of the
consent agenda.
A. Accounts Payable for Period Ending October 9, 2009 - $ 462,818.81
Significant Items included in Above:
1) Legal Bills
a. Seyfarth Shaw, LLP — Legal Services — August, 2009 - $9,532.40
B. Approval of Payroll:
1) Pay Period Ending September 19, 2009 - $ 796,499.27
2) Pay Period Ending October 3, 2009 - $720,713.63
C. Community Development Referrals
D. Authorization to Seek Bids or Proposals or Negotiate Contracts
E. Budget Adjustments
1) Public Works — IMFCY Pres Exp. — Gypsy Moth Treatment
2) Administration — Board of Trustees — Consultants
F. Ordinances & Resolutions
1) Resolution R2009- TRANS -DU- SRCTZ -R -1060, A Resolution Appointing a Representative
to the Inter- Agency Paratransit Coordinating Council
2) Ordinance 0-901, An Ordinance to Approve a Text Amendment to Allow Schools,
Commercial: Business, Trade, Music and Dance: as a permitted use in the B -I District
Trustee Aktipis asked to have Item Fl- Resolution R2009- TRANS -DU- SRCTZ -R -1060, A Resolution
Appointing a Representative to the Inter - Agency Paratransit Coordinating Council removed from the
consent agenda.
Motion by Trustees Aktipis, seconded by Trustee Wolin, to approve the Consent Agenda and authorize
expenditures as presented or amended. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis
Nays: 0 —None
Abstain: 0 — None. Motion carried.
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7. ITEMS REMOVED FROM CONSENT AGENDA
Item F.l . — Resolution R2009- TRANS- DU- SRCTZ -R -1060, A Resolution Appointing a Representative
to the Inter - Agency Paratransit Coordinating Council.
Trustee Aktipis requested some information regarding this appointment and if there was any cost
involved. Assistant Manager Wing confirmed that there is no cost in appointing a Representative.
Motion by Trustee Zannis , seconded by Trustee Aktipis to approve the Resolution Appointing a
Representative to the Inter - Agency Paratransit Coordinating Council.
ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis
Nays: 0 —None
Abstain: 0 —None. Motion carried.
8. BOARD & COMMISSION RECOMMENDATIONS None Presented
9. UNFINISHED BUSINESS
A. PrimeCo Cy Pres Settlement Fund Disbursement — President Craig announced that this item would
be added at the end of number 10. ACTIVE BUSINESS portion of the agenda.
B. Award of Contract
1) Administrative Adjudication Code and Software
Motion by Trustee Saiyed, seconded by Trustee Moy to approve the agreement with MSl subject to
review with MSI for Administrative Adjudication Software in the amount of $7,200 (annual fee). We
will try it for a six month period and if it works we will continue.
ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Carson, Moy, Saiyed, and Zannis
Nays: I — Trustee Wolin
Abstain: 0 — None. Motion carried.
10. ACTIVE BUSINESS
A. Confirmation of Appointments
1) Library Commission
Motion by Trustee Wolin, seconded by Trustee Moy to approve President Craig's recommendation to
appoint Herbert Amquist to the Oak Brook Library Commission for a term to expire in 2012.
ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis
Nays: 0 —None
Abstain: 0 — None. Motion carried.
Motion by Trustee Moy, seconded by Trustce Wolin to approve President Craig's recommendation to
appoint Gautum Patel to the Oak Brook Library Commission for a term to expire in May 2010.
ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis
Nays: 0 — None
Abstain: 0 — None. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 3 of 6 REGULAR MEETING OF OCTOBER 13,2009
Motion by Trustee Wolin, seconded by Trustee Saiyed to approve President Craig's recommendation to
appoint Roberta Petz to the Oak Brook Library Commission for a term to expire in 2012.
ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis
Nays: 0 —None
Abstain: 0 — None. Motion carved.
B. Ordinances & Resolutions — None presented.
C. Award of Contracts - None presented.
D. Oak Brook Employment Area Distributor Study CMAQ Distributor Grant
Motion by Trustee Wolin, seconded by Trustee Saiyed to approve the Preliminary Engineering Services
Agreement for Federal Participation with LSC Transportation Consultants, Inc. for professional services
regarding the Oak Brook Employment Area Distributor Service Study in the not -to- exceed amount of
$47, 420.80; and to approve the Local Agency Agreement for Federal Participation with IDOT.
ROLL CALL VOTE:
Ayes: 6 -Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis
Nays: 0 — None
Abstain: 0 — None. Motion carried.
E. Creation of a Citizens Executive Council
President Craig stated that he made a pledge 2 -1/2 years ago when he became Village President that he
would create an advisory committee that the Village Board could consult with regarding issues in the
Village. President Craig stated that he wants to be able to meet with and receive input and discuss topics
of interest from different members of the community and the creation of an informal Citizen's Executive
Council would allow him and the Board to meet with all kinds of different people at different times
throughout the year.
Motion by Trustee Aktipis, seconded by Trustee Zannis to create an informal Citizens Executive
Council.
ROLL CALL VOTE:
Ayes: 4 - Trustees Aktipis, Moy, Zannis, and President Craig
Nays: 3 — Carson, Saiyed, Wolin
Abstain: 0 — Motion carried.
F. Residential Municipal Waste Services
Trustee Wolin presented the Residential Municipal Waste Services Options and briefly discussed the
options available and made the following motion that was an alternative option.
Motion by Trustee Wolin, seconded by Trustee Aktipis, to renew the current contract with Allied Waste
for one year with no price increase with the intent to re -bid the contract next year.
If that is not acceptable to Allied, then Trustee Wolin's second choice is a four year contract renewal
with a 0% increase in 2010 and future increases based on CPT and fuel costs.
Third option is a four year contract with 0% increase first year and 2% the following years.
VILLAGE OF OAK BROOK Minutes Page 4 of 6 REGULAR MEET NG OF OCTOBER 13,2009
If none of the above are acceptable to Allied, then the Village should go out to bid requesting a two
month extension from Allied while we are going out to bid.
Trustee Wolin amended his motion, seconded by Trustee Aktipis to go out to bid and to request a two
month extension from Allied f'or this process.
ROLL, CALL VOTE:
Ayes: 6 -Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis
Nays: 0 — None
Abstain: 0 — None. Motion carried.
9. UNFINISHED BUSINESS
A. PrimeCo Cy Pres Settlement Fund Disbursement
Trustee Moy briefed the audience that the PrimeCo Cy Pres Settlement Fund Disbursement for the
Village was $153,271.14. To date, the Gypsy Moth Abatement and Mass Notification System have
been approved by the Board leaving a balance that must be spent by December 31, 2009. There are four
options available: Option 1: Partial Public Safety Radio Network Upgrade and Village Wide Recycling
Carts; Option 2: Public Safety Radio Network Upgrade and Village Wide Recycling Carts; Option 3:
Emergency Siren System Upgrade and Public Safety Radio Network Upgrade; and Option 4: Police
LEADS On -Line Systems, Emergency Siren System Additional Siren Location, and Public Safety Radio
Network Upgrade.
Motion by Trustee Moy, seconded by Trustee Aktipis, to authorize the Village Manager to use the
remaining Cy Pres funds on the following projects subject to staff review via recommended Option 3:
Emergency Siren System Upgrade and Public Safety Radio Network Upgrade.
ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis
Nays: 0— None
Abstain: 0 — None. Motion carried.
IL INFORMATION & UPDATES
A. VILLAGE MANAGER
B. VILLAGE CLERK
Clerk Pruss spoke about the upcoming Butler 53 PTO Fall Family Walk to be held on Sunday,
October 18, 2009.
Census coming in 2010 and reminded all residents to fill out and return the Census form.
C. VILLAGE TRUSTEES
Trustee Wolin thanked all involved with the successful Autumn Festival. Thank you to all the
Businesses for their support. Special thanks to Mary Meranda, Sports Core employee for her all
hard work.
Trustee Carson commended the Village Police and Fire Departments for their continued efforts
despite the financial difficulties the Village has recently been going through. Trustee Carson
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personally witnessed three or four incidents where our staff was extremely compassionate and
professional.
Trustee Carson attended the Park District Haunted Forest and they did a fantastic job. The
Village should help to promote the event next year.
D. VILLAGE PRESIDENT
President Craig informed the audience that the Costco traffic signal item is still being pursued at
the highest level. The Village is working with all the appropriate agencies to get the job done.
President Craig thanked the Village Trustees that voted tonight in favor of the Adjudication
Software.
12. ADJOURN TO CLOSED MEETING to consider litigation, when an action against, affecting or on
behalf of the Village has been filed and is pending before a court or administrative tribunal, or when the
public body finds that an action is probable or imminent (2c 11).
Motion by Trustee Aktipis, seconded by Trustee Moy, to adjourn to Closed Meeting to discuss
collective negotiating matters between the public body and its employees or their representatives, or
deliberations concerning salary schedules for one more classes of employees (2c2).
ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis.
Nays: 0 - None.
Abstain: 0 — None. Motion carried.
The meeting was adjourned to Closed Meeting at 10:02 p.m.
13. ADJOURNMENT
Motion by Trustee Saiyed, seconded by Trustee Moy, to reconvene from closed session and adjourn the
Regular Meeting of the Board of Trustees at 10:46 p.m. VOICE VOTE: Motion carried.
ATTEST:
Charlotte K. Pruss
Village Clerk
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