Minutes - 10/14/1986 - Board of TrusteesVILLAGE OF OAK BROOK
MINUTES OF THE REGULAR MEETING
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-.� October 14, 1986
- MEETING CALL
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LL The Regular Meeting of the Board of Trustees was called to order by President
Cerne in the Samuel E. Dean Board Roan of the Village Commons at 7:30 P.M.
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j I. ROLL CALL:
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PRESENT: President Wence F. Cerne
j Trustees Karen M. Bushy
Walter C. Imrie
Ronald P. Maher
Arthur W. Philip
~ Joseph H. Rush
H. Richard Winters
x II. APPROVAL OF MINUTES:
Trustee Philip moved, seconded by Trustee Rush...
_ That the Minutes of the Regular Meeting of September 23, 1986 be approved
as presented and waive reading of same.
x VOICE VOTE: All present, in favor. So ordered.
III. ORDINANCES AND RESOLUTIONS:
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A. ORDINANCE NO. G-389 AN ORDINANCE AMENDING ARTICLE VI OF APPENDIX D
(Personnel Rules and Regulations) OF THE CODE OF ORDINANCES OF THE
VILLAGE OF OAK BROOK:
As directed at the Regular Meeting of September 23, 1986.
_ Trustee Winters moved, seconded by Trustee Bushy...
To pass and approve Ordinance No. G -389 as presented and waive reading
of sane.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
_ and President Cerne.
Nays: None
Absent: None So ordered.
B. ORDINANCE NO. G-390 AN ORDINANCE AMENDING SECTION 12 -87 OF THE CODE OF
ORDINANCES OF THE VILLAGE OF OAK BROOK, ILLINOIS AND ADJUSTING WATER
CHARGES:
Trustee Rush moved, seconded by Trustee Bushy...
To pass and approve Ordinance No. G-390 as presented and waive reading
of same.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
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IV. FINANCIAL:
A. Payouts:
1. Sports Core Administration Building Parking Area - Project #85 -1102 -
Payout #1:
Trustee Maher moved, seconded by Trustee Winters...
To authorize payment of Payout #1 to Robert R. Anderson Company for
construction of a parking area at the Sports Core Administration
Building in the total amount of $111,972.60 subject to receipt of
waivers.
ROLL CALL VOTE: Ayes: Trustees Bushy, Immie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
2. Oak Brook Road (31st Street) /Concord Drive/Trinity Lane Traffic Signal
Installation - Project #84 -1706 - Payout #4:
Trustee Rush moved, seconded by Trustee Maher...
To authorize payment of Payout #4 to Virgil Cook & Son, Inc. for
installation of traffic signals at the above location in the total
amount of $41,776.68 subject to receipt of waivers.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
3. 1986 Paving Project #86 -1106 - Timber Trails Subdivision - Payout #1:
Trustee Rush moved, seconded by Trustee Maher...
To authorize payment of Payout #1 to K—Five Construction Corporation
for pavement construction at the above location in the total amount of
$217,629.54 subject to receipt of waivers.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
4. 1986 Paving Project #86 -1106 - Consultant and Inspection Services:
Trustee Rush moved, seconded by Trustee Bushy...
To authorize payment to Claude H. Hurley Company for consultant and
inspection services in the total amount of $3,370.00.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
B. Approval of Bills:
Warrant Register by Fund dated October 6, 1986 presented to reflect
payment frcm the following funds:
General Fund $535,404.68
Water Fund 99, 701.59
Sports Core Fund 263,149.92
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Trustee Imrie moved, seconded by Trustee Rush...
To approve payment of Warrant Register by Fund in the total amount of
$898,256.19 and authorize the Village President to affix his signature
thereon.
President Cerne abstained from voting on the bill from Pepsi Cola due
- to corporate ownership by his employer of Pepsi Cola General Bottlers,
Inc.
Trustee Bushy abstained from voting on bill for payment to daughter for
purchase of gifts for pool staff at the Bath & Tennis Club.
Trustee Winters abstained from voting on the bills from Illinois Bell
due to employment of same.
ROLL CALL VOTE: Ayes: Trustees Imrie, Maher, Philip and Rush.
a Nays: None
- Absent: None
' Abstain: Trustees Bushy, Winters and President Cerne.
So ordered.
C. Ratification of Emergency Well Repair (2915 Oak Brook Road):
G+b11 #6 ceased pumping water on September 25, 1986 and it was
a; determined that the pump would have to be pulled to determine the
reason for the failure.
" - -- r Trustee Rush moved, seconded by Trustee Philip...'
To ratify the issuance of a purchase order to Layne - Western Company in
- the amount of $7,000.00 to pull and inspect Well #6 pump and to waive
bidding due to the emergency nature of the work.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
s Absent: None So ordered.
1 V. OLD BUSINESS:
A. Oak Brook Water System - Consultant Proposals:
- Tabled at the Regular Meeting of September 23, 1986.
Trustee Rush moved, seconded by Trustee Winters...
To authorize Staff to negotiate a contract with Harza Envirormental
Services, Inc. to provide professional services regarding our proposed
Reservoir B and the mitigation of our water system differential
pressures.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush and Winters.
Nays: President Cerne.
Absent: None So ordered.
B. Microphone Analysis - Samuel E. Dean Board Room:
Discussion was held and Staff was directed to further review this
matter.
C. 22nd Street /Spring Road (7 CS) Preliminary Rehabilitation Study:
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Tabled at the Regular Meeting of September 23, 1986.
Trustee Rush moved, seconded by Trustee Bushy...
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To authorize Staff to negotiate a contract with Crawford, Murphy &
Tilly, Inc. for professional services/bidding consultation /contract
administration services.
VOICE VOTE: All in favor, except Trustee Philip voting nay.
So ordered.
.� D. Bid Recommendation - Engineering Department Vehicle:
Authorization to bid at the Regular Meeting of August 26, 1986 and five
(5) bids were received on October 6, 1986.
Trustee Rush moved, seconded by Trustee Imrie...
To accept the bid of the lowest responsible bidder, Borg Pontiac G4C,
for the net amount of $10,051.92 for a 1987 Mini -Van type Vehicle.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
" J Nays: None
Absent: None So ordered.
E. Report of Activities:
" - 1. Finance & Library: Trustee Imrie - Sunday Concert in Library open
_ a ' to the public.
2. Personnel: Trustee Winters - No Report.
�= 3. Public Safety: Trustee Bushy - Fire Prevention Award received for
10th year; Police Department award received for safety -belt
pr ogran .
4. Public Works & Traffic: Trustee Rush - No Report.
5. Sports Core: Trustee Maher - Season has closed at the Bath &
Tennis Club for daily food service.
6. Zoning & Planning: Trustee Philip - No Report.
VI. NEW BUSINESS:
A. Appointments:
Trustee Bushy moved, seconded by Trustee Winters...
To concur with the recommendation of President Cerne to re- appoint:
Alfred P. Savino, 28 Bradford Lane, as Chairman of the Zoning Board of
Appeals, terns to expire November 17, 1990;
Roy G. Martinello, 3 Carlisle Drive, as a member of the Zoning Board of
Appeals, term to expire November 17, 1990;
Claybourne A. Crouch, 16 Brighton Lane, as a member of the Zoning Board
of Appeals, term to expire November 17, 1990;
Donald 0. Haglund, 7 Regent Court, as a member of the Plan Commission,
term to expire May 20, 1989;
Al Hosler, 820 Merry Lane, as a member of the Police Pension Board,
term to expire May 12, 1987; and
Hugh Arnold, 15 Bradford Lane, as a member of the Police Pension Board,
term to expire May 12, 1987.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
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B. Water Service Request - Esposito:
Request for water service to serve property located 250 feet South of
Roosevelt Road on the East side of Ardmore Avenue within the limits of
both Villa Park and Oakbrook Terrace.
Trustee Rush moved, seconded by Trustee Imrie...
To deny the service request because it is outside the designated water
service area and further it is not contiguous with the water service
area.
VOICE VOTE: All present, in favor. So ordered.
C. High Oaks Assessment Plat (1110 - 35th Street):
Consolidation of two (2) parcels of land of 2.014 acres.
Trustee Philip moved, seconded by Trustee Bushy...
To authorize the Village Attorney to prepare a resolution approving the
High Oaks Assessment Plat as presented with a permanent easement for
35th Street right -of -way.
VOICE VOTE: All present, in favor. So ordered
D. Filling in of Ditches - Storm Sewer Policies:
Discussion held on stone sewer policies related to the filling in of
ditches.
E. Request for Purchase Order - Computer Equipment - Police Department:
Trustee Bushy moved, seconded by Trustee Rush...
To authorize the issuance of a purchase order to International Business
Machines Incorporated (I.B.M.), for a System 36 canputer system and the
necessary support and utility software in the amount of the State
Contract price of $38,598.00.
ROLL CALL VOTE: Ayes: Trustees Bushy, knrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
F. Gazebo, Inc. (1308 Oak Brook Road) - Lease:
Trustee Rush moved, seconded by Trustee Imrie...
To deny the request from the management of Gazebo, Inc. to exercise
their option to extend their lease to January 31, 1992, as provided for
in the captioned lease.
ROLL CALL VOTE: Ayes: Trustees Bushy, Lmrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
G. Village of Oak Brook - Text Amendment and Zoning of Illinois State Toll
Highway Authority (ISTHA) and State of Illinois Properties:
Time: 8:31 P.M. - Trustee Philip absented himself from the roan during
discussion and action on this matter.
Both the Plan Commission, on July 21, 1986, and the Zoning Board of
Appeals, on-October 7, 1986, recommended approval of the Map Amendment
and Text Amendment for zoning the previously unzoned properties of the
ISTHA and State of Illinois. Thomas Morsch, Executive Dircetor of the
ISTHA voiced opposition to this action.
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Trustee -6-
Winters mov�7 • s October 14, 1986
seconded by Trustee Bushy...
To concur with the rev
Zoning Board of anmendations of the Plan C
necessary ordinance and direct the Village mmission and the
y ordinance to the the age Attorne
Properties within the zoni Map Amendment Y to prepare the
• districts and a Text classifications of �t to place said
zoning district Amendment to Section VI �Jacent zoning
tollti,ays or y line followi (B) (2) (a) to read,
Of such street,
tension thereof shall begconstr�t' state highways or
state highways and toll Led to be the center line
VOICE VOTE: All present Sys or extension."
in favor.
Time: 8:55 P. M. Tr So ordered.
- ustee Philip returned
H. to his seat,
Lam -Side Yard Variation 4
� October 7 ( Pine Hill Lane).:
a Side Yard Variation from 18#0,,
the Zoning Board of Appeals rev
a twn- to 10'711 to allow for construction off
_ car garage addition.
Trustee Philip moved seconded by Trust
_ ee Bushy...
To concur with the r
7O5" encroachment into �endation of the Zoning Board h peals for a
_ prepare the necessary nd direct the Village
WILE VOTE: Y ordinance to effectuate same.
All present, in favor.
r I' Ben Franklin Sa So ordered.
(1200 Harger Road ): s
d) :s and Loan- Drive -In Bank _
ia1 Use
On September 15, 1986, the Plan
Special Use to allow a emission rev
North side of the buildarive -in bank facility e ed approval of a
Harger Road curb n9 mere the main bank Y to be located on the
7, 1986, the modifications a is located, subject
Zoning traffic restrictions- sect to
modified plan. Board of Appeals reccmmend and on October
Trustee aPPzoval of the
Philip moved, seconded b
_ Y Trustee Winters..,
_ To approve a Special Use
Association to establish Permit for the Ben
condition drive -in bank facil�klin Savings and Loan
the bank that if traffic problems develop tY subject to the
- � - that the ��d be required to relocate wi th respect
Village At torn ovate or remove Pect to the design,
same. eY prepare thenecessary ordinance to effectuate
VOICE VOTE; All present, in favor.
J' 6atewa Subdivision (3607 So ordered.
1• Final Plat: X15 and 3619 York Road):
Preliminary plat, identified
subdivision, approved as Pierce
at the Subdivision, a 12 -lot
September 15, 1986, the Plan Regular meeting of May Final Plat of Gateway Commission r y 22, 1984. On
lots, sub Subdivision eC� mended approval of the
Jett to conditions outlines °nsisting of 11 lots instead of 12
dated September 18, 1986. in letter from
Chairman Marcy
Trustee Philip moved, seconded by Trustee Im
rie...
To approve the Final Plat as
direct the Village Attorney to ore b
addressing Pare the n necessary Plan Commission and
J the issues of private street eCessar
standards and waiver of Y documents
easement. installation of drainage, no- access, light
Pedestrian/bicyrle path in
W ICE VOTE; All Present,-in favor.
So ordered.
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2. Flood Plain Special Use:
The Plan Commission, on September 15, 1986, and the Zoning Board of
Appeals, on October 7, 1986, both recammended approval of a Special Use
Permit.
Trustee Philip moved, seconded by Trustee Imrie...
To concur with the recommendations of the Plan Commission and Zoning
Board of Appeals to grant a Special Use Permit for the subject property
with the stipulation that Lots 7 and 8 be built without basements and
removal of all existing buildings not later than May 1, 1987, and that
the developer be permitted to begin construction and if all documents
are not received within 60 days, all work will cease; and that the
Village Attorney be directed to prepare the necessary document to
effectuate same.
VOICE VOTE: All present, in favor. So ordered.
VII. EXECUTIVE SESSION:
Trustee Winters moved, seconded by Trustee Rush...
To adjourn to Executive Session to discuss individual personnel
matters.
TIME: 11:15 P.M.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
At 12:12 A.M., President Cerne along with Trustees Maher, Philip and Rush
reconvened in open session.
VIII. ADJOURNMENT:
Trustee Philip moved, seconded by Trustee Rush...
To adjourn the Regular Meeting. TIME: 12:12 A.M.
VOICE VOTE: All present, in favor. So ordered.
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FATTEST:
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1 Mariahne Lakosil, CMC
Village Clerk
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Approved
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