Minutes - 10/23/1973 - Board of TrusteesVII,i.AOE OF OAK BROOK
MINUTES OF
October 23, 1973
I METING CALL
A. Roll Call
The regular meeting was called to order at 8:00 P.M. by President Howell.
All trustees were present.
II READING OF MINUTES
Trustee Rusn moved - seconded by Trustee Drown...
That the reading of the minutes of the regular meeting of October 9, 1973
be suspended and that they be accepted as submiLtcd.
Voice vote - all in favur.
III ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC.
So ordered.
A. Horace Barnhart (Andy's Steak House) Front Yard Variation - Ordinance S -292.
Each trustee was provided with a copy of proposed ordinance granting a
variation to permit a reduction in the existing front yard from 16 feet
to 6 feet to remodel the front of the ex-stirg nonconforming building
existing on the property.
Trustee Rush moved - seconded by Trustee Congreve...
That the reading of Ordinance S -292 be waived and that said ordinance
be appr -ved as presented and corrected to add to the last line in
Section 1, "for entrance ways per the plan presented, file #7319 dated
September 4, 1973, prepared by Eldon Dumroese Associates."
Roll Call Vote: Ayes - Trustees Baschen, Brown, Coi,greve, Hayes, Rush,
Swain and President Howell.
Nayes - None So ordered.
IV OLD BUSINESS
A. Authorize Consulting Engineer to proceed Preljrni_ ry Engineering - 22nd St. -
Gcute 83 to EJVToliway.
Each trustee was provided with a copy of minutes of meeting of Traffic &
Transportation Committee of October 11, 1973. The items covtred in the
meeting were: (1) Improvement of 22nd Street - Route 83 to the E/W Tollway
Bridge. Because of the complexity of this project, a special meeting was
called for October 23, 1973 at 7:00 P.M. prior to the regular board
meeting. (2) Section of 22nd Street from E/W Tollway to Tri -State Tollway,
(3) Status of Expenditures for old TOPICS program. (4) Route 83 was referred
to a committee meeting held October 16, 1973 at 4:30 P.M. at which time
York Road and Oak Brook Road would also be discussed. (5) At a later time
the outl.ne of Traffic Program was also to be discussed.
Each trustee also received a copy of an agreement for Engineering Services
covering preliminary engineering and construction. Engineering for the
improvement of certain .intersections and the coordination of traffic signals
in the vicinity of the Oakbrook Center.
Trustee Swain moved - seconded by Trustee Brown...
That the trustees authorize Martin and Vasconcelles to proceed with the
necessary engineering documents to satisfy the FADS requirements for the
improvement of 22nd Street from Route 83 to dust east of Enco Drive and
Spring Road from 22nd Street to Harger Road realizing that this will
encumber the village for Engineering Fees in the amount of $30,000 to
$45,000 and construction fees from $125,000 to $1SO,000, and that the
village staff be directed to take all necessary steps to expedite this
project,
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes, Rush,
Swain and President Howell.
Nayes - None So ordered.
Page ,
N OLD BUST ESS (Continued)
B. Report of Board of Trustees Committees
(1) gon" and Planning�
The Ad Hoc omfftee will review the proposed Hawthorn Realty Group
development on October 30, 1973.
- The proposed annexation map will be tentatively ready December 1, 1973.
(2) Finance Cc orate Plannin g b Public Pro erties Committee
-Construction of e Public works Building is on schedule and will be
ready for use February 1, 1974.
- Meeting with the Library Commission will be covered later on the agenda
for the existing Village Hall to be used for the Library, the ultimate
decision would be up to residents.
- It was the recommendation of the Conmttee that the Village authorize
advertising for bids for the construction of the new Village Hall and
that the advertisement also cover the pre - qualification requirements
as prepared by Holabird & Root Architects. Trustee Baschen read the
proposed advertisement in its entirety and further recommended to
proceed with the publication ,f same as soon as possible.
Trustee Peschen moved - seconded by Trustee Rush...
That the recommendation of the Finance, Corporate Planning & Public
Properties Committee as presented be approved.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes, Rush,
Swain and President Howell.
Nayes - Ibne So ordered.
- Manager Caimignani read an investment recommendation submitted by
Chester D. Yarbrough, Administrative'Assistant, that (1) The Village
invest in the purchase of a $150,000 federally secured certificate of
deposit on the corporate account to mature January 22, 1974 at 8.75%
at the Oak Brook Bank. (2) The purchase of a $150,000 federally
secured certificate of deposit on the construction acquisition account
to nature January 22, 1974 in the First Security Bank of Oak Brook at
the rate of 8.87 %.
Trustee Baschen moved - seconded by Trustee Cmigreve...
That the purchase of $150,000 federally secured certificate of
deposit drawn an the corporate account, to mature January 22, 1974
in the Oak Brook Bank, at the rate of 8.75$, and the purchase of
$150,000 federally secured certificate of deposit drawn or, the
construction acquisition account, to mature January 22, 1974 in
the First Security Bank of Oak Brook at the rate of 8.87°x, be
approved.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes, Rush,
Swain and President Howell.
Nayes - None So ordered.
(3) Public Works & Utilities Committee
- Repair wor begun an ad.
(4) Public Safety Committee
York Road and 2Znd 9reet light signal has had a clearance interval
switch installed. -
- Requested county to conduct survey on Oak Brook Road, and analyze the
speed limit.
- Bicycle path along Adams Road was discussed with residents in that
area and the recommendation of the committee was to provide 2 crushed
stone pads on the east side of Adams at Cheval Drive and Pine Hill Lane.
Striping of the pavement was an alternate solution for bicycling.
- A police sub - station within the shopping center is being considered.
(5) Traffic $ Tra+-nsrortation Co=ittee
ntercnange at Route ss 90' arooi Road to be let out for bids in
December.
- 22nd Street west of Route 83 to be widened beginning next Spring.
Cont'd.......
00 Y.3 1913
Pag4 3
IV OLD BUSINES Continued)
B. Report of Board of Trustees Committees (Continued)
(5) Traffic $ Transportation Committee (Continued)
. village is to initiate an effort to upgrade priority with the
Iilinoi:. Department of Transportation for a total improvement of
Route 83..
Trustee Swain moved - seconded by Truzstee.Brown...
That fir. Carmignani be hereby directed to contact all of the
villages abutting Route 83 from north Avenue on the north to
Route SS on the South in order to establish a date for a meeting
to discuss methods of getting the Illinois Department of Trans-
portation to upgrade its priority for a total improvement of
Route 83; and it is hoped that the result of this meeting will
be a position paper signed by all of the municipalities which
can be presented to the Governor and the Department of Trans-
portation.
Voice vote - all in favor. So ardored.
(6) Organ ization,,Personnel & Salary Aftinistration Commirt_ee
The Village ger is to prepare a set o specs i.cations for
uniform life insurance coverage for all employees.
- Read resignation of Mr. George Dunkirk, Village Engineer to be
effective on November 23, 1973.
- President Howell commended Mr. Dunkirk for his fine work as the
Village's first Engineer.
V NEW sUSUESS
A. Reminder - Oak Brook Civic Association Meeting - State of the Village
Each trustee was provided with a copy of tentative agenda for the State
of the Village meeting to be held October 25, 1973 at 8:00 P.M. in the
East Room of Md)onald's Plaza, 21 L1 Enco Drive.
B. County Request - York Road Improvement
Each trustee was provided with a copy of letter from R. A. Dold, Superintendent
of Highways, DuPage County Highway Department, dated October 11, 1973,
requesting the Village of Oak Brook to reconsider the County plans to widen
to four lanes portions of York Road and Oak Brook Road. Also provided was
a copy of minutes of meeting Traffic F Transportation Committee dated
October 15, 1973 at which the committee discussed said improvements. It
was the committees recommendation that the Village Board, as a committee of
the whole, meet with the DuPage County Highway Department and the DuPage
County Planning Department on November 27, 1973 at 6:30 P.M. in the Village
Hall prior to the regular board meeting.
C. Heffner Resubdivision
Each trustee was provided rzth a copy of letter from Engineer Dunkirk,
dated October 12, 1973 and a copy of Plan Commission minutes of meeting
held October 1S, 1973, in regard to the division of Lot 3 of White Oak Lane
subdivision located west of Meyers Road, south of oak Brook Road. The
subdivision as submitted was approved by the flan Commission with a re-
commendation for a waiver of side walks and street lights.
Trustee Brown moved - seconded by Trustee Swain... _
That the recommendation of the Plan Commission as presented be approved.
Moll Call Vote: Ayes - Trustees Brown, Congreve, Hayes, Swain .
Nayes - Trustees Baschen, Rush, President Howell.
Motion carried.
D. Ma&e Library System
Trustee Baschen read a letter dated Octob er 18, 1973 from President Howell
to Miss Alice McKinley, Dir , _w
ector, Rage Library System, in which the Beard
of Trustees stated their intention to extend contract agTpeaents to operate
the Oak Brook "Free Public Library" for terms of 3 years, and also stating
10/473/73 Cont Id........
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Page
V NTW BUSWM (Continued)
D. Nna e LibEIM System (Continued)
that the Oak Brook Library Comission has full responsibility for its
operation and dispersement of funds.
Trustee Baschen moved - seconded by Trustee Rush...
It was the recommWation of the Finance,, Corporate Planning & Public
Properties Committee to work to establish the feasibility of remodeling'
the existing building to be utilized for library services.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve# Hayes, Rush,
Swain and President Howell
Nayes - None So ordered.
B. Request for Water Service - Raerar Benson - State §2yfts & Loan Association
RuildMg, 51mmit IWO k–Z-n-tfi"*Tt—reet.
Stig Benson requested board to consider request for service.
President Howell indicated. such matters are considered in an orderly
manner and Trustees have not been provided information on this particular
case. However, since the November Ist deadline will occur prior to
next board meeting, the Public Works & Utility Cmmittees will work out
term of service and poll board by phone. Acceptance will be predicated
on no recorded negative votes. This service will be rendered based on agreement
being executed by owner and all fees paid. This matter w:111 be placed on
next board of trustees agenda for formal or appropriate action.
VI AWOURNKM
President Howell adjourned this meeting at 9:00 P.M.
Marianne Lakos il
V-111age Clerk
1 10/23/73