Minutes - 10/25/1994 - Board of Trustees9. 1
1. MEETING CALL: MEETING CALL
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Villaqe Commons at 7:33
p.m.. Pledge of Allegiance was given.
2. ROLL CALL: ROLL CALL
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Bartecki, Calzaretta, Kenny, McInerney
ind Payovicho.
rustee Shum -ie arrived at 7:37 p.m.
ABSENT: None.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Vince Long, Assistant
to Village Manager; Bruce F. Kapff, Purchasing Director /Grants Coordinator;
Dale L. Durfey, Jr., Village Engineer; Darrell J. Langlois, Finance
Officer/ Treasurer, James Fleming, Chief of Police; Robert Nielsen, Fire
Chief /Building Commissioner; Tom Hawk, Director of Code Enforcement;
Michael* J. Meranda, Superintendent of Public Works; Bonnie Sartore, Bath &
Tennis Club Manager; Trey VanDyke, Golf Club Manager; and Ruth A. Martin,
Librarian.
3. ANNOUNCEMENTS & OPEN FORUM: No one appeared.
ANNOUNCEMENTS
& OPEN FORUPf
4. APPROVAL OF MINUTES:
MINUTES
Motion by Trustee McInerney, seconded by Trustee Calzaretta, to approve the
minutes of the Committee-of-the-Whole Meeting of October 10, 1994 as
presented and waive the full reading thereof. VOICE VOTE: Motion carried.
Motion by Trustee McInerney, seconded by Trustee Kenny, to approve the
minutes of the Regular Meeting of October 11, 1994 as presented and waive
the fuel reading thereof. VOICE VOTE: Motion carried.
5. OMNIBUS AGENDA:
Motion by Trustee McInerney, seconded by Trustee Kenny, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Calzaretta, Kenny, McInerney and Payovich.
Days: 0 - None.
Absent: 1 - Trustee Shumate. Motion carried.
APPROVAL OF -
A. APPROVAL OF BILLS: Approved Omnibus Vote.
BILLS:
$657,234.82
VILLAGE OF OAK BROOK Minutes 1 October 25, 1994
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APPROVATI, OF —
PAYROLL
B. APPROVAL OF PAYROLL: Approved Omnibus Vote. $201,659.64
C PAYOUTS: PAYOUTS:
1. DU PAGE WATER COMMISSION - PAYOUT #69 - FIXED COTS D14C - FIXED
AND O & M - 8256.149.85: Approved Omnibus Vote. COSTS
2. SARI CONTRACTORS -- PAYOUT #3 - 1993 12�1�QE PROJECT - 1993 DRAINAGE
811.054.95: Approved Omnibus Vote. PROJECT
3. R. W. DUNTEMAN - PAYOUT #6 - 1994 PAVING/WATgR MAIN 1994 PAVING/
PROJECT.- $253.163.35: Approved Omnibus Vote. 14ATER MAIN
4. JAMES J
�y77i !ltlV. - If /"9 i �1.i 0 �B'47w�1
Approved Omnibus Vote.
Approved Ornnibd
a
PAVING
5.
JAMES
PAVINGf
rnnibus
Vote.
6.
JAMES J
BOULEM
Me.
7.
PITOME1
T- TATEP. MODEL
UPGRAD
UPGRADE
6.
FIRST Ct
WAT R F
D. REQUEST
FC
�y77i !ltlV. - If /"9 i �1.i 0 �B'47w�1
Approved Omnibus Vote.
Approved Ornnibd
a
1995 PAVING
PROJECT
1994 PAVING/
rnnibus
WATER MAIN
PROs ECT
JOFIE BLVD.
Me.
INSPECTION
T- TATEP. MODEL
UPGRADE
E. BID AUTHORIZATION - ENGINE DIAGNOSTIC ANALYZER - PUBLIC
WORKS: Approved Omnibus Vote.
F. BID AUTHORIZATION - EMPLOYEE UNIFORM SERVICE - PUBLIC
WORKS: Approved Omnibus Vote.
6. ITEMS REMOVED FROM OMNIBUS AQEN A: None.
7. ORDINANCES AND RESOLUTIONS: Deferred to later on the Agenda for
Trustee Shumate's presentation.
8. DEPARTMENTAL REP _QRTS QUARTERLY REPORTS:
A. Ambulance H. Planning & Zoning
B. Engineering Department I. Police Department
C. Finance Department J. Public Works
VILLAGE OF OAK BROOK Minutes 2 October 25, 1994
0
INTEREST & FEES
ON 1973 WATER
REVENUE BOND
OBHCVC — 1994
FALL HOLIDAY
SHOPPING
CAMPAIGN
BID AUTH.-
ENGINE DIAG-
NOSTIC ANALYZER
BID RUTH. —P.W.
UNIFORM SERV.
QUARTERLY
REPORTS
7.
40 Y aa,® mar. MW
-q
D. Fire Department K. Purchasing /Grants
E. Inspection Bureau L. Recycling (1st, 2nd & 3rd Qu ters)
F. Legal Department M. Risk Management
G. Library N. Sports Core - Bath & Tennis and Golf
F. Trustee Shumate noted the Oak Brook Polo and Equestrian Club, from
the 1993 polo season, has been in arrears of their rental fee for the use of
the Sports Core fields totalling $21,000. The Village has been unable to
collect the rental fee and, therefore, has proceeded in litigation.
M. Assistant to Village Manager Long noted the increase in General Liability
claims was due to errant golf balls from the Golf Course hitting cars. The
tee area has been repositioned to alleiriate any further hazards.
All Departmental Quarterly Reports were discussed and accepted.
ORDINANCES AND RESOLUTIONS:
A.
Motion by Trustee Shumate, seconded by Trustee McInerney. . to pass
Ordinance 94 -ZO -0! S -786 as presented and waive the full reading
thereof. ROLL CALL MOTE:
Ayes: 6 - Trustees Bartecki, Callzaretta, Kenny, McInerney, Payovich
and Shumate.
Mays: 0 - Gone.
Absent: 0 - !None. Motioni carried.
Motion by Trustee Shumate, seconded by Trustee McInerney, to pass
Resolution 94-SD -8-634 as presented and waive the full reading thereof.
DOLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Calaaretta, Kenny, McInerney, Payovir'
and Shumate.
(Nays: 0 - None.
Absent: 0 - None. Motion carried.
UINFINI9jHED BUSINESS:
A. ADOPTION OF 1995-99 FIVE -YEAR FINANCIAL PLAIN:
Trustee Bartecki noted the Village Board reviewed the Plan at their
September 12, 1994 and October 10, 1994 Committee-of-the-Whole
VILLAGE OF OAK BROOK Minutes 3 October 25, 1994
ORD . 94 -ZO -V-
S -786
LOT AREA
VARIATION
(3001 -3003
Lincoln - -Kral)
RES. 94 -SD-
R -634
PRE. & FINAL
PLAT - LARK.
RESUBDIUISION
(3001 -3003
Lincoln -Kral)
1995 -99 FIVE-
YEAR '_FINANCIAL
PLAN
%Jo - -BOT -- is
to d42a
meetings. The Plan was placed on file Septa -tnber 27, 1994 for public
review and comments were accepted. Modifications were made to the
Plan as recommended at the Committee-of-the-Whole meeting of October
10, 1994. The Plan provides to the Village Board, staff and community a
long -range plan projection of financial conditions and proposed Village
expenditures.
Motion by Trustee Bartecki, seconded by Trustee Kenny, to adopt the
1995 -99 Five -Year Financial Man as modified based on the October 10,
1994 Committee-of-the-Whole meeting. VOICE VOTE: Motion carved.
B. AWARD OF CONTRACT - ADA COMPLIANCE REMODELING: CONTRACT -
Funds in the amount of $259, ADA COP:�'LIANCE
®00 were budgeted in the Corporate Fund for REMODELING
both engineering and construction of Americans with Disabilities Act
improvements. The budget figure is based on the original construction
estimate prepared by Interplan of $243,000 in January, 1994. Since the
project will last approximately five months, some of the expanses will be
rebudgeted for 1995.
Motion by Trustee Payovich, seconded by Trustee McInerney, to award a
contract to International Contractors, Inc., Elmhurst, Illinois, the lowest
responsible bidder, at a lump sum cost of $251,250, subject to staff review.
ROLL CALL VOTE:
Ayes: 5 - Trustees Calzaretta, Kenny, McInerney, Payovich and
Shumate.
Nays: 1 - Trustee Bartecki.
Absent: 0 - None, Motion carried.
C. AWARD OF CONTRACT - ADA CONSTRUCTION MANAGEMENT
CONTRACT -
SERVIC
ADA CONSTRUC-
! Motion by Trustee Payovich, seconded by Trustee Calzaretta, to award a
TION MANAGE-
MENT
contract to Interplan Practice, Oakbrook Terrace, Illinois, subject to staff
review, at a not -to- exceed cost of $13,120, plus reimbursables and waive
the competitive bid process due to professional services. ROLL CALL
VOTE:
Ayes: 5 - Trustees Calzaretta, Kenny, McInerney, Payovich and
Shumate.
Nays: 1 - Trustee Bartecki.
Absent: 0 - None. Motion carried.
10. NEW BUSINESS:
A. RECOMMENDATION - NESTER (45 Woodland drive ) SIDE YARD
SIDE YARD
VARIATION:
VARIATION
The required hearing for the requested Side Yard Variation was held by
(46 Woodland
Drive - Hester)
the Zoning Board of Appeals on October 4, 1994. Subsequent to this
VILLAGE OF OAK BROOK Minutes 4 October 25, 1994
7A.
hearing, a recommendation for approval was passed by a vote of 6 to 0.
Motion by Trustee Shumate, seconded by Trustee Bartecki, to authorize
the Village ,attorney to draft the r4 ry ordinance for action at the
November 6, 1994 meeting.
Trustee Shumate amended the mofion to authorize the Village Attorney to
draft the necessary ordinance for action at the November 6, 1994 meeting
to include the foik"Ang proms:
C.
Motion by Trustee Calzaretta, seconded by Trustee McInerney, to
microfilm the Villages resolutions, ordkmnces and minutes for
preservation, retain the original records for one year after filming and allow
the Oak Brook Historical Society to retain any of said documents for
historical preservation. VOICE VOTE: Motion carried.
Motion by Trustee t3artecki, secended by Trustee Calzaretta, to waive the
competitive bid process due to professional services and approve the
proposal from Friedman, Eisenstein, Raerner & Schwartz (FERS) to
perform the required annual audit of the Village for 1994, 1995, and 1896.
ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Calzaretta, Kenny, McInerney, Payovich
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
VILLAGE OF OAK BROOK Minutes 5 October 25, 1994
14
DISPOSAL OF
VILLAGE
RECORDS
PROPOSAL -
AP NNUAL AUDIT
OF 1994, 1995
and 1996
0
E.
a
r.,
Motion by Trustee McInerney, seconded by Trustee Bartecki, to authorize
the Village President and Clerk to execute a Consent to an Assignment by
Ameritech Information Systems, Inc. to McDonald's Corporation of
Ameritech's rights and obligations under a License Agreement approved by
the Board in Jane, 1988. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes
No
October 25, 1994
ORD. 94 -SC-
S -787
ISSUANCE OF
REFUNDING NOTE
(Sports Core)
ORD. 94- PP -EXI
S -788
SALE OF
PERSONAL
PROPERTY
ASSIGNMENT BY
AMERITECH TO
MC DONALD'S -
LICENSE
AGREEMENT
G.
I
�qw
ORD . 94-- Af, -EX1-
S -789
MC DONALD'S TO
INSTALL FIBER
OPTIC CABLE
;.
Trustee Shumate reqtmsted staff to pursue a channel on the basic tier service CABLE TV
` •.
Motion Trustee ► r:' seconded by Trustee :: f..r'<' to adjourn the
.-,Ang at 8:53 p.m. VOICE VOTE: Motion canied.
A 4 ! EST.
bt =1 025
VILLAGE OF OAK BROOK Minutes 7
0 61701;
ADJOUREMENT