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Minutes - 10/25/2011 - Board of TrusteesMINUTES OF THE OCTOBER 25, 2011 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN OR AS AMENDED ON JANUARY 24, 2012. 1. CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:02 pm. The Pledge of Allegiance was given. 2. ROLL CALL Village Clerk Charlotte Pruss called the roll with the following persons: PRESENT: President Gopal Lalmalani, Trustees Stelios Aktipis, Michael Manzo, Mark Moy, Gerald Wolin, Asif Yusuf and Elaine Zannis. ABSENT: None IN ATTENDANCE: David Niemeyer, Village Manager; Blaine Wing, Assistant Village Manager; Sharon Dangles, Finance Director; Thomas McEllin, Fire Chief, Sue Madorin, Library Director; Steve Larson, Police Department Consultant; Michael Hullihan, Public Works Director; Trey VanDyke, Sports Core Director; and Peter Friedman, Village Attorney. 3. RESIDENTNISITOR COMMENT Bill Lindeman suggested that there should be a public hearing regarding the annexation of Shamborg and asked for the written minutes of the February 28, 2011 Special Board Meeting. Mr. Lindeman also asked the Board to vote in favor of allowing Polo to return to Oak Brook. Cathy Giangrasse asked the Board to consider bringing Polo back to the Village, and also to consider doing beautification projects on the residential areas of Oak Brook, along with the commercial areas. 4. PRESIDENT'S OPENING COMMENTS President Lalmalani invited all Oak Brook residents and their friends and family to attend a Veteran's Day Celebration on November 11, 2011 at the Oak Brook Heritage Center. He stated that the DuComm Board of Directors unanimously voted to approve the Village of Oak Brook's application for membership, and finally the SkyBar had been evicted from the Oak Brook Center, and it will no longer be operating in the Village of Oak Brook. 5. APPROVAL OF MINUTES A. REGULAR BOARD OF TRUSTEES MEETING OF SEPTEMBER 27, 2011 Motion by Trustee Yusuf, seconded by Trustee Manzo to approve the Minutes of the Regular Board of Trustees Meeting of September 27, 2011. VOICE VOTE: Motion carried. VILLAGE OF OAK BROOK MINUTES Page I of 14 REGULAR MEETING OCTOBER 25, 2011 B. SPECIAL BOARD OF TRUSTEES MEETING OF OCTOBER 18, 2011 Motion by Trustee Wolin, seconded by Trustee Manzo to approve the Minutes of the Special Board of Trustees Meeting of October 18, 2011. VOICE VOTE: Motion carried. 6. CONSENT AGENDA All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable: 1) For Period Ending October 21, 2011 - $1,831,271.31 Significant Items included in Above: 1) Hervas, Condon & Bersani, P.C. - Legal Services — August, 2011 - $2,493.04 2) Holland & Knight, LLP — Legal Services - July, 2011 - $17,793.16 3) DuPage Water Commission — September, 2011 - $246,601.03 4) DuPage Convention & Visitors Bureau — 20% of 1% Quaterly Dues — July, August & September, 2011 - $15,270.85 5) James D. Fiala Paving — Payout No. 2 — 2011 Misc. Paving Project - $362,650.82 6) PirTano Construction — Payout No. 12 & Final — 2010 Water Main Replacement - $19,265.86 B. Approval of Payroll 1) For Pay Period Ending October 15, 2011 - $623,941.21 C. Community Development Referrals —NONE AT THIS TIME D. Authorization to Seek Bids or Proposals or Negotiate Contracts — NONE AT THIS TIME E. Budget Adjustments 1) Police — Field Services to Investigations F. Ordinances & Resolutions 1) RESOLUTOIN 2011- IGA- DUP -EXl -R -1132, A Resolution Approving an Intergovernmental Agreement Providing for the Sale of Water by the Village of VILLAGE OF OAK BROOK MINUTES Page 2 of 14 REGULAR MEETING OCTOBER 25, 2011 Oak Brook to the County of DuPage. 2) RESOLUTION 2011 -AG -R -1133, A Resolution Approving and Authorizing the Execution of An Agreement By and Between the Village of Oak Brook and Aramark Uniform Services to Provide Public Works Uniform Services. 3) RESOLUTION 2011 -AG -R -1134, A Resolution Approving and Authorizing the Execution of an Agreement By and Between the Village of Oak Brook and F.E. Moran, Inc. to Replace the Heating and Ventilation Systems at the Village Police Department Gun Range. 4) RESOLUTION 2011 -AG -R -1135, A Resolution Approving and Authorizing the Execution of an Agreement By and Between the Village of Oak Brook and DCG Roofing Solutions, Inc. to Replace the Roof at Well House # 6. 5) RESOLUTION 2011 - EASE - FCWRD -EXl -R -1137, A Resolution Approving and Authorizing the Execution of a Permanent Non - Exclusive Easement (Flagg Creek Water Reclamation District) 6) RESOLUTION 2011 -AG- DUCOMM -EXl -R -1138, A Resolution Approving the Village of Oak Brook's Participation in the DuPage Public Safety Communication Cooperative ( "DUCOMM ") and Authorizing Execution of DU -COMM' S Joint Public Safety Communications System Agreement. G. Monthly Treasurer's Report —September 30, 2011 H. 2011 Third Quarter Hotel/Motel Tax Receipts L Building Security — Village's Proximity Card Access System Motion by Trustee Wolin, seconded by Trustee Manzo to approve the Consent Agenda and authorize expenditures as presented or amended. ROLL CALL VOTE: Ayes: 6— Trustees Aktipis, Manzo, Moy, Wolin, Yusuf and 7.annis Nays: 0 —None Abstain: 0 — None Absent: 0 -None Motion carried. 7. ITEMS REMOVED FROM CONSENT AGENDA 1) Trustee Manzo requested that Item A4) DuPage Convention & Visitors Bureau — 20% of 1% Quarterly Dues — July, August & September, 2011 - $15,270.85 be removed from the Consent Agenda. Trustee Manzo requested justification for the amount of money that is spent on these dues. Trustee Wolin stated that he agreed with Trustee Manzo that there VILLAGE OF OAK BROOK MINUTES Page 3 of 14 REGULAR MEETING OCTOBER 25, 2011 does need to be more justification provided for these fees. Village Manager David Niemeyer explained that there would be a presentation later in the Board Meeting by the DuPage Convention & Visitors Bureau. Motion by Trustee Manzo, seconded by Trustee Zannis to approve the Consent Agenda and authorize expenditures as presented or amended. ROLL CALL VOTE: Ayes: 5 — Trustees Aktipis, Moy, Wolin, Yusuf and Zannis Nays: 1 — Trustee Manzo Abstain: 0 — None Absent: 0 -None Motion carried. 8. BOARD & COMMISSION RECOMMENDATIONS A) Fullersburg Historic Foundation — Text Amendment — Amend Chapter 8 to Allow the Reconstruction of Historically Significant Structures Trustee Moy stated that this amendment allows for the York Tavern to be rebuilt in the case of destruction without further requests and application for rebuilding, due to the fact that it is a historic structure. Trustee Moy explained that the Planning Commission voted to approve this amendment, while the Zoning Board vetoed this amendment. Don Fuller stated that he hoped the Board would vote in favor of the Text Amendment because York Tavern provides great appeal to the Village of Oak Brook. Audrey Muschler explained that she was the President of the Fullersburg Historic Foundation and that this foundation was requesting the approval of the Text Amendment. She stated that York Tavern was the oldest running tavern in DuPage County and it's an important component of the Village's historic district. Richard Allison stated that the owner of the York Tavern should have the right to rebuild the tavern in the case of disaster. He also explained that the sales tax that the tavern generates would be missed if they were not allowed to rebuild. Wally O'Brien feels as though York Tavern is one of a kind and as a resident of this Village for over 40 years, he believes that the York Tavern should be allowed to be rebuilt in case of a disaster. Arlene Kirkhahn stated that she feels the York Tavern has been a very positive part of the Village of Oak Brook and that the loss of the tavern would be a very large impediment to the community. Larry Herman stated that he agrees the York Tavern is a historic structure and that it should be rebuilt in case of disaster but he would clarification and parameters set VILLAGE OF OAK BROOK MINUTES Page 4 of 14 REGULAR MEETING OCTOBER 25, 2011 G'a on how the York Tavern can be rebuilt regarding capacity and usage. Valerie Spale stated that she is President of the Salt Creek Greenway Association and that this organization supports the approval of the York Tavern Text Amendment. She stated that the tavern is a tourist destination for visitors and generates tax revenue for Oak Brook and that it is supported by historic organizations and citizens who recognize the local significance of the York Tavern. Pascal Maurici stated that he supports the amendment to rebuild the York Tavern in case of a disaster. He explained that he and his family have put a lot of money into the tavern, and that he would like to be able to rebuild his business if something should occur. Trustee Moy thanked the residents for their input on the amendment, and especially thanked Larry Herman for his letter to the Board regarding certain restrictions that should be put in place regarding the rebuilding of the tavern. Trustee Aktipis asked Trustee Moy if a friendly amendment would be allowed to include Mr. Herman's letter for informational purposes. Trustee Moy accepted. Trustee Yusuf believed that the York Tavern should have the right to be rebuilt, but stated that unless there is some safety issue, the tavern should not be expanded. Trustee Wolin does not believe the Board should pass the Text Amendment today, and instead believes there should be further discussion regarding the exact perimeters of the rebuilding. Trustee Yusuf asked Village Attorney, Peter Friedman, if there was anything that needed to be added to the Text Amendment to insure that the York Tavern would be rebuilt exactly as the way it is now. Mr. Friedman replied that the Text Amendment Ordinance is binding, and it states that any rebuilding will be pursuant to the Certificate of Appropriateness, which states that the tavern has to be rebuilt exactly the same as it is now. Motion by Trustee Moy, seconded by Trustee Aktipis to approve the Text Amendment and authorize expenditures as presented or amended. ROLL CALL VOTE: Ayes: 5 — Trustees Aktipis, Manzo, Moy, Yusuf and Zannis Nays: 1 — Trustee Wolin Abstain: 0 —None Absent: 0 -None Motion carried. A. Ordinances & Resolutions VILLAGE OF OAK BROOK MINUTES Page 5 of 14 REGULAR MEETING OCTOBER 25, 2011 1) RESOLUTION 2011- AG -EXl -R -1136, A Resolution Approving and Authorizing the Execution of a Power Supply Agreement By and Between the Village of Oak Brook and Integrys Energy Services, Inc. for the Village's Electricity Aggregation Program. Trustee Wolin stated that this Electricity Aggregation Program is a big success for the Village of Oak Brook, in that they were able to find companies that could save the residents up to 30% on their electric supply bill. Mr. Wolin stated that the Village opened up their bid process, and originally chose Integrys as their new electric supplier, and shortly after that, Nordic Electric Company placed an advertisement in The Doings, telling residents they could get their electric supply for even cheaper. Mr. Wolin explained the situation the Village was in, in deciding whether or not they want to reopen their bid process, in the hopes of being able to choose the lowest bidder. He stated that his recommendation is to go forth with the current bid sent in from Integrys, instead of the Board delaying the process by reopening the bidding. Trustee Moy stated that he did not agree with the way that Nordic Energy undercut the bidding process by not joining, and then undercutting the final bid once it was announced. He also recommends going forth with the current bid from Integrys. Trustee Aktipis agreed with the statements made by Trustees Moy and Wolin, but believes the Board needs to look further into Nordic, and recommends that they reopen the bidding process. Trustee Yusuf stated that there is a risk in reopening the bidding process because it is possible that rates could go up. He purposed staying with the results of the bid process, but recommends providing residents with information from many different electric companies, so they can choose their own. Trustee Zannis supports the bid process and believes that the Village should approve Integrys, but should also encourage residents to make the decision for themselves. Trustee Manzo agrees with Trustee Aktipis and stated that the Board's commitment is to the residents of Oak Brook and making sure that they are getting the lowest possible rates. He explained that by not attempting to get the best possible deal, they'd be doing a disservice to their residents. Harry Peters stated that he believes the Village should stick with the current bid process, and if a resident decides to switch to Nordic they can do so. Jim Deering, the President of Nordic Energy, stated that because Oak Brook bid jointly with Lincolnwood and Grayslake, the price that they were quoted with Integrys is higher then what Nordic could provide with their rates. He encouraged the Board to approve opting -out of the bidding process and to approve Nordic Energy as Oak Brook's energy provider. VILLAGE OF OAK BROOK MINUTES Page 6 of 14 REGULAR MEETING OCTOBER 25, 2011 Village Attorney Peter Friedman stated that the process for electric aggregation was for the Village to send out a mailing explaining that they've chosen Integrys Services, and then give the residents an opt -out period, where they can choose to either stay with Com -Ed or go with another company. Mr. Friedman stated that the plan that the Village adopted requires a competitive bidding process, and because Integrys went through this bidding process they are bound to the rates that they presented. Ron Cardwell, the Vice President of Integrys Electric Aggregation process. - The Oak Brook process produced one Services, presented a PowerPoint on the of the lowest prices of any Illinois electric aggregation program. - The residents will save 29% off the standard ComEd rate with the Integrys offer. - Integrys has the financial wherewithal to support its offer for the duration of the program. - The Nordic offer could be changed or withdrawn at any time. - Nordic is a small privately held company. - The Integrys offer is an offer to the entire community. - All residents are eligible. - Anyone who signs up with Nordic tonight would not be a part of the Oak Brook program - Anyone may opt out of the Oak Brook program and purchase their electricity from another supplier. - Restarting your process will not necessarily result in a lower rate. - Even if a rebid produced a lower offer, savings would be lost due to time delay. - Integrys locked in its costs for the full volumetric requirements of the 2 year term per the bid specs & process that was outlined. - Integrys took a known contract execution risk. - Integrys took these actions to secure the bid price and lock in value created for Oak Brook residents. - Integrys recommends proceeding with the opt -out aggregation program as originally structured to preserve savings opportunity for the entire community. - Encourage neighborhood associations to consider a custom rate from the vendor that adhered to process, if they opt -out. Bill Lindeman asked the Board how their actions tonight would affect the other two communities involved. He explained that the bidding process was a time - consuming process and that if a company decided not to go through that process, then he believes they should not be considered by the Village. Village Attorney David Niemeyer stated that the Board's decision would not affect the other two towns involved. Trustee Yusuf stated that the Village is saving the residents 30% on their electric bill, and that if the residents would like to look for further savings on their own, they can do that. Trustee Manzo asked Jim Deering why Nordic Energy did not participate in the bidding process. Mr. Deering responded that they wanted to quote the Village of Oak Brook individually, instead of quoting it with two other towns in order to give the Village the best VILLAGE OF OAK BROOK MINUTES Page 7 of 14 REGULAR MEETING OCTOBER 25, 2011 price. Trustee Manzo stated that he did not believe the Village should be subsidizing with two other communities, and that he had a problem supporting Integrys when he knew there were lower rates available. Trustee Wolin explained that the reason the Village joined two other communities for this process were to save initial costs, and also because the Village was told that if they joined in, then they would be receiving the lowest possible rates. Trustee Aktipis stated that he felt they were misleading the residents by not offering them the lowest possible rates. Trustee Aktipis offered a friendly amendment stating that there is another company with a lower rate. Trustee Wolin stated that he could not accept that as a friendly amendment because the Village has not looked into Nordic Energy enough to make sure that it is a realistic deal. Village Manager David Niemeyer explained that the best way to handle the situation would be to post the other companies information on line so that residents can make the decision for themselves. Motion by Trustee Wolin, seconded by Trustee Yusuf to approve the Resolutions and Ordinances and authorize expenditures as presented or amended. ROLL CALL VOTE: Ayes: 5 — Trustees Aktipis, Moy, Wolin, Yusuf and Zannis Nays: 1 — Trustee Manzo Abstain: 0 — None Absent: 0 -None Motion carried. 10. ACTIVE BUSINESS A. CONFIRMATION OF APPOINTMENTS 1) Chief of Police — James Kruger President Lalmalani thanked Acting Police Chief Steve Larson for all of his hard work and dedication that he has put into this role for the last few months. And also thanked the Committee that worked on this and the Trustees that also helped. President Lalmalani stated that Jim Kruger has over seven years of Police Chief experience, with over 2,000 hours of additional vocational schooling and he was selected to be the best candidate out of 130 applicants. Trustee Manzo explained that he was on the committee to hire the new police chief, and that he did not approve of the way the hiring process was handled. Trustee Yusuf stated that he participated in the committee and he believed the process was very well focused, and that they had a very good pool of applicants to choose from. Trustee Aktipis stated that he believes that Jim Kruger was the best applicant for the job, and Trustees Moy and Zannis agreed with him. VILLAGE OF OAK BROOK MINUTES Page 8 of 14 REGULAR MEETING OCTOBER 25, 2011 Motion by Trustee Aktipis, seconded by Trustee Wolin to approve the Appointment of Police Chief. ROLL CALL VOTE: Ayes: 6 — Trustees Aktipis, Manzo, Moy, Wolin, Yusuf and Zannis Nays: 0 — None Abstain: 0 — None Absent: 0 -None Motion carried. A) RESOLUTION 2011- PL- AG -EX1-R -1139, A Resolution Approving and Authorizing the Execution of the Chief of Police Employment Agreement Between the Village of Oak Brook and the Appointee Village Manager David Niemeyer summarized the employment agreement between the Village of Oak Brook and Jim Kruger with changes including term life insurance, a section added including severance pay and insurance, and added language that would require Mr. Kruger would cooperate with the Village on any legal issues. Trustee Yusuf stated that he felt this was a fair contract but believed that the contract should not extend beyond the length of the employment. Trustee Manzo explained that he was not able to participate in the terms of the contract, so he was abstaining from the vote. Motion by Trustee Manzo, seconded by Trustee Moy to approve the Appointment of Police Chief and authorize expenditures as presented or amended. ROLL CALL VOTE: Ayes: 5 — Trustees Aktipis, Moy, Wolin, Yusuf and Zannis Nays: 0 —None Abstain: 1 — Trustee Manzo Absent: 0 -None Motion carried. Jim Kruger thanked the President and the Board of Trustees for his appointment. He appreciated that members of the Police Department were there, and he pledged to them to be the best Police Chief possible for the Village of Oak Brook. He stated that it was his priority to maintain deep relationships with the residents and business owners of Oak Brook in order to keep it the jewel of DuPage County. 2) Police Pension Fund President Lalmalani stated that he would like the Board to approve the reappointment of Hitesh Patel to the Oak Brook Police Pension Fund Board with a term to expire in May 2013. VILLAGE OF OAK BROOK MINUTES Page 9 of 14 REGULAR MEETING OCTOBER 25, 2011 Motion by Trustee Aktipis, seconded by Trustee Zannis to approve the Appointment of Hitesh Patel and authorize expenditures as presented or amended. VOICE VOTE: Motion carried. 3) Library Commission Al) President Lalmalani stated that he would like the Board to approve the reappointment of Veena Mediratta to the Oak Brook Library Commission. Motion by Trustee Wolin, seconded by Trustee Zannis to approve the Appointment of Veena Medriratta and authorize expenditures as presented or amended. VOICE VOTE: Motion carried. BI) President Lalmalani stated that he would like the Board to approve the reappointment of Hope Sabbagha to the Oak Brook Library Commission. Motion by Trustee Yusuf, seconded by Trustee Zannis to approve the Appointment of Hope Sabbagha and authorize expenditures as presented or amended. VOICE VOTE: Motion carried. C1) President Lalmalani stated that he would like the Board to approve the appointment of Jeffrey Franklin to the Oak Brook Library Commission. Motion by Trustee Manzo, seconded by Trustee Zannis to approve the Appointment of Hope Sabbagha and authorize expenditures as presented or amended. VOICE VOTE: Motion carried. B. Ordnances and Resolutions — None at this time C. Award of Contracts — None at this time D. DuPage Convention and Visitors Bureau Presentation Skip Stritmatter and Beth Marchetti from the DuPage Convention and Visitors Bureau gave a PowerPoint presentation on the highlights of the bureau. - The DuPage CVB was founded in 1987 and it was certified in 1989. - The Village of Oak Brook was a charter member. - The DCVP has secured millions in grants - They have booked hundreds of thousands of room nights and have contributed to billions of dollars in revenue. - The DCVB branded "The Magnificent Miles West of Chicago' and integrated award winner marketing campaigns. The DCVB handles solicitation of group business and creating promotional materials. - They do print and electric campaigns. - Distribution at toll ways and interstates. VILLAGE OF OAK BROOK MINUTES Page 10 of 14 REGULAR MEETING OCTOBER 25, 2011 They offer a dynamic website and technology including social media. The results of this are that they have responded to over a quarter of a million requests for information. They have attracted millions of visits to web and mobile sites. Generated 328 leads and 87,000 room nights, with an economic impact of $102 million. - Booked over $30 million for DuPage hotels. For the Village of Oak Brook they have had a $4 million economic impact, with 4,000 room nights booked. The benefits of this partnership for the Village of Oak Brook include hotel leads, link on their home page, landing page, and professional production of 1 minute video. Inclusion in welcome packets. Grant writing assistance. Marketing expertise. 50% discount on advertising cooperatives. Trustee Zannis stated that she thought the organization did an amazing job, and she was glad to see exactly what they do for the Village broken up into a presentation. Trustee Manzo stated that he believed most of the sales work for hotels in the Village was done by the sales teams of these hotels, and asked what the DCVB did differently. Ms. Marchetti responded that the DCVB deals with attracting potential customers outside the state of Illinois and bringing them into the Village, while the hotels mainly deal with business to business transactions and marketing. Trustee Manzo asked Village Manager David Niemeyer to clarify the funding. Mr. Niemeyer explained that the funding is based on the tax formula, and that because of the economy and hotels closing in Oak Brook, their funding to the DCVB has gone down, but that at the later budget meetings, the Board can further discuss exactly how much funding is going into the DCVB. Trustee Manzo asked if these were restricted funds, and Mr. Niemeyer replied that these funds could be used to hire a person in house, but the question is would they be able to do as effective of a job. President Lalmalani asked the DCVB how much luck they've had towards gaining international attention for Oak Brook. Ms. Marchetti responded that currently the DCVB does not have the budget necessary to do a fully fledged international marketing campaign. Trustee Aktipis stated that he appreciated the work the DCVB did for the Village of Oak Brook. E) Polo Update Trustee Zannis stated that there is big demand for Polo in the Village of Oak Brook and this year, the vision for bringing Polo back to the Village is being brought about by the residents. VILLAGE OF OAK BROOK MINUTES Page I1 of 14 REGULAR MEETING OCTOBER 25, 2011 Harry Peters, the chair of the Polo Committee presented a PowerPoint. - The Polo Committee is a committee of Oak Brook Citizens with 6 Homeowner Association Presidents, 1 Trustee and many other residents from across Oak Brook who believe that Polo contributed to the Oak Brook lifestyle. - The first objective is to rebuild the Oak Brook "brand." - The tad objective is to create a community event to compliment the successful Fireworks and Taste of Oak Brook/ - Include Cricket Match as a warm up to the Polo Match. - The committee suggests that the profits from the community wide effort on Polo be given equally to the Oak Brook Civic Association and the Oak Brook Historical Society. - Once the needed improvements to Field 1 are approved, they will begin work to update the original plan to today's reality. - Presentation of the recommended plan will be made in early 2012. Sports Core Director Trey VanDyke explained that the committee is asking the Board to approve a $15,000 renovation to the Polo Fields instead of the original $40,000 renovation estimate. Trustee Zannis stated that Polo, like the Taste of Oak Brook, will be subsidized at first, but that she is confident that it will turn around and the Village will begin to see profit. She stated that she agreed with the committee's recommendation to give the eventual profit back into the community, and it's not just an investment into the Oak Brook brand, it's also an investment into their future. Motion by Trustee Zannis, seconded by Trustee Aktipis to approve the authorization of restoration on Polo Field #1 and authorize expenditures as presented or amended. ROLL CALL VOTE: Ayes: 6 — Trustees Aktipis, Manzo, Moy, Wolin, Yusuf and Zannis Nays: 0 — None Abstain: 0 — Absent: 0 -None Motion carried. F. Geographical Information System Update Mike Hullihan presented a PowerPoint. - The Program was initiated in Spring 2009 - Aerial photography was captured 2009 -2010 - County data linked in 2009 - All official maps converted to electronic 2010 - Utilities documented 2009 -2010 - Elevation date collected 2011 - Analysis is performed daily - There has been analysis of travel times to three area hospitals - Eight strategic locations chosen as starting points to provide variety in routes. VILLAGE OF OAK BROOK MINUTES Page 12 of 14 REGULAR MEETING OCTOBER 25, 2011 The GIS provided turn by turn directions along with travel times and distances for each road segment. There is floodplain Mapping, forestry management and 3 D mapping. The interactive GIS for residents provides the ability to search for your residence by address High resolution imagery and elevation data Give a summary of property information including County Assessor Data, Public Safety and Zoning Districts, and School and Congressional Districts 11. INFORMATION & UPDATES A. VILLAGE MANAGER David Niemeyer stated that there had been a lot of questions regarding an article in the paper last week about the Mayor of Chicago's proposed water rate increase. He explained that there will be a meeting of the DuPage Water Commission tomorrow and they will be able to provide more information shortly. Mr. Niemeyer stated that November 21 al and 22 "d will be the Budget Meetings, and he also welcomed Jim Kruger to the Village and thanked Steve Larson for all of his hard work. B. VILLAGE CLERK Clerk Pruss reminded everyone to send in their $50 for the Civic Association Calendars and also on November 3`d from 10 -2 is Take Care of Business Day which is being held at the Oak Brook Library. C. TRUSTEES Trustee Wolin stated that he spoke to Dr. Gergiss during a break in the meeting, and he expressed concern that the residents did not know this meeting was taking place tonight and that the York Tavern was being discussed. Dr. Gergiss explained that his immediate neighbors next to the York Tavern did not know about this meeting tonight, and they were not aware that a vote was taking place and he believes that they should be given a chance to voice their opinions. Trustee Manzo thanked Steve Larson for his many years of service to the Village. He also stated that he was excited about Polo, and he wished Harry Peters and his committee the best of luck. Trustee Yusuf congratulated Steve Larson for a distinguished career. He also reminded residents to be careful on Halloween and to exercise a lot of caution. D. VILLAGE PRESIDENT President Lamalani deferred to the heads of departments. 1) Acting Police Chief Steve Larson thanked everyone for their kind words and stated that he's had an excellent career at the Village. 2) Library Director Sue Madorin reminded everyone that this Saturday they were having a Recycling Day at the library and VILLAGE OF OAK BROOK MINUTES Page 13 of 14 REGULAR MEETING OCTOBER 25, 2011 urged residents to bring in their large recyclables. 3) Assistant Village Manager Blaine Wing reminded everyone to look at the Village Website as all pertinent information can be found on there. 4) Community Development Direct Bob Kallien stated that they met with Pin Stripes and they will be presenting a plan for the Board sometime in February. 12. ADJOURN TO CLOSE SESSION for the purpose of discussing (1) litigation and (2) personnel and legal counsel matters, pursuant to Section 2c(11) and 2c(1) of the Illinois Open Meetings Act respectively. Motion by Trustee Yusuf, seconded by Trustee Manzo to adjourn to closed session to consider actual and probable or imminent litigation pursuant to section 2c11 of the open meetings act. ROLL CALL VOTE: Ayes: 6 — Trustees Aktipis, Manzo, Moy, Wolin, Yusuf and Zannis Nays: 0 —None Abstain: 0 —None Absent: 0 —None Motion carried. This meeting was adjourned to Closed Meeting at 10:17 pm. 13. ADJOURNMENT Motion by Trustee Wolin, seconded by Trustee Manzo to adjourn the Regular Meeting of the Board of Trustees at 10:57 pm. VOICE VOTE: Motion carried. ATTEST: Charlotte K. Pruss /s/ Charlotte K. Pruss Village Clerk VILLAGE OF OAK BROOK MINUTES Page 14 of 14 REGULAR MEETING OCTOBER 25, 2011