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Minutes - 10/26/1976 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES OF OCTOBER 26, 1976 I. CALL MEETING TO ORDER A. Roll Call The regular meeting was called to order at 7:30 P.P. by President Howell. All trustees were present. II. READING OF MINUTES Trustee Philip moved - seconded by Trustee Congreve... That the reading of the minutes of the regular meeting of October 12, 1976 be suspended and that they be accepted as corrected to Section IV, A- Financial. Revenue Balance Water Fund $ 8435772.29 Revenue Bond Fund -0- $256929822.58 Voice vote - all in favor So ordered. III. ORDINANCES, RESOLUTIONS, VARIATION, PLATS, ETC. A. RESOLUTION AUTHORIZING PARTICIPATION IN THE ILLINOIS PUBLIC TREASURER'S INVESTMENT POOL BY THE VILLAGE OF 0 K RB OOK A proposed resolution by which the Treasurer of the State of Illinois is to receive public funds for the purpose of holding and investing these funds. Trustee Cerne moved - seconded by Trustee Philip... To adopt Resolution and waive reading of same. After discussion, during which Trustee Brown stated this instrument was intended for the small investor and requested more time for review. President Howell referred this to meeting of November 9, 1976. IV. FINANCIAL A. Investments Trustee Cerne moved - seconded by Trustee Brown... To ratify and approve the following investment: Corporate Fund: One federally secured certificate of deposit to mature in the First Security Bank of Oak Brook on January 13, 1977 at the rate of 5.56 %, in the amount of $100,000.00. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush, and President Howell Nays: None Absent: None So ordered. Trustee Cerne moved - seconded by Trustee Brown... To ratify and approve the following investment: Revenue Sharing /Motor Fuel Tax Funds: One federally secured certificate of deposit to mature in the First Security Bank of Oak Brook on January 13, 1977 at the rate of 5.56 %, in the amount of $135,000.00. This certificate is distributed as follows: Revenue Sharing Fund $ 905000.00 Motor Fuel Tax Fund $ 45,000.00 Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush, and President Howell Nays: None Absent: None So ordered. Trustee Cerne moved - seconded by Trustee Brown... To ratify and approve the following investment: Water Fund: One federally secured certificate of deposit to mature in the First Security Bank of Oak Brook on January 13, 1977 at the rate of 5.56 %, in the amount of $100,000.00. This certificate is drawn on the following accounts: Bond and Interest $ 372500.00 Depreciation, Extension, & Improve- ment $592000.00 Bond Reserve 3,500.00 -1- (continued) Page 2 ._ Minutes of October 26, 1976 IV. FINANCIAL (Continued) A. Investments (continued) Water fiund (continued) Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush, and President Howell Nays: None Absent: None So ordered. Trustee Cerne moved- seconded by Trustee Brown... To ratify and approve the following investment: Water_ Fund: One federally secured certificate of deposit to mature in the First Security Bank of Oak Brook on January 13, 1977 at the rate of 5.56 %, in the amount of $100,000.00. This certificate is drawn on the following account: Bond Reserve $1005000.00 Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush, and President Howell Nays: None Absent: None So order,, Trustee Cerne moved - seconded by Trustee Brown... To ratify and approve the following investment: Water Fund: One federally secured certificate of deposit to mature in the First Security Bank of Oak Brook on January 13, 1977 at the rate of 5.56 %, in the amount of $115,000.00 This certificate is drawn on the following account: Surplus $1155000.00 Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush, and President Howell Nays: None Absent: None So ordered. B. Telephone Bill Analysis Manager Carmignani discussed memo dated October 19, 1976 relating to analysis of charges and review of the system. C. Payout - #8 F. J. Richter Construction Co. - Library Trustee Cerne moved - seconded by Trustee Glaves... That Payout #8 to F.J. Richter Construction Co. in the amount of $37,177.45 as presented be approved. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush, and President Howell Nays: None Absent: None So ordered. D. Approval of Purchase Order for a Water Meter for Well No. 5 The present meter does not have the capacity required for the new well, and quotations were received from two (2) manufacturer's representatives. After discussion, President Howell referred this to meeting of November 9, 1976. V. QUARTERLY REPORTS - Supplement Manager Carmignani discussed memo dated October 21, 1976 relating to suggestions to amend the Quarterly Reports to reflect both authorized and actual personnel in each department. Manager Carmignani was then directed to prepare a format for review with Trustee Cerne, which would show each departments work load and personnel by man hours. Substitute reports for the Police & Public Works Departments were then discussed, and Manager Carmignani was directed to prepare an analysis and recommendation for review of Ordinance G -176. 10126176 -2- (continued) Page 3 Minutes of October 26, 1976 VI. OLD BUSINESS A. Bid Recommendation - Well No. 6 Two (2) bids were opened October 19, 1976. Trustee Congreve moved - seconded by Trustee Glaves... To accept bid of Wehling Well Works, Inc. in the amount of $347,922.00 Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush, and President Howell Nays: None Absent: None So ordered. B. Bid Recommendation - Pladison Street Water Main Twelve (12) bids were opened October 25, 1976. Trustee Congreve moved - seconded by Trustee Glaves... To accept bid of George D. Hardin, Inc. in the amount of $68,754.00. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, glaves, Philip, Rush, and President Howell Nays: None Absent: None So ordered. C. Oak Brook Christian Center Church -Site Plan Approval Trustee Brown reviewed the Special Use Ordinance S -301 approved April 23, 1974, which was subject to further approval upon final plans being developed. On October 18, 1976 the Plan Commission approved the site plan subject to: the existing frame building on the property be razed not later than 24 months from the issuance of an occupancy permit for Phase I; that the site plan contain a note prohibiting overnight parking of buses; the design and relocation of driveways be in accordance with the Village Engineer's recommendation in a letter dated October 14, 1976; and that berms and plantings be installed in accordance with the Village Engineer's recommendations in a letter dated April 29, 1974 to, the Zoning and Planning Committee. Trustee Brown moved - seconded by Trustee Cerne... To approve site plan of Oak Brook Christian Center as presented subject to recommendations of Plan Commission. Rev. Scott requested that he be allowed to begin construction prior to filing for a Plat of Subdivision. He was advised to proceed with the Plat on the land he presently has title to. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush, and President Howell Nays: None Absent: None So ordered. D. Reaort of Activities Administration & Communication Mayors and Managers Conference is to make a determination for budgeting full time staff members presently using office space in the Village Commons. Trustee Philip moved - seconded by Trustee Congreve... To continue to allow space to be used by the staff of DuPage Mayors and Managers Conference to May 1, 1977 at which time it will be re- evaluated. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush, and President Howell Nays: None Absent: None So ordered. 10/26/76 -3- (continued) Page of �> Minutes of October 26, 1976 VI. OLD BUSINESS D. Report of Activities (continued) Administration & Communication continued) - Orclani zati onal Flow Chart reflecting the distribution of authorized positions was presented. Finance & Capital - Program to analyze insurance has been initiated by DuPage rlayors & Managers Conference with a Risk Management Survey. Manager Carmignani was directed to solicit proposals for consultants to review the village insurance program. - 1977/78 Budget Objective to maintain the present high level of municipal set-vices, utilizing the presently authorized level of overall personnel and the present level of physical facilities, at an increase of total cost not to exceed the anticipated increase of revenue. - Proposal for acquisition of the Sports Core to be refined for public input. Public Safety - Paramedical Services being investigated and will be reviewed on November 8, 1976 at 6 P.M. prior to committee -of -the- whole meeting. Public Works - Review of preliminary wellhouse #6 site plan, floor plan and materials to be used. Alternatives are to be prepared for review of committee -of- the -whole meeting of November 8, 1976. Traffic - James J. Benes presented the phases and planning areas of the Route 83 Study. Representative of the Ill. Dept. of Transportation was present and available for comment. Zoning and Planning - Annexation of York Park Forest Preserve was deferred to meeting of November 9, 1976. - DuPage County Comprehensive Plan was reviewed and recommendations made by the Plan Commission. Trustee Brown moved - seconded by Trustee Cerne... To notify DuPage County Plan Commission of the modifications as expressed by the Plan Commission and request they make these modifications to their plans. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush, and President Howell Nays: None Absent: None So ordered. - An agreement had been prepared, along with the proposed ordinance to permit Franchise Realty Interstate Corporation & McDonald's Corp. to construct a heliport on the roof of the McDonald's building to allow for experiment and evaluation of the effect of said heliport and its operations on the village and fts environs. Trustee Brown moved - seconded by Trustee Rush... To approve Ordinance No. S367 and waive reading of same. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Philip, Rush, and President Howell Nays: Trustee Glaves Absent: None So ordered. - Subdivision Gateway Signs was referred to committee-of-the-whole meeting of November 8, 1976. 10/26/76 -4- (continued) y Page 5 Minutes of October 26, 1976 VII. NEW BUSINESS A. Request to Waive Fees -Oak Brook Park District To be reviewed. Additional information next board meeting. B. Well Request - W. D. Bronson, Lot 2, 3216 Midwest Rd.) James Koreck,y Subdivision Trustee Congreve moved - seconded by Trustee Rush... That the request for a well as presented be approved with the stipulation that connection to the village water system be made when it is available. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Push, and President Howell Nays: None Absent: None So ordered. C. Building Permit Renewal 3700 Adams Road Ridgco Corporation requested a building permit be issued to complete the residence at 3700 Adams Road prior to the septic system being approved by DuPage County Health Department. Trustee Rush moved - seconded by Trustee Cerne... That the Bureau of Inspection be authorized to reissue a building permit for the residence at 3700 Adams Road. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush, and President Howell Nays: None Absent: None So ordered. D. Authori t,_to Bid - York Road !Water Main Trustee Congreve moved - seconded by Trustee Rush... To authorize advertising for bids for a 12" water main in York Road from 22nd Street to Oak Brook Road. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Push, and President Howell Nays: None Absent: None So ordered. E. Recreational Vehicles Referred to Plan Commission meeting of November 15, 1976 and Zoning Board of Appeals meeting of December 7, 1976. VIII. ADJOURNMENT Time 10:06 P.M. Trustee Brown moved - seconded by Trustee Cerne... That this meeting be adjourned. Voice vote - all in favor Respectfully submitted, Mari nne Lakosil Village Clerk 10/26/76 -5- So ordered.