Minutes - 10/26/1999 - Board of Trustees\.
VILLAGE OF OAK BROOK Minutes OCTOBER
26 1999 UNOFFICIAL UNTIL APPROVED AS
WRITTEN ✓OR AS AMENDED _ BY VILLAGE
BOARD ON 9 92
1. MEETING CALL:
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:30
p.m. Pledge of Allegiance was given.
2. ROLL CALL:
The Village Attorney called the roll with the following persons
PRESENT: President Bushy, Trustees Butler, Caleel, Craig, Kenny,
McInerney and Savino.
ABSENT: None
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Dale L. Durfey, Jr.,
Director of Engineering; Debra J. Jarvis, Fire Chief; Robert L. Kallien, Jr.,
Community Development Director; Darrell J. Langlois, Finance
Director/Treasurer; Richard A. Martens, Village Attorney; Ruth A. Martin,
Library Director; Michael J. Meranda, Public Works Director; Allen W.
Pisarek, Police Chief, Bonnie Sartore, Bath & Tennis Club Manager; Trey
VanDyke, Golf Club Manager; Lt. Robert J. Morton and Fire fighter/Paramedic
Mike Pavlovic, Fire Department.
3. ANNOUNCEMENTS & OPEN FORUM:
Trustee McInerney reminded people that again this year the Oak Brook Civic
Association, under the coordination of George Mueller, is sponsoring a
program whereby the Great Lakes Naval recruits are bused to Oak Brook on
Thanksgiving Day to area homes. If anyone is interested in sharing your
Thanksgiving Day with a recruit in your home, please contact Trustee
McInerney at 630- 628 -2444.
4. APPROVAL OF MINUTES:
Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the
minutes of the Regular Meeting of October 12, 1999, as presented and waive
the full reading thereof. VOICE VOTE: Motion carried.
5. OMNIBUS AGENDA:
All items on the Omnibus Agenda are considered to be routine in nature and
will be enacted in one motion. There will be no separate discussion of these
items unless a Board member so requests, in which event, the item will be
VILLAGE OF OAK BROOK Minutes Page 1 of 16 October 26, 1999
MEETING
CALL
ROLL. CALL
ANNOUNCEMEN1
& OPEN FORUM
MINUTES
removed from the Omnibus Agenda . and considered as the first item after
approval of the Omnibus Agenda.
Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: -0 - None. Motion carried.
APPROVAL OF:
A. APPROVAL OF BILLS: Approved Omnibus Vote. DILLS -
S- �1G,8I 7.19
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING PAYROLL —
OCTOBER 16, 1999: Approved Omnibus Vote. S383,878 23 (gross)
C. CHANGE ORDERS:
1) CHANGE ORDER #1 — PUBLIC WORKS HEATING & PUBLIC WORKS
VENTILATION MODIFICATION PROJECT: Approved I IEAT & VE NT
Omnibus Vote. MOD. PRO).
2) CHANGE ORDERS #22 - #29 — GOLF CLUBHOUSE GOLF CLI3IISE.
EXPANSION: Approved Omnibus Vote. EXPANSION
D. PAYOUTS:
1) CIVILTECH ENGINEERING rNC. — PAYOUT #9 — 31 ST 31" STREE:'r
STREET BIKE TRAIL - $20,897.12: Approved Omnibus Vote. 131K1: *I R,\11.
E. REFERRALS: None.
F. AUTHORIZATION TO SEEK BIDS OR PROPOSALS: No
Business.
G. ACCEPT AND PLACE ON FILE — TREASURER'S REPORT OF TREAS. RPT
SEPTEMBER, 1999: Approved Omnibus Vote. sE:P-r 1999
H. ORDINANCE 1999 — PP - EX 1 — S - 956 AN ORDINANCE ORD 99 -I'1'-
AUTHORIZING THE VILLAGE OF OAK BROOK TO DONATE EXI -S -956
CERTAIN PERSONAL PROPERTY TO SCHOOL DISTRICTS DONATE; PROP
NOT - FOR - PROFIT AGENCIES AND ADVERTISE FOR BIDS: SCHOOL Emr
Approved Omnibus Vote. NOT- E.OR-PROI:
I. ACCEPTANCE OF BID — SURPLUS PROPERTY — FIRE HOSE: ACCEI,*r 131D
Approved Omnibus Vote. FIRE_ IIOSE
VILLAGE OF OAK BROOK Minutes
i:
Page 2 of 16 October 26, 1999
J. CELOZZI SUBDIVISION = EXTENSION OF COMPLETION CELOZZI snDly.
DATE: Approved Omnibus Vote. EXTEND DATE
COMPLETION
K. MICHAEL E. SCHEID SUBDIVISION — 3601 ADAMS ROAD AI. c. sCIIE W
(FORMERLY MITCHELL SUBDIVISION) — EXTENSION OF SBDIv. - TI,`II:
TIME TO RECORD PLAT: Approved Omnibus Vote. EXT. RECORD
6. ITEMS REMOVED FROM OMNIBUS AGENDA: None. PLAT
7. ACTIVE AGENDA (Items For Final Action):
A. APPOINTMENTS: No Business.
B. ORDINANCES & RESOLUTIONS:
ORDINANCE
1) ORDINANCE 1999— TX —UT —G -644 AN ORDINANCE 99- Tx -UT -G -644
FURTHER AMENDING ORDINANCE G -470 "AN AMEND G470
ORDINANCE ESTABLISHING A UTILITY TAX WITHIN UTILITY TAX
THE VILLAGE OF OAK BROOK DUPAGE AND
COOK COUNTIES. ILLINOIS:
Pursuant to the Village Board's direction at their meeting of October
122 1999, the Village Attorney has drafted an ordinance which
extends the utility tax on natural gas and electricity (at the rate of 3 %)
until December 31, 2000. The revenue generated from this tax will
continue to be deposited directly in the Infrastructure Fund, which is
dedicated solely for roadway, drainage, and safety pathway projects.
Motion by Trustee Caleel, seconded by Trustee Savino, to pass
Ordinance 1999- TX -UT -G -644, "An Ordinance Further Amending
Ordinance G -470, "An Ordinance Establishing A Utility Tax Within
The Village Of Oak Brook, DuPage And Cook Counties, Illinois, ""
as presented and waive the full reading thereof. ROLL CALL VOTE:
Ayes: 6 — Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 — None.
Absent: 0 — None. Motion carried.
Trustee McInerney noted that the OBACI report outlined the reasons
for the change in the Utility Tax ordinance reported by Fire Chief
Jarvis. She indicated in the report that the primary need for the tax is
to protect Our business community. The overall beneficiaries include
our commercial and residential residents from the revenue derived
from this tax.
VILLAGE OF OAK BROOK Minutes
0
Page 3 of 16 October 26, 1999
President Bushy explained that the Village was in close contact with
some of the larger commercial entities in Oak Brook and OBACI
through this process to insure they understand the benefits of this tax
for everyone concerned. This still places Oak Brook below the other
surrounding municipalities. She indicated that Dominick's will be
headquartered in Oak Brook and part of the discussion with their
President was our Village's position on this issue. We are pleased
they chose the Village for their site and it shows that our community
remains very viable to major corporations. McDonald's Corporation
was extremely helpful in bringing Dominick's to the Village of Oak
Brook and we are thankful for their efforts.
Trustee Caleel pointed out that the law allows a 5% utility tax and the
Village's will only be a 3% tax.
7. B. 2) ORDINANCE 1999 -TX- TELCOM -G -645 AN ORDINANCE
AMENDING CHAPTER 13 OF THE CODE OF ORDINANCES
OF THE VILLAGE OF OAK BROOK BY THE' ADDITION OF
ARTICLE VI IMPOSING A MUNICIPAL
TELECOMMUNICATIONS TAX:
Pursuant to the Village Board's direction at their meeting of October
121 1999, the Village Attorney has drafted an ordinance which
imposes a 2% tax effective January 1, 2000. This tax replaces the
existing 3% utility tax on intrastate telephone service. The existing
utility tax has been dedicated to the Infrastructure Fund for funding
roadway, drainage, and safety pathway projects. It is recommended
that the new telecommunications tax continue be deposited in the
Infrastructure Fund through and including the April 2000 liability
period. Thereafter, the revenue will be deposited in the General
Corporate Fund. The telecommunications tax, which is applied to a
larger base, is anticipated to yield approximately $1.1 million
annually. This is an increase of approximately $400,000 over the
revenue generated from the existing utility tax on intrastate telephone
service. This new revenue source will enable the Village to fund the
operating enhancements (most notably in the Fire Department), as
well as the capital program (most notably the new Library and
Municipal Building Project), included in the 2000 -2004 Five -Year
Financial Plan. The provision in the existing utility tax ordinance
which exempts school districts and other units of local government
from the tax has been included in the new telecommunications tax
ordinance.
VILLAGE OF OAK BROOK Minutes Page 4 of 16 October 26, 1999
16
ORDINANCE
99- TX- TELCONI-
G -645 AIM END
CII 13. ADD
ARTICLE VI
TELCOyi TAX
Motion by Trustee Caleel, seconded by Trustee Kenny, to pass
Ordinance 1999 -TX- TELCOM -G -645, "An Ordinance Amending
Chapter 13 Of The Code Of Ordinances Of The Village Of Oak
Brook By The Addition Of Article VI Imposing A Municipal
Telecommunications Tax," as presented and waive the frill reading
thereof. ROLL CALL VOTE:
Ayes: 6 — Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 — None.
Absent: 0 —None. Motion Carried
7. B. 3) ORDINANCE 1999 -FI -S -957 COMPREHENSIVE
AMENDMENT TO AN ORDINANCE ESTABLISHING
CERTAIN FINANCE TAXATION AND BUDGET POLICIES
OF THE VILLAGE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK:
Pursuant to the Village Board's direction at their meeting of October
12, 1999, the Village Attorney has drafted an ordinance amending
certain finance, taxation and budget policies based on the recent
discussions regarding the 2000 -2004 Five -Year Financial Plan. These
changes include:
• Section 5 has been revised to indicate that the Village Board
objectives discussion is held in June rather than July.
• Section 9 has been revised to provide that only the utility tax on
natural gas and electricity be imposed for periods not to exceed
one year. This change has been made due to the recommendation
that the utility tax on intrastate telephone service be eliminated on
January 1, 2000 and replaced with a 2% tax on all
telecommunications to be deposited in the General Corporate
Fund.
• Section 11 has been revised to increase the minimum
uncommitted cash balance from four months to six months of
operating expenditures.
• Section 15 has been revised in that the reference to the Finance
Officer has been changed to Finance Director and the provision
that interfund loans be repaid with interest has been deleted.
Motion by Trustee Caleel, seconded by Trustee McInerney, to pass
Ordinance 1999 -FI -S -957, "Comprehensive Amendment To An
Ordinance Establishing Certain Finance, Taxation And Budget
Policies Of The Village President And Board Of Trustees Of The
VILLAGE OF OAK BROOK Minutes
Page 5 of 16 October 26, 1999
ORDINANCE
99 -1`I -s -957
FIN. TAX &
BUDGET POLICY
VLLG PROS. &
TRUSTEES
Village Of Oak Brook," as presented and waive the full reading
thereof. ROLL CALL VOTE:
Ayes: 6 —Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 — None.
Absent: 0 — None. Motion carried.
7. B. 4) ORDINANCE '1999 -BD- COW -G -646 AN ORDINANCE ORDINANCE
AMENDING SECTION 2 -19 OF THE CODE OF 99 -DD- COW -G -646
ORDINANCES OF THE VILLAGE OF OAK BROOK IL AND AMEND SEC 2-I9
PROVIDING FOR REVISED REGULAR MEETING DATES REVISE MTG.
FOR THE BOARD OF TRUSTEES: DATES 130T
Pursuant to the Village Board's direction at their meeting of October
121 1999, the Village Attorney has drafted an ordinance which
changes the Board's Committee -of -the -Whole meeting to the Monday
immediately preceding the fourth Tuesday of each month.
President Bushy indicated that the change was requested so that the
Committee -of -the -Whole meeting did not conflict with the School
Board or Park District Board meetings as they declined to .change
their meetings.
Motion by Trustee Caleel, seconded by Trustee Savino, to pass
Ordinance 1999 -BD- COW -G -646, "An Ordinance Amending Section
2 -19 Of The Code Of Ordinances Of The Village Of Oak Brook, IL
And Providing For Revised Regular Meeting Dates For The Board Of
Trustees," as presented and waive the full reading thereof. ROLL
CALL VOTE:
Ayes: 6 — Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 — None.
Absent: 0 — None. Motion carried.
5) RESOLUTION 1999 - ICMA -R -731 A RESOLUTION RESOLUTION
SUPPORTING FEDERAL LEGISLATION TO IMPROVE 99- ICMA -R -731
STATE AND LOCAL GOVERNMENT RETIREMENT FED. LEGIS.
PLANS: RETIRE. PLANS
This resolution indicates the Village's support, as a Section 457
deferred compensation plan sponsor, of legislation that would
strengthen the retirement savings programs of public employers and
their employees and enhance the attractiveness of public service. The
thrust of the recommended changes is to level the field between
public sector and private sector plans in terms of portability,
contribution limits and withdrawal rules.
VILLAGE OF OAK BROOK Minutes Page 6 of 16 October 26, 1999
Tax - qualified savings plans play an ever - increasing role in retirement
planning for public employees, as they do for private sector
employees. However, public sector employees do not enjoy the same
contribution limits, portability and withdrawal rules as their private
and non - profit sector counterparts. The ICMA Retirement
Corporation and other providers of Section 457 plans have long
worked to eliminate the disparities and have never been closer to
success.
ICMA -RC has requested employer support, which the Village
Manager has recommended be provided via approval of the
resolution.
Motion by Trustee Caleel, seconded by Trustee Savino, to pass
Ordinance 1999 - ICMA -R -731, "A Resolution Supporting Federal
Legislation To Improve State And Local Government Retirement
Plans," as presented and waive the full reading thereof.
Trustee Kenny commented that he fully supports the 457 Plan but he
finds one phrase in the proposed ordinance troubling. The sentence
indicates that the Village of Oak Brook fully supports legislation that
will improve the retirement plans of state and local government
employees, as exemplified by the Financial Freedom Act of 1999. He
felt the sentence may be misconstrued beyond the 457 provision. He
indicated that previous pension legislation for firefighters passed and
the Village requested our legislators to discuss the legislation at a
Board meeting. It was the consensus of the Village Board that the
pension law that was not published in a fair, open and reasonable
manner for public comment and notice. He is concerned that this
particular phrase could be interpreted to support that type of
procedure.
Village Manager Veitch indicated that the language could be more
specific in that phrase. He stated: "The Village of Oak Brook fully
supports legislation that will result in equal treatment of Section 457
deferred compensation plans as provided within the Financial
Freedom Act of 1999." The Village Board concurred with this
recommendation.
Motion by Trustee Caleel, seconded by Trustee Savino, to pass
Ordinance 1999- ICMA -R -731, as amended. ROLL CALL VOTE:
Ayes: 6 — Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 — None.
Absent: 0 — None. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 7 of 16 October 26, 1999
`e
7. C. AWARD OF CONTRACTS:
1) THERMAL IMAGING CAMERA — FIRE DEPARTMENT:
Funding is available in the 1999 budget for the purpose of purchasing
a thermal imaging camera.
Only two manufacturers (Cairns and FLIR Systems) offer hands -free,
helmet mounted units. The FireFLIR is the lightest weight, can be
moved from helmet to helmet, and can be detached and operated as a
hand -held unit if desired. The cost, including the extended two -year
warranty option is $24,945. The Cairns unit is less desirable because
it cannot be detached, is heavier, and has less real- vision capability
when the thermal imaging is not in use. In addition, the Cairns unit is
slightly more expensive at $25,000 without the extended warranty.
The hand -held units currently on the market are also less desirable for
first -in fire /rescue crews since they must also carry fire hose, axes,
and other tools.
Infrared technology has been in use in public safety for over 20 years.
The acronym FLIR stands for Forward Looking InfraRed that was
used primarily on police helicopters to seek out subjects on the
ground in any light condition. More recent developments in
technology have adapted the infrared vision systems for use in high
heat conditions, thereby making it useful for fire suppression and
rescue applications.
Thermal imaging on the fire scene gives firefighters vision capability
in low visibility conditions such as heavy smoke, darkness, and
hidden heat areas. Fire victims that might otherwise go undetected or
take longer to locate are now quickly visible to rescue crews. In
addition, hidden fires inside walls or overloaded electrical circuits are
now visible to firefighters. There have been 35 documented fire
victim rescues attributed to the use of thermal imaging cameras. Most
of these rescues were with helmet mounted units.
FLIR systems has 20 plus years of experience and has designed a unit
specifically for the fire service, not just an industrial makeover as seen
on many of the hand -held units on the market today. The FireFLIR is
a hands free, helmet mounted unit, designed for high heat operations.
This unit has been satisfactorily field tested by Oak Brook Fire
Department personnel. FLIR Systems, Inc. is the manufacturer and
currently sells direct. They offer a $1,000 discount if a down payment
of $2,000 is received by November 15. They also offer an extended
two -year warranty for an additional $3,195. This includes a software
update, a loaner unit after 72 hours, and all parts and labor. The two-
VILLAGE OF OAK BROOK Minutes
Page 8 of 16 October 26, 1999
THERM IMAGE
CAMERA
year warranty is in addition to the one -year warranty that is included
in the purchase price. The following is a cost breakdown:
FireFLIR Camera Unit
$22,500
2 -Year Extended Warranty
3,195
Shipping and Handling
250
Subtotal
$25,945
Early Payment Discount
1,000
TOTAL
$249945
The versatility of being a helmet mounted or hand -held unit, the
lighter weight, the wider range of vision, and the lower cost of the
FireFLIR thermal imaging camera make it the best selection for use
in the Fire Department. Therefore, it is recommended that the Village
President and Board of Trustees waive competitive bidding and
award the contract for an amount not to exceed $24,945 for one
FireFLIR Thermal Vision Camera to FLIR Systems, Inc.
Fire Lt. Morton gave a demonstration of the camera to the Village
Board. Fire Chief Jarvis indicated he spent eighteen months
researching this proposal and attending seminars and demonstrations
on this project.
Motion by Trustee Kenny, seconded by Trustee Savino, to waive
bidding and award the contract for an amount not to exceed $24,945
for one FireFLIR Thermal Vision Camera to FLIR Systems, Inc., 16
Esquire Road, N. Billerica, MA 01862. ROLL CALL VOTE:
Ayes: 6 — Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 — None.
Absent: 0 — None. Motion carried.
7. C. 2) SPEED SIGN BOARD — POLICE DEPARTMENT:
Staff has researched three types of speed boards and chose the Smart
Model I due to its unique statistical computer. This purchase will
enable the department to retrieve specific traffic data that will be used
to complement selected enforcement patrol, in traffic engineering
studies and in community education programs.
The Smart Model also had the lowest price compared to models from
other manufacturers. The prices for the MPH Industries, Inc. and
Laser Technology Inc., were $13,585 and $14,560 respectively. The
price for the Smart Model unit will be increasing by approximately
6% in January.
VILLAGE OF OAK BROOK Minutes Page 9 of 16 October 26, 1999
i?
SPEED SIGN
BOARD
Sufficient funds have been budgeted in the Police Public
Relations /Crime Prevention Program (10 -635) to cover this purchase.
Motion by Trustee Kenny, seconded by Trustee McInerney, to waive
bidding on the basis of sole source and authorize the issuance of a
purchase order to Kustom Signal, Inc., 9325 Pflumm, Lenexa, KS
66215 73347. ROLL CALL VOTE:
Ayes: 6 — Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 — None.
Absent: 0 — None. Motion carried.
7. D. AMENDMENT TO JURISDICTIONAL TRANSFER AGREEMENT
—22 ND STREET:
On June 8, 1999 the Board approved jurisdictional transfer of a portion
of 22nd Street from the Village to the State and jurisdictional transfer of
a portion of York Road from the State to the Village. This was the
culmination of a process that began in 1995 with the intent of unifying
the State's arterial roadway system in Oak Brook and reducing the
maintenance responsibilities, and costs, borne by the Village. A formal
letter of intent was entered into on May 11, 1998.
The agreement executed on June 8, 1999 pertaining to 22 "' Street did
not contain a certain provision that had been included in the letter of
intent concerning participation in construction costs for future
improvements at 22 "d Street and I -88. The Village was aware of the
absence of the provision and took its exclusion as a sign that the
Village's attempts to have the future improvement funded entirely by
the State or as a joint IDOT/Tollway project were meeting some
success.
Subsequent to execution of the agreement, IDOT raised the issue anew
and insisted that the agreement be amended by inserting the provision
as it appeared in the letter of intent before IDOT would honor the
agreement. The Village proposed that sudh action be deferred until all
further discussions regarding funding of the improvements were
concluded and that the agreement be honored as executed in the
meantime. IDOT in turn proposed that alternate amendatory language
be negotiated that would close the jurisdictional transfer agreement
matter without obviating the possibility of other funding arrangements
for the improvements.
Those negotiations have taken place and the revised language has been
incorporated into the amendment. A third sentence has been added
which makes it clear that the Village's share of construction costs can
VILLAGE OF OAK BROOK Minutes Page 10 of 16
October 26, 1999
AMENDJuRIS.
TRSFR AGRMT
22N0 STREET
be reduced to the extent any additional funding (whether from the State
through the Illinois FIRST program, from the Tollway Authority, or
any other source) is obtained. Those efforts are ongoing and can be
expected to continue for some time.
Approval of the amendment will make the jurisdictional transfers
effective (essential to the Village for winter operations) without
affecting the Village's efforts to secure additional funding.
Motion by Trustee Craig, seconded by Trustee Caleel, that the Village
Board authorize execution of the amendment to the agreement between
the Village of Oak Brook and the Illinois Department of Transportation
regarding transfer of jurisdiction over 22nd Street between Illinois Route
83 and Clearwater Drive from the Village to the State. ROLL CALL
VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 — None.
Absent: 0 — None. Motion carried.
8. INFORMATION & UPDATES:
A. VILLAGE PRESIDENT:
President Bushy recognized Chairman Roberta Petz, Library
Commission and the new Library Commission member, Randa
Bishlawi.
She acknowledged the passing of Mayor Paul Young of Des Plaines
as condolences were sent to that community from the Village.
At the Village's Y2K Town Meeting, jointly sponsored by the
Village and Oak Brook Civic Association, forty -six residents attended
the event. Representatives from various utility companies and our
Emergency Management staff gave presentations and answered
questions from our residents. The Emergency Management Team
continues to meet twice a month and Oak Brook is well prepared for
an event:
The Village monitors the police and firefighters pension funds as the
Village is well over 100% funded for both funds. The total value of
the police pension fund, as of September 30, 1999, is $18,487,592
plus funds in IPTIF and the checking account. As of September 30,
1999, the firefighters pension fund is $17,238,000. President Bushy
brought the submittals from the investment managers of both funds
for review by the Board members. Oak Brook Bank manages
investments for the police pension fund and Lake Forest Capital
VILLAGE OF OAK BROOK Minutes Page 11 of 16
October 26, 1999
Itifn & UPDATE:
VILLAGE PRES.
Management for the firefighters pension fund with quarterly reports
submitted to the Boards of each of the funds. The Village is very
pleased with the performance of both of these funds and their
investments as they continue to outperform any of the benchmarks
and standards.
At the last Village Board meeting, the Board addressed their concern
of the Oak Brook Civic Association President's letter that was
misleading in the way it characterized the tax basis for the Village.
President Bushy indicated she received a letter from Mark Cochran,
Oak Brook Civic Association President, and read the letter to the
Village Board. A clarification by Mr. Cochran will be included in the
November issue of the Oak Brook Civic Association newsletter. It
states: "In• last month's letter from the President concerning the
capital expenditures of the Village and Park District, I referenced a
possible impact on our tax bills. It was not clearly stated that the
Village does not and cannot levy a real estate tax for Village
operations. The Village collects funds from sales taxes and other
fees. I sincerely apologize for any confusion that last month's letter
may have caused." She thanked him for acknowledging her letter to
him and clarifying the article. She also acknowledged former Oak
Brook Civic Association President, Joe Fullan, who was helpful in
correcting this situation.
B. VILLAGE MANAGER: No report.
9. DEPARTMENTAL REPORTS — QUARTERLY REPORTS:
A. Communications Center
Village Manager Veitch indicated Communications Center Supervisor
Peterka was attending a training session. The statistics show a
dramatic decrease in burglar and fire alarms due to the decrease in
power outages that are largely responsible for those types of events.
B. Community Development
Director Kallien indicated one of the major projects they are working
on, a Village Board objective for this year and the coming year, is to
consider the adoption and enactment of a Property Maintenance Code.
Staff has evaluated two model codes: the 1996 BOCA Code and the
1998 International Property Maintenance Code. Within the next
couples of months staff plans to present a proposed code to the
Village Board for consideration.
VILLAGE OF OAK BROOK Minutes
4-92
Page 12 of 16 October 26, 1999
r)F:IT R11Ts
QR'rl.l' RITORT
C. Engineering Department
Village Engineer Durfey highlighted the Forest Gate Subdivision as
moving along quickly and a great deal of inspection time is spent on
the site keeping pace with their intense construction activity. The
1999 Paving and Water Main Project is nearing completion including
sod around the Village and the Yorkshire Woods subdivision.
D. Finance Department
Finance Director Langlois explained that the third quarter of the year
is the busiest for the Finance Department with the completion of the
Five -Year Financial Plan and they are now working diligently on the
2000 budget. They also completed Y2K testing on all the Finance
Department's computer operations.
E. Fire Department/EMS
Fire Chief Jarvis highlighted a 4.7% decrease in fire /rescue related
and emergency medical calls from this quarter as compared to last
year at this time. There were no structural fires during the third
quarter. Our paramedics continue to receive high ratings on our
quality assurance surveys. A new blood pressure screening program
is being offered on the fourth Friday of each month at the Oak Brook
Club from 10:00 a.m. to 12:00 p.m. Anyone is welcome to come to
either of the Fire Stations for the blood pressure screening.
F. Information Services/Purchasing
Village Manager Veitch stated that the third quarter has been very
busy with Y2K upgrading and testing. On Purchasing, staff has been
busy with projects such as the Construction Management Services.
G. Legal Department
His report was accepted as submitted.
H. Library
Library Director Martin remarked that Fright Night is tomorrow
evening with story telling for families in the Samuel E. Dean Board
Room. On November 18, 1999 7:00 p.m. in the Samuel E. Dean
Board Room a book signing and talk by Oak Brook Club resident,
William E. Duff. His book "A Time for Spies" is being published, as
he is a former Special Agent with the Federal Bureau of
Investigation. He spent seven years researching the subject of Soviet
VILLAGE OF OAK BROOK Minutes Page 13 of 16 October 26, 1999
espionage. Stories will be held on Wednesdays at 2:00 p.m. for
preschoolers and Thursdays at 11:00 a.m. beginning in November
through the middle of December. K's 1 & 2 will have programs at
4:00 p.m. on Thursdays also. She acknowledged Joe Fullan for his
fall plantings of flowers around the Library.
I. Police Department
Police Chief Pisarek announced that the total criminal offenses for the
third quarter have decreased 7 %. Year to date the Village's total
criminal incidents have decreased by 22 %. The value of property
stolen has decreased by 48% and property damage is down by 26%
this quarter. A decrease in our DUI arrests may be attributed to
aggressive DUI enforcement and the state and national advertisement
of drinking and driving. Total motor vehicle accidents are down by
19% including a 6% reduction of personal injury accidents. The
second Police Citizens Academy has been completed with thirteen
participants who gave excellent ratings of the program offered to our
residents.
J. Public Works
Director Meranda remarked that, within the Water Department, the
high day pumpage as reported is 9.7 million gallons. A major water
main break occurred during that time. The true figure is
approximately 8.7. If a water main break occurs, a person would see
a bubbling of water coming out of the ground. If it occurs after 4:30
p.m., a citizen may notify the Police Department at 990 -3030 to
report such an incident and during the day please call 990 -3044 to
report such an occurrence.
K. Recycling
Village Manager Veitch noted that Mr. Crotty is attending a labor
relations seminar. The tonnage of commingled recycling is up 3% for
this quarter and 8% for the year. Tonnage for general refuse is up
15% for the quarter but only 11% for the year. Yard waste tonnage is
down 10% for this quarter and 6% for the year due to the dry
conditions of the third quarter.
L. Risk Management
Village Manager Veitch noted the chart indicates the third quarter
opened with 29 active claims, 15 new claims, 14 claims were closed
and ended the quarter with 30 active claims.
VILLAGE OF OAK BROOK Minutes Page 14 of 16 October 26, 1999
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M. Sports Core- Bath & Tennis and Golf
Bath & Tennis Club Manager Sartore commented on the successful
Independence Day celebration and the Autumn Festival during the
third quarter with increased attendance this year. A family day
activity during the Labor Day weekend was the largest attended pool,
polo and tennis day in many years. This has become an annual
ending of the summer event for all. A large corporate employee
event at the Sports Core occurred this quarter and we are pleased that
they will be returning next year for a third year. The aqua jump
(water trampoline) implemented on August 1, 1999 at the pond, as
suggested by Trustee Kenny, was extremely successful as it almost
covered its expenses by the closing of the Clubhouse. She will be
meeting with the contractor for the pool deck this week and will
determine if they are able or our staff is able to install the water slide.
The turbo tub is ready to be received and it is planned to be installed
within the next six weeks. Off site catering is available by our staff
during the holidays and there are a few dates available during
December for use of the Clubhouse for an event. Please contact the
Sports Core at 990 -3025.
Golf Club Manager VanDyke remarked that the newly renovated
Golf Clubhouse was opened this quarter and the irrigation system
replacement also began on the golf course. They have completed
approximately 50% of this project and it is expected to continue to
the spring. The ninth annual Turkey Shoot is being held on Saturday,
November 13`h. Please contact the Golf Pro Shop 990 -3032 if you
wish to play in this two -man scramble. On Sunday, October 24, 1999
John Wright a resident of Elmhurst and regular player at our golf
course won the Barile Cup.
N. Village Clerk
The Village Clerk and the Deputy Clerk are in Springfield for a
seminar.
Village President indicated that the State of Illinois, Liquor
Commission, has implemented a procedural change with the Illinois
State Police in the method of fingerprint processing. The State has
not been prepared for the change they proposed and it has backlogged
the fingerprints and we have had to keep issuing temporary liquor
licenses to all of our liquor license holders.
10. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated): No
Business.
VILLAGE OF OAK BROOK Minutes
d
Page 15 of 16 October 26, 1999
11. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS:
Trustee Caleel suggested that an executive summary would be beneficial for
the Village Board to review the two pension funds to determine how they are
being managed and their investments.
Finance Director Langlois explained that the police pension funds performance
relative to the indexes they are tracking has been fairly close on the fixed
income. Interest rates have risen a substantial amount this year that has a
negative impact on the return. The firefighters pension fund board met this
morning and one factor they stated was the interest rate on the five year bonds,
year to date, are 2% higher now. This is a fairly substantial interest rate move
in a ten month period and that is why the fixed income return for the police
pension fund was negative year to date.
12. ADJOURNMENT:
Motion by Trustee Butler, seconded by Trustee Caleel, to adjourn the meeting
at 9:14 p.m. VOICE VOTE: Motion carried.
In accordance with the provisions of the Americans with Disabilities Act, any
individuals who is in need of a reasonable accommodation in order to
participate in or benefit from attendance at a public meeting of the Village of
Oak Brook should contact Michael Crotty, The Village's ADA Coordinator, at
(630) 990 -5738 as soon as possible before the meeting date.
ATTEST:
Linda-le Gonnella, CMC /AAE
Village Clerk
BOT102699
VILLAGE OF OAK BROOK Minutes
Page 16 of 16 October 26, 1999
PENSION FUNDS
ADJOURN