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Minutes - 10/26/1999 - Board of Trustees\. VILLAGE OF OAK BROOK Minutes OCTOBER 26 1999 UNOFFICIAL UNTIL APPROVED AS WRITTEN ✓OR AS AMENDED _ BY VILLAGE BOARD ON 9 92 1. MEETING CALL: The Regular Meeting of the Board of Trustees was called to order by President Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:30 p.m. Pledge of Allegiance was given. 2. ROLL CALL: The Village Attorney called the roll with the following persons PRESENT: President Bushy, Trustees Butler, Caleel, Craig, Kenny, McInerney and Savino. ABSENT: None IN ATTENDANCE: Stephen B. Veitch, Village Manager; Dale L. Durfey, Jr., Director of Engineering; Debra J. Jarvis, Fire Chief; Robert L. Kallien, Jr., Community Development Director; Darrell J. Langlois, Finance Director/Treasurer; Richard A. Martens, Village Attorney; Ruth A. Martin, Library Director; Michael J. Meranda, Public Works Director; Allen W. Pisarek, Police Chief, Bonnie Sartore, Bath & Tennis Club Manager; Trey VanDyke, Golf Club Manager; Lt. Robert J. Morton and Fire fighter/Paramedic Mike Pavlovic, Fire Department. 3. ANNOUNCEMENTS & OPEN FORUM: Trustee McInerney reminded people that again this year the Oak Brook Civic Association, under the coordination of George Mueller, is sponsoring a program whereby the Great Lakes Naval recruits are bused to Oak Brook on Thanksgiving Day to area homes. If anyone is interested in sharing your Thanksgiving Day with a recruit in your home, please contact Trustee McInerney at 630- 628 -2444. 4. APPROVAL OF MINUTES: Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the minutes of the Regular Meeting of October 12, 1999, as presented and waive the full reading thereof. VOICE VOTE: Motion carried. 5. OMNIBUS AGENDA: All items on the Omnibus Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be VILLAGE OF OAK BROOK Minutes Page 1 of 16 October 26, 1999 MEETING CALL ROLL. CALL ANNOUNCEMEN1 & OPEN FORUM MINUTES removed from the Omnibus Agenda . and considered as the first item after approval of the Omnibus Agenda. Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the Omnibus Agenda. ROLL CALL VOTE: Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and Savino. Nays: 0 - None. Absent: -0 - None. Motion carried. APPROVAL OF: A. APPROVAL OF BILLS: Approved Omnibus Vote. DILLS - S- �1G,8I 7.19 B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING PAYROLL — OCTOBER 16, 1999: Approved Omnibus Vote. S383,878 23 (gross) C. CHANGE ORDERS: 1) CHANGE ORDER #1 — PUBLIC WORKS HEATING & PUBLIC WORKS VENTILATION MODIFICATION PROJECT: Approved I IEAT & VE NT Omnibus Vote. MOD. PRO). 2) CHANGE ORDERS #22 - #29 — GOLF CLUBHOUSE GOLF CLI3IISE. EXPANSION: Approved Omnibus Vote. EXPANSION D. PAYOUTS: 1) CIVILTECH ENGINEERING rNC. — PAYOUT #9 — 31 ST 31" STREE:'r STREET BIKE TRAIL - $20,897.12: Approved Omnibus Vote. 131K1: *I R,\11. E. REFERRALS: None. F. AUTHORIZATION TO SEEK BIDS OR PROPOSALS: No Business. G. ACCEPT AND PLACE ON FILE — TREASURER'S REPORT OF TREAS. RPT SEPTEMBER, 1999: Approved Omnibus Vote. sE:P-r 1999 H. ORDINANCE 1999 — PP - EX 1 — S - 956 AN ORDINANCE ORD 99 -I'1'- AUTHORIZING THE VILLAGE OF OAK BROOK TO DONATE EXI -S -956 CERTAIN PERSONAL PROPERTY TO SCHOOL DISTRICTS DONATE; PROP NOT - FOR - PROFIT AGENCIES AND ADVERTISE FOR BIDS: SCHOOL Emr Approved Omnibus Vote. NOT- E.OR-PROI: I. ACCEPTANCE OF BID — SURPLUS PROPERTY — FIRE HOSE: ACCEI,*r 131D Approved Omnibus Vote. FIRE_ IIOSE VILLAGE OF OAK BROOK Minutes i: Page 2 of 16 October 26, 1999 J. CELOZZI SUBDIVISION = EXTENSION OF COMPLETION CELOZZI snDly. DATE: Approved Omnibus Vote. EXTEND DATE COMPLETION K. MICHAEL E. SCHEID SUBDIVISION — 3601 ADAMS ROAD AI. c. sCIIE W (FORMERLY MITCHELL SUBDIVISION) — EXTENSION OF SBDIv. - TI,`II: TIME TO RECORD PLAT: Approved Omnibus Vote. EXT. RECORD 6. ITEMS REMOVED FROM OMNIBUS AGENDA: None. PLAT 7. ACTIVE AGENDA (Items For Final Action): A. APPOINTMENTS: No Business. B. ORDINANCES & RESOLUTIONS: ORDINANCE 1) ORDINANCE 1999— TX —UT —G -644 AN ORDINANCE 99- Tx -UT -G -644 FURTHER AMENDING ORDINANCE G -470 "AN AMEND G470 ORDINANCE ESTABLISHING A UTILITY TAX WITHIN UTILITY TAX THE VILLAGE OF OAK BROOK DUPAGE AND COOK COUNTIES. ILLINOIS: Pursuant to the Village Board's direction at their meeting of October 122 1999, the Village Attorney has drafted an ordinance which extends the utility tax on natural gas and electricity (at the rate of 3 %) until December 31, 2000. The revenue generated from this tax will continue to be deposited directly in the Infrastructure Fund, which is dedicated solely for roadway, drainage, and safety pathway projects. Motion by Trustee Caleel, seconded by Trustee Savino, to pass Ordinance 1999- TX -UT -G -644, "An Ordinance Further Amending Ordinance G -470, "An Ordinance Establishing A Utility Tax Within The Village Of Oak Brook, DuPage And Cook Counties, Illinois, "" as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 6 — Trustees Butler, Caleel, Craig, Kenny, McInerney and Savino. Nays: 0 — None. Absent: 0 — None. Motion carried. Trustee McInerney noted that the OBACI report outlined the reasons for the change in the Utility Tax ordinance reported by Fire Chief Jarvis. She indicated in the report that the primary need for the tax is to protect Our business community. The overall beneficiaries include our commercial and residential residents from the revenue derived from this tax. VILLAGE OF OAK BROOK Minutes 0 Page 3 of 16 October 26, 1999 President Bushy explained that the Village was in close contact with some of the larger commercial entities in Oak Brook and OBACI through this process to insure they understand the benefits of this tax for everyone concerned. This still places Oak Brook below the other surrounding municipalities. She indicated that Dominick's will be headquartered in Oak Brook and part of the discussion with their President was our Village's position on this issue. We are pleased they chose the Village for their site and it shows that our community remains very viable to major corporations. McDonald's Corporation was extremely helpful in bringing Dominick's to the Village of Oak Brook and we are thankful for their efforts. Trustee Caleel pointed out that the law allows a 5% utility tax and the Village's will only be a 3% tax. 7. B. 2) ORDINANCE 1999 -TX- TELCOM -G -645 AN ORDINANCE AMENDING CHAPTER 13 OF THE CODE OF ORDINANCES OF THE VILLAGE OF OAK BROOK BY THE' ADDITION OF ARTICLE VI IMPOSING A MUNICIPAL TELECOMMUNICATIONS TAX: Pursuant to the Village Board's direction at their meeting of October 121 1999, the Village Attorney has drafted an ordinance which imposes a 2% tax effective January 1, 2000. This tax replaces the existing 3% utility tax on intrastate telephone service. The existing utility tax has been dedicated to the Infrastructure Fund for funding roadway, drainage, and safety pathway projects. It is recommended that the new telecommunications tax continue be deposited in the Infrastructure Fund through and including the April 2000 liability period. Thereafter, the revenue will be deposited in the General Corporate Fund. The telecommunications tax, which is applied to a larger base, is anticipated to yield approximately $1.1 million annually. This is an increase of approximately $400,000 over the revenue generated from the existing utility tax on intrastate telephone service. This new revenue source will enable the Village to fund the operating enhancements (most notably in the Fire Department), as well as the capital program (most notably the new Library and Municipal Building Project), included in the 2000 -2004 Five -Year Financial Plan. The provision in the existing utility tax ordinance which exempts school districts and other units of local government from the tax has been included in the new telecommunications tax ordinance. VILLAGE OF OAK BROOK Minutes Page 4 of 16 October 26, 1999 16 ORDINANCE 99- TX- TELCONI- G -645 AIM END CII 13. ADD ARTICLE VI TELCOyi TAX Motion by Trustee Caleel, seconded by Trustee Kenny, to pass Ordinance 1999 -TX- TELCOM -G -645, "An Ordinance Amending Chapter 13 Of The Code Of Ordinances Of The Village Of Oak Brook By The Addition Of Article VI Imposing A Municipal Telecommunications Tax," as presented and waive the frill reading thereof. ROLL CALL VOTE: Ayes: 6 — Trustees Butler, Caleel, Craig, Kenny, McInerney and Savino. Nays: 0 — None. Absent: 0 —None. Motion Carried 7. B. 3) ORDINANCE 1999 -FI -S -957 COMPREHENSIVE AMENDMENT TO AN ORDINANCE ESTABLISHING CERTAIN FINANCE TAXATION AND BUDGET POLICIES OF THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK: Pursuant to the Village Board's direction at their meeting of October 12, 1999, the Village Attorney has drafted an ordinance amending certain finance, taxation and budget policies based on the recent discussions regarding the 2000 -2004 Five -Year Financial Plan. These changes include: • Section 5 has been revised to indicate that the Village Board objectives discussion is held in June rather than July. • Section 9 has been revised to provide that only the utility tax on natural gas and electricity be imposed for periods not to exceed one year. This change has been made due to the recommendation that the utility tax on intrastate telephone service be eliminated on January 1, 2000 and replaced with a 2% tax on all telecommunications to be deposited in the General Corporate Fund. • Section 11 has been revised to increase the minimum uncommitted cash balance from four months to six months of operating expenditures. • Section 15 has been revised in that the reference to the Finance Officer has been changed to Finance Director and the provision that interfund loans be repaid with interest has been deleted. Motion by Trustee Caleel, seconded by Trustee McInerney, to pass Ordinance 1999 -FI -S -957, "Comprehensive Amendment To An Ordinance Establishing Certain Finance, Taxation And Budget Policies Of The Village President And Board Of Trustees Of The VILLAGE OF OAK BROOK Minutes Page 5 of 16 October 26, 1999 ORDINANCE 99 -1`I -s -957 FIN. TAX & BUDGET POLICY VLLG PROS. & TRUSTEES Village Of Oak Brook," as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 6 —Trustees Butler, Caleel, Craig, Kenny, McInerney and Savino. Nays: 0 — None. Absent: 0 — None. Motion carried. 7. B. 4) ORDINANCE '1999 -BD- COW -G -646 AN ORDINANCE ORDINANCE AMENDING SECTION 2 -19 OF THE CODE OF 99 -DD- COW -G -646 ORDINANCES OF THE VILLAGE OF OAK BROOK IL AND AMEND SEC 2-I9 PROVIDING FOR REVISED REGULAR MEETING DATES REVISE MTG. FOR THE BOARD OF TRUSTEES: DATES 130T Pursuant to the Village Board's direction at their meeting of October 121 1999, the Village Attorney has drafted an ordinance which changes the Board's Committee -of -the -Whole meeting to the Monday immediately preceding the fourth Tuesday of each month. President Bushy indicated that the change was requested so that the Committee -of -the -Whole meeting did not conflict with the School Board or Park District Board meetings as they declined to .change their meetings. Motion by Trustee Caleel, seconded by Trustee Savino, to pass Ordinance 1999 -BD- COW -G -646, "An Ordinance Amending Section 2 -19 Of The Code Of Ordinances Of The Village Of Oak Brook, IL And Providing For Revised Regular Meeting Dates For The Board Of Trustees," as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 6 — Trustees Butler, Caleel, Craig, Kenny, McInerney and Savino. Nays: 0 — None. Absent: 0 — None. Motion carried. 5) RESOLUTION 1999 - ICMA -R -731 A RESOLUTION RESOLUTION SUPPORTING FEDERAL LEGISLATION TO IMPROVE 99- ICMA -R -731 STATE AND LOCAL GOVERNMENT RETIREMENT FED. LEGIS. PLANS: RETIRE. PLANS This resolution indicates the Village's support, as a Section 457 deferred compensation plan sponsor, of legislation that would strengthen the retirement savings programs of public employers and their employees and enhance the attractiveness of public service. The thrust of the recommended changes is to level the field between public sector and private sector plans in terms of portability, contribution limits and withdrawal rules. VILLAGE OF OAK BROOK Minutes Page 6 of 16 October 26, 1999 Tax - qualified savings plans play an ever - increasing role in retirement planning for public employees, as they do for private sector employees. However, public sector employees do not enjoy the same contribution limits, portability and withdrawal rules as their private and non - profit sector counterparts. The ICMA Retirement Corporation and other providers of Section 457 plans have long worked to eliminate the disparities and have never been closer to success. ICMA -RC has requested employer support, which the Village Manager has recommended be provided via approval of the resolution. Motion by Trustee Caleel, seconded by Trustee Savino, to pass Ordinance 1999 - ICMA -R -731, "A Resolution Supporting Federal Legislation To Improve State And Local Government Retirement Plans," as presented and waive the full reading thereof. Trustee Kenny commented that he fully supports the 457 Plan but he finds one phrase in the proposed ordinance troubling. The sentence indicates that the Village of Oak Brook fully supports legislation that will improve the retirement plans of state and local government employees, as exemplified by the Financial Freedom Act of 1999. He felt the sentence may be misconstrued beyond the 457 provision. He indicated that previous pension legislation for firefighters passed and the Village requested our legislators to discuss the legislation at a Board meeting. It was the consensus of the Village Board that the pension law that was not published in a fair, open and reasonable manner for public comment and notice. He is concerned that this particular phrase could be interpreted to support that type of procedure. Village Manager Veitch indicated that the language could be more specific in that phrase. He stated: "The Village of Oak Brook fully supports legislation that will result in equal treatment of Section 457 deferred compensation plans as provided within the Financial Freedom Act of 1999." The Village Board concurred with this recommendation. Motion by Trustee Caleel, seconded by Trustee Savino, to pass Ordinance 1999- ICMA -R -731, as amended. ROLL CALL VOTE: Ayes: 6 — Trustees Butler, Caleel, Craig, Kenny, McInerney and Savino. Nays: 0 — None. Absent: 0 — None. Motion carried. VILLAGE OF OAK BROOK Minutes Page 7 of 16 October 26, 1999 `e 7. C. AWARD OF CONTRACTS: 1) THERMAL IMAGING CAMERA — FIRE DEPARTMENT: Funding is available in the 1999 budget for the purpose of purchasing a thermal imaging camera. Only two manufacturers (Cairns and FLIR Systems) offer hands -free, helmet mounted units. The FireFLIR is the lightest weight, can be moved from helmet to helmet, and can be detached and operated as a hand -held unit if desired. The cost, including the extended two -year warranty option is $24,945. The Cairns unit is less desirable because it cannot be detached, is heavier, and has less real- vision capability when the thermal imaging is not in use. In addition, the Cairns unit is slightly more expensive at $25,000 without the extended warranty. The hand -held units currently on the market are also less desirable for first -in fire /rescue crews since they must also carry fire hose, axes, and other tools. Infrared technology has been in use in public safety for over 20 years. The acronym FLIR stands for Forward Looking InfraRed that was used primarily on police helicopters to seek out subjects on the ground in any light condition. More recent developments in technology have adapted the infrared vision systems for use in high heat conditions, thereby making it useful for fire suppression and rescue applications. Thermal imaging on the fire scene gives firefighters vision capability in low visibility conditions such as heavy smoke, darkness, and hidden heat areas. Fire victims that might otherwise go undetected or take longer to locate are now quickly visible to rescue crews. In addition, hidden fires inside walls or overloaded electrical circuits are now visible to firefighters. There have been 35 documented fire victim rescues attributed to the use of thermal imaging cameras. Most of these rescues were with helmet mounted units. FLIR systems has 20 plus years of experience and has designed a unit specifically for the fire service, not just an industrial makeover as seen on many of the hand -held units on the market today. The FireFLIR is a hands free, helmet mounted unit, designed for high heat operations. This unit has been satisfactorily field tested by Oak Brook Fire Department personnel. FLIR Systems, Inc. is the manufacturer and currently sells direct. They offer a $1,000 discount if a down payment of $2,000 is received by November 15. They also offer an extended two -year warranty for an additional $3,195. This includes a software update, a loaner unit after 72 hours, and all parts and labor. The two- VILLAGE OF OAK BROOK Minutes Page 8 of 16 October 26, 1999 THERM IMAGE CAMERA year warranty is in addition to the one -year warranty that is included in the purchase price. The following is a cost breakdown: FireFLIR Camera Unit $22,500 2 -Year Extended Warranty 3,195 Shipping and Handling 250 Subtotal $25,945 Early Payment Discount 1,000 TOTAL $249945 The versatility of being a helmet mounted or hand -held unit, the lighter weight, the wider range of vision, and the lower cost of the FireFLIR thermal imaging camera make it the best selection for use in the Fire Department. Therefore, it is recommended that the Village President and Board of Trustees waive competitive bidding and award the contract for an amount not to exceed $24,945 for one FireFLIR Thermal Vision Camera to FLIR Systems, Inc. Fire Lt. Morton gave a demonstration of the camera to the Village Board. Fire Chief Jarvis indicated he spent eighteen months researching this proposal and attending seminars and demonstrations on this project. Motion by Trustee Kenny, seconded by Trustee Savino, to waive bidding and award the contract for an amount not to exceed $24,945 for one FireFLIR Thermal Vision Camera to FLIR Systems, Inc., 16 Esquire Road, N. Billerica, MA 01862. ROLL CALL VOTE: Ayes: 6 — Trustees Butler, Caleel, Craig, Kenny, McInerney and Savino. Nays: 0 — None. Absent: 0 — None. Motion carried. 7. C. 2) SPEED SIGN BOARD — POLICE DEPARTMENT: Staff has researched three types of speed boards and chose the Smart Model I due to its unique statistical computer. This purchase will enable the department to retrieve specific traffic data that will be used to complement selected enforcement patrol, in traffic engineering studies and in community education programs. The Smart Model also had the lowest price compared to models from other manufacturers. The prices for the MPH Industries, Inc. and Laser Technology Inc., were $13,585 and $14,560 respectively. The price for the Smart Model unit will be increasing by approximately 6% in January. VILLAGE OF OAK BROOK Minutes Page 9 of 16 October 26, 1999 i? SPEED SIGN BOARD Sufficient funds have been budgeted in the Police Public Relations /Crime Prevention Program (10 -635) to cover this purchase. Motion by Trustee Kenny, seconded by Trustee McInerney, to waive bidding on the basis of sole source and authorize the issuance of a purchase order to Kustom Signal, Inc., 9325 Pflumm, Lenexa, KS 66215 73347. ROLL CALL VOTE: Ayes: 6 — Trustees Butler, Caleel, Craig, Kenny, McInerney and Savino. Nays: 0 — None. Absent: 0 — None. Motion carried. 7. D. AMENDMENT TO JURISDICTIONAL TRANSFER AGREEMENT —22 ND STREET: On June 8, 1999 the Board approved jurisdictional transfer of a portion of 22nd Street from the Village to the State and jurisdictional transfer of a portion of York Road from the State to the Village. This was the culmination of a process that began in 1995 with the intent of unifying the State's arterial roadway system in Oak Brook and reducing the maintenance responsibilities, and costs, borne by the Village. A formal letter of intent was entered into on May 11, 1998. The agreement executed on June 8, 1999 pertaining to 22 "' Street did not contain a certain provision that had been included in the letter of intent concerning participation in construction costs for future improvements at 22 "d Street and I -88. The Village was aware of the absence of the provision and took its exclusion as a sign that the Village's attempts to have the future improvement funded entirely by the State or as a joint IDOT/Tollway project were meeting some success. Subsequent to execution of the agreement, IDOT raised the issue anew and insisted that the agreement be amended by inserting the provision as it appeared in the letter of intent before IDOT would honor the agreement. The Village proposed that sudh action be deferred until all further discussions regarding funding of the improvements were concluded and that the agreement be honored as executed in the meantime. IDOT in turn proposed that alternate amendatory language be negotiated that would close the jurisdictional transfer agreement matter without obviating the possibility of other funding arrangements for the improvements. Those negotiations have taken place and the revised language has been incorporated into the amendment. A third sentence has been added which makes it clear that the Village's share of construction costs can VILLAGE OF OAK BROOK Minutes Page 10 of 16 October 26, 1999 AMENDJuRIS. TRSFR AGRMT 22N0 STREET be reduced to the extent any additional funding (whether from the State through the Illinois FIRST program, from the Tollway Authority, or any other source) is obtained. Those efforts are ongoing and can be expected to continue for some time. Approval of the amendment will make the jurisdictional transfers effective (essential to the Village for winter operations) without affecting the Village's efforts to secure additional funding. Motion by Trustee Craig, seconded by Trustee Caleel, that the Village Board authorize execution of the amendment to the agreement between the Village of Oak Brook and the Illinois Department of Transportation regarding transfer of jurisdiction over 22nd Street between Illinois Route 83 and Clearwater Drive from the Village to the State. ROLL CALL VOTE: Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and Savino. Nays: 0 — None. Absent: 0 — None. Motion carried. 8. INFORMATION & UPDATES: A. VILLAGE PRESIDENT: President Bushy recognized Chairman Roberta Petz, Library Commission and the new Library Commission member, Randa Bishlawi. She acknowledged the passing of Mayor Paul Young of Des Plaines as condolences were sent to that community from the Village. At the Village's Y2K Town Meeting, jointly sponsored by the Village and Oak Brook Civic Association, forty -six residents attended the event. Representatives from various utility companies and our Emergency Management staff gave presentations and answered questions from our residents. The Emergency Management Team continues to meet twice a month and Oak Brook is well prepared for an event: The Village monitors the police and firefighters pension funds as the Village is well over 100% funded for both funds. The total value of the police pension fund, as of September 30, 1999, is $18,487,592 plus funds in IPTIF and the checking account. As of September 30, 1999, the firefighters pension fund is $17,238,000. President Bushy brought the submittals from the investment managers of both funds for review by the Board members. Oak Brook Bank manages investments for the police pension fund and Lake Forest Capital VILLAGE OF OAK BROOK Minutes Page 11 of 16 October 26, 1999 Itifn & UPDATE: VILLAGE PRES. Management for the firefighters pension fund with quarterly reports submitted to the Boards of each of the funds. The Village is very pleased with the performance of both of these funds and their investments as they continue to outperform any of the benchmarks and standards. At the last Village Board meeting, the Board addressed their concern of the Oak Brook Civic Association President's letter that was misleading in the way it characterized the tax basis for the Village. President Bushy indicated she received a letter from Mark Cochran, Oak Brook Civic Association President, and read the letter to the Village Board. A clarification by Mr. Cochran will be included in the November issue of the Oak Brook Civic Association newsletter. It states: "In• last month's letter from the President concerning the capital expenditures of the Village and Park District, I referenced a possible impact on our tax bills. It was not clearly stated that the Village does not and cannot levy a real estate tax for Village operations. The Village collects funds from sales taxes and other fees. I sincerely apologize for any confusion that last month's letter may have caused." She thanked him for acknowledging her letter to him and clarifying the article. She also acknowledged former Oak Brook Civic Association President, Joe Fullan, who was helpful in correcting this situation. B. VILLAGE MANAGER: No report. 9. DEPARTMENTAL REPORTS — QUARTERLY REPORTS: A. Communications Center Village Manager Veitch indicated Communications Center Supervisor Peterka was attending a training session. The statistics show a dramatic decrease in burglar and fire alarms due to the decrease in power outages that are largely responsible for those types of events. B. Community Development Director Kallien indicated one of the major projects they are working on, a Village Board objective for this year and the coming year, is to consider the adoption and enactment of a Property Maintenance Code. Staff has evaluated two model codes: the 1996 BOCA Code and the 1998 International Property Maintenance Code. Within the next couples of months staff plans to present a proposed code to the Village Board for consideration. VILLAGE OF OAK BROOK Minutes 4-92 Page 12 of 16 October 26, 1999 r)F:IT R11Ts QR'rl.l' RITORT C. Engineering Department Village Engineer Durfey highlighted the Forest Gate Subdivision as moving along quickly and a great deal of inspection time is spent on the site keeping pace with their intense construction activity. The 1999 Paving and Water Main Project is nearing completion including sod around the Village and the Yorkshire Woods subdivision. D. Finance Department Finance Director Langlois explained that the third quarter of the year is the busiest for the Finance Department with the completion of the Five -Year Financial Plan and they are now working diligently on the 2000 budget. They also completed Y2K testing on all the Finance Department's computer operations. E. Fire Department/EMS Fire Chief Jarvis highlighted a 4.7% decrease in fire /rescue related and emergency medical calls from this quarter as compared to last year at this time. There were no structural fires during the third quarter. Our paramedics continue to receive high ratings on our quality assurance surveys. A new blood pressure screening program is being offered on the fourth Friday of each month at the Oak Brook Club from 10:00 a.m. to 12:00 p.m. Anyone is welcome to come to either of the Fire Stations for the blood pressure screening. F. Information Services/Purchasing Village Manager Veitch stated that the third quarter has been very busy with Y2K upgrading and testing. On Purchasing, staff has been busy with projects such as the Construction Management Services. G. Legal Department His report was accepted as submitted. H. Library Library Director Martin remarked that Fright Night is tomorrow evening with story telling for families in the Samuel E. Dean Board Room. On November 18, 1999 7:00 p.m. in the Samuel E. Dean Board Room a book signing and talk by Oak Brook Club resident, William E. Duff. His book "A Time for Spies" is being published, as he is a former Special Agent with the Federal Bureau of Investigation. He spent seven years researching the subject of Soviet VILLAGE OF OAK BROOK Minutes Page 13 of 16 October 26, 1999 espionage. Stories will be held on Wednesdays at 2:00 p.m. for preschoolers and Thursdays at 11:00 a.m. beginning in November through the middle of December. K's 1 & 2 will have programs at 4:00 p.m. on Thursdays also. She acknowledged Joe Fullan for his fall plantings of flowers around the Library. I. Police Department Police Chief Pisarek announced that the total criminal offenses for the third quarter have decreased 7 %. Year to date the Village's total criminal incidents have decreased by 22 %. The value of property stolen has decreased by 48% and property damage is down by 26% this quarter. A decrease in our DUI arrests may be attributed to aggressive DUI enforcement and the state and national advertisement of drinking and driving. Total motor vehicle accidents are down by 19% including a 6% reduction of personal injury accidents. The second Police Citizens Academy has been completed with thirteen participants who gave excellent ratings of the program offered to our residents. J. Public Works Director Meranda remarked that, within the Water Department, the high day pumpage as reported is 9.7 million gallons. A major water main break occurred during that time. The true figure is approximately 8.7. If a water main break occurs, a person would see a bubbling of water coming out of the ground. If it occurs after 4:30 p.m., a citizen may notify the Police Department at 990 -3030 to report such an incident and during the day please call 990 -3044 to report such an occurrence. K. Recycling Village Manager Veitch noted that Mr. Crotty is attending a labor relations seminar. The tonnage of commingled recycling is up 3% for this quarter and 8% for the year. Tonnage for general refuse is up 15% for the quarter but only 11% for the year. Yard waste tonnage is down 10% for this quarter and 6% for the year due to the dry conditions of the third quarter. L. Risk Management Village Manager Veitch noted the chart indicates the third quarter opened with 29 active claims, 15 new claims, 14 claims were closed and ended the quarter with 30 active claims. VILLAGE OF OAK BROOK Minutes Page 14 of 16 October 26, 1999 0 M. Sports Core- Bath & Tennis and Golf Bath & Tennis Club Manager Sartore commented on the successful Independence Day celebration and the Autumn Festival during the third quarter with increased attendance this year. A family day activity during the Labor Day weekend was the largest attended pool, polo and tennis day in many years. This has become an annual ending of the summer event for all. A large corporate employee event at the Sports Core occurred this quarter and we are pleased that they will be returning next year for a third year. The aqua jump (water trampoline) implemented on August 1, 1999 at the pond, as suggested by Trustee Kenny, was extremely successful as it almost covered its expenses by the closing of the Clubhouse. She will be meeting with the contractor for the pool deck this week and will determine if they are able or our staff is able to install the water slide. The turbo tub is ready to be received and it is planned to be installed within the next six weeks. Off site catering is available by our staff during the holidays and there are a few dates available during December for use of the Clubhouse for an event. Please contact the Sports Core at 990 -3025. Golf Club Manager VanDyke remarked that the newly renovated Golf Clubhouse was opened this quarter and the irrigation system replacement also began on the golf course. They have completed approximately 50% of this project and it is expected to continue to the spring. The ninth annual Turkey Shoot is being held on Saturday, November 13`h. Please contact the Golf Pro Shop 990 -3032 if you wish to play in this two -man scramble. On Sunday, October 24, 1999 John Wright a resident of Elmhurst and regular player at our golf course won the Barile Cup. N. Village Clerk The Village Clerk and the Deputy Clerk are in Springfield for a seminar. Village President indicated that the State of Illinois, Liquor Commission, has implemented a procedural change with the Illinois State Police in the method of fingerprint processing. The State has not been prepared for the change they proposed and it has backlogged the fingerprints and we have had to keep issuing temporary liquor licenses to all of our liquor license holders. 10. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated): No Business. VILLAGE OF OAK BROOK Minutes d Page 15 of 16 October 26, 1999 11. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: Trustee Caleel suggested that an executive summary would be beneficial for the Village Board to review the two pension funds to determine how they are being managed and their investments. Finance Director Langlois explained that the police pension funds performance relative to the indexes they are tracking has been fairly close on the fixed income. Interest rates have risen a substantial amount this year that has a negative impact on the return. The firefighters pension fund board met this morning and one factor they stated was the interest rate on the five year bonds, year to date, are 2% higher now. This is a fairly substantial interest rate move in a ten month period and that is why the fixed income return for the police pension fund was negative year to date. 12. ADJOURNMENT: Motion by Trustee Butler, seconded by Trustee Caleel, to adjourn the meeting at 9:14 p.m. VOICE VOTE: Motion carried. In accordance with the provisions of the Americans with Disabilities Act, any individuals who is in need of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of the Village of Oak Brook should contact Michael Crotty, The Village's ADA Coordinator, at (630) 990 -5738 as soon as possible before the meeting date. ATTEST: Linda-le Gonnella, CMC /AAE Village Clerk BOT102699 VILLAGE OF OAK BROOK Minutes Page 16 of 16 October 26, 1999 PENSION FUNDS ADJOURN