Minutes - 10/28/1975 - Board of TrusteesVILLAGE OF OAK BROOK
MINUTES OF
OCTOBER 28, 1975
I. CALL MEETING TO ORDER
A. Roll Call
The regular meeting was called to order at 7:30 P.M. by President Howell.
All trustees were present.
II. READING OF MINUTES
Trustee Philip moved - seconded by Trustee Congreve...
That the reading of the minutes of the regular meeting of October 14, 1975
be suspended and that they be accepted as submitted.
Voice vote - all in favor So ordered.
III. ORDINANCES, RESULUTIONS, VARIATIONS, PLATS, ETC.
Attorney Bianucci reviewed the modifications made to the proposed Saddle Brook
Annexation Agreement. All documents had been reviewed by staff and signed by
the attorney.
Trustee Glaves recommended a provision for "prior notice shall be given the Village
of 60 days" be added to Item 23- Assignability and after discussion with Robert
Weber, attorney for the developer, 45 days was agreed to, and will be reflected
in the agreement.
Trustee Cerne disclosed the matter of potential conflict of interest. After -
conferring with the Village Attorney, who indicated no conflict of interest was
present, and after consultation with other Board members, Trustee Cerne chose to
vote on the matters relating to the Saddle Brook development.
A. ORDINANCE S- 342-AUTHORIZING THE EXECUTION OF A CERTAIN ANNEXATION AGREEMENT
FOR THE DEVELOPMENT COMMONLY REFERRED TO AS "SADDLE BROOK"
Trustee Brown moved - seconded by Trustee Congreve...
To adopt Ordinance S -342 as presented and waive reading of same.
Roll call vote: Ayes: Trustees Brown, Cerne,, Congreve, Glaves, Philip, Rush,
and President Howell
Nayes: None So ordered.
B. ORDINANCE S- 343 - ANNEXING CERTAIN TERRITORY, COMMONLY REFERRED TO AS "SADDLE
B R00 K"
Trustee Brown moved - seconded by Trustee Cerne...
That Ordinance S -343 as presented be approved and waive the reading of same.
Poll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush,
and President Howell
Nayes: None So ordered.
C. ORDINANCE S- 344 - ZONING LAND NEWLY ANNEXED AND REZONING LAND ALREADY WITHIN
THE VILLAGE OF OAK BROOK, COMMONLY REFERRED TO AS "SADDLE BROOK "
Trustee Brown moved - seconded by Trustee Cerne...
That Ordinance S -344 as presented be approved and waive the reading of same.
Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush,
and President Howell
Nayes: None So ordered.
-1 - (con ti nua!d)
Page 2
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�nutes of October 28, 1975
III ORDINANCES, RESOL IONS, VARIATIONS, PLATS, ETC. (continued)
D. ORDINANCE S -345 - CHRIST CHURCH /BUTLER CO. VARIATION
Trustee Brown moved - seconded by Trustee Cerne...
That Ordinance S -345 as presented be approved and waive reading of same.
Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, and Rush
Nayes: None
Abstain: President Howell So ordered.
E. ORDINANCE S -346 - BUTLER, CO. - SPECIAL USE /VARIATION
Trustee Brown moved - seconded by Trustee Cerne...
That Ordinance S -346 as presented be approved, subject to modification to
Sub - Section 2 of Paragraph 1 adding, "provided, however, that the Special Use
shall terminate on January 1, 1981, unless the Christ Church of Oak Brook
shall prior thereto, acquire title to subject property ".
Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, and Rush
Nayes: Trustee Philip
Abstain: President Howell So ordered.
F. Traffic Ordinance
President Howell requested that action be deferred until Trustee Rush had an
opportunity to review the proposed ordinance.
IV. FINANCIAL
A. Investments
Trustee Cerne moved - seconded by Trustee Glaves...
To approve and ratify this investment One federally secured certificate
of deposit to mature in the First Security Bank of Oak Brook on January 14,
1976 at the rate of 6.310%. This Certificate of Deposit in the amount of
$100,000.00 is drawn on the Corporate Account.
Roil call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush,
and President Howell
Nayes: None So ordered.
Trustee Cerne moved - seconded by Trustee Glaves...
To approve and ratify this investment One federally secured certificate
of deposit to mature in the First Security Bank of Oak Brook on January 14,
1976 at the rate of 6.310%. This certificate of deposit is in the amount of
$165,000.00, and is dravin on the following accounts:
Water Surplus Account S 655000
Dep., Imp. & Ext. Account 5100,000
Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush,
and President Howell
Nayes: None So ordered.
Trustee Cerne moved - seconded by Trustee Glaves...
To approve and ratify this investment One federally secured certificate
of deposit to mature in the First Security Bank of Oak Brood: on December 10,
1975 at the rate of 6.125%. This certificate of deposit in the amount of
$211,000 is drawn on the following accounts:
Bond & Interest Account S 445100
Bond Reserve Account S 11,900
Water Surplus Account S 501,000
Dep., Imp. & Ext. Account $1053000
Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush,
and President Howell
Nayes: Pone So ordered.
10/28/75 -2- (continued)
Page 3
1*tes of October 28, 1975
IV. FINANCIAL (continued)
A. Investments (continued)
Trustee Cerne moved - seconded by Trustee Glaves...
To approve and ratify this investment One federally secured certificate
of deposit to mature in the First National Bank and Trust Company of Oak
Brook on January 14, 1976 at the rate of 6.300 %. This certificate of deposit
in the amount of $100,000.00 is drawn on the Corporate Account.
Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip and Rush
Nayes: None
Abstain: President Howell So ordered.
Trustee Cerne moved - seconded by Trustee Glaves...
To approve and ratify this investment One federally secured certificate
of deposit to mature in the First Security Bank of Oak Brook on April 26,
1976 at the rate of 6.25 %. This certificate of deposit in the amount of
$730,000.00 is drawn on the Corporate Account.
Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Giaves, Philip, Rush
and President Howell
Nayes: None So ordered.
V. QUARTERLY DEPARTMENT REPORTS
A. Engineering Department
Trustee Congreve moved - seconded by Trustee Cerne...
That the report of the Engineering Department as submitted be approved.
Voice vote - all in favor So ordered .
B. Fire Department
Trustee Congreve moved - seconded by Trustee Cerne...
That the report of the Fire Department as submitted be approved.
Voice vote - all in favor So ordered.
C. Bureau of Inspection
Trustee Rush moved - seconded by Trustee Brown...
That the report of the Bureau of Inspection as submitted be approved.
Voice vote - all in favor So ordered.
D. Library
Trustee Cerne moved - seconded by Trustee Congreve...
That the report of the Library as submitted be approved.
Voice vote - all in favor So ordered.
E. Police Department
Trustee Rush moved - seconded by Trustee Cerne...
That the report of the Police Department as submitted be approved.
Voice vote - all in favor So ordered.
F. Public Works Department
Trustee Congreve moved - seconded by Trustee Philip...
That the report of the Public Works Department as submitted be approved.
Voice vote - all in favor So ordered.
VI. OLD BUSINESS
A. Forest Glen (Clayton)
Trustee Brown reviewed the status of the Forest Glen development prior to
proposed annexation.
B. Lombard /Oak Brook Water Agreement
Trustee Congreve moved - seconded by Trustee Philip...
To execute the Water Agreement with Lombard and authorize execution of the
Agreement to construct the Lombard /Oak Brook Cross Connection, subject to
execution of the water agreement by the Village of Lombard.
Roll call vote: Aves: f rustees Brown, Cerne, , Congreve, Giaver, Philip, P.ubil,
and President Howell
Nayes: None So ordered.
1 -1 ,�9G/ 7J t d.�ti t i�lipsl
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VI. OLD BUSINESS (continued)
Oe4
utes of October 28, 1975
C. 1A!ater System Improvements
(1) Acceptance of Warren & Van Pragg Water System Report
The report on the comprehensive water system plan had been revier;.ed
in detail.
Trustee Congreve moved - seconded by Trustee Cerne...
To accept the report of Warren Van Pragg.
Roll call vote: Ayes:
(2) Staff to Nayes: begin
(3) Approval of Ag
14ater Study
Trustee Congreve moved
Trustees Brown, Cerne, Congreve, Glaves, Philip, ?ush,
and President Howell
None So ordered.
Economic Analysis - Phase I System Improvements
reement with Warren & Van Praag for Pro Forma Statement-
- seconded by Trustee Philip...
Staff be authorized to prepare an analysis for:
(a) A revenue bond issue of approximately $3,000,000
(b) A lease purchase of approximately $3,000,000 to finance the
Phase I System Improvements
and that we authorize the firm of Warren & Van Pragg to prepare a pro
forma statement as indicated i n their letter of October 19, 1975
containing the following:
(a) An adjusted net revenue for fiscal year 74/75
(b) 10 year projections of estimated revenue /expenditures of the
water system
(c) A letter report indicating the findings of both (a) and (b)
all to be done in four to five weeks at a maximum to the
Villaoe of Oak Brook of $4,200 based on rate of 2.5 x payroll
costs.
Roll call vote: Ayes: Trustees Cerne, Congreve, Glaves, Philip, Rush ar�
President Howell
Nayes: Trustee Brown So ordered.
(4) Execution of Agreement with Paul D. Speer for Issuance of Revenge Bonds
Trustee Congreve moved - seconded by Trustee Philip...
That we authorize the execution of the contract of Paul D. Speer
Associates, Inc. dated September 3, 1975 providing the services indicated in
that letter as an independent financial consultant for the purpose of
enabling the Village of Oak Brook to develop the necessary financial
programs to carry out any financing necessary in connection with the
$3,000,000 work indicated in the Phase I improvements. The scope of
services indicate investigation of the revenue producing systems along
with historic reports, etc., recommended plan of financing, assis.ance
in the preparation of the Official Statement and any necessary beard
ordinances, providing information for any data necessary for rating of
the bonds, advice on the sale of the bonds and review of the bids at the
time of bidding.
Fees are to be based on $5,000 plus $4.00 per $1,000 par value issued
in excess of $1,000,000.
Based on a $3,000,000 bond issue, the fee would be $13,000.
Roll call vote: Ayes: Trustees Cerne, Congreve, Glaves, Philip, Rush ar
President Howell
Nayes: Trustee Brown So ordered.
D. Saddle Brook - Preliminary Plat
Trustee Bro�,In moved - seconded by Trustee Congreve...
To approve the Preliminary Plat of Saddle Brook, dated October 21,10-7-7.
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President Howell
Nayes: None
T�nnra ern (Nl a .rac t7h; i i n D,_lch ands
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ctober 26, 1975
VI OLD BUSINESS (continued)
E. Report of Activities
Administration & Communication - Trustee Philip .
Attended Mayors "and �Nianagers Conference. Items discussed:
_NIPC review of 1972 Clean eater Act
Consideration of curfew
Senate Bill related to prevailing hourly wages
Finance & Capital - Trustee Cerne
-Oak Brook Civic Association will conduct tour of Village Commons prior
to State of the Village N,eeti ng on October 29, 1975. .
-Oak Brook Library Association has offered to contribute $10,000 to the
Village to be applied to the acquisition of books for the new facilities.-
Trustee Cerne moved - seconded by Trustee Congreve...
To accept with gratitude a gift of $10,000 from the Library Association and
request this be paid when the Library has assumed its permanent quarters.
Voice vote - all in favor So ordered.
Public Safety - Trustee Rush
- Letters received commending the Fire Department for activities and
demonstrations during Fire Prevention Week.
-With cooperation of the City of Chicago Police Department, use of their
dogs and trainers were used to apprehend a person in Marshall Field's.
Public Works - Trustee Congreve
- Proposal to charge the Timber Trails area for water at the Village rates.
- Report from Layne - Western evaluating methods of iron removal.
Traffic - Trustee Glaves
- Letter from Oa Brook Association of Commerce & Industry - expressing
gratitude for 22nd Street improvement.
- DuPage County Plan Commission is reviewing their Long and Short Range
Transit Plan.
Zoning and Planning - Trustee Brown
- Inter- governmental meeting ti,J to Hinsdale was cancelled and is rescheduled
for November 10, 1975.
VII. NEW BUSINESS
A. Authority to Bid- Library Furniture
Trustee Cerne moved - seconded by Trustee Philip...
To authorize advertising for bids for November 19, 1975.
Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush,
and President Howell
Nayes: None So ordered.
B. Recommendation to Zoning Board of Appeals for Amendment to Zoning Ordinance
The matter of amending the ordinance as it relates to the sign regulations
of multiple buildings on a single lot.
Trustee Brown moved - seconded by Trustee Philip...
To refer this to the Zoning Board of Appeals for a public hearing on
December 2, 1975.
Voice vote - all in favor
VIII. ADJOURIMIENT Time 9:15 P.111.
Trustee Congreve moved - seconded by Trustee Glaves...
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So ordered.
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