Minutes - 11/02/2000 - Board of TrusteesI
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VILLAGE OF OAK BROOK SPECIAL BOARD OF
TRUSTEE'S MEETING Minutes November 2, 2000
UNOFFICIAL UNTIL APPROVED AS WRITTEN X
OR AS AMENDED _ BY VILLAGE BOARD ON
November 14, 2000.
MEETING CALL:
The Special Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at
7:30 p.m. Pledge of Allegiance was given.
ROLL CALL:
The Village Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Butler, Caleel, Craig, Kenny,
McInerney and Savino.
ABSENT: None.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Richard A. Martens, Village Attorney; Ruth A.
Martin, Library Director and Ronald Gall, Project Manager for Harbour
Contractors, Incorporated.
President Bushy noted the momentous event of this special meeting for the
beginning phases of construction of the new Village Library. She
acknowledged, on behalf of the residents of Oak Brook, the Village Board of
Trustees for their level of diligence and attention to the projects presented to
them during their term in office and especially the Library project. She
commended Ruth Martin, Library Director, for her perseverance during these
past six years in developing the Library. President Bushy remembered Paul
Butler and his vision of the Sports Core property now that children will forever
be using with a new Library. She also recognized a Butler family member,
Adam Butler, who presently serves as the Library Liaison Trustee on the
Village Board.
The purpose of the Special Village Board of Trustee's Meeting was to take a
series of actions necessary to begin construction of the new Oak Brook Public
Library. The actions were as follows:
I. Award of trade contracts for various "bid packages" to trade contractors.
II. Rejection of bids (in certain cases), approval of allowances for items to be
re -bid and approval of allowances for items yet to be bid.
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VILLAGE OF OAK BROOK
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III. Rejection of bids (in certain cases) and approval of allowances for items to
be provided or caused to be provided by the construction manager as
"incidental" to construction.
IV. Approval of allowances for miscellaneous other incidental items.
V. Approval of the Agreement with the construction manager and the
"Guaranteed Maximum Price" (GMP).
VI. Assignment of trade contracts to the Construction Manager.
AWARD OF TRADE CONTRACTS — OAK BROOK PUBLIC LIBRARY:
I. AWARD OF TRADE CONTRACTS FOR VARIOUS "BID
PACKAGES" TO TRADE CONTRACTORS:
1) Motion by Trustee Caleel, seconded by Trustee McInerney, that the
Village award a contract to Terra Excavating, Inc., the lowest
responsible bidder for Earthwork for the new Oak Brook Public
Library in the amount of $143,900.00 and that the Village President
and Village Clerk be authorized and directed to execute a contract
with Terra Excavating, Inc., subject to staff review. ROLL CALL
VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
2) Motion by Trustee Caleel, seconded by Trustee McInerney, that the
Village award a contract to Peerless Fence, the lowest responsible
bidder for Fencing for the new Oak Brook Public Library in the
amount of $36,554.00 and that the Village President and Village
Clerk be authorized and directed to execute a contract with Peerless
Fence, subject to staff review. ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
3) Motion by Trustee Caleel, seconded by Trustee Kenny, that the
Village award a contract to Unique Plumbing Co., the lowest
responsible bidder for Site Utilities for the new Oak Brook Public
Library in the amount of $170,100.00 and that the Village President
and Village Clerk be authorized and directed to execute a contract
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VILLAGE OF OAK BROOK
with Unique Plumbing Co., subject to staff review. ROLL CALL
VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
4) Motion by Trustee Caleel, seconded by Trustee McInerney, that the
Village award a contract to D.L. Franzen Construction, the lowest
responsible bidder for Asphalt Paving for the new Oak Brook
Public Library in the amount of $106,329.00 and that the Village
President and Village Clerk be authorized and directed to execute a
contract with D.L. Franzen Construction, subject to staff review.
ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
7) Motion by Trustee Caleel, seconded by Trustee Kenny, that the
Village award a contract to Piazza Masonry, the lowest responsible
bidder for Masonry for the new Oak Brook Public Library in the
amount of $28,100.00 and that the Village President and Village
Clerk be authorized and directed to execute a contract with Piazza
Masonry, subject to staff review. ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
8) Motion by Trustee Caleel, seconded by Trustee Kenny that the
Village award a contract to T.A. Bowman Constructors, the lowest
responsible bidder for Structural Steel /Metal for the new Oak Brook
Public Library in the amount of $561,575.00 which includes
Alternate #5, In -fill of sunscreen throughout, and that the Village
President and Village Clerk be authorized and directed to execute a
contract with T.A. Bowman Constructors, subject to staff review.
ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
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VILLAGE OF OAK BROOK
Page 3 of 17 November 2, 2000
9) Motion by Trustee Caleel, seconded by Trustee Kenny, that the
Village award a contract to W.W. Timbers, Inc., the lowest
responsible bidder for Glue - Laminated Wood Decking for the new
Oak Brook Public Library in the amount of $48,500.00 and that the
Village President and Village Clerk be authorized and directed to
execute a contract with W.W. Timbers, Inc., subject to staff review.
ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
10) Motion by Trustee Caleel, seconded by Trustee McInerney, that the
Village award a contract to H. J. Pokorny, the lowest responsible
bidder for Finish Carpentry for the new Oak Brook Public Library
in the amount of $150,000.00 and that the Village President and
Village Clerk be authorized and directed to execute a contract with
H.J. Pokorny, subject to staff review. ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
11) Motion by Trustee Caleel, seconded by Trustee McInerney, that the
Village award a contract to Elgin Roofing Company, the lowest
responsible bidder for Roofing for the new Oak Brook Public
Library in the amount of $91,770.00 and that the Village President
and Village Clerk be authorized and directed to execute a contract
with Elgin Roofing Company, subject to staff review. ROLL
CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
12) Motion by Trustee Caleel, seconded by Trustee McInerney, that the
Village award a contract to LaForce Hardware & Manufacturing
Co., the lowest responsible bidder for Hollow Metal /Hardware for
the new Oak Brook Public Library in the amount of $31,455.00 and
that the Village President and Village Clerk be authorized and
directed to execute a contract with LaForce Hardware &
Manufacturing, subject to staff review. ROLL CALL VOTE:
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Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
14) Motion by Trustee Caleel, seconded by Trustee McInerney, that the
Village award a contract to Christopher Glass /Aluminum, the
lowest responsible bidder for Glass /Aluminum for the new Oak
Brook Public Library in the amount of $225,000.00 and that the
Village President and Village Clerk be authorized and directed to
execute a contract with Christopher Glass /Aluminum, subject to
staff review. ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
15) Motion by Trustee Caleel, seconded by Trustee McInerney, that the
Village award a contract to Imperial Glass Structures, the lowest
responsible bidder for Skylights for the new Oak Brook Public
Library in the amount of $18,830.00 and that the Village President
and Village Clerk be authorized and directed to execute a contract
with Imperial Glass Structures, subject to staff review. ROLL
CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
16) Motion by Trustee Caleel, seconded by Trustee McInerney, that the
Village award a contract to Chicago Drywall & Acoustical, the
lowest responsible bidder for Rough Carpentry /Drywall for the new
Oak Brook Public Library in the amount of $213,650.00 and that
the Village President and Village Clerk be authorized and directed
to execute a contract with Chicago Drywall & Acoustical, subject to
staff review. ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
18) Motion by Trustee Caleel, seconded by Trustee McInerney, that the
Village award a contract to OPC Construction, Inc., the lowest
responsible bidder for Acoustical Ceilings for the new Oak Brook
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VILLAGE OF OAK BROOK
Public Library in the amount of $55,388.00 and that the Village
President and Village Clerk be authorized and directed to execute a
contract with OPC Construction, Inc., subject to staff review.
ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
19) Motion by Trustee Caleel, seconded by Trustee McInerney, that the
Village award a contract to DuPont Flooring Systems, the lowest
responsible bidder for Flooring for the new Oak Brook Public
Library in the amount of $83,000.00 which includes Alternate #4,
Primary color accents in story room, and that the Village President
and Village Clerk be authorized and directed to execute a contract
with DuPont Flooring Systems, subject to staff review. ROLL
CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
20) Motion by Trustee Caleel, seconded by Trustee McInerney, that the
Village award a contract to Sterling Painting, Inc., the lowest
responsible bidder for Painting for the new Oak Brook Public
Library in the amount of $24,192.00 and that the Village President
and Village Clerk be authorized and directed to execute a contract
with Sterling Painting, Inc., subject to staff review. ROLL CALL
VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
22) Motion by Trustee Caleel, seconded by Trustee McInerney, that the
Village award a contract to Airtite Contractors, Inc., the lowest
responsible bidder for Access Flooring for the new Oak Brook
Public Library in the amount of $154,602.00 which includes a
Voluntary Alternate to add stringers, and that the Village President
and Village Clerk be authorized and directed to execute a contract
with Airtite Contractors, Inc., subject to staff review. ROLL CALL
VOTE:
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Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
26) Motion by Trustee Caleel, seconded by Trustee McInerney, that the
Village award a contract to Airtite Contractors, Inc., the lowest
responsible bidder for Operable Partition for the new Oak Brook
Public Library in the amount of $11,538.00 and that the Village
President and Village Clerk be authorized and directed to execute a
contract with Airtite Contractors, Inc., subject to staff review.
ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
30) Motion by Trustee Caleel, seconded by Trustee McInerney, that the
Village award a contract to Landgraf Component Manufacturing,
the lowest responsible bidder for Casework for the new Oak Brook
Public Library in the amount of $11,851.00 and that the Village
President and Village Clerk be authorized and directed to execute a
contract with Landgraf Component Manufacturing, subject to staff
review. ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
32) Motion by Trustee Caleel, seconded by Trustee McInerney, that the
Village award a contract to Unique Plumbing Co., the lowest
responsible bidder for Plumbing for the new Oak Brook Public
Library in the amount of $184,200.00 and that the Village President
and Village Clerk be authorized and directed to execute a contract
with Unique Plumbing Co., subject to staff review. ROLL CALL
VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
33) Motion by Trustee Caleel, seconded by Trustee McInerney, that the
Village award a contract to United States Fire Protection, the lowest
responsible bidder for Fire Protection for the new Oak Brook Public
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Library in the amount of $93,700.00 and that the Village President
and Village Clerk be authorized and directed to execute a contract
with United States Fire Protection, subject to staff review. ROLL
CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
34) Motion by Trustee Caleel, seconded by Trustee McInerney, that the
Village award a contract to Midwest Mechanical, the lowest
responsible bidder for HVAC for the new Oak Brook Public
Library in the amount of $494,000.00 and that the Village President
and Village Clerk be authorized and directed to execute a contract
with Midwest Mechanical, subject to staff review. ROLL CALL
VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
35) Motion by Trustee Caleel, seconded by Trustee McInerney, that the
Village award a contract to Parr Electric, Inc., the lowest
responsible bidder for Electrical for the new Oak Brook Public
Library in the amount of $415,500.00 and that the Village President
and Village Clerk be authorized and directed to execute a contract
with Parr Electric, Inc., subject to staff review. ROLL CALL
VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
The sum of the contract prices for the trade contracts that were awarded
was $3,353,734.00. The sum of the pre -bid estimates for these bid
packages is $3,234,982.00.
II. REJECTION OF BIDS (IN CERTAIN CASES), APPROVAL OF
ALLOWANCES FOR ITEMS TO BE RE -BID AND APPROVAL OF
ALLOWANCES FOR ITEMS YET TO BE BID:
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VILLAGE OF OAK BROOK
A. ITEMS TO BE RE -BID:
5) Motion by Trustee Caleel, seconded by Trustee McInerney,
that the Village reject all bids for landscaping for the new
Oak Brook Public Library, as the apparent low bid was
incomplete and thereby non - responsive, the other bids
exceeded the pre -bid estimate, and the public interest will be
served by the rejection of all bids; I further move that this
Board authorize staff to re -bid landscaping for the new Oak
Brook Public Library and approve an allowance of $60,000
for landscaping for the new Oak Brook Public Library for
purposes of establishing the guaranteed maximum price in
the construction manager's contract with the Village.
ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny,
McInerney and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
6) Motion by Trustee Caleel, seconded by Trustee McInerney,
that the Village reject all bids for Cast -In -Place Concrete for
the new Oak Brook Public Library, as the bid received
exceeded the pre -bid estimate and the public interest will be
served by the rejection of all bids; I further move that this
Board authorize staff to re -bid Cast -In -Place Concrete for
the new Oak Brook Public Library and approve an
allowance of $257,550 for Cast -In -Place Concrete for the
new Oak Brook Public Library for the purposes of
establishing the guaranteed maximum price in the
construction manager's contract with the Village. ROLL
CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny,
McInerney and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
17) Motion by Trustee Caleel, seconded by Trustee McInerney,
that this Board authorize staff to re -bid Ceramic Tile for the
new Oak Brook Public Library, as no bids were received for
this item and approve an allowance of $19,200 for Ceramic
tile for the new Oak Brook Public Library for purposes of
establishing the guaranteed maximum price in the
construction manager's contract with the Village. ROLL
CALL VOTE:
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Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny,
McInerney and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
The sum of the recommended allowances for packages to be re-
bid is $336,750.00.
B. ITEMS YET TO BE BID:
Motion by Trustee Caleel, seconded by Trustee McInerney, that
the Board approve an allowance of $355,000.00 for furnishing
and equipment for the new Oak Brook Public Library for
purposes of establishing the guaranteed maximum price in the
construction manager's contract with the Village, and further,
that staff seek bids for furnishings and equipment later in the
project schedule. ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney
and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
III. REJECTION OF BIDS (IN CERTAIN CASES) AND APPROVAL OF
ALLOWANCES FOR ITEMS TO BE PROVIDED OR CAUSED TO
BE PROVIDED BY THE CONSTRUCTION MANAGER AS
"INCIDENTAL" TO CONSTRUCTION:
13) Motion by Trustee Caleel, seconded by Trustee McInerney, that the
Village Board reject all bids for Security Partition for the new Oak
Brook Public Library, as the apparent low bid was not responsive to
the specifications, no other bids were received as the public interest
will be served by the rejection of all bids; I further move that the
Village waive further competitive bidding, and approve an
allowance in the amount of $3,000.00 for inclusion in the
construction manager's incidental construction costs which will be
included in the construction manager's guaranteed maximum price.
ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
Special Meeting Minutes Page 10 of 17 November 2, 2000
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21) Motion by Trustee Caleel, seconded by Trustee McInerney, that the
Village Board find that no bids were received for Toilet
Accessories /Partitions for the new Oak Brook Public Library, and
that the Village waive further competitive bidding for Toilet
Accessories /Partitions and approve an allowance in the amount of
$7,050.00 for inclusion in the construction manager's incidental
construction costs which will be included in the construction
manager's guaranteed maximum price. ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
23) Motion by Trustee Caleel, seconded by Trustee McInerney, that the
Village Board reject all bids for Flagpoles for the new Oak Brook
Public Library, as the sole bid received was not responsive to
specifications and the public interest will be served by the rejection
of all bids, and further, that the Village waive further competitive
bidding and approve an allowance in the amount of $4,000.00 for
inclusion in the construction manager's incidental construction
costs which will be included in the construction manager's
guaranteed price. ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
24) Motion by Trustee Caleel, seconded by Trustee McInerney, that the
Village Board reject all bids for Signage for the new Oak Brook
Public Library, as the sole bid received was incomplete and thereby
non - responsive and the public interest will be served by the
rejection of all bids, and further that the Village waive further
competitive bidding and approve an allowance in the amount of
$13,417.00 for inclusion in the construction manager's incidental
construction costs which will be included in the construction
manager's guaranteed maximum price. ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
25) Motion by Trustee Caleel, seconded by Trustee McInerney, that the
Village Board find that no bids were received for Fire Extinguishers
for the new Oak Brook Public Library, that the Board waives
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further bidding, and approves an allowance in the amount of
$750.00 for inclusion in the construction manager's incidental
construction costs which will be included in the construction
manager's guaranteed maximum price. ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
27) Motion by Trustee Caleel, seconded by Trustee McInerney, that the
Village Board find that no bids were received for Building
Specialties for the new Oak Brook Public Library, and I move that
the Village waive further bidding, and approve an allowance in the
amount of $5,440.00 for inclusion in the construction manager's
incidental construction costs which will be included in the
construction manager's guaranteed maximum price. ROLL CALL
VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
28) Motion by Trustee Caleel, seconded by Trustee McInerney, that the
Village Board find that no bids were received for Appliances for the
new Oak Brook Public Library, and I move that the Village waive
further bidding and approve an allowance in the amount of
$6,000.00 for inclusion in the construction manager's incidental
construction costs which will be included in the construction
manager's guaranteed maximum price. ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
29) Motion by Trustee Caleel, seconded by Trustee McInerney, that the
Village Board find that no bids were received for Projection Screen
for the new Oak Brook Public Library, and I move that the Board
waive further bidding and approve an allowance in the amount for
$1,490.00 for inclusion in the construction manager's incidental
construction costs which will be included in the construction
manager's guaranteed maximum price. ROLL CALL VOTE:
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VILLAGE OF OAK BROOK
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
31) Motion by Trustee Caleel, seconded by Trustee McInerney, that the
Village Board find that no bids were received for Window
Treatments for the new Oak Brook Public Library and I move that
the Village waive further competitive bidding, and approve an
allowance in the amount of $12,500.00 for inclusion in the
construction manager's incidental construction costs which will be
included in the construction manager's guaranteed maximum price.
ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
The sum of the allowances for these incidental construction packages is
$53,647.00
IV. APPROVAL OF ALLOWANCES FOR MISCELLANEOUS OTHER
INCIDENTAL ITEMS:
Motion by Trustee Caleel, seconded by Trustee McInerney, that the
Village Board find that certain miscellaneous items involved in the
construction of the new Oak Brook Public Library are most properly
included in the construction manager's incidental construction costs to
be included in the guaranteed maximum prices and accordingly, and I
further move that the Village waive competitive bids and approve the
following allowances totaling $172,982.00 for inclusion in the
construction manager's incidental construction costs which will be
included in the construction manager's guaranteed maximum price:
Utility Connections, $67,000; Clean -Up Allowance, $20,000; Winter
Protection Allowance, $20,000; Incidental Rough Carpentry (Site
Safety), $20,000; Printing & Distribution Allowance, $10,000; Site
Security Fencing, $10,000; Site Engineering/Layout, $10,000;
Caulking and Sealants, $7,492; Recessed Floor Mats, $4,490 and
Temporary Utilities, $4,000. These allowances are included in the
construction manager's Incidental Construction Cost line item in the
GMP. They total $172,982.00. ROLL CALL VOTE:
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VILLAGE OF OAK BROOK
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Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
V. APPROVAL OF AGREEMENT WITH THE CONSTRUCTION
MANAGER AND THE "GUARANTEED MAXIMUM
PRICE" (GMP
The Guaranteed Maximum Price (GMP) is a key feature of the "at risk"
construction management approach that the Village is taking to this
project. The GMP is the sum of all trade contracts, other allowances,
the construction manager's incidental construction, general conditions,
insurance, bond costs, a construction contingency and, finally, the
construction manager's fee.
Trade Contracts Awarded by the Village (Section I.)
$3,353,734.00
Allowances for Items to be Re -Bid (Section II. A.)
$
336,750.00
Allowances for Items Yet to be Bid (Section II. B.)
$
355,000.00
Total Village Of Oak Brook Contract Awards
$4,045,484.00
Allowances for Incidental Construction Packages
(Section III.)
$
53,647.00
Allowances for Miscellaneous Incidental Items
(Section IV.)
$
172,982.00
Harbour Contractors' Incidental Construction Cost $
226,629.00
Harbour Contractors'
General Conditions Cost
$
474,114.00
Harbour Contractors'
Insurance And Bond Cost
$
63,139.00
SUBTOTAL $ 4,809,366.00
Construction Contingency $ 60,000.00
COST OF THE WORK $ 4,869,366.00
Harbour Contractors' Fee $ 121,734.00
GUARANTEED MAXIMUM PRICE $ 4,991,100.00
The final pre -bid cost estimate for the project (net of design fees)
approved by the Village Board on April 25, 2000 was $4,992,200.
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This GMP will be adjusted as allowances for items to be re -bid or yet
to be bid become contract prices and are awarded by the Board and
assigned to the construction manager. Variances from the allowances
for incidental items will be applied to the construction contingency.
Motion by Trustee Caleel, seconded by Trustee McInerney, that the
Village waive competitive bids and approve an agreement, subject to
staff review, with Harbour Contractors, Inc. for construction services,
authorize the Village President and the Village Clerk to execute the
agreement, and approve a guaranteed maximum price (GMP) in the
amount of $4,991,100 computed as set forth on page 12 of Mr. Veitch's
memorandum to the Board dated November 1, 2000, with the
understanding that the GMP will be adjusted as allowances for items to
be re -bid or yet to be bid become contract prices, are awarded by this
Board and ultimately assigned to the construction manager and with the
further understanding that any variances from the allowances for
incidental items will be applied to the construction contingency. ROLL
CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
4. ASSIGNMENT OF TRADE CONTRACTS — OAK BROOK
PUBLIC LIBRARY:
VI. ASSIGNMENT OF TRADE CONTRACTS TO THE
CONSTRUCTION MANAGER:
As bids are received on the packages to be re -bid and yet to be bid,
recommendations for award of contract will be brought to the Village
Board together with recommendations that those contracts also be
assigned to Harbour Contractors, pursuant to the Agreement.
Motion by Trustee Caleel, seconded by Trustee McInerney, that,
following the execution of the agreement between the Village (owner)
and Harbour Contractors, Inc. (construction manager), the Village
President and Village Clerk be authorized and directed to execute an
assignment to Harbour Contractors, Inc. (the Village's construction
manager), of each of the 23 trade contracts for the new Oak Brook
Public Library which were previously awarded this evening. ROLL
CALL VOTE:
Special Meeting Minutes
VILLAGE OF OAK BROOK
Page 15 of 17 November 2, 2000
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
President Bushy explained that due to the amount of data and time
constraints that staff were unable to place these items on the last regular
Board meeting and requested a special meeting be called for the award
of contracts so that construction could begin weather permitting. This
meeting was also videotaped for the resident viewing, which will be
cablecast with the regular Village Board meeting.
President Bushy suggested the Village Board, by motion, request the
Village Clerk to include these bid tabulations, memorandums and letter
from Harbour Contractors be attached to the official minutes of this
meeting.
Motion by Trustee Caleel, seconded by Trustee Butler, that the Village
Clerk attach the bid tabulations, memorandum and Harbour Contractors
letter dated November 1, 2000 (revised) be attached to the official
minutes of the Village Board. VOICE VOTE: Motion carried.
President Bushy wanted to thank the residents of Oak Brook and
especially, Joe Fullan, who was in attendance of this meeting for his
years of support of this Library. She publicly commended the Village
staff, Village Manager Veitch, Village Attorney Martens, Harbour
Contractors and Ron Gall for the commitment of their company.
Village Manager Veitch also recognized Marshall Olsen and Robert
Bush in their contribution prior to the involvement of Mr. Gall in the
project. Trustee Caleel thanked Roberta Petz, Barbara Benezra and
Anthony Ingrisano as members of the Library Commission for their
years of service to the Library.
5. ADJOURNMENT:
Motion by Trustee Caleel, seconded by Trustee Craig, to adjourn the meeting
at 9:08 p.m. ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
Special Meeting Minutes Page 16 of 17 November 2, 2000
VILLAGE OF OAK BROOK
ATTEST:
Linda K. Gonnella, CMC
Village Clerk
BOT /SpMtg- 110200
Special Meeting Minutes Page 17 of 17 November 2, 2000
VILLAGE OF OAK BROOK
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