Minutes - 11/08/1977 - Board of TrusteesVILLAGE OF OAK BROOK
MINUTES OF
NOVEMBER 8. 1977
I. CALL MEETING TO ORDER
The regular meeting was called to order by Clerk Lakosil in the Samuel E. Dean Board
Room of the Village Commons at 7:30 p.m.
A. Roll Call
Present: Trustees Frederick W. Brown
Wence F. Cerne
Arthur W. Philip
Barbara F. Reynolds
Joseph H. Rush
Absent:
B. Appoint President Pro Tem
Trustee Eldon K. Glaves
President George B. Howell
Trustee Cerne moved - seconded by Trustee Rush... —
That Trustee Reynolds serve,as President pro tem.
Voice vote - all in favor So ordered.
II. READING OF THE MINUTES
Trustee Philip moved - seconded by Trustee Rush...
To table approval of the minutes until the next regular Board Meeting in
order to allow for time to check whether all of the investments were documented.
Voice vote - all in favor
III. ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC.
So ordered.
,A. Resolution - Illinois Municipal Retirement Fund - Omitted Service Credit
Two employees working in excess oE 600 EErs in a 12-month period have
requested participation in IMRF for their past service from February 1971
through May 1974.
Trustee Cerne moved - seconded by Trustee Philip...
To adopt Resolution R -233 covering former Lt. James Clark and Resolution
R -234 covering Lt. Charles DeWitt as presented and waive reading of same.
Roll call vote - Ayes: Trustees Brown, Cerne, Philip, Reynolds, Rush
Nays: None
Absent: Trustee Glaves, and President Howell So ordered.
IV. FINANCIAL
A. Treasurer's Report
Treasurer's Cash and Investment Report for the month of October reflected
the following:
Revenue
Balance
Corporate Fund
$ 3312061.96
1,498,195.59
Motor Fuel Tax Fund
6,441.19
71,425.63
Revenue Sharing Fund
112626.69
952668.98
Water Fund
1112613.81
1,224,399.06
1976 Revenue Bond Fund
4,058.24
12765,862.54
Sports Core Fund
102342,019.50
9,473,622.35
Minutes - 2 - 11/8/77
A. Treasurer's Report (continued)
Trustee Cerne moved - seconded by Trustee Brown...
That the Treasurer's Cash and Investment Report for the month of October as
submitted be approved.
Roll call vote - Ayes: Trustees Brown, Cerne, Philip, Reynolds, Rush
Nays: None
Absent: Trustee Glaves, and President Howell So ordered.
B. Payouts
#5 - Pat Filippi Contractor, Inc. - Wellhouse #6
The Village Engineer has recommended payment upon receipt of final waivers.
Trustee Cerne moved - seconded by Trustee Philip...
To approve Payout #5 to Pat Filippi Contractor in the amount of $15,243.00.
Roll call vote - Ayes: Trustees Brown, Cerne, Philip, Reynolds, Rush
Nays: None
Absent: Trustee Glaves, and President Howell So ordered.
#2 - Mayfair Construction Co. - Reservoir
The Village Engineer has recommended payment upon receipt of final waivers.
Trustee Cerne moved - seconded by Trustee Philip...
To approve Payout #2 to Mayfair Construction Co. in the amount of $213,683.40.
Roll call vote - Ayes: Trustees Brown, Cerne, Philip, Reynolds, Rush
Nays: None So ordered.
Absent:Trustee Glaves, and President Howell
#6 - Weeling Well Works, Inc. - Well #7
The Village Engineer has recommended payment upon receipt of final waivers.
Trustee Cerne moved - seconded by Trustee Philip...
To approve Payout #6 to Wehling Well Works, Inc. in the amount of $56,358.00.
Roll call vote - Ayes: Trustees Brown, Cerne, Philip, Reynolds, Rush
Nays: None So ordered'
Absent: Trustee Glaves, and President Howell
#7 & Final - Wehling Well Works, Inc. - Well #6
The Village Engineer has recommended payment upon receipt of final waivers.
Trustee Cerne moved - seconded by Trustee Rush...
To approve Payout #7 to Wheling Well Works, Inc. in the amount of $50,081.04.
Roll call vote - Ayes: Trustees Brown, Cerne, Philip, Reynolds, Rush
Nays: None So ordered.
Absent: Trustee Glaves, and President Howell
Warren & Van Praag, Inc. - Engineering Services - Reservoir
The Village Engineer has recommended payment upon receipt of final waivers.
Trustee Cerne moved - seconded by Trustee Brown...
To approve the payout to Warren & Van Praag, Inc. in the amount of $1,501.64.
Roll call vote - Ayes: Trustees Brown, Cerne, Philip, Reynolds, Rush
Nays: None So ordered.
Absent: Trustee Glaves, and President Howell
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Minutes
C. Approval of Bills
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11/8/77
Accounts payable dated November 8, 1977, from the funds are as follows:
Corporate Find
Motor Fuel Tax Fund
Revenue Sharing Fund
Water System Funds
Sports Core Fund
1976 Revenue Bonds
Trustee Cerne moved - seconded by Trustee Rush...
$225,735.94
4,712.67
3,286.07
221,423.43
34,456.58
336,999.98
That the Accounts Payable as submitted in the corrected amount of $826,614.67
be approved for payment.
Roll call vote - Ayes: Trustees Brown, Cerne, Philip, Reynolds, Rush
Nays: None
Absent: Trustee Glaves, and President Howell So ordered.
D. Investments
Trustee Cerne moved—seconded. by Trustee Rush...- .
To approve and ratify the following investment from the Corporate Account:
One federally secured certificate of deposit in the amount of $220,000.00
to mature in the Oak Brook Bank on January 23, 1978, at the rate of 6.625%.
Roll call vote - Ayes: Trustees Brown, Cerne, Philip, Reynolds, Rush
Nays: None
Absent: Trustee Glaves, and President Howell So ordered.
Trustee Cerne moved - seconded by Trustee Rush...
To approve and ratify the following investment from the Sports Core Account:
Participation in the Illinois Treasurer's Investment Pool in the amount
of $71,000.00 at an initial rate of 5.88% beginning October 31, 1977.
Roll call vote - Ayes: Trustees Brown, Cerne, Philip, Reynolds, Rush
Nays: None
Absent: Trustee Glaves, and President Howell So ordered.
V. OLD BUSINESS
A. Sports Core - Second Amendment
Attorney Bianucci summarized the context of the proposed amendment with the
major changes being: the removal of reservation for polo activity, and modifi-
cation of the investment provision. Other changes related to indemnification
of Exhibits, delineation of legal descriptions, and clerical errors.
Trustee Brown stated that several months ago the contract was approved, and
that there was insufficient time to review the document that was presented
this eveningg.
Trustee Cerne moved - seconded by Trustee Philip...
To table this item until the recessed meeting of November 9, 1977, at 7:30 p.m.
Roll call vote - Ayes: Trustees Brown, Cerne, Philip, Reynolds, Rush
Nays: None
Absent: Trustee Glaves, and President Howell So ordered.
Minutes - 4 - 11/8/77
V. OLD BUSINESS (continued)
B. Saddle Brook Tree Location
Saddle Brook Development Company has requested a revision to their landscape
plans, relocating some of the parkway trees to areas within parks and open
spaces on Lots 3 F 14 in Phase I and II. Paul Novak, Landscape Consultant,
recommended changes to the species for reasons of size and growth pattern.
There are approximately 800 trees for the total development. On October 17,
1977, the Plan Commission recommended acceptance of the revised plan.
Trustee Rush moved - (no second) ...
To approve the revised landscape plan as submitted with the exception that the
Red Oak be retained.
Not carried.
Trustee Cerne moved - seconded by Trustee Brown...
To approve the revised landscape plan as submitted.
Roll call vote - Ayes: Trustees Brown, Cerne, and Philip
Nays: Trustees Rush and Reynolds
Absent: Trustee Glaves, and President Howell So ordered.
C. Namco Development Company - Zoning Amendment
Trustee Brown reviewed the hearings of the Plan Commission on August 15, 1977,
at which the Plan Commission recommended that the request for rezoning this
parcel from R -2 to R -3 be denied. On November 2, 1977, the Zoning Board of
Appeals also recommended denial on the basis that without any unique situations
this would be tantamount to spot zoning; and the surrounding area is 1 -acre lots
or more, so that this would be detrimental to the character of the neighborhood.
No representatives for Namco Development were present.
Trustee Brown moved - seconded by Trustee Rush...
To deny the request for rezoning from R -2 to R -3.
Roll call vote - Ayes: Trustees Brown, Cerne, Philip, Reynolds, Rush
Nays: None
Absent: Trustee Glaves, and President Howell So ordered.
D. Drake Oak Brook Hotel - Variation
Mr. Brashears briefly stated his request for a 5 foot variation for the hotel
addition as granted by Ordinance S -199 and subsequest ordinances granting ex-
tensions of same. The York Woods Homeowners Association has requested defer-
ment in order to allow for time to bring it before its members. Trustee Brown
felt additional time was necessary to review the recommendation of the Zoning
Board of Appeals of November 2, 1977.
Trustee Brown moved - seconded by Trustee Rush...
To defer to the next regular meeting of November 22, 1977.
Roll call vote - Ayes: Trustees Brown, Cerne, Philip, Reynolds, Rush
Nays: None
Absent: Trustee Glaves, and President Howell So ordered.
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Minutes - 5 - 11/8/77
V. OLD BUSINESS (continued)
E. James Wolak - Variation - Rear Yard & Lot Area
Trustee Brown reviewed the recommendation made by the Zoning Board of Appeals
on November 2, 1977, to approve the request for a variation for a Rear Yard of
491 instead of the required 60'.
Mr. Wolak was present to answer questions of the Board.
Trustee Brown moved - seconded by Trustee Rush...
To grant the variation as recommended by the Zoning Board of Appeals,
and directed the attorney to prepare the required ordinance.
Roll call vote - Ayes: Trustees Brown, Cerne, Philip, Reynolds, Rush
Nays: None
Absent: Trustee Glaves, and President Howell So ordered.
VI. NEW BUSINESS
A. Position - Assistant to Village Manager
Trustee Philip announced the addition to staff of Mr. Francis E. Glatfelter
as the Assistant to Village Manager.
B. Alex Nied, 51 Cambridge Drive - Variation & Preliminary Plat
Referred to Plan Commission meeting of November 21, 1977, and Zoning Board
of Appeals meeting December 6, 1977.
C. First Federal of Chicago - Special Use - Flood Plain
Referred to Plan Commission meeting of November 21, 1977, and Zoning Board
of Appeals meeting December 6, 1977.
VII. RECESS Time - 9 :00 p.m.
Trustee Cerne moved - seconded by Trustee Rush...
To recess this meeting, and reconvene on November 9, 1977, at 7:30 p.m.
Voice vote - all in favor, except 1 Nay, and 2 Absent So ordered.
Respectfully submitted,
Marianne Lakosil
Village Clerk
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VILLAGE OF OAK BROOK
MINUTES OF RECONVENED MEETING
NOVEMBER 9, 1977
I. CALL MEETING TO ORDER
The reconvened meeting of the recessed meeting of November 8, 1977, was called to
order by President pro tem Reynolds in the Samuel E. Dean Board Room of the Village
Commons at 7:30 p.m.
A. Roll Call
Present: Trustees Frederick W. Brown
Wence F. Cerne
Arthur W. Philip
Barbara F. Reynolds
Joseph H. Rush
Absent:
II. REMOVE TABLED ITEM
Trustee Eldon K. Glaves
President George B. Howell
Trustee Cerne moved - seconded by Trustee Rush...
To remove from the Table: Item V. "A" of the November 8, 1977, Agenda -
Sports Core - Second Amendment.
Roll call vote - Ayes: Trustees Brown, Cerne, Philip, Reynolds, Rush
Nays: None
Absent: Trustee Glaves, and President Howell So ordered.
III. ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC.
A. ORDINANCE S -390: AN ORDINANCE AUTHORIZING THE EXECUTION AND DELIVERY OF
A CERTAIN AGREEMENT ENTITLED "SECOND AMENDMENT TO AGREEMENT BY AND
BETWEEN THE VILLAGE OF OAK BROOK AND THE BUTLER COMPANY, DATED MAY 312 1977.'
Attorney Bianucci recapped the provisions of the second amendment which
deal primarily with: grammatical corrections, revision to the inventory
exhibit, deletion of any reservation for polo activity, revised surveys,
modification of the banking provisions, and several other minor items.
There were no substantive changes between this and the original document.
Trustee Brown stated that, as he had stated before, he is not against the
purchase of the Sports Core but had voted against the basic agreement;
this contract represents the spending of public funds for private uses to
satisfy the whims and needs of the seller, so he would cast a negative vote.
Trustee Cerne moved - seconded by Trustee Philip...
To approve Ordinance S -390 as read by title and waive reading of same.
Roll call vote - Ayes: Trustees Cerne, Philip, Reynolds, Rush
Nays: Trustee Brown
Absent: Trustee Glaves, and President Howell So ordered.
,IV. ADJOURNMENT Time - 7:45 p.m.
Trustee Cerne moved - seconded by Trustee Philip...
That this meeting be adjourned.
Voice vote - all in favor So ordered.
Respectfully submitted,
Marianne Lakosil, Village Clerk