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Minutes - 11/09/1976 - Board of Trustees'F VILLAGE OF OAK BROOK MINUTES OF NOVEMBER 9, 1976 I. CALL MEETING TO ORDER A. Roll Call The regular meeting was called to order at 7:35 P.K. by President Howell. All trustees were present except Trustee Glaves. II. READING OF MINUTES Trustee Philip moved - seconded by Trustee Cerne... That the reading of the minutes of the regular meeting of October 26, 1976 be suspended and that they be accepted as submitted. Voice vote - all in favor So ordered. III. ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC. A. Resolution No. R -213 AUTHORIZING PARTICIPATION IN THE ILLINOIS PUBLIC TREASURER'S_ INVESTMENT POOL BY THE VILLAGE OF OAK BROOK DuPAGE AND COOK COUNTIES, ILLINOIS Deferred from meeting of October 26, 1976. Trustee Cerne moved - seconded by Trustee Philip... Authorize adoption of Resolution No. R -213 as read by title. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Philip, Rush, and President Howell Nays: None Absent: Trustee Glaves So ordered. IV. FINANCIAL A. Treasurer's Reports Treasurer's Cash and Investment Report for the month of October reflected the following: Corporate Fund MFT Fund Revenue Sharing Fund Water Fund 1976 Revenue Bond Fund Revenue $2372517.93 5,445.17 1,426.63 109,818.11 19185.36 Trustee Cerne moved - seconded by Trustee Brown... Balance $1.,4439645.48 54,944.30 98,792.98 803,304.59 2,6495593.89 That the Treasurer's Cash and Investment Report for the month of October as submitted be approved. Voice vote - all in favor So ordered. B. Pa outs - #1 & Final - Robert R. Anderson Co. - Harger Road- Phase II / Rose Court Pavement Reconstruction Trustee Cerne moved - seconded by Trustee Congreve... That Payout #1 and Final to Robert R. Anderson in the amount of $85,979.57 as presented be approved. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Philip, Rush, and President Howell Nays: None Absent: Trustee Glaves So ordered. - #1 - Gardner Construction Co. - Well House No. 4 Trustee Cerne moved - seconded by Trustee Congreve... That Payout #1 to Gardner Construction Co. in the amount of $6,511.50 as presented be approved. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Philip, Rush, and President Howell Nays: None Absent: Trustee Glaves _ So orderer. Page 2 Minutes of November 9, 1976• -' IV. FINANCIAL (continued) B. Payouts (continued) #3 - George D. Hardin, Inc., Water Main Extension - Meyers Rd. & 35th St. Trustee Cerne moved - seconded by Trustee Congreve... That Payout #3 to George D. Hardin, Inc. in the amount of $16,522.62 as presented be approved. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Philip, Rush, and President Howell Nays: None Absent: Trustee Glaves So ordered. #1 - Village of Hinsdale Reimbursement for legal fees incurred as a result of the Mc Donald's zoning suit. Trustee Cerne moved - seconded by Trustee Brown... That Payout #1 to Village of Hinsdale in the amount of $3,804.50 as presented be approved. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Philip, Rush, and President Howell Nays: None Absent: Trustee Glaves So ordered. Approval of Payout - Pollard Motors - Repair Bills for Unit #914 Trustee Cerne moved - seconded by Trustee Rush... That the payout to Pollard Motors in the a ount of $589.97 as presented be approved and authorize the return of equipment invo ved. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Philip, Rush, and President Howell Nays: None Absent: Trustee Glaves So ordered. Pavout to International Harvester Co. - Repair Bills for Unit #914 Trustee Cerne moved - seconded by Trustee Philip... That the payout to International Harvester Service Center in the amount of $4,566.75 as presented be approved. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Philip, and President Howell Nays: None Abstain: Trustee Rush Absent: Trustee Glaves So ordered. #17 & Final - Pora Construction Trustee Cerne moved - seconded by Trustee That payout #17 and final to Pora Con: as presented be approved. Roll call vote: Ayes: Trustees Cerne, Nays: Trustee Brown Absent: Trustee Glaves C. Approval of Bills Co. Village Commons Rush... 3truction Co. in the amount of $26,534.71 Congreve, Philip, Rush, and President Howell So ordered. Accounts Payable, dated November 9, 1976 from the funds are as follows: Corporate Fund $2482473.70 Motor Fuel Tax Fund 45274.75 Revenue Sharing Fund 49512.37 Water System Funds 1719522.33 Additional Funds 62537.60 Trustee Cerne moved - seconded by Trustee Rush... That the Accounts Payable as submitted in the amount of $435,320.75 be approved for payment. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Philip, Rush, and President Howell Nays: None Absent: Trustee Glaves So ordered. 11/9/76 -2- (continued) Page 3 Minutes of November 9, 1976 IV. FINANCIAL (continued) D. Investments Trustee Cerne moved - seconded by Trustee Brown... That the following investment as submitted be approved. One federally secured certificate of deposit to mature in the Oak Brook Bank on January 13, 1977 at the rate of 5.50 %. This certificate of deposit in the amount of $100,000.00 is drawn on the Corporate Account. Roll call vote: Ayes: Trustees Brown, Cerne, Rush, and President Howell Nays: Trustees Congreve and Philip Absent: Trustee G1aves So ordered. E. Approval of Purchase Order - Water Meter - Well No. 5 Additional information relating to the use of the existing meter being utilized in the system was discussed. Trustee Congreve moved - seconded by Trustee Cerne... To purchase the Badger equipment from Frabemor Equipment & Controls Co., Inc. and accept the credit plus $250.00 from Wehling Well Works for the installation of the new meter. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Philip, Rush, and President Howell Nays: None Absent: Trustee G1aves So ordered. V. OLD BUSINESS A. yslake Estates (Presley - Illinois - Rezoning with Variation or Special Use) Trustee Brown reviewed the recommendations to deny made by the Plan Commission on October 18, 1976 and the Zoning Board of Appeals on November 3, 1976. James J. Murphy, attorney for the Franciscan Fathers, appeared on behalf of the petitioner to present the two alternative proposals. Trustee Brown moved - seconded by Trustee Rush... To continue to the next regular meeting of December 14, 1976. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Philip, Rush, and President Howell Nays: None Absent: Trustee Glaves So ordered. B. Mayslake - Text Amendment No action. C. Frank Flick - Variation Variation requested to allow for houses with basement to be built in the flood plain. The Zoning Board of Appeals on November 3, 1976 recommended approval subject to certain conditions. Trustee Brown moved - seconded by Trustee Congreve... To approve the request for a variation on lots 23 -32 in the Merry Lane Sub- division as recommended by the Zoning Board of Appeals and subject to the conditions of record articulated and agreed to, including: 1. That no structure shall be constructed within the floodway. 2. That Section 2. (a), (b), (c), and(e)of Ordinance G -166 be complied with except that the reference to 2.5 feet in (a), be modified to 3.0 feet. 3. That the owner provide an agreement to the village, acceptable in form to the village attorney, which holds the village harmless in the evert of flood damage which may occur on lots 23--32 in the Merry Lane Sub- division. 11/9/76 -3- (Continued) t Page 4 Minutes of November 9, 1976 V. OLD BUSINESS (continued) C. Frank Flick -- Variation (continued) 4. That no filling be permitted in the side or rear yard of any lot except for an area extending not more than fifteen (15) feet from the foundation of the principal structure. 5. That the front yard (distance from street line to building line,) not exceed sixty (60) feet. 6. That construction on lots 23, 28, 29, 30, 31, and 32 not be in flood plain. 7. That the applicant be required to make known the aforesaid restriction in a form as approved by the village attorney. And that the village attorney be directed to prepare the required ordinance. Poll call vote: Ayes: Trustees Brown, Congr( -_-­e, Rush, and President Howell Nays: Trustees Cerne and Philip Absent: Trustee Glaves So ordered. D. Zoning Ordinance G--60 - Text Amendments Trustee Brown moved - seconded by Trustee Cerne... To continue to next meeting of November 23, 1976. Voice vote - all in favor E. Village of Oak Brook - Well No. 6 - Special Use So ordered. To be located at the southeast corner of Meyers Road and Oak Brook Road. Plan Commission on October 18, 1976 and Zoning Board of Appeals on November 3, 1976 recommended approval. Trustee Brown moved - seconded by Trustee Cerne... To approve the Special Use for Well No. 6 as recommended by Plan Commission and Zoning Board of Appeals and direct the village attorney to prepare the required ordinance. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Philip, Rush, and President Howell Nays: None Absent: Trustee Glaves So ordered. F. Hunt Club Lane - Water Main Extension, Phase I - Payment Dr. & Mrs. Thomas Sullivan, 6 Hunt Club Lane, had extended the water main at their expense to expedite service to their residence, and the ownership of the water main is to be transferred to the Village of Oak Brook upon reimbursement. Trustee Congreve moved - seconded by Trustee Cerne... Authorize the reimbursement to Dr. & Mrs. Sullivan in the amount of $9,532.50. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Philip, Rush, and President Howell Nays: None Absent: Trustee Glaves So ordered. G. Hunt Club Lane - Water Main Extension, Phase II - Bid Recommendation Seven bids were opened November 3, 1976. Trustee Congreve moved - seconded by Trustee Cerne... To award the contract to the low bidder, Wm. B. Soltwisch & Co., Inc. for the base bid of $19,153.00. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Philip, Rush, and President Howell Nays: None Absent: Trustee Glaves So ordered. 11/9/76 - (continued) . F Page 6 • Minutes of November 9, 1976 VI. NEW BUSINESS (continued) D. Temporary Building Permit Request - Hunter Trails blest, Lot No. 23- Bronson Request from W. D. Bronson to be allowed to begin construction of residence at 23 Indian Trail in Hunter Trails West Subdivision prior to permit being issued by Hinsdale Sanitary District. Trustee Rush moved - seconded by Trustee Congreve... To authorize a building permit be issued upon receipt of the signed waiver. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Philip, Rush, and President Howell Nays: None Absent: Trustee Giaves So ordered. E. Cancellation of Board Meet December 28, 1976 Trustee Brown moved - seconded by Trustee Cerne... To cancel meeting of December 28, 1976. Voice vote - all in favor So ordered. F. American Can Co. Foundation - Variation Rerred to Zoning Board of Appeals meeting of December 7, 1976. G. Drake -Oak Brook Hotel Inc. - Variation Referred to Zoning Board of Appeals meeting of December 7, 1976. H. Robert H. Cotter -- Variation Referred to Zoning Board of Appeals meeting of December 7, 1976. I. 35th Street Enterprises (SaddleBrook) Variation Referred to Zoning Board of Appeals meeting of December 7, 1976. J. Owen Pro ert (Zero Lot Line) (Lewis Leonard) - Variation Basements Referred to Zoning Board of Appeals meeting of December 7, 1976. K. Amendment to Ord. G -140 (Subdivision Gateways) Referred to Plan Commission December 20, 1976. 'l 1/9/76 Respectfully submitted, Marianne Lakosil Village Clerk Page 5 '� Minutes of November 9, 1976 V. OLD BUSINESS (continued) H. Bid Recommendation - Deic Salt Five bids were opened November 5, 1976. Trustee Congreve moved - seconded by Trustee Rush... To award the contract for 15200 tons of deicing salt to the low bidder, Domtar Chemicals, Inc. in the amount of $13.55 per ton delivered. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Philip, Rush, and President Howell Nays: None Absent: Trustee Glaves So ordered. I. Hinsdale Sanitary District Agreement Trustee Congreve moved - seconded by Trustee Brown... To table. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Rush, and President Howell Nays: Trustee Philip Absent: Trustee Glaves So ordered. J. Intergovernmental Coo eration Agreement/Forest Preserve District /DUPa e Count Trustee Brown moved - seconded by Trustee Rush... To continue to next meeting of November 23, 1976. Voice vote - all in favor So ordered. VI. NEW BUSINESS A. Open Forum Dr. Stachniak, representing the Oak Brook Lions Club, requested assistance in the distribution to the residents of a water saving device to fit into any shower head nozzle. Trustee Philip moved - seconded by Trustee Congreve... To endorse the distribution task of the Oak Brook Lions Club and prepare resolution for December 13, 1976 meeting. Voice vote - all in favor So ordered. B. Request to Waive Fees -Oak Brook Park District Trustee Cerne moved - seconded by Trustee Brown... To waive the vending machine fees for the Oak Brook Park District Racquet Club. Voice vote - all in favor So ordered. C. Maintenance Si nal s - York Road /Wood Glen Lane - Trustee Congreve moved - seconded by Trustee Cerne... To authorize the village president to sign agreement between State of Illinois, I11. Dept. of Transportation, and Village of Oak Brook as it relates to the installation of the traffic signal at York Road and Wood Glen Lane. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Philip, Rush, and President Howell Nays: None Absent: Trustee Glaves So ordered. 11/9/76 (continued) _