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Minutes - 11/09/1993 - Board of Trustees0-9-93 VILLAGE OF OAK BROOK Minutes No1 993 UNOFFICIAL UNTIL APPROVED BY BOARD APPROVED AS WRITTEN Olt BOARD AS A�NDED , �� BY VILLAG � ON .do 2g,=t'a3 • �-° MEETING CALL I. MEETING CALL: The Regular Meeting of the Board of Trustees was called to order by President Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:37 p.m. - Pledge of Allegiance was given. 2. ROLL CALL: The Clerk called the roil �� TPU�tRee� Persons ecki, McInerney, Shumate and PRESENT: President Bushy., Skinner. Trustee Kenny arrived at 7 : 39 P. m. ABSENT: Trustee lPayov ich. Eger,; Bruce F . Kapff , IN ATTENDANCE: M,arLa�ret C . Fowers, Village Purchasing Director/ Grants Coordinator; Vince Long, Assistant to Village Village Attorney; Darrell J. I,anglois, Manager; Ilicb�ard A. Martens, Finance officer/ Treasurer; Dale L. Durfey, jr., Village En ter; Robert Nielsen, Fire Chief 1 Buil.ding Commissioner; James 'Fleming, Chief of Police; Michael J. Meranda, Superintendent of Public Works; and Tom Hawk, Director of Code Enforcement. 3. ANNOUNCEMENTS & ®PEN F®RUM: Mr. Williams Barry, Board member of the United States Flag and Touch Football Leagu e ( U SFTL) , requested to address the Board regarding the parking facilities for their event scheduled at the Sports Core November 29-28, 1993. President Bushy stated the Village Board is a policy setting, not a decision making, Board and further discussion should be held with the 'V'illage Manager. If the organization wishes to hold the event, the IISFTL must comply with the Manager's direction. Village Manager Powers state&Vfflage Attorney Martens and she are commaumcating directly with the President of the USF TL to resolve the use of parking facilities for the event. Mr. Barry requested this item be placed on the next Village Board agenda - President Bushy stated that Mr. Barry may present a written request to the Village for this item to be placed on the next Board agenda. Porus Dadabhoy, representing the Citizens for Airport Reforms requested to address the Village Board. President Bushy stated the �lage VILLAGE OF OAK BROOK Minutes 1 November 9, 3993 ROLL CALL ANNOUNCEMENTS AND OPEN FORUM �t -q°ci3 has no jurisdiction regarding this issue from another taring jurisdiction. President Bushy stated the organization, may contact any one of the Trustees regarding this matter. Daniel O'Byrn, 229 Woodglen Lane, voiced his concern for a retaining �wall abutting his property. President Bushy requested Mr. O Byrn to with the Building iLnd Engineering staff on this matter. 40 APPROVAL OF MINUTES: MINUTES Motion by Trustee Skinner, seconded by Trustee McInerney, to approve the minutes of the Regular Meeting of October 26, 1993 as presented and waive the full reading thereof . VOICE VOTE: Motion carried. 5. O E�: Motion by Trustee Skinner, seconded by Trustee Bartecki, to approve the Omnibus Agenda. ROLL CALL VOTE: Ayes : 5 - Trustees Bartecki, Kenny, McInerney, Shumate and Skinner. Nays: 0 - None . Absent: 1 - Trustee Payovich. Motion carried. 911 ,APPROVAL OF A. APPROVAL OF BILLS: Approved Omnibus Vote. BILLS: $273,156.56 B REFERRAL - REAR. YARD VARIATION - SHIRAZI 2619 Midwest SHIRA2I -RYV . Club -- REFER TO ZONING BOARD OVA` APPEALS MEET ING OF Midwest DECEMBER 7, 19' 3: Approved Omnibus Vote. Cllub) ib) C. RISK MANAGEMENT QUARTERLY REPORT - -JULY THROUGH RISK �MANAGE- -- ° --•, SEPTE11+ Q11 1993: Approved Omns'bus Vote. MENT QUARTERLY D. RECYCLING QUART_E_R.L_ V� , T - JULY THROUGH SEPTEMER, RECYCLING 1993: Approved Omnibus mote. QUARTERLY 61. ITEMS REMOVED FROND OMNIBUS AGENDA: None. ®Irssr�YB 7. ORDINANCES AND RESOLUTIONS: A. RESOLUT JN 93- DP- RPC -R -605 A RESOLUTION IN SUPPORT OF RES. 93 -DP- COUNTY REGIONAL PLANNING COMMISSION'S LAND RPC -R -605 THE DU PAGE DEVELOPMENT POLICY PLAN (EXCEPTING THEREFROM THE LAND LAND DEVELOP - USE PLAN MAPI D THE CLUSTER PLANNING-PRO ESS: MENT POLICY PLAN Motion by Trustee Skinner, seconded by Trustee Bartecki, to pass Resolution 93- DP- RPC -R -905 as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes : 5 - Trustees Bartecki, Kenny, McInerney, Shumate and Skinner. VILLAGE OF OAK BROOK Minutes 2 November 9 , 1993 911 :. 0 % t VAO 11R 96 q 3 0 Voe - tBOTT -M W Nays: 9 - None. Absent: 1 - Trustee Payovich. Motion carried. B. ORDINANCE 93 -PW -G -523 AN ORDINANCE AMENI 68 OF THE -"f)DE OF ORDINANCES OF THE VTI-LA+ BROOK,, ILLINOIS RELATIVE TO THE�CON�STRU R, MDIREMENTS WITHIN STREET RIGH'T`S- OF -WA`_. Water Shut -Off Valve or Curb Stoa: G SECTION 1" ORD . 9 3 -PW- OF OAK G -523 )N CONSTRUCTION Installation of REQUIREMENTS WITHIN STREET 'RIGHTS -OF -WAY Motion by Trustee McInerney, seconded by Trustee Skinner, to pass Ordinance 93- PW- G-523 as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 5 - Trustees Bartecki, Kenny, McInerney,, Shumate and Skinner. Nays: 0 - None. Absent: 1 - Trustee Payovich. Motion carried. DEPARTMENTAL REPORTS - SPECIALTY AREAS: Environmental Concerns & Public Works: Trustee Payovich - Superintendent of Public Works Meranda noted staff is working on completing the leaf removal program and thanked the newspapers for publishing the Village's leaf removal schedule. Finance/ Purchasing: Trustee Bartecki - Staff is in the process of establishing the 1994 Budget. He further noted the December 11th Budget Workshop for the Village Board. Library & Hotel, Convention and Visitors Committee: Trustee McInerney - Since the retirement of Librarian Fritter, the Village has begun the process for a replacement with assistance from the Library Commission. The Oak Brook Hotel, Convention and Visitors Committee has announced that in the summer of 1994 the hotels will host Soccer World Cup teems. Revenue from the Hotel Tax has increased from last year. Trustee Shumate requested that the Hotel Committee again consider a video of the Village for 1994. Personnel & Public Saf2 jiL Trustee Kenny - Sgt- John Mitchell has been appointed by Governor Edgar as the Director of the Illinois Emergency Management Agency. He has been granted a leave of absence from the Police Department. Plante Zoning: Trustee Skinner - Special Plan Commission meetings have been scheduled for the Institute in Basic Life Principles' request for special use of their properties within the Village. Sports Core: Trustee Shumate - The Golf Committee has re- affirme� *heir VILLAGE OF OAK BROOK Minutes 3 November 9, 1993 DEPARTMENTAL REPORTS - SPECIALTY AREAS Vos- eoT -Mitj it. gi-rI3 recommendation of capital improvements of the Golf Course. Sean Creed ees Golf Club Greens Superintendent, recommeuded reconstruction of and ens. Coordination of this will occur with Trey VanDyke, Golf Pro, and the new Sports Core fir' &Orlon of the ponds should be addressed and placed in the capital improvement budget. The final phase of *interviewing for a new Sports Core Manager 'L ta'"ng place. The Tennis Dome is completely operational with gross revenue of $20,000 for October. The inforMatienal meetings hosted by the AAUW for residents regarding the Sports Core, Library and Dark District were well attended. It was suggested that a committee be formed to study the Village-owned Sports Core property and coordinate future development. Staff is preparing RPP's for an urban plan study. tad as � presenter an the 'Jilla,e President: President BushyFm Industry leadership seminar. The Oak Brook Association of Commerce r teem Dent Hassleg Village recently formed a discs their ESDA monthly. The team will meet with Flain€ield officials in viewing procedures for them recent tornado disaster. 9. UNFINISHED BUSINESS: A. BID RECOMMENDATION - SALE OF VILLAGE SUT$PLUS PE,t�PERTV : SALE LAGE Motion by Trustee Bartecki, seconded by Trustee Skinner, to accept SURPLUS the bids submitted in the total amo -.ant Of � d o f $1�t� m � for various computer equipment and the Furcich for a secretarial chair. ROLL CALL In McInerney, Shumate and Ayes: 8 - TruRtees Barteekg, Kenny, Ski- Y a . Nays: 0 - Noi, Absent: 1 - Trustee Payovich. Motion carried • 10. NEW BUSINESS: A. APPOINTMENTS: BASEN - ZBA Motion by Trustee Skinner, seconded by Trustee McInerney, to concur with the recommendation of President Busby and rp�t Hans Ilssen to a 5 -year term to the Zoning Board of lPP�s with terffi expia°ing in November 1998. VOICE VOTE: Motion carried. B . CANCF�T,ATIOi3 OF DECEMBER 28 1993 BOARD OF TRUSTEES CATCELLAOF BOT MTG OF MEETING: 12r -28 -93 Motion by Trustee Skinner, seconded by Trustee BartecId s to duel the Board of Trustees meeting of Tuesday, December 2 8 , 1993 VILLAGE OF OAK BROOK Minutes 4 November 9, 1993 A" - - ._ C. 013- eOT- MW IR-613 0 the Christmas /Npw Year holidays. VOICE VOTE: Motion carried. Motion by Trustee Bartecki, 8econded by Trustee Skilmer' t the `Tillage Attorney to prepare an once amending appropriate sections of the Village Code to increase the spending limit of the Village eager from the current '�, 0� to $lU, 0� . VOICE NOTE Motion carried. D. I)ISCtISSION REGARDING CLEAN AIR ACT ISSUES: Purchasing Director/ Grants Coordinator Kapff gave an update of classification of the Chick area by the Federal Environmental Protection Agency in regards to the Clet1l Air Act. RI noted the Illinois Corridor `Transportation Moment Agency ( C T and the resolution requesting a rec�s�e8tion�oaf� the n committee solution DuPage Mayors and Managers T�Bw not supporting reclassification. David Goodler and Kit Barbaro P representing the Oak Brook Association of Commerce and Industry (OBACD , were i attendance at the meeting as well as Suzanne Rogan, Director of s a resolution asking for reclassification has requested the Village pia he of the Chicago reglou from severe to serious regarding ozone. . The ug of tia DuPage Mayors and Managers Conference requests support eir resolution exempting public safety employees from the Employee Commute Option (ECO) Program due to the non - standard tie of work week and work day. President Bushy suggested the Village Board support these resolutions . Motion by Trustee Shumate, seconded by Trustee Skinner, to support the position as taken by ICTMA. Trustee Shumate amended the motion to include theexemption of . public safety employees from any type of trip reduction, program President BL .hy reminded the Board that support of this con cept to reduce the classification. of the Chicago area from " "severe" will require a shorter time period to be in compliance. Trustee Skinner withdrew his second. Trustee Bartecki seconded the motion. Motion by Trustee Shumate, withdraw the motion. VILLAGE OF OAK BROOK Minutes seconded by Trustee Bartecki, to 5 November 99 1993 BID REQUIRE- MENTS & PURCHASING AUTHORITY - VILLAGE MANAGER CLEy 4 AIR ACT q0G-- T- 1'1' tt -.q-q3 0 M&ion by Trustee Shumate, seconded by Trustee Bartecki, to adopt the Resolution as stated on pages 1143 of the attached documents from Bruce Kapff's memo dated November 4, 1993 to the Village 1 resident and Board of Trustees - Trustee McInerney noted the ECO Program and public safety employee exemption from the trip reduction program was not included. Trustee Denny requested the motion be amended to include this provision. Motion by Trustee Shumate, recorded by Trustee Bartecki, of to B end the motion to adopt the Resolution, stated on pages 1 mfr 4, 8993 attached documents from Bruce Kapff s memo dated to the Village President and Board of Trustees and to include ROLL public safety employees exempt from the trip reduction program. CALL VOTE: McInerney, and Shumate. Ayes : 4 - Trustees Barteck�, fenny! Pass : 1 ° Trustee Spinner then voted aye. Nays: 4 ° None. Absent: 1 v Trustee Payovich- Motion carried- Item 14. E. , "DISCUSSION OF AMENDMENTS TO SALARY ADMINISTRATION ed to last PLAN FOR NON-UNION nTLOVEES - VILL�.GE OF OAR BROOK item on the Agenda for allotted time for discussion. F. COVINGTON - FINAL PLAT - LOT 2 WHITS PARK _ GRA14 -- GORANTGTON OF iEASP ENT : EASEMENT Motion by Trustee Skinner, seconded by Trustee McInerney, to accept the Declaration of Easements for an additional eight (9°) feet of public utility easement on Lot 2 in 'whitehaU Park- VOICE VOTE: Motion carried. E. DISCUSSION OF AMENDMENTS TO SAT�A►AY �MINBiSRTOO TIQN PLANSALARY FOR NONUNION E�DO� - VIII GE OF OAK ADMINISTRATION Trustee Kenny commented on the provisions of the Salary PLAN Administration Plan. Motion by Trustee Kenny, seconded by Trustee S �b ant of the Salary Administration Plan in concept and s telephone to time for any employees to submit idyas in writing or b y Village Manager Powers regarding said Plan. VOICE VOTE: Motior.. carried. Trustee Kenny requested any employees to forward information to VMage Marager Powers by November 17th for review by the Village VILLAGE OF OAK BROOK Minutes 9 November 9, 1993 0 0 VOM°-SO ` .- Wd it- q -A3 Board at their November 23rd tweting - 11 CLOSED MEEI�� G°1LETIN MEETING Motion by Trustee Skinner, seconded by Trustee McInerney: to adjourn at VOTE: Ayes: 1p : 03 p.m. to a Closed Meeting to discuss ht tion . ROLL CALL and AyeS : 5 - Trustees Bartedd s Kenny, McInerney, Skinner. Nays : 0 - None. Absent: 1 - Trustee payovich- MotiOn carried. 12. ADJOURNMENT : ADJOURNMENT Motion by T mstee Skinner, seconded by Trustee Rartecki, to adjourn the meeting at 10 :26 p.m. VOICE VOTE: Motion cawed- ATTEST : i Lmnd K . Oonnella Verge Clerk z btma0.9s3 r� VILLAGE OF OAK BROOK Minutes 7 zt� L