Minutes - 11/09/2004 - Board of TrusteesMINUTES OF THE NOVEMBER 9, 2004 REGULAR MEETING
OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON
NOVEMBER 23, 2004.
CALL TO ORDER:
The Regular Meeting of the Village Board of Trustees was called to order by President
Quinlan in the Samuel E. Dean Board Room of the Butler Government Center at 7:33
p.m. The Pledge of Allegiance was given.
2. ROLL CALL:
Village Clerk Linda Gonnella called the roll with the following persons
PRESENT: President Kevin M. Quinlan, Trustees Stelios Aktipis, John W. Craig,
Susan Chase Korin, Asif Yusuf and Elaine Zannis.
ABSENT: Trustee George T. Caleel.
IN ATTENDANCE: Richard B. Boehm, Village Manager; Jeffrey Moline, Assistant
Village Manager; Robert Cronholm, Fire Chief; Dale L. Durfey, Jr.,
Village Engineer; Robert L. Kallien, Jr., Director of Community
Development; Kenneth Kubiesa, Village Attorney; Meg Klinkow, Library
Director and Sean Creed, Golf Club Grounds Superintendent.
3. RESIDENTNISITOR COMMENT
President Quinlan explained that Trustee Caleel had planned to attend the meeting but
was unfortunately delayed.
President Quinlan announced that it is his very intention to comply with Judge Wheaton's
request as he agrees with her sentiment that it is time for him to offer a candidate for the
Village Board of Trustees to consider for permanent appointment as the Police Chief of
the Village of Oak Brook. The candidate for permanent appointment as the Chief of
Police will be offered at the next Village Board meeting.
David Saxman, Oak Brook Civic Association President, encouraged every resident to read
the Civic Association newsletter as the last issue had comments by the Village President
and the Village Trustees. He also encouraged residents to join the Oak Brook Civic
Association, which offers vehicle stickers to our residents. The dues to the Association
also subsidize the newsletter inserts. He requested that the Village President and Board of
Trustees attend the annual Snowflake Ball on December 3, 2004.
Al Knuth, for the record, indicated that he viewed the actions of the Village Board at their
last meeting deserves positive acknowledgment of the motion in retaining the 5% utility
VILLAGE OF OAK BROOK Minutes Page 1 of 13 November 9, 2004
3. tax which he feels is necessary for the Village.
Cathy Giangrassi, Saddle Brook Community Association President, commented on Judge
Bonnie Wheaton's ruling in the DuPage County Court on October 13ffi and 14th. She read
from the Oak Brook Civic Association newsletter of Judge Wheaton's ruling that
President Quinlan does have the right to make a temporary appointment of Police Chief
Carpino for a limited period of time; but that the notion that President Quinlan had no
obligation to appoint a permanent Chief and that the temporary appointment is open
ended is not right. She ruled that the temporary appointment cannot circumvent the
Trustees' statutory power to advise and consent on the appointment of a permanent Police
Chief. President Quinlan is legally required to submit his nomination of a permanent
Chief to the Board of Trustees within a short and reasonable amount of time. She thanked
the Village Trustees for following the rule of law in asking President Quinlan to nominate
a permanent Police Chief so that the Trustees may consent to that nomination. She
suggested that all of the citizens of Oak Brook should be thankful that the Trustees are
following the rule of law.
President Quinlan reminded Ms. Giangrassi that it was the Village Trustees found to have
followed an illegal action and that was the ruling of Judge Wheaton.
Terry O'Malley suggested that he has seen conflicts from the Village Attorney and that
they have put the Attorney at odds with representing the Village and he recommended the
Board of Trustees review those conflicts. He suggested that any type of transactions have
conflict checks and asked the Attorney's law firm to guarantee his work in terms of a
dollar amount.
President Quinlan noted that Attorney Kubiesa's legal opinions were upheld by Judge
Wheaton in DuPage County.
4. APPROVAL OF MINUTES:
SPECIAL BOARD OF TRUSTEES MEETING OF SEPTEMBER 7, 2004 CONTINUED
FROM SEPTEMBER 28, 2004 MEETING
Trustee Zannis strongly requested that the Village Clerk obtain a verbatim transcription of
the recording of the September 7, 2004 meeting by a court reporter in order to fully
capture all statements made at the meeting. The cost of the transcription of this hour long
meeting was $571.25.
Motion by Trustee Zannis, seconded by Trustee Yusuf, to approve the verbatim
transcription of the Special Board of Trustees Meeting of September 7, 2004 continued
from September 28, 2004 meeting. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes Page 2 of 13 November 9, 2004
4. REGULAR BOARD OF TRUSTEES MEETING OF OCTOBER 12, 2004 CONTINUED
FROM OCTOBER 26, 2004 MEETING
Motion by Trustee Korin, seconded by Trustee Yusuf, to approve the Minutes of the
Regular Board of Trustees Meeting of October 12, 2004 continued from October 26, 2004
meeting. VOICE VOTE: Motion carried.
REGULAR BOARD OF TRUSTEES MEETING OF OCTOBER 26, 2004
Motion by Trustee Korin, seconded by Trustee Yusuf, to approve the Minutes of the
Regular Board of Trustees Meeting of October 26, 2004. VOICE VOTE: Motion carried.
5. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be
enacted in one motion.
Motion by Trustee Aktipis, seconded by Trustee Yusuf, to approve the Consent Agenda
and authorize expenditures as presented or amended. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Craig, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
A. ACCOUNTS PAYABLE FOR PERIOD ENDING NOVEMBER 5, 2004 -
$516,781.96
Significant Items included in Above:
1) James D. Fiala Paving — Payout #6 — 2004 Paving Project - $73,363.39
2) Rocks -Ann Construction, Inc. — Payout #1 — 2004 Water Main and Drainage
Project - $79,375.50
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING OCTOBER 23 2004 -
$595, 600.60
C. COMMUNITY DEVELOPMENT REFERRALS
1) WITHDRAWAL OF GVA WILLIAMS — 814 COMMERCE — TEXT
AMENDMENT — OFF STREET PARKING PETITION
2) 814 COMMERCE LLC - VARIATION
D. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE
CONTRACTS - None.
VILLAGE OF OAK BROOK Minutes Page 3 of 13 November 9, 2004
H.,
E. AUTHORIZATION TO HIRE, PROMOTE OR REASSIGN DUTIES OF VILLAGE
EMPLOYEES - None.
F. BUDGET ADJUSTMENTS
G. CHANGE ORDER #3 — 2004 PAVING PROJECT - $4,788.00 — JAMES D. FIALA
PAVING CO., INC — REVISED TOTAL CONTRACT AMOUNT - $938,767.39
H. ORDINANCE 2004- ZO -V -S -1087, AN ORDINANCE GRANTING A VARIATION
FROM THE PROVISIONS OF SECTION 12 -3H.2 OF TITLE 13 ( "ZONING
REGULATIONS ") OF THE VILLAGE CODE OF THE VILLAGE OF OAK
BROOK RELATIVE TO OFF - STREET PARKING SPACES ( 970 PAULY LLC —
CF 2020 SWIFT LLC — 2020 SWIFT DRIVE, OAK BROOK, IL 60523) (P.I.N. #06-
24- 402 -036)
ORDINANCE 2004- ZO- SU -HE -EX 1 -S -1088, AN ORDINANCE GRANTING A
SPECIAL USE FOR A HELIPORT AT 2001 YORK ROAD (CENTER POINT
PROPERTIES TRUST ON BEHALF OF YORK ROAD PROPERTIES — 2001
YORK ROAD, OAK BROOK, IL 60523 — P.I.N. #S 06 -24- 403 -008, 06 -24- 403 -009,
06 -24- 403 -010)
ORDINANNCE 2004- ZO -TA -G -764, AN ORDINANCE AMENDING CHAPTER
14 (ADMINISTRATION AND ENFORCEMENT) OF TITLE 13 (ZONING
REGULATIONS) OF THE VILLAGE CODE OF THE VILLAGE OF OAK
BROOK, ILLINOIS RELATIVE TO PUBLIC HEARING NOTIFICATION
REQUIREMENTS
6. ITEMS REMOVED FROM CONSENT AGENDA - None.
BOARD & COMMISSION RECOIVIlVIENDATIONS - None.
8. UNFINISHED BUSINESS:
A. CONFIRMATION OF APPOINTMENTS - None.
B. ORDINANCES & RESOLUTIO
1) ORDINANCE 2004- LC -TA -G -765 AN ORDINANCE AMENDING SECTION
7C(1 -2) (TAXICAB VEHICLE REQUIREMENTS /CONDITION OF
TAXICABS) OF CHAPTER 2 (VEHICLES FOR HIRE) OF TITLE 4
(BUSINESS AND LICENSE REGULATIONS) OF THE VILLAGE CODE OF
THE VILLAGE OF OAK BROOK, ILLINOIS
VILLAGE OF OAK BROOK Minutes
IN
Page 4 of 13
November 9, 2004
B. 1)
2)
Village Clerk Gonnella, Deputy Village Clerk Harty and Lt. Steve Larson have
reviewed the present Taxi Ordinance and have requested an update to the
Ordinance to delete the requirement "Each taxicab shall have two (2) doors on
each side of the taxicab" and "Every taxicab shall be so designed and
manufactured so as to have sufficient doors that every passenger may enter and
exit without crossing any interior barriers." Due to the increase of the needs of
the Village's hotel industry, the licensed taxicab companies now operate a number
of vans. This change is requested as a van does not have an interior barrier when
passengers exit from the vehicle.
Please note the red -lined area that would be deleted from the Village Code
relative to taxicab vehicle requirements.
4 -2 -7: TAXICAB VEHICLE REQUIREMENTS:
C. Condition of Taxicabs:
1. Every taxicab operated in the Village by a cab company licensed by the
Village shall be maintained in a safe condition at all times. Eaeh taxie b sh
have two (2) doors on eaeh side of the tax . If any taxicab shall become unsafe
for operation or if its body or seating facilities shall be so damaged as to render
the taxicab unfit for public use, the Commissioner may suspend the license issued
to the cab company operating that vehicle, or suspend that taxicab's registration,
until the vehicle is made safe for use by the public.
2. Every taxicab shall be so designed and manufactured so as to have
suffieient doefs that evefy passengef may entef and exit without crossing any
into fief baf -ie -s, and have a sufficient number of exits of such size as will permit
every passenger and the driver to exit from the vehicle in the event that exiting on
one side is not possible due to an accident.
Motion by Trustee Yusuf, seconded by Trustee Korin, for passage of Ordinance
2004- LC -TA -G -765, An Ordinance Amending Sections 4- 2- 7(Taxicab Vehicle
Requirements) of Title 4 of the Village Code of the Village of Oak Brook,
Illinois. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Craig, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
ORDINANCE 2004 -PG- CNSLT -G -766, AN ORDINANCE AMENDING
CHAPTER 7 (PURCHASES AND CONTRACTS) OF TITLE 1
VILLAGE OF OAK BROOK Minutes Page 5 of 13
November 9, 2004
8. B. 2)
("ADMINISTRATION') OF THE VILLAGE CODE OF THE VILLAGE OF
OAK BROOK WITH RESPECT TO THE DEFINITION OF CONSULTING
SERVICES AND REQUIRED AUTHORIZATION BY THE VILLAGE
BOARD OF TRUSTEES PRIOR TO CONTRACTING FOR CONSULTING
qF.0 VTF.q
Trustee Zannis requested an Ordinance be drafted relative to limitations on
contracting for consulting services. Staff has prepared the Ordinance which is
believed to be in compliance with the intent of the request. The Ordinance
amends Title 1, Chapter 7 of the Village Code relative to the definition of
consulting services and required authorization prior to contracting for consulting
services. A dollar limit of $5,000 or more for any one time service or for services
that are cumulatively charged to the Village during any fiscal year will require
Board approval.
Motion by Trustee Zannis, seconded by Trustee Korin, for passage of Ordinance
2004 -PG- CNSLT -G -766, "An Ordinance Amending Chapter 7 (Purchases and
Contracts) of Title 1 ( "Administration") of the Village Code of the Village of Oak
Brook with Respect to the Definition of Consulting Services and Required
Authorization by the Village Board of Trustees Prior to Contracting for
Consulting Services." ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Craig, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
C. AWARD OF CONTRACTS
1) LIBRARY IRRIGATION SYSTEM
The Village Board approved $22,800 on April 27, 2004 to Halloran & Yauch to
irrigate the plantings directly west of the Library building and the parking island
immediately west of the main entrance. The area includes Phase B and a portion
of Phase C from the original bid documents.
Draft designs supplied by Jim Gamble of Landscape Design Collaborative for the
garden west of the Library show areas for seating and walking, trees and shrubs
and small areas of grass. Jim Gamble will be creating final plans and drawings for
the full Library landscape once his initial concepts are approved. The draft
designs for the front garden show plantings that do not need a sprinkler system to
establish and keep this front garden healthy. In addition, Jim will spec out that the
existing poor soil be replaced so that the new plantings will have a better chance of
survival.
VILLAGE OF OAK BROOK Minutes Page 6 of 13 November 9, 2004
S. C. 1)
Jim Gamble has proposed that the parking island will continue to be grass and will
have shade trees added. This area will require a sprinkler system to keep irrigated.
Jim Gamble was also the landscape architect of the plantings behind the library
that consist of deciduous trees, evergreens and large areas of grass. A sprinkler
system is important to keeping this grass growing and establishing the trees. At
present there is no water available to this large area. Without sprinklers the area to
the side and back of the Library building will not have sufficient water to establish
the turf.
Motion by Trustee Zannis, seconded by Trustee Korin, to approve changed Library
Irrigation system project scope to irrigate the front parking island and the north
and east side of the Library and allocate an additional $7,600, for a not to exceed
amount of $30,400; and to approve adjusting the budget for the project. ROLL
CALL VOTE:
Ayes: 5 - Trustees Aktipis, Craig, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
D. DISCUSSION OF APPOINTMENT OF PERMANENT POLICE CHIEF AND
ACTIONS OR MOTIONS RELATED THERETO
Trustee Korin explained that she had asked that this be placed on the agenda because
there had been no discussion by the Board of Trustees regarding Judge Bonnie Wheaton's
ruling in DuPage County of the permanent appointment of a Chief of Police. She
requested President Quinlan to consider a nomination by November 15'h that would allow
the Board of Trustees time to meet or interview the candidate.
President Quinlan offered to deliver the candidate's name and resume to the Board of
Trustees by the end of the week. Trustee Korin agreed to his suggestion.
E. APPROVAL OF EMPLOYEE SERVICE RECOGNITION
President Quinlan explained that a Special Committee -of -the -Whole meeting was held on
Monday in which this agenda item was discussed. He noted that many items had to be
removed from the 2004 Budget which includes the annual Employee Recognition Dinner.
The Board of Trustees agreed at that meeting that it was proper to recognize the years of
service employees have dedicated to the Village of Oak Brook.
He indicated that one employee has thirty years of service with the Village and another
employee thirty -five years of service. He explained that staff has suggested to combine
the annual employee recognition dinner with the annual holiday party.
VILLAGE OF OAK BROOK Minutes
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November 9, 2004
8. E.
Trustee Yusuf agreed that the two events be combined and to recognize the Village
employees with long term commitment to the Village and their years of service as well as
the residents who have volunteered their time without compensation. It was the
consensus of the Board to concur with staff's recommendation. President Quinlan asked
that the Village Manager invite the appropriate employees for recognition of their years of
service.
Village Manager Boehm stated the Board will be informed of the date and time of the
event. He noted that the one employee who will be recognized for thirty -five years of
service is the first to do so. He explained in the Village's Personnel Manual it states
recognition for ten, fifteen, twenty, twenty -five and thirty years of service but not for
thirty -five years. Awards are given such as a plaque, gift certificate or vacation benefit.
He suggested that a $250 gift certificate for thirty -five years of service be included in the
Personnel Manual and would bring it before the Board of Trustees for approval. It was a
consensus of the Board to proceed with the request.
9. NEW BUSINESS:
A. CONFIRMATION OF APPOINTMENTS
1) BOARD OF FIRE AND POLICE COMIVIISSIONERS
President Quinlan recommended the reappointment of Edward Nielsen to the
Board of Fire and Police Commissioners. He has served on the Commission from
November, 2003 to May, 2004. His new term will expire May 2007.
Motion by Trustee Craig, seconded by Trustee Aktipis, to confirm the
recommendation to reappoint Edward Nielsen to the Board of Fire and Police
Commissioners for a term to expire May 2007. VOICE VOTE: Motion carried.
Trustee Aktipis remarked that this is an excellent choice by President Quinlan to
continue the appointment of Mr. Nielsen to the Board. He has shown by his
service to this particular Board that he is a very confident and dedicated servant for
the Village of Oak Brook.
B. ORDINANCES & RESOLUTIONS - None.
C. AWARD OF CONTRACTS
1) CONTRACT PARAMEDIC SERVICES
On September 1, 2002 the Village of Oak Brook entered into a successor
VILLAGE OF OAK BROOK Minutes Page 8 of 13 November 972004
9. C. 1)
agreement with Paramedic Services of Illinois (PSI) to provide the Village with
contract paramedic services through August 31, 2005. The agreement calls for PSI
to provide six contract paramedics (two per 24 hour shift), supplementing the
sworn fire department staff. Section 18A of this agreement set the original yearly
compensation rate and Section 18B calls for the yearly evaluation and adjustment
of this fee to a mutually agreed upon rate based on PSI's operational costs. Staff
has met with PSI, discussed the increases in operational costs and has agreed upon
a new compensation rate.
Staff recommendation is to increase from $379,940 to $393,884 the yearly
compensation paid to PSI for paramedic services to the Village of Oak Brook.
This represents an overall increase of 3.67% over the 2003 -2004 rate. This rate
includes a 3% salary adjustment and increases in FICA, insurance and other
benefits. Monthly installments of $32,823.67 would be paid per the agreement.
Motion by Trustee Yusuf, seconded by Trustee Korin, to adjust the compensation
rate paid to Paramedic Services of Illinois, for contract paramedic services to a
yearly rate of $393,884. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Craig, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
2) AUTHORIZATION TO HIRE CAMIROS
The Village has been approached by property owner St. Paul Travelers Company
and developer NAI Hiffman to redevelop properties generally located at 3001-
3003 and 3121 Butterfield Road. The owner and developer are planning on
submitting their application to the Village in order to receive the referral approval
by the Board of Trustees at its November 23, 2004 meeting; a short presentation
by the development team will also take place on the evening they seek the referral.
In order to assess the potential of this project to qualify for Tax Increment
Financing an eligibility study and redevelopment plan needs to be conducted
consistent with the State TIF Act.
The Village has received a proposal from Camiros to prepare such a TIF eligibility
study and redevelopment plan for the project area; the scope of services. Camiros
is a firm that, among other things, conducts studies on TIF eligibility for many
communities. Their timeline on the preparation of the document is 30 days,
therefore this firm should be engaged now so as to allow the study to be completed
in a timely manner and not impede the overall process. Therefore, staff did not
have the opportunity to receive competitive proposals for this professional service.
Professional services are not a mandatory subject of bidding under Illinois State
VILLAGE OF OAK BROOK Minutes Page 9 of 13 November 9, 2004
9. C. 2)
statute.
The property owner St. Paul Travelers has agreed to pay for the Camiros study as
outlined in their letter of September 27, 2004 and therefore the Village has no
financial risk for having this study conducted and the scope of services being
completed.
Motion by Trustee Aktipis, seconded by Trustee Korin, that the Village Board
waive the bidding process and authorize the hiring of Camiros to conduct the
financing eligibility study and redevelopment plan for the project being proposed
at 3001 -3003 and 3121 Butterfield Road and authorize the acceptance of scope of
services dated September 27, 2004. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Craig, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
D. AUTHORIZATION TO PURCHASE - None.
E. AMENDMENT TO TITLE 10 OF THE VILLAGE CODE — CHAPTER 4,
BUILDING REGULATIONS - FEES
Beginning in 2001, the Board has approved annual updates to the fee schedule in
Chapter 10 — Building Regulations relative to fees associated with new construction
activities (e.g. permits, plan review and inspections). At that time, the Board directed
that the fee schedule be updated each year to ensure that a goal of cost recovery be
met.
Proposed Update
Consistent with the Board's goal to cover Staff costs; the fee schedule applicable to
the Village's building regulations has been updated. Since estimated 2005 costs (both
salaries and benefits) are proposed to increase by approximately 4 percent; and fees
were last updated in late 2003, each of the individual fee amounts are proposed to be
adjusted by that same 4% amount. Some exceptions can be found where rounding was
necessary or where the previous fee was found to be insufficient or non - existent (i.e.,
application fee) to the Village's cover costs. It should also be noted that several
modest changes have been made to the schedule to ensure that the fees associated with
demolition work is more reflective of the time spent by staff to review and inspect
such activities.
Based on the proposed fee schedule, the fees that would be assessed for four different
development scenarios are estimated in the following table:
VILLAGE OF OAK BROOK Minutes Page 10 of 13 November 912004
me
9. E.
Current
Proposed
Oak Brook
Oak Brook
Percent
Fee
Fee
Change
Scenario A — New Office Building
$271000
$28,100
4.0
(150,000 sq. ft. /$10 mil.)
Scenario B — New Retail Building
(15,000 sq.ft. /$2.5 mil.)
$ 800
$ 8,350
4.0
Scenario C — New Home
$ 300
$ 3,750
4.0
Scenario D — Commercial Alteration
$ 4,475
$ 43,700
5.0
($500,000)
The revised fee schedule recommended for consideration will generate additional
revenues and provides a mechanism to continue the Board's goal to cover the costs of
all Village staff involved in the review and approval processes related to new
construction.
Motion by Trustee Aktipis, seconded by Trustee Korin, that the Village Board approve
the recommended changes to the Fee Schedule in Chapter 10 — Building Regulations
and authorize the Village Attorney to prepare the necessary ordinance for final
consideration at the November 23, 2004 meeting. VOICE VOTE: Motion carried.
10. INFORMATION & UPDATES:
A. VILLAGE PRESIDENT - President Quinlan stated that he was approached by
residents of Hunter Trails and its Association President regarding Dutch Elm disease.
A few cases have been found in and around Hunter Trails. On the Village's website
there will be information on what residents may do to address this issue. Further
information will also be included in the next Village newsletter and also in the spring
newsletter when the disease will be easier to detect. Detailed information packets will
also be sent to all Homeowner Association Presidents to share with their residents.
The Public Works Department and the Village Manager may be contacted to answer
questions regarding this issue.
Also he requested Village residents to attend the annual Snowflake Ball to meet with
neighbors, friends and see the Oak Brook Bath & Tennis Club's holiday decorations.
B. VILLAGE MANAGER - Manager Boehm noted the discussion at the Board's
Committee -of- the -Whole Meeting Monday night that the Oak Brook Bath & Tennis
Club has done extremely well this year due to management changes, restructuring of
business practices and salaries. The Club may arrive at a break -even point for the first
time in recent years. The payroll comparison for January 2003 to September 2004
shows there is a decrease in the Sports Core payroll of approximately $133,000.
VILLAGE OF OAK BROOK Minutes Page 11 of 13 November 9, 2004
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He then discussed coyotes in Oak Brook. There seems to be a problem in the north
portion of Oak Brook where residents have contacted the Oak Brook Park District and
the Village. He requested direction from the Board of Trustees in how to address this
issue. The cost for setting a trap is $750.00 and the vendor then decides how many
traps are needed to control the area. Each coyote that is trapped and removed is
$150.00 with a $25.00 daily inspection fee to determine if any animals have been
caught. The Park District has been in contact with a company indicating that they had
very poor response in trying to capture coyotes but rather captured other animals from
the neighborhood. The Park District's contact suggested shooting the animals by
professionals, consider snares or foot traps.
Manager Boehm suggested a trial period of trapping the coyotes in a limited area to
determine what occurs. President Quinlan suggested that the Board is not aware of all
of the problems that may occur if resident's pets were caught in any type of traps. He
recommended, if the Board concurred, to direct the Village Manager and staff to
report to the Village Board at their next regular meeting with recommendations of the
effects involved in making such a decision of this magnitude. He also asked that a
professional be prepared to speak to the Board if the solution is to discharge firearms
within the Village limits that the residents would have concerns of this.
Trustee Aktipis stated Manager Boehm has contributed to the resolution of the
problem that was so persistent to many Boards of Trustees over the years namely the
profitability of the Bath & Tennis Club. He recognized the good work of Manager
Boehm in working with two Village Trustees Craig and Zannis. He also
acknowledged the efforts of the Trustees with their new ideas and especially Trustee
Zannis for recommending the Friday evening dinners and reducing the membership
fees to the Club.
Trustee Yusuf also acknowledged Interim Manager of the Bath & Tennis Club Nelson
Patras for his efforts in working with Trustees Craig, Zannis and Manager Boehm.
Manager Boehm indicated that staff has been very motivated to improve the Bath &
Tennis Club and he also acknowledged Assistant Manager Jeff Moline and their staff.
Trustee Zannis remarked that the Village Board September 7, 2004 Special Meeting
Minutes were difficult as they were reviewed by herself and Trustee Korin and
delayed week after week. Ultimately they were transcribed and she asked the question
should the Board in an effort to protect future Boards, no matter what side of the
litigation they are on, require transcribed minutes of special meetings where they are
called to find resolution to the issue. She indicated that there was so much stated on
both sides that it was not captured until it was actually transcribed. She suggested that
this should be used to protect future Boards.
VILLAGE OF OAK BROOK Minutes Page 12 of 13 November 9, 2004
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President Quinlan suggested that this be placed on the agenda for the next Village
Board meeting.
Trustee Zannis noted the $570.00 charged for the transcription and she asked that staff
summarize the total costs of actual, direct and indirect costs of litigation fees and the
Village Clerk's time spent on this issue.
Trustee Yusuf then commended Trustee Craig for the Autumn Fest's success as the
event made a profit of $2,200.00 this year. He indicated that at one time the Village
had subsidized the event up to $25,000. He also remarked that everyone on the
Committee worked to reduce costs and still a fine event was held.
Trustee Yusuf extended congratulations on the upcoming Muslim holiday at the end of
the month of Ramandon. It is a time when the followers fast from dawn to sunset,
without food or water culminating with a celebration at the end scheduled for Sunday.
C. VILLAGE CLERK- No report was given.
11. ADJOURNMENT:
Motion by Trustee Craig, seconded by Trustee Zannis, to adjourn the meeting at 8:23 p.m.
VOICE VOTE: Motion carried.
ATTEST:
�r
Linda K. Gonnella, CMC
Village Clerk
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November 9, 2004