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Minutes - 11/10/1992 - Board of Trusteess ow VIUAAGE OF OAK BROOK Minutes Nom 0, 1992 UNOFFICIAL UNTIL APPROVED 113Y BOARD ,APPROVED AS WRITTEN OR APPROVED AS ED BY VILLACE BOARD ON +� r a . / 2a • 1. MEETING i ALL : The Regular Meeting of the Board of Trustees was called to order by President Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:33 p.m. Pledge of Allegiance was given. 2. ROLL CALL: The Clerk called the roll with the following persons PRESENT: President Bushy, Trustees Bartecki, Mayer, Payovich, Skinner and Minters. Trustee Shumate arrived at 7:38 p.m. ABSENT: None. IN ATTENDANCE: Vince Long, Assistant to Villagas� Manager; Richard A. Martens, Village Attorney; Dale L. Durfey, Jr., Village Engineer; Maggie Powers, Finance Officer /Treasurer; James Fleming, Chief of Police; Robert Nielsen, Fire Chief /Buildings ssioner; Michael J. Meranda, Superintendent of Public Works; Hawk, Director of Code Enforcement; Chuck McAdams, Sports Core manager; and Joanne Fritter, Librarian. 3. ANN(KINCHNENTS & OPEN FORUM: President Bushy announced that Ted Mohlman, Dorothy Dea*i, George Hower, David Gooder and Peter Huizenga had purchased for the Village the Silver Cartier desk set of Village founder, Paul Butler. It was presented to President Bushy at the Open Huse for the renovation project of the Administration and Finance Departments. President Bushy stated the desk set will be used as a symbol of the change of power of the Presidency of the Village and for ceremonial functions of the Village. A permanent display area will be located in the Village Commons. President Bushy thanked David Gooder on behalf of the Village and requested the donors to provide any written cent of the artifacts to be kept for historical purposes for the Village. ` MEETING CALL RO TJL CALL ANNOITINCEMENTS Ardelle Geralds requested the Board to reconsider the Board's decision op_ FORiJY. of the October 27th meeting to deny the requested variation for enlargement of an existing non - conforming structure at 2124 Oak Brook Road. President Bushy stated it would be addressed under the Unfinished Business portion of the agenda. 4. APPROVAL OF MINUTES: MINUTES Trustee Skinner moved to approve the minutes of the Regular Meeting of October 27, 1992 as presented and waive the full reading thereof. Secofided by Trustee Winters. VOICE VOTE: Motion carried. VILLAGE OF OAK BROOK Minutes 1 November 10, 1992 5. CONSENT AGENDA: Trustee Skinner moved to approve the Consent Agenda. Seconded by Trustee Winters. ROLL CALL VOTE: Ayes: 6- Ti*a.stees Bartecki, Mayer, Payovich, Shumate, Skinner and Winters. Nays: O -None. Absent: O-None. Motion carried. A. PAYOUTS: PAYOUTS: 1. CRAWFORDj MURPHY & TILLY, INC. - PAYOUT #1 - UNDERGROUND C-MT: UNDERGROUND STORAGE TANKS - CONSULTING ENGINEERING SERVICES: Approved STORAGE TAi`1KS Omnibus Vote. CONTSULTEOG $1,797.00 2. THOMAS M. MADDEN COMPANY - PAYOUT #2`- OLD OAK BROOK DAM: T.M.MADDEiv: Approved Omnibus Mote. OLD 0. B. DAM -- $30,187.75 3. DOMINIC FIOP.DIROSA - PAYOUT #5 & FINAIL -1930 DRAINAGE FIORDIROSA: PROJECT NO. 90 -1302: Approved Omnibus Vote. 1990 DRAINAGE .- $1,500.00 4. JAMES J. BENES & ASSOCIATES - PAYOUT #5 - JORIE BOULEVARD J.J.BENES: CONSTRUCTION - INSPECTION SERVICES: Approved Omnibus Vote. JORIE BLVD. CONSTR. INSP. 5. CRAWFORD,- RPHY & TILLYg.INC. - PAYOUT #2 - PROFESSIONAL 525,318.43 CMT: BRIDGE SERVICES - BRIDGE INSPECTIONS: roved Omnibus Vote. APP INSPECTIONS $3,5%ls ll! B. REFERRALS: REFERWI S: 1. FOGARTY VARIATION - SIDE YARD ENCROACHMENT - 3814 WASHINGTON FOGARTY: SIDE STREET -- REFER TO ZONING lam_ ARD OF APPEALS _ MEETING OF YARI P VAR. DECEMBER 1, 1992: Approved Omnibus Vote. 3814 Washington 2. INSTITUTE IN BASIC LIFE PRINCIPLES - PETITION FOR SPECIAL IBLP: SPEC. USE U..9E AND VARIATION -- REFER TO PLAN COMMISSION MEETING OF & VARIATION JANUARY 189 1993 AND ZONING BOARD OF APPEALS {MEETING DATE TO BE DETERMINED): Approved Omnibus Vote. 6. ITEMS REMOVED FROM CONSENT AGENDA: None. 7. FINANCIAL: A. APPROVAL OF BILLS: Trustee Mayer inquired into The DOINGS newspaper expenditure for $811.65. He stated it was a disservice to the grillage of Oak Brook that unprofessional articles were written on the question of Home Rule. President Bushy stated the expenditure was for the publication of the Annual Treasurer's Report. Voucher List of Bills Presented for Approval November 10, 1992 to reflect payment from the follawing funds: VILLAGE OF OAK BROOK Minutes 2 November 10, 1992 L APPROVAL OF BILLS E General Corporate F-and Water Fund Sports Core Fund V &a- e0T_M10 11 w. 10.19A 0 $291,351.52 21,488.48 vJj872.31 Trustee Bartecki moved to approve Voucher List of Bills in the total amount of $353,712.31 and authorize the Village President to affix her signature thereon. Seconded by Trustee Winters. Trustee Winters abstained from voting on the bills from Illinois Bell due to employment by same. ROLL CALL VOTE: Ayes: 6-- Trustees Bartecki, Mayer, Payovich, Shumate, Skinner and Winters. Nays: 0 -None. Absent: 0 -None. Abstain: 1- Trustee minters as noted above. Motion carried. 8. ORDINANCES AND RESOLUTIONS: A. ORDINANCE_ NO. G -496 AN ORDINANCE AMENDING THE PERSONNEL RULES AND ORD. G -496 REGULATIONS OF THE VILLAGE OF OAK BROOK ILLINOIS: PERSONNEL RULES (Clarification Trustee minters, requested a clarification of list of the paid of Holidays holidays. He further requested clarification of Article VI, and Vacation) "Attendance and Leaves ", in the Personnel Rules; Sectior 3. Holidays. (a) Christmas Eve by capitalizing ( "If" December 25 falls on a Saturday, Sunday or Monday, see paragraphs (e), (f) and (g) below); and One -half Dag New Year's Eve to also capitalize ( "If" January 1 falls on a Saturday, Sunday or Monday, see paragraphs (e), (f) and (g) below). Trustee Mayer proved to pass Ordinance No. G -496 as corrected and waive the full reading thereof. Seconded by Trustee Skinner. ROLL CALL VOTE: Ayes: 6- Trustees Bartecki, Mayer, Payovich, Shumate, Skinner and Winters. Nays: © -None. Absent: 0 -None. Motion carried. 9. DEPARTMENTAL REPORTS - SPECIALTY AREAS: DEPkRTMENTAL REPORTS Environmental Concerns & Public Works: Trustee Payovich - No report. Finance; Purchasi!ig; and Hotel, Convention and Visitors Committee: —.tee s.�. a..4+. ��—...nr i mss• s.. Trustee Bartecki - The Audit Report and Management ;getter will be available next week. Personnel & Librar_: Trustee Mayer - New Illinois legislation prohibits any new library from being organized as a free library, as ours is designed. The Library has a computer system that can be interfaced by residents for listings of library books. There are volunteers at the Library who will bring books to the infirm as a courtesy. VILLAGE OF OAK BROOK Minutes 3 November 10, 1992 in Planning & Zoning: Trust-e Skinner - Toning Board of Appeals and Plan Commission members attenftt: a seminar by the Illinois Chapter of the American Planning Association and Governor's State University on the procedures for conducting Public Hearings. Public Safety: Trustee minters - No report. _ Sports Core: Trustee Shumate - The remainder of the stands at the Polo field have been reroved by the owner. 1992 was the most successful year in Sports Core history. VillNe Presides: President Bushy - The Month of November was directed to meetings regarding Home Rule. The remodeling project has been completed, and the Administration Department has a newly acquired FAX machine. 10. UNFINISHED BUSINESS: A. HERITAGE OAKS SUBDIVISION - UNIT 2 - COMPLETION OF STORK DEFAULT: Trustee :k.inner moved to waive the required street light of the Heritage Oaks Unit 2 Subdivision, extend the completion date to June 1, 1943 and establish a completion schedule of the subdivision improvements. Seconded by Trustee Bartecki. VOICE VOTE: Motion carried. HERITAGE OAKS sus . - -U:1IT 2 COMPLETION OF 14OR.K /DEFAULT B. GRANT OF EASEMENT - ROUTE 831HODGES ROAD WATER SERVICE REQUEST: RT. WHODGES WATER SERVICE -- Trustee Payovich moved to approve and accept the Grant of Easement GRANT OF EASE- - from Superior Bank FSB and Kostas (Gus) Damis for a water main MENT along Route 83 and Hodges Road. Seconded by Trustee Minters. VOICE VOTE: Lotion carried with Trustee Shumate voting nay. C. GERALD'S RECONSIDERATION: GER.ALUS VARIATION Ardeile Geralds requested the Board's reconsideration of the (2124 Oak Rabbit Hill School requested variation due to documents presenting Brook Road) it as a landmark. President Bushy stated the matter can only be reheard if a person on the prevailing side wishes to bring said request back to the Board for reconsideration. President Bushy moved to reconsider the Geralds Variation request. Seconded by Trustee Payovich. ROIL CALL VOTE: Ayes: 4- Trustees Mayer, Payovich, Skinner and President Bushy. Nays: 3- Trustees Bartecki, Shute and minters. Absent: 0-None. Motion carried. Trustee Minters moved to deny the requested variation for the 'following reasons: 1) That the applicant had failed to demonstrate that the property in question cannot yield a VILLAGE OF OAK BROOK Minutes 4 November 10, 1:992 Mr Vas - S- OT--M; N 11. 10 -9;k 0 reasonable return if permitted to be used only under the conditions of the "R -3" District. The home on the property was formerly rented out by the applicant before: the building fell into disrepair. The Zoning Ordinance allows the applicant to repair the existing structure; 2) That any plight of the owner existed at the time she purchased or took title to the property;. and 3) That the applicant failed to demonstrate that the variation, if granted, would not alter the essential character of the locality. Increasing the bulk on this property, as proposed, would put too much house on this small lot. Seconded by Trustee Bartecki. ROLL CALL VOTE: Ayes: 3- Trustees Bartecki, Shumate and Winters. Nays: 4- Trustees Mayer, Payovich, Skinner and President B7!3hy. Absent: 0 -None. Motion failed. Trustee Skinner moved to refer this request back to the Zoning Board of Appeals to investigate further said findings and present a new proposal in view of the information submitted by Mrs. Geralds. Seconded by Trustee Payovich. VOICE VOTE: Notion carried with Trustee Winters voting nay. 11. NEW BUSINESS: A. APPOINTMENTS: APPOINTMENT! Trustee Skinner moved to concur with the reccamsendation of LOUIS ALDINI President Bushy and re- appoint Louis Aldini to the Zoning Board of TO ZONING BOARD Appeals; term to expire November, 1997. Seconded by Trustee OF APPEALS Payovich. VOICE VOTE: Lotion carried. B. REQUEST TO WAIVE PERMIT FEE FOR ELECTRICAL SERVICE - YORKSHIRE YORKSHIRE WOODS WOODS ENTRANCE SIGN: ENTRANCE SIGN - 14AIVER OF PERMIT Trustee hinters stated that due to the financial condition of the FEE Village, the Board should not waive any permit fees and generate as much revenue as possible. Yorkshire Woods Association Board member Bernie Dudek stated that their Board of Directors agreed to finance $1,200.00 for the electrical service for said signage. Trustee Skinner moved to waive a $35.00 building permit fee for the Yorkshire Woods Property Owners Association for the requestee entrance sign at Harger Road and Yorkshire Woods Drive. Seconded by Trustee Mayer. ROLL CALL VOTE: Ayes: 5- Trustees Mayer, Payovich, Shumate, Skinner and Winters. Nays: 1- Trustee Bartecki. Absent: 0 -None. Motion carried. VILLAGE OF OAK BROOK Minutes 5 November 10, 1992 46 C. 40 BREAKENRIDGE FARM - MATER SERVICE: 40 BREAKEN:RIDGE FARM - WATER Trustee Payovich moved to waive any ordinance requirements to the SERVICE contrary and allow 40 Breakenridge Farm to connect on to the Village's water main at 35 Breakenridge Farm subject Village Attorney approval of the submittal of all necessary legal documents from the affected adjacent property owners. Seconded by Trustee Skinner. ROLL CALL VOTE: Ayes: 6- Trustees Bartecki, Mayer, Payovich, Shumate, Skinner and Minters. Nays: 0 -None. Absent: O -None. Notion carried. D. RECOMMENDATION - KECK SUBDIVISION - FINAL PLAT: KECK SUBDIVISION FINAL PLAT Richard C. Johnson, Attorney, representing the petitioner stated the owners would accept the responsibility of connection to the water main. Trustee Skinner moved to approve: the Final Plat of Subdivision for the Keck Subdivision with the inclusion of minor drafting revisions to the revised plat received September 23, 1992 by adding the words "Drainage anal" to the words "Flood Plain Easement" within the flood plain depicted along Salt Creek and that a sanitary sewer extension be constructed as part of the subdivision and direct the Village Attorney to draft the necessary documents to effectuate same. Seconded by Trustee Shumate. VOICE VOTE: Motion carried. President Bushy announced Acting Village Manager Bruce Kapff has been hospitalized and wished him well. She further recognized Village employees attending the meeting and noted there would not be any discussion of any conditions of employment due to the Police Department pending election for unionization. E. CANCELIJATION OF DECEMBER 22, 1992 BOARD OF TRUSTEES MEETING: Trustee Skinner moved to cancel the Board of Trustees meeting of Tuesday, December 22, 1992 due to the Christmas Holidays. Seconded by Trustee Bartecki. VOICE VOTE: Motion carried. F. RESIDENTIAL GARBAGE SUBSIDY: Trustee Winters requested a general discussion of Village revenue reduction and address specific items later on the agenda. The Board moved to Item 11.G. on the agenda, , "Discussion of Orderly Reduction of Village Expenses ". G. DISCUSSION OF ORDERLY REDUCTION OF VILLAGE EXPENSES: Trustee Bartecki presented a list of proposed cost - saving and revenue enhancements to the Board. A copy is attached to the VILLAGE OF OAK BROOK minutes 6 November 10, 1992 CANCELLATION OF 12- •22 -92 BOARD OF TRUSTEES MEETING RESIDENTIAL GARBAGE SUB S ID`s REDUCTION OF VILLAGE E"M ENSES V08-06OT-'Mid 0-09A 0 official minutes. Trustee Bartecki requested deferring Capital Improvements and revisit the Utility Tax. Trustee Skinner recommended studying a utility tax increase: on telephone service. Trustee Payovich inquired into the storage tanks removal project. Superintendent of Public works Meranda noted that new tanks could be eliminated from the budget and only remediate the contaminated area. President Bushy noted an improved purchasing process is needed. Finance Officer Powers has redesigned the format for a purchasing process. President Bushy requested the Board's consensus on the order and direction of the Board in addressing these issues. She further respectfully requested the Trustees to address any inquiries of Staff to be directed through the AcUag Village Manager. Trustee Shumate requested what percentage can be increased in the Utility Tax, if interstate calls can be taxed; what road improvements are needed and their costs. Trustee Bartecki requested Staff to study ways to improve Village revenue and decrease costs. Trustee Payovich moved to include the purchase oi Christmas turkeys and dinner for Village employees in the current fiscal budget. Seconded by Trustee Minters. ROLL CALL VOTE: Ayes: 4- Trustees Bartecki, Payovich, Snum to and Winters. Nays: 2- Trustees Mayer and Skinner. Absent: O -None. Motion carried. Several employees spoke to the issue and requested the Board delete these items from the budget due to the financial constraints of the Village. F. RESIDENTIAL GARBAGE SUBSIDY: Trustee Skinner requested the removal of any garbage subsidy to the residents retroactive November 1, 1992 and place the charge as a line iten on the water bill, initiate a $1.00 service charge, and direct Staff to negotiate accordingly with the Village refuse contractors. Trustee hinters commented, historically, he is opposed to removing the garbage subsidy but is now looking at a :harge and requested proper figures before the Board to review before,voting on said subsidy. Trustee Payovich requested this be placed on the next agenda with VILLAGE OF OAK BROOK Minutes 7 November 10, 1992 RESIDENTIAL GARBAGE SUBSIDY V as --teQT-O W 0 11- 1 i -q 2 proper financial information from Finance Officer Powers. Trustee Winters stated he would vote no on the issue due to lack of revenue and expense reports before the Board to make this decision. Trustee Skinner moved to dispense the subsidy of refuse disposal for residents effective November 1, 1992, place the charge as a line item on the water bill, and direct Staff to investigate any further information for next year's refuse contracts with the Village waste haulers. Seconded by Trustee Payovich. Trustee Skinner amended the motion to include a $1.00 service charge per month. ROLL CALL VOTE: Ayes: 4- Trustees Bartecki, Mayer, Payovich and Skinner. Nays: 2- Trustees Shumate and Winters. Absent: 0 -None. Motion carried. H. RECONSIDERATION OF VOTE- JULY 4th FIRMRKS DISPLAY. Trustee Mayer noted Glen Ellyn sent letters of appeal to finance their fireworks display, and it was very beneficial and requested the Oak Brook Civic Association address this issue. Police Officer DeLise stated the Softball Benefit each year raises funds by corporate sponsors. Could 'this option be addressed? Rich Arling requested the Civic Association to send notices to the residents for funds for the fireworks display. Trustee Skinner requested rescinding the fireworks expense from the budget this year and cancel the July 4, 1993 celebration. Trustee Winters noted it was not prudent management to cut items from the budget immediately but should address a current financial statement of the conditions of the Village. Bill Lindeman inquired if the Hotel /Motel Tax monies could be allotted for the fireworks celebration. Village Attorney Martens stated it is difficult to allot such funds. Mr. Lindeman requested a referendum for a modest real estate tax as residents were reluctant to give the unforseen powers of Home Rule to the Village Board. Trustee Payovich moved to table this item for mo1 a financial information. Seconded by Trustee Minters. ROLL ':ALL VOTE: Ayes: 3- Trustees Payovich, Shumate and Winters. Nays: 4- Trustees Bartecki, Mayer, Skinner and President Bushy. Absent: 0 -None. Motion failed. Trustee Skinner moved to rescind the joint Independence Day 'celebration co- sponsored by the Village of Hinsdale on Sports Core property, Hinsdale contributing $10,000.00 to the cost of the Oak VILLAGE OF OAK BROOK Minutes 8 November 10, 1992 RAM JULY 4TH FIREWORKS RECONSIDERATION A'0 adr.miq I low I0.9 Brook fireworks and Oak Brook contributing $4,000.00 to the Hinsdale parade and to rescind the authorization of Staff to hire Melrose Fireworks Company, Inc. for $25,000.90 on Saturday: July 3, 1993 for our Village celebration of Independence Day and, due to the specialized nature of this event waive all competitive bidding. Seconded by Trustee Bartecki. ROLL,CALL NOTE: ,Ayes: 4- Trustees Bartecki, Mayer, Skinner and President Bushy. Nays: 3- Trustees Payo -Ach, Shumate and Minters. Absent: 0 -None. Motien carried. President Bushy noted a newspaper erroneously printed that the Village of Oak Brook had volunteered to manage the buildings on the Mayslake property. It is our understanding that the Oak Brook Park District has agreed to do this. Trustee Bartecki requested follow -up reports on the permits issued for the Institute in Basic Life Principles facility. Staff stated they are still in the reviewing process and not able to bring it to the Board yet. Trustee Minters suggested investigating special service area financing as illustrated by the Illinois Commerce. Superintendent of Public Works Meranda noted extensive overtime for Village - wide leaf pick up. Trustee Ba.:tecki requested a list of overtime and authorization of same. 12. ADJOURNMENT: Trustee Skinner moved to adjourn the meeting at 11:18 p.m.. Seconded by Trustee Mayer. VOICE VOTE: Notion carried. ATTEST: t 0 Tinda K. Gonnella Village Clerk btmn1110 4r , �4 VILLAGE OF OAK BROOK Minutes 9 November 10, 1992 ADJOUR.MtENT