Minutes - 11/10/2009 - Board of TrusteesCALL TO ORDER
MINUTES OF THE NOVEMBER 10, 2009 REGULAR MEETING
OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS WRITTEN OR AS
AMENDED ON MAY 25, 2010.
The Regular Meeting of the Village Board of Trustees was called to order by President
Craig in the Samuel E. Dean Board Room of the Butler Government Center at 7:32 p.m.
The Pledge of Allegiance was given.
ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President John W. Craig, Trustees Stelios Aktipis, lames Carson, Mark
Moy, Gerald Wolin and Elaine Zannis.
ABSENT: Moin Saiyed (arrived at 8:35 pm.)
IN ATTENDANCE: David Niemeyer, Village Manager; Blaine Wing, Assistant Village
Manager; Mark Sterk, Village Attorney; Robert L. Kallien, Jr., Director of Community
Development; Sharon Dangles, Acting Finance Director; Thomas McEllin, Fire Chief;
Sue Madorin, Acting Library Director; Michael Hullihan, Public Works Director;
Thomas Sheahan, Chief of Police and Trey Van Dyke, Sports Core Director.
PRESIDENT'S OPENING COMMENTS
President Craig announced a Firefighter Commendation for Firefighter/Paramedic John
Fagan. Chief McEllin presented the commendation to John Fagan for an incident that
occurred on October 18, 2009 at 8:30 pm in nearby Lombard on Butterfield Road and
Fountain Square Drive. Lombard requested assistance from Oak Brook, as the closest dive
team, for a vehicle that plunged into the retention pond to respond mutual aid. John Fagan,
the only diver on duty, determined that a viable rescue was possible and decided to conduct a
solo dive. President Craig thanked John Fagan for his actions.
4. RESIDENTIVISITOR COMMENT —None
5, APPROVAL OF MINUTES —None
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted
in one motion. There will be no separate discussion of these items unless a Board member
so requests, in which event, the item will be removed from the Consent Agenda and
considered as the first item after approval of the Consent Agenda.
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A. ACCOUNTS PAYABLE FOR PERIOS ENDING NOVEMBER 6, 2009 - $639,655.62
Significant Items included in Above:
Legal Bills
Hervas, Condon & Bersani, P.C. — Legal Services — September, 2009 - $622.10
B. APPROVAL OF PAYROLL FOR PAY PERIOS ENDING OCTOBER 3l, 2009 -
$715,065.12
C. COMMUNITY DEVELOPMENT REFERRALS
Referral — Village of Oak Brook — Map Amendment and Special Use — Rezone the
Oak Brook Club Subdivision from R -1 to the R -5 District
D. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE
CONTRACTS
E. BUDGET ADJUSTMENTS
F. ORDINANCES & RESOLUTIONS
1) Ordinance 2009- ZO -TA -G -903, An Ordinance Establishing the R -5 Residential
District to Provide for Assisted Living, Town Home and Multiple Family
Residential Developments and Amending the Zoning Ordinance of the Village of
Oak Brook
2) Ordinance 2009— ZO -TA -G -904, An Ordinance Amending Section 13 -15 -2A and
Section 13 -15 -51' in the Planned Development Regulations of the Zoning Ordinance
of the Village of Oak Brook
3) Ordinance 2009- ZO- MA -EXI -G -905, An Ordinance Amending the Zoning Map to
Depict the Planned Development overlay District of the Village of Oak Brook
G. AWARD OF CONTRACT
Slurry Seal Safety Path
Motion by Trustee Aktipis, seconded by Trustee Carson, to approve the Consent Agenda and
authorize expenditures as presented or amended. ROLL CALL VOTE:
Ayes: 5 — Trustee Carson, Kennedy, Manofsky, Sanford and Wolin.
Nays: 0 — None
Abstain: 0 — None
Absent: I — Trustee Saiyed.
Motion carried.
ITEMS REMOVED FROM CONSENT AGENDA — None
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8. BOARD & COMMISSION RECOMMENDATIONS —None
9. UNFMSHF,DBUSINESS —None
10. ACTIVE BUSINESS
A. CONFIRMATION OF APPOINTMENTS
LIBRARY COMMISSION
President Craig recommended the appointment of Hope Sabbagha to the Library
Commission to fulfill a term to expire in 2011. President Craig stated that Hope is a
strong advocate of the Oak Brook Public Library and has a great record of service in our
community
Motion by Trustee Wolin, seconded by Trustee Zannis, to concur with President Craig's
recommendation to appoint Hope Sabbagha to the Library Commission to fulfill a term
to expire in 2011. VOICE MOTION: Motion Carried.
B. ORDINANCES & RESOLUTIONS
ORDINANCE 2009 -WA -G -906, AN ORDINANCE AMENDING CHAPTER 5 OF
TITLE 8 OF THE VILLAGE CODE OF THE VILLAGE OF OAK BROOK,
ILLINOIS RELATING TO WATER CHAGERS
Motion by Trustee Wolin, seconded by Trustee Aktipis, to approve Ordinance 2009 -
WA-G- 906 amending Chapter 5 of Title 8 of the Village Code of the Village of Oak
Brook to relating to water charges.
Discussion ensued.
ROLL CALL VOTE
Ayes: 5 — Trustees Aktipis, Carson, Moy, Wolin and 7annis
Nays: 0 —None
Abstain: 0 —None
Absent: I — Trustee Saiyed
Motion Carried,
C. AWARD OF CONTRACTS —None
D. RISK MANAGEMENT INSURANCE
Trustee Aktipis presented the Risk Management Insurance Discussion. He stated that
David Niemeyer and Blaine Wing have been working with Mesirow and IRMA on
receiving quotes for liability and workers compensation insurance. 'Trustee Aktipis
stated the most important issues that the Board has to decide is what type of plan the
Village will adopt and what amount the deductible should be. Trustee Aktipis would
like a historical study of claims by employees done in order to determine what amount
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the deductible should be set at. Representatives from Mesirow and IRMA gave
presentations on their proposals for 2010.
Mesirow gave a quick overview of the company. The highlights talked about during
their presentation was legal presentation, consent to settle, defense, casualty limits,
deductibles, sales tax interruption limit, three year rate guarantee, no margin cost on the
property program and workers compensation insurance administered by a third party
administrator, CCMSI, the third party administrator, also gave a quick overview of their
company and program. Mesirow received and reviewed quotes from numerous
insurance carriers and recommended a total of 7 carriers and a Third Party
Administrator to help manage Oak Brook's workers compensation claims. Mesirow
stated that they specialize in customizing programs for their customers.
IRMA gave a quick overview of their program. IRMA acts as administer of the self
insurance program for their 74 members. The Village of Oak Brook has been a member
of IRMA for 30 years. Highlights of their program are loss prevention services, in depth
evaluations of the organization, inspections of the organization, training services (online
and in- house), best practices services, low administrative cost, claims management,
pricing formula, experience modifier and competitive pricing. 2010 rates for Oak Brook
have gone up dramatically due to a terrible claims year in 2008. IRMA is very solvent
and its members do not have to worry.
President Craig and Trustees commented on the presentations and directed staff to work
on lowering the costs to the Village. Manager David Niemeyer pointed out that staff
will be working with the Financial Advisory Committee on Risk Management Insurance
and a recommendation will be made at a Special Board Meeting. A discussion ensued
regarding the differences in the programs, costs, deductible options and what the Village
can do to lower the amounts and costs of workers compensation claims.
E. VILLAGE BOARD MEETING —TIME CHANGE
Motion by Trustee Zannis, seconded by Trustee Wolin to move the Board Meetings from
7:30 pm to 7:00 pm. VOICE VOTE: Motion Carried.
11. INFORMATION & UPDATES
A. VILLAGE MANAGER —
Manager Niemeyer reminded everyone that the 2010 Budget Meetings are scheduled for
the following Tuesday and Friday at 7:00 pm. Staff is working on packets to send out to
Trustees before Tuesday's meeting. Manager Niemeyer also reminded residents that the
budget can be downloaded from the Village Website.
B. VILLAGE CLERK —
1. Clerk Pruss reminded everyone that the letters for the 2010 Census will be mailed in
March, 2010 and to please till out and return quickly.
2. Clerk Pruss stated that solicitors for non - profit organizations can be soliciting until
9:00 pm. If residents do not want solicitors knocking on their doors, No Soliciting or
Peddling signs are available for placement on resident's doors. Signs were available
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for residents to take home at the meeting.
C. TRUSTEES —None
D. VILLAGE PRESIDENT—
President Craig stated that he treats the Village's money as if it is his own and he also
stated he is fiscally conservative.
12. ADJOURN TO CLOSED MEETING to discuss the setting of a price for sale or lease of
property owned by the public body (2c6) and to discuss collective negotiating matters
between the public body and its employees or their representatives, or deliberations
concerning salary schedules for one or more classes of employees (2c2).
Motion by Trustee Wolin, seconded by Trustee Saiyed, to adjourn to Closed Meeting to
discuss the setting of a price for sale or lease of property owned by the public body (2c6) and
to discuss collective negotiating matters between the public body and its employees or their
representatives, or deliberations concerning salary schedules for one or more classes of
employees (2c2).
ROLL CALL VOTE
Ayes: 6 — Trustee Aktipis, Carson, Moy, Saiyed, Wolin, Zannis
Nays: 0 —None
Abstain: 0 — None
Absent: 0 — None
The meeting was adjourned to Closed Meeting at 9:19 p.m.
13. ADJOURNMENT
Motion by Trustee Wolin, seconded by Trustee Zannis, to reconvene from closed session
and adjourn the Regular Meeting of the Board of Trustees at 10:54 pm. VOICE VOTE:
Motion Carried
ATTEST:
Charlotte Pruss
Village Clerk
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