Minutes - 11/11/1997 - Board of Trustees2.
3.
VILLAGE OF OAK BROOK Minutes NY..a.L 1227
UNOFFICIAL UNTIL APPROVED AS WRI1" rEN
R AS AMENDED _ BY VILLAGE 130AIZD ON .�
10 A
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:32
p.m. Pledge of Allegiance was given.
The Clerk called the roll with the following persons
PRESENT: President Bushy. Trustees Bartecki, Caleel, McInerney and
Savino.
ABSENT: Trustee Shumate.
Trustee Kenny arrived at 7:36 p.m.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant to the Village Manager; Dale L. Durfey, Jr., Village Engineer; Debra
J. Jarvis, Fire Chief/Building Commissioner; Richard A. Martens, Village
Attorney; Ruth A. Martin, Library Director; Allen W. Pisarek, Chief of Police;
and Bonnie Sartore, Bath and Tennis Club Manager.
Trustee McInerney wished his fellow veterans a happy Veterans Day. He
remarked that George Mueller has annually organized the Great Lakes naval
recruits visiting Oak Brook for Thanksgiving Day with our residents. He
asked the newspapers to publish this event and requested residents to contact
Mr. Mueller if they wish to have a recruit spend the day with their family.
President Bushy explained the recruits are brought to the Village Hall for
refreshments and to meet their host family for the day. The recruits are then
brought back that evening to the Village Hall for their return to the base.
President Bushy noted from the recently concluded election that candidate
signs were still posted in the Village. She asked the candidates to please
remove them. Signs are legal in Oak Brook, if they are not located in the
public right -of -way, but are required to be removed after election night.
VILLAGE OF OAK BROOK Minutes 1 of 18 November 11, 1997
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MEETING CALL
ROLL CALL
ANNOUNCEMENTS
jWD
OPEN FORUM
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4. '. .O �Q NUI : MINUTES
Motion by Trustee McInerney, seconded by Trustee Bartecki, to approve the
minutes of the Regular Meeting of October 28, 1997 as presented and waive
the frill reading thereof. VOICE VOTE: Motion carried.
Motion by Trustee McInerney, seconded by Trustee Bartecki, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Caleel, Kenny, McInerney and Savino
Nays: 0 - None.
Absln.,t: 1 - Trustee Shumate. Motion carried. APPROVAL OF:
D1LLJ -
A. APPROVAL OF BILLS: Approved Omnibus Vote. $351,126.28
PAYROLL -
B. APPROVAL OF PAYROLL. - NOVEMBER 6.1297: Approved $318,251.09
Omnibus Vote.
1. CHANGE ORDER #2 - 1997 PAV.INQ P OR JECT: Approved 1997 PAVING
Omnibus Vote. PROJECT
1- JAMES J BENES & ASSOCIATES., INC - PAYOUT #13 - 1 997 1997 PAVING
PAVING PROJECT - CONSTRUCTION - $2.908.35: Approved PROJECT
Omnibus Vote.
2. JAMES J. BENES & ASSOCIATES, IN'Cs - PAYOUT #5 - 22ND/v,)RK
22N121YORK CONSTR TCTION SERVICES-S12,111-7-8: CONSTRUCTION
Approved Omnibus Vote. SERVICES
3. CALLAGHAN PAVING CQMPANY - PAYOUT #5- - 1997 1997 PAVING
PAVING PROJECT - $88.269,23: Approved Otanibus Vote. PROJECT
4. JAMES J. BENES & ASSOCIATES, INC. - PAYOUT # - 1998 1998 PAVING
PAVING PROJECT - DESIGN S -,RVIC ES - $_I1.6U M: PROJECT
Approved Omnibus Vote.
E. RH FF LS,:
l - GIANATASIO - 1� 006 35IH STREET - VA � EAR GIANATASIO -
YAM SETBACK AND . ASSESSMENT PLAT -- RLER TO VARIATION --_
REAR YARD SETBACK
(1006 35th St.)
VILLAGE OF OAK BROOK Minutes 2 of 18 November 11, 1997
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• Approved
Business.
i I-AUTRM ' r -
A. APPOINTMENT: No Business.
ORDINANCE 97-TO-RR-G-601
AUICLE Y1 ENTITLED r , , •
11
ORDINANCES OF THE VILLAGE QE OAK BRQ(-)K:
The ordinance replaces Article `,' of Chapter 8 of the Code and puts
in place an amended and restated set of regulations regarding
possession and sale of tobacco products in the Village. It was
developed as part of the continuing project to review and update the
Code of Ordinances, circulated for comments and discussed at the
Regular meeting of October 28, 1997.
Many of the provisions of the new ordinance are substantively similar
to those in the current Article VI (e.g., requirements for obtaining
tobacco dealer's licenses, unlawful sale to persons under 18, unlawful
posses, ion, etc.). New provisions include twice yearly inspections of
licensed establishments (Section 8 -191), unlawful misrepresentation
of age (Section 8 -194), unlawful = by minors (Section 8 -195), and
regulation of the placement of vending machines within licensed
establishments (Section 8 -200). A number of other provisions have
been modernized and improved. In total, the ordinance constitutes an
update of this article which is designed to nuke it more effective in
fulfilling its historical purpose, preventing access to tobacco products
by minors.
Motion by Trustee McInerney, seconded by Trustee Cialeel, to pass
Ordinance 97- TO -RR -G -601, "An Ordinance Amending Article VI
Entitled "'tobacco Products" Of Chapter 8 Of The Code Of
Ordinances Of The Village Of Oak Brook ", as presented and waive
the full reading thereof. ROLL CALL VOTE:
VILLAGE OF OAK BROOK Minutes 3 of 18 November 11. 1997
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Ayes: 5 - Trustees Bartecki, Caleel, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 1 - Trustee Shumate. Motion carried.
CHAUER a, ARTICLE Ill- "SCAYENUERS". OF THE r
Discussed and direction given at the Regular meeting of October 28,
1997. The ordinance provides a new licensing structure for
residential and commercial scavenger service. The adoption of this
ordinance will provide for the availability of only one residential
scavenger license and an unlimited number of commercial scavenger
licenses, provided certain standards are met (e.g., performance bond,
insurance requirement, proof of adequate and acceptable vehicles,
customer service provisions, etc.). This structure is consistent with
the previously approved Residential Municipal Waste Collection
Contract commencing January 1, 1998, and with direction given by
the Board at the last meeting. The license will run from January 1 to
December 31, commencing in 1998. This ordinance constitutes a
change in the current licensing structure whereby three licenses are
issued, and each license allows for both residential and comInf rcial
collection.
Motion by Trustee Bartecki, seconded by Trustee Savino, to pass
Ordinance 97- LC -SW -G -602, "Art Ordinance Adopting A
Comprehensive Amendment To Chapter 8, Article III, "Scavengers ",
Of The Code Of Ordinances Of The Village Of Oak Brook, Illinois ",
as presented and waive the full reading thereof. ROLL CALL VOTE:
Ayes: S - Trustees Bartecki, Caleel, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 1 - Trustee Shumate. Motion carried.
i
3. QRQ1 ANCE 97- LY -E2 -S -888 AN ORDINANCE ADOPTING ORD. 97- LY_E2-
THE FIRST COMPREHENSIVE AMENDMENT TO ME S -888
CQLI,EC,IIQN MANAGEMENT POLICY FORT E OAK COLLECTION
JjRQQY. E P1113LIC; LIBRARY: MANAGEMENT POLICY
FOR LIBRARY
The Collection Management Policy and the disposal of collection
materials portion of the Illinois Local Library Act were first adopted
by the Board in 1995. In conformance with Serving Our Public, the
VILLAGE OF OAK BROOK Minutes 4 of 18 November 11, 1997
t ,tyke
Illinois public library benchroarking tool, this policy requires biennial
review by the Library Commission with revisions to be approved by
the Village Board. The Collection Management Policy describes the
community to be served. identifies the purpose of the collection;
assigns responsibility for collection management and sets parameters
including subject areas, formats and depth of collection. It also states
the criteria used by the institution for selecting, replacing,
withdrawing and disposing of collection materials. It addresses gifts,
requests for purchasing materials, requests for reconsidering materials
already in the collection and intellectual fi•eedom philosophy. The
Library Commission and Library Director have worked through this
policy and recommend the changes as presented in the redlined copy
circulated to the Board on October 31, 1997. The changes are
primarily language usage and removing repetitions.
Motion by Trustee Caleel, seconded by Trustee Bartecki, to pass
Ordinance 97- LY -E2 -S -888, "An Ordinance Adopting The First
Comprehensive Amendment To The Collection Management Policy
For The Oak Brook Free Public Library ", as presented and waive the
full reading thereof. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Caleel, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: l - Trustee Shumate. Motion carried.
Mr. John Birch, 3412 Adams Road, asked for a clarification of
pornographic materials being allowed in the Village Library. Library
Director Martin explained that professional librarians are responsible
for determining available materials in our Library. Residents, if they
determine material to be inappropriate for our Library, may file for a
reconsideration of its content by the Library. The Library
Commission, appointed by the Village Board of Trustees and whose
members are Oak Brook residents, know the procedures for this, also.
14L VQ01111till
9119164 M
The ordinance authorizes execution of a Traffic Enforcement
Agreement with the Midwest Club Subdivision. This agreement
authorizes the Village's police officers to enforce certain speeding,
stop sign, and street obstruction regulations when requested by the
Midwest Club homeowners Association. As in the case of
VILLAGE OF OAK BROOK Minutes 5 of 18 November 11, 1997
ORD . 97- AG -EX1-
S -889
AGREEMENT FOR
ENFORCEMENT OF
CERTAIN TRAFFIC
REGULATIONS IN
THE MIDWEST CLUB
SUBDIVISION
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13riarNvood Lakes and Hunter Trails, the Association pays the Village
for these services at the current rate ($29.42) for special duty services
by Village police officers.
Motion by Trustee Caleel, seconded by Trustee Savino, to pass
Ordinance 97 -AG -EX I -S -889, "An Ordinance Authorizing Execution
Of An Agreement For Enforcement Of Certain "Traffic Regulations
For Motor Vehicles In The Midwest Club Subdivision In The Village
Of Oak Brook ", as presented and waive the full reading thereof.
ROLL CALL VOTE:
Ayes. 5 - Trustees Bartecki, Caleel, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 1 - Trustee Shumate. Motion carried.
"The ordinance (1) amends Chapter 3 of the Oak Brook Code
(Alcoholic Liquor) to establish a new liquor license classification
(Class G) for municipally owned and operated recreational facilities;
(21 creates two Class G licenses for issuance on the Oak Brook Sports
Cur,:; and (3) amends the penalty provision of the liquor ordinance to
make licensees who violate the ordinance responsible for the costs of
violation hearings.
President Bushy explained that the State of Illinois Liquor Control
Commission has requested the Village change the liquor license for
the Oak Brook Bath & Tennis Club and the Oak Brook Golf Club to
individual licenses. A local liquor license is required for obtaining a
State liquor license. Since these two facilities did not meet the
criteria of classifications in the ordinance, a new Class G has been
established. An amendment to the ordinance has also been
est,-Wished relating to any violations of this ordinance. Violations
will result in the licensed establishment being responsible i'or the cost
of any violation hearings.
Motion by Trustee Caleel, seconded by Trustee Bartecki, to pass
Ordinance 97- LC -AL -G -603, "An Ordinance Amending Article II,
VILLAGE OF OAK BROOK Minutes 6 of 18 November 11 , 1997
ORD . 97-LC-AL-
G-603
ALCOHOLIC LIQUOR
AMENDMENTS
RELATIVE TO THE
CLASS, FEE AND
NUMBER OF
AUTHORIZED
LIQUOR LICENSES
and
PENALTIES FOR
VIOLATIONS
Sections 3 -17, 3 -18 & 3 -22 And Article V. Section 3 -81 Of Chapter
3, Alcoholic Liquor, Of Tlie Code Of Ordinances Of The Village Of
Oak Brook, Illinois Relative To The Class, Fee And Number Of
Authorized Liqua. Licenses & Penalties For Violations,
Respectively ", as presented and waive the full reading thereof.
ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Caleel, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 1 - Trogtee Shumate. Motion carried.
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MICROFILMING
Bid packages were picked up by three (3) firms. One (1) sealed bid
was received on October 29, 1997. One company is no longer
microfilming records (instead has shifted to recording documents on
CD) and the other lacked resources to meet Village requirements.
Vital Record Banc is the Village's current contractor, acquired
through a similar bid process three years ago, and has continued to
give good service. Pi:cing will remain constant for the three -year
term of the contract. Some of the unit costs remain the same as the
Village's previous contract, and others have increased less than 3%
per year.
Microfilming is required by the State of Illinois for the retention of
Village records. The period of required retention varies based on the
type of document. The Village only microfilms those items which
are required to be maintained for greater than three years. Shorter
term documents are stored in boxes and then disposed of as permitted
by the State. Village departments ,vliich microfilm include
Administration, Engineering, Finance, Purchasing, Legal, Library and
Police. Adequate funds are budgeted annually in each of these areas
to cover anticipated microfilming.
Motion by Trustee Savino, seconded by Trustee Bartecki, to accept
the unit prices bid and award a three -year contract, subject to stag
review, to Vital Record Banc, Inc., Mt. Prospect, for microfilming;
services. ROLL CALL VOTE.
Ayes: 5 - Trustees Bartecki, Caleel, Kenny. McInerney and
Savino.
Nays: 0 - None.
Absent: 1 - Trustee Shumate. Motik, - arried.
VILLAGE OF OAK BROOK Minutes 7 of 18 November 11, 1997
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Bid packages were picked up by six (6) firms. Two (2) scaled bids
were received on October 29, 1997. The one other bid was submitted
by Yonan Floor Coverings for a total cost of $27,500. Barsamian-
Barkho comes highly recommended from north suburban
municipalities, where they have done much of their work.
This project will be coordinated with the replacement of auditorium
seating. Both contractors will need to work closely to make sure that
use of the Board Room is disrupted for the shortest period of time
possible. Barsamian- Barkho indicates that the Board Room carpet
replacement (carpet and pad), filling of seating anchor holes, and new
carpet installation will take eight working days. The remaining glue -
dow-n carpet work will take one day. Commencement of the carpet
work will need to await delivery of the new auditorium seating.
Funds in the amount of $25,000 have been budget in the Municipal
Building Improvements Program (01 -4201) for this work.
Motion by Trustee Bartecki, seconded by Trustee Caleel, to award a
contract, subject to staff review, to the lowest responsible bidder,
Barsamian- Barkho Floors, Inc., Skokie, for the replacement of
carpeting in the `Tillage Board Room, Upper and Lower Level
Conference Rooms, lower level hallway and connecting stairway, at a
total cost of $23,980. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Caleel, Kenny, McInerney and
Savino.
Nays: 0 - None.
r
Absent: 1 - Trustee Shumate. Motion carried.
The Village Board, at its meeting of October 14, 1997, waived
bidding and authorized staff to negotiate with JG Furniture Group for
the replacement of auditorium seating and the supply of staff tables
and chairs in the Board Room. JG Furniture Group is the
manufacturer of the original Board Room auditorium seating, and by
using their replacement seating for this project, the Village's cost is
lower than if staff were to bid the total replacement (including seating
frames) with a different firm. JG plans to reuse the existing seat
frames, reinstalling them following carpet replacement (setting new
anchor holes) and replacing the seats, arms, and seat backs with new
material.
VILLAGE OF OAK BROOK Minutes 8 of 18 November 11, 1997
VILLAGE HALL
CARPETING
REPLACEMENT
BOARD ROOM
SEATING
REPLACEMENT
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A breakdown of JG's proposal is attached to Purchasing Director
Kapff s memo dated November 6, 1997. Aside From labor and
delivery costs, the cost proposed for the chairs and tables is 39% of
list.
This project will be coordinated with the carpet replacement and will
not begin until all necessary supplies have been received. The lead
time for receiving the seating supplies will likely be 10 -12 weeks, but
could be as long as 17 weeks following placement of order. Both
contractors will need to work closely to make sure that use of the
Board Room is disrupted for the shortlzst period of time possible.
Although this work was not budgeted this year, replacement of the
seating in conjunction with the carpet is highly recommended. To
wait until a later date to replace the seating (24 years old, original
with the Village Hall) would be difficult, as it would require carpet
patching of all the ol(I lead anchor seating supports. Resources to
complete this work are reflected in the proposed 1998 Budget, split
between the 1997 estimate and 1998 budget columns.
Motion by Trustee McInerney, seconded by Trustee Bartecki, to
award a contract, subject to staff review, to JG Furniture Group, Inc.,
Chicago, for the replacement of auditorium seating and supply of
staff tables and chairs in the Village Board Room, at a total cost of
$44.390. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Caleel, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 1 - Trustee Shumate. Motion carried.
Trustee Savino inquired if the Board Room t.,i 'es could be saved.
President Bushy indicated that surplus equipment, approved by the
Board of Trustees, has been processed through the DuPage Mayors
and Managers for sale at their auction. Village Manager Veitch
suggested the Village could negotiate with the supplier, and staff will
investigate this further.
D. YORK ROAD BICY('LETEDESTBi®N. SAFETY PATHWAY -
YORK ROAD BIKE
101NT AGREEMENT WITH IDOT FOR PI IASE III:
PA`rH - JOINT
.AGREEMENT WITH
The Local Agency Agreement for Federal Participation (referred to as
IDOT FOR
the Joint Agreement) is a standard part of the process and depicts the
PHASE III
cost sharing arrangement between the Federal Highway
Administration, the Illinois Department of Transportation (IDOT) and
the Village. The Village's estimated share is $25,000 for
VILLAGE OF OAK BROOK Minutes 9 of 18 November 11, 1997
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construction and $2,500 for engineering construction services. The
1997 Budget contains $35,000 for this construction project ($24,000
for construction (the Village's share of the construction contract) and
$11,000 for engineering services (the Village pays the initial full
amount and receives back 75/0 of the engineering costs from IDOT)).
Since this project has taken longer than anticipated and it will not be
constructed until spring 1998, the proposed 1998 Budget contains
$29,000 for construction and $19,950 for engineering services (which
will be offset by reimbursement from IDOT).
The current construction estimate is $105,000 and the engineering
inspection contract will not exceed $15,000. The Joint Agreement
does not need to be changed to reflect these minor differences, and
tine percentages will govern.
Motion by Trustee Bartecki, seconded by Trustee Savino, to approve
the "Illinois Department of Transportation Local Agency Agreement
For Federal Participation" (known as the Joint Agreement) for the
York Road Bicycle Trail for Phase III and direct the Village President
to affix her signature thereon. ROLL CAI.,L VOTE:
Ayes: 5 - Trustees Bartecki, Caleel, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 1 - Trustee Shumate. Motion carried.
The Village Board, at their meeting of November 12, 1996, approved
the Phase II Engineering Services Agreement with Civiltech
Engineering, Inc., to design plans and specifications for the York
Road Bicycle /Pedes[rian Trail. That work has been accomplished
and the next step is to have an agreement with an engineering
consultant to perform Phase III Inspection Services. Since Civiltech
is most familiar with this project, the Village Engineer asked them to
submit an agreement to perform the Phase III Services. The Village
sent this draft agreement to the Illinois Department of Transportation
(IDOT) for their initial review to which they responded with minor
comments and asked staff to submit four copies of the agreement
executed by the Village for further processing.
This project is pant of a STP -TCM Federal /IDOT Grant for both
engineering and construction. The cost sharing is 75% Federal /25%
VILLAGE OF OAK 13ROOK Minutes
10 of 18 November 11, 1997
YORK ROAD
BIKE PATH —
PHASE III
ENGINEERING
SERVICES
AGREEMENT
I
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-
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Village. As such, the Village would be liable for approximately
$3,748 of this Phase III Engineering cost.
The form of contract (IDOT required format) has been reviewed and
approved by Village Attorney Martens.
Staff anticipates that IDOT will bid this project at their letting of
January 16, 1998. Construction would then take place next Spring.
Motion by Trustee Bartecki, seconded by Trustee Savino, to approve
the "Illinois Department of Transportation Construction Engineering
Services Agreement For Federal Participation" (the Phase III
Engineering Agreement) with Civiltech Engineering, Inc. for the
York Road Bicycle/Pedestrian Trail Project in the nut -to- exceed
amount of $14,992.00 and direct the Village President and Clerk to
affix their signatures thereon. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Caleel, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 1 - Trustee Shumate. Motion carried.
If [Was X01 : .. W: W" WORM111414
0-0 WoR IN
The Oak Brook Golf Club, located at 2606 York Road, has made
application for a Class G liquor license. All documentation
requirements have been fulfilled and approved by Village Attorney
Martens. A complete background check of the principals is being
processed.
Slaamejapium-ToliMa \. :m\ :• l
The Oak Brook Bath & Tennis Club, located at 800 Oak Brook Road,
has made application for a Class G liquor license. All documentation
requirements have been fulfilled and approved by Village Attorney
Martens. A complete background check of the principals is being
processed.
Motion by Trustee McInerney, seconded by Trustee Caleel, to grant a
Class G liquor license to the Village of Oak Brook d/b /a Oak Brook
Golf Club and a Class G liquor license to the Village of Oak Brook
VILLAGE. OF OAK BROOK Minutes 11 of 18 1 nvember 11, 1997
CLASS G
LIQUOR LICENSE -
OAK BROOK
GOLF CLUB
CLASS G
LIQUOR LICENSE -
OAK BROOK
BATH & TENNIS
CLUB
II
d/b /a Oak Brook Bath & "Tennis Club. VOICE VOTE: Motion
carried.
G. QF „ 2 ' EMBER 23- 19, 7 UQ 7I.AR CANCEL
VILLAQE BOARD OF TRt STFF,S , TINQ: DECEMBER 23 19'97
REGULAR VILLAGE
It has been traditional for the regular Village Board meeting BOARD OF TRUSTEES
scheduled for the fourth week of December to be cancelled due to the MEETING
Christlnas/New Year's holidays. Consistent with this tradition, it is
recommended that the Village Board cancel its meeting of December
23, 1997.
Motion by Trustee Bartecki, seconded b}, Trustee Kenny, to cancel
the Regular meeting of December 23, 1997. VOICE VOTE: Motion
carried.
8. DEPARTMENTAL RFPORIS - LIAISON ASSIG DEPARTMENTAL
REPORTS
Engine. �ri.�,: Trustee Bartecki - Most of the 22nd Street/York Road project is
underway. Due to traffic congestion, staff is reviewing ways to mitigate this
congestion in the future without compromising safety. Trustee Bartecki
suggested residents use alternate routes.
Finance and Hotel Commillge: Trustee McInerney - Most of the Finance
Department's time has been spent completing the 1998 Municipal Budget.
Staff has spent a significant amount of time with the upcoming conversion of
the payroll system. This has been delayed due to a scheduling conflict with
our computer vendor.
Eir&: Trustee Kenny - The Fire Department responded to 181 emergency fire
and rescue calls during the Month of October. Of those, 99 were fire - related
calls and 82 were ambulance calls. Mutual aid was given to other communities
for 6 fire calls and 3 ambulance calls. Mutual aid was received from other
communities for 2 fire calls and 6 ambulance calls.
On October 12, Oak Brook firefighters extinguished a house fire with minor
damage.
A Fire Department open house was held Saturday. October 5 at Station #1.
Approximately 50 adults and children participated. Eight public fire safety
education classes were given during Fire Prevention Month including 6
schools. Nordstrom's hosted 35 students from Elmhurst for one of these fire
safety presentations.
Monthly Officer Professional Development Sessions were initiated in October,
and the first session covered budget preparation and departmental procedures.
In addition, four officers attended an IRMA Leadership Seminar; six attended a
live training house burning in Downers Grove; and three attended a live
VILLAGE OF OAK BROOK Minutes 12 of 18 November 11, 1997
Flashover Survival training burn. Various other personnel participated in dive
rescue }practical training, a rope and trench rescue certification class, an arson
investigator class, a hazardous materials Division 12 drill, and all personnel
participated in the new "Saving Our Own" class designed to teach new
techniques for rescuing trapped firefighters.
Trustee Kenny commended Chief Jarvis for the continuing education of our
firefighters.
The bid to purchase a new ambulance was awarded during October to Foster
Coach in the amount of $97,179. Delivery is anticipated by April 1. 1998.
This replaces our eight year old ambulance.
President Bushy asked residents to contact the Oak Brook Police Department if
they suspect any unusual activity in our commmmnity, as two residential
burglaries have occurred. One burglary was in Ginger Creek and the other
Heritage Oaks. Similar incidents have occurred in other communities. These
were professional burglaries, as access to the home invasion was through
sliding glass doors with wiring and alarms being disarmed.
Libbmry: Trustee Caleel - Library staff began working on facility and service
contingency plans to accommodate the extended delay in new construction due
to the need to appeal the Circuit Court ruling.
As more of the Dynix automation system is implemented, more options for
service are becoming available. In October, Resource staff were trained in
electronically placing holds on materials located in the Illinet - Online database
which includes approximately 45 college and university libraries in Illinois.
The Library held three programs in October. The Evergreen Concert,
sponsored by the Friends, attracted a standing - room -only crowd. Forty -two
attended the Renoir program, and Fright Night stories attracted 57 people.
Police: Trustee Shumate - Village Manager Veitch noted that on Thursday,
October 23rd, Lt. Allen W. Pisarek was sworn in as the Chief of Police. Chief
Pisarek has been with the Oak Brook Police Department since 1974. On
Thursday, October 30th, Sgt. Bill Cavalier was sworn in as Lieutenant due to
the vacancy by Chief Pisarek. Also on Thursday, October 30th, Officer Robin
Aylor was sworn in as Sergeant due to the promotion of Lt. Cavalier. Sgt.
Alan Borkovec will be the new Accreditation Manager of the Oak Brook
Police Department due to the promotion of Lt. Cavalier.
Public W : Trustee Savino - All small scale in -house drainage projects
have been completed for this year. Due to weather conditions, fire hydrant
painting has been suspended for the year and will resume in late Spring of
1998. Crews still anxiously await for the leaves to fall. Hopefully, by staging
the leaves we collect on the old show field at the Sports Core, (where they will
be hauled away by contract), we will negate any concerns caused by this rather
late start in our collection program.
VILLAGE OF OAK. BROOK Minutes 13 of 18 November 11, 1997
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Flashover Survival training burn. Various other personnel participated in dive
rescue }practical training, a rope and trench rescue certification class, an arson
investigator class, a hazardous materials Division 12 drill, and all personnel
participated in the new "Saving Our Own" class designed to teach new
techniques for rescuing trapped firefighters.
Trustee Kenny commended Chief Jarvis for the continuing education of our
firefighters.
The bid to purchase a new ambulance was awarded during October to Foster
Coach in the amount of $97,179. Delivery is anticipated by April 1. 1998.
This replaces our eight year old ambulance.
President Bushy asked residents to contact the Oak Brook Police Department if
they suspect any unusual activity in our commmmnity, as two residential
burglaries have occurred. One burglary was in Ginger Creek and the other
Heritage Oaks. Similar incidents have occurred in other communities. These
were professional burglaries, as access to the home invasion was through
sliding glass doors with wiring and alarms being disarmed.
Libbmry: Trustee Caleel - Library staff began working on facility and service
contingency plans to accommodate the extended delay in new construction due
to the need to appeal the Circuit Court ruling.
As more of the Dynix automation system is implemented, more options for
service are becoming available. In October, Resource staff were trained in
electronically placing holds on materials located in the Illinet - Online database
which includes approximately 45 college and university libraries in Illinois.
The Library held three programs in October. The Evergreen Concert,
sponsored by the Friends, attracted a standing - room -only crowd. Forty -two
attended the Renoir program, and Fright Night stories attracted 57 people.
Police: Trustee Shumate - Village Manager Veitch noted that on Thursday,
October 23rd, Lt. Allen W. Pisarek was sworn in as the Chief of Police. Chief
Pisarek has been with the Oak Brook Police Department since 1974. On
Thursday, October 30th, Sgt. Bill Cavalier was sworn in as Lieutenant due to
the vacancy by Chief Pisarek. Also on Thursday, October 30th, Officer Robin
Aylor was sworn in as Sergeant due to the promotion of Lt. Cavalier. Sgt.
Alan Borkovec will be the new Accreditation Manager of the Oak Brook
Police Department due to the promotion of Lt. Cavalier.
Public W : Trustee Savino - All small scale in -house drainage projects
have been completed for this year. Due to weather conditions, fire hydrant
painting has been suspended for the year and will resume in late Spring of
1998. Crews still anxiously await for the leaves to fall. Hopefully, by staging
the leaves we collect on the old show field at the Sports Core, (where they will
be hauled away by contract), we will negate any concerns caused by this rather
late start in our collection program.
VILLAGE OF OAK. BROOK Minutes 13 of 18 November 11, 1997
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.YiIIagg.!Cle : Clerk Gonnella - Ira- person absentee voting was offered in the
Village Clerk's office for the Nonpartisan election held November 4, 1997.
Presently working with a committee of Tech Team members to develop the
Website for the Village.
Vijyagg Pre si nt: President Bushy - Continually working with Village
Manager Veitch to discuss with interested parties commercial development of
the Village of Oak Brook.
She has been asked to be a participant in a joint conference of metropolitan
Chicago councils of government with Mayor Daley for developing methods to
benefit the City of Chicago and its suburbs. They will be reviewing the
economic health of the entire region and any problem areas such as the
congestion of the Eisenhower Expressway.
Bath and Tennis Club - The Club hosted 200 participants during a very
successful children's Halloween party which included a spook walk through the
Sports Core property, a bonfire with ghost stories told by witches, and an
exotic petting zoo. The Club also sponsored its first ladies night out which
featured a flower arranging demonstration by Russ Phillips of Phillip's Florists,
as well as a dinner prepared by Chef Bryan. Both of these will be annual
events and will be noticed in club mailings.
Golf Club - Record %-,mrm temperatures to start off the month appear to account
for an increase in rounds compared to 1996. Year -to -date figures show
increases in rounds of golf, 5,231. greens fees, $118,572; cart fees, $65,438;
driving range fees, $24,101; lounge sales, $30,143; and a decrease of $1,648 in
pro shop sales.
The project involves construction of a new bridge over Salt Creek,
complete reconstruction of 31 st Street to a four lane width (with left
turn lanes at all appropriate locations) and a planted median east of
the new bridge.
In order to improve the substandard sight distance at the Spring Road
intersection. the grade of the roadway at this location will be lowered
approximately 4 feet. In addition. the project plans include
instailation of a traffic signal at this intersection.
The current project schedule calls for construction to begin in the
Spring of 1998, and for the entire project to be completed one year
later. Four lanes should be in use by late Fall, 1998, however.
VILLAGE OF OAK BROOK Minutes 14 of 18 November 11, 1997
�
INTERGOVERNMENTAL
AGREEMENT -
31st STREET
(JORIE BLVD. TO
YORK ROAD)
CONSTRUCTION
PROJECT
•
• 'I ' N •
The project involves construction of a new bridge over Salt Creek,
complete reconstruction of 31 st Street to a four lane width (with left
turn lanes at all appropriate locations) and a planted median east of
the new bridge.
In order to improve the substandard sight distance at the Spring Road
intersection. the grade of the roadway at this location will be lowered
approximately 4 feet. In addition. the project plans include
instailation of a traffic signal at this intersection.
The current project schedule calls for construction to begin in the
Spring of 1998, and for the entire project to be completed one year
later. Four lanes should be in use by late Fall, 1998, however.
VILLAGE OF OAK BROOK Minutes 14 of 18 November 11, 1997
�
INTERGOVERNMENTAL
AGREEMENT -
31st STREET
(JORIE BLVD. TO
YORK ROAD)
CONSTRUCTION
PROJECT
0
The agreement provides that DuPage Comity will:
1. Complete all improvements according to the project plans;
2. Pay all costs and expenses for the improvements including a new
bike path, rebuilding Bath & Tennis Drive, water main relocation,
stormwater detention and compensatory storage. (The cost of
preemption equipment for the new traffic signal would be the
Village's responsibility, as is the normal case);
3. Obtain all necessary permits for the project; and
4. Compensate the Village for right -of -way as provided in Exhibit C
attached to Village Manager Veitch's memo dated November 6,
1997.
In turn, the agreement provides that the Village will:
1. Convey its interests in the various parcels of right -of -way;
2. Provide certain other temporary easements (shown on the plans)
for the bike path and compensatory storage area,
3. Assume maintenance and jurisdiction of Spring Road (a formality,
since both agencies have assumed that fact for many years); and
4. Allow all turning movements at the 31 st/Spring Road intersection
with the exception of the evening right turn restriction from
eastbound 31 st to southbound Spring.
The reason for this last provision, of course, is that warrants for a
traffic signal at the 31 st /Spring intersection are not met if the current
restrictions are maintained. The County's initial position was that all
restrictions had to be removed, but they have agreed to permit the
evening peak period prohibition on right turns from eastbound 31 st to
southbound Spring Road. With removal of the physical barrier, the
Board might want to consider exempting school buses from the right
turn restriction, as is the case at other locations where similar
restrictions exist.
It is important that left turns not be restricted because, in addition to
the effect on signal warrants, restrictions on left turns into or out of
Spring Road would introduce serious safety concerns. An unsafe
condition would be created b} vehicles entering a left turn lane, only
to discover that the left turn movement could not be completed.
The Village has the option of maintaining the current restrictions if it
is willing to forgo the traffic signal. If that is the Village's choice, the
last provision of the agreement will be removed, the traffic signal
deleted from the plans, and the striping plans modified to eliminate
VILLAGE OF OAK BROOK Minutes
v
15 of 18 November 11, 1997
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the relevant left turn lanes. ! he underground conduit will be installed
regardless, in order to have it in place for future use.
Village Manager Veitch indicated that if the traffic signal installation
was eliminated, DuPage County would stripe out the left turn lane on
Oak Brook Road at the Spring Road intersection. Trustee Caleel
requested, since DuPage County will install the conduit for the traffic
signal now, to negotiate with them the possibility of a signal
installation for the near future.
Motion by Trustee Caleel, seconded by Trustee McInerney, to
authorize and direct the Village Manager to negotiate amendment to
agreement as submitted to delete traffic signal at 31 st Street and
Spring Road and retain the existing traffic regulations. VOICE
VOTE: Motion carried.
President Bushy acknowledged the Village had received the
Fullersburg alert of tonight's meeting -- letters from John E. Birch,
Jr., Patricia and Jon Carlson, Peggy Vendel and a telephone call from
Mr. Arnashus.
President Bushy asked for citizen comments, and the following
residents addressed their concerns to the Board of Trustees:
Gerald Vetterick, 6 Natoma, requested the Board to consider
installation of the signal for easier access to Oak Brook Road in the
late afternoon for those who attend the Park District facilities and
Library. He asked for a compromise of the signal installation and
then remove it if the affected residents were not satisfied. He further
suggested if that option was not agreeable, then change the restricted
hours of the gate to 4:30 p.m. through 6:30 p.m., as the bus may not
access Spring Road to bring school children home. Children must
ride the bus further to an alternate route to enter Spring Road.
Formerly, he had requested stop signs along Natoma, Adams and
Spring Road, but Village Manager Veitch indicated they were not
warranted due to the amount of traffic.
Dr. Raymond Dunn, President of the Hunter Trails Homeowners
Association, agreed with Mr. Vetterick as their residents have
difficulty getting out of their subdivision due to the short timing of
the signal at their entrance. He requested that a signal at Oak Brook
Road and Spring Road could be synchronized with periodic turns. He
further requested a trial basis of turning the signal off and installing
signage.
VILLAGE OF OAK BROOK Minutes 16 of 18 November 11, 1997
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Judy McDade, President of the Fullersbur, Homeowners Association,
observed that the best alternative was the status quo, as their streets
are straight without shoulders or sidewalks. She asked the Board to
consider the character of their neighborhood, and they could review
the timing of the gates.
Casey Gaik, 35 ! 6 Madison, suggested closi =lg off Spring Road at Oak
Brook Road to preserve the character of the area. Mario Vescovi,
3625 Madison, stated the Board's decision would impact the property
value of these residents. David Pequet, 3719 Madison. clarified that
the gate restrictions were removed before and it was dangerous for
the school children when the buses arrived, as there are no street
shoulders.
John Birch, 3412 Adams Road, commented that Spring Road is a
taxpayer funded road for the people. He again requested the light, as
he resents his child riding a bus longer due to the gate restriction of
access to Spring Road.
President Bushy recessed the Village Board meeting at 9:27 p.m. due to a change in
the video tape of the meeting telecast. The meeting convened at 9:37 p.m.
Robert Waite, 3609 Madison, submitted signatures of area residents
who requested the gate installation remain. He explained the early
setting of the gate was for protection to the children coming home
from school, since there are no roadway shoulders for them to walk
on.
President Bushy remarked that the Village of Oak Brook is neither a
proponent or opponent of the gate and signal installation. The
Village wanted public comment without the staff determining a
summary judgment of this issue.
Former Trustee, Joseph Rush, noted that the Village of Hinsdale has
calibrated their signal at Ogden Avenue and York Road to the extent
passible for allowing left turns onto Ogden Avenue.
President Bushy requested Fire Chief Jarvis to investigate the number
of automobile accidents at the Spring Road/Oak Brook Road
intersection.
Motion by Trustee Caleel, seconded by Trustee McInerney, to amend
the motion to authorize and direct the Village Manager to negotiate
amendment to agreement as submitted to delete traffic signal at 31 st
Street and Spring Road, retain the existing traffic regulations, and
VILLAGE OF OAK BROOK Minutes
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17 of 18 November 11, 1997
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obtain the best possible option for future installation of the traffic
signal if determined to be desirable based on experience and
neighborhood opinion one year after completion of the project.
VOICE VOTE: Motion carried.
roll 0916,014" 91 ='V W410i MIGN141 '13AW
Motion by Trustee McInerney, seconded by Trustee Caleel, to place
the proposed 1998 Municipal Budget on file for public review.
VOICE VOTE: Motion carried.
Trustee McInerney announced the Budget Workshop will be held on
December 6, 1997.
PROPOSED 1998
MUNICIPAL BUDGET
11. ADJQIJM TQ CLQS,12 MEET L Q: ADJOURN TO
CLOSED MEETING
President Bushy announced St<1te statute requires the Board of Trustees to
review their closed meeting minutes semi - annually for release to the public.
Motion by Trustee Savino, seconded by 'Trustee Bartecki, to adjourn at 10:08
p.m. to a Closed Meeting to discuss the approval of release of minutes. ROLL
CALL VOTE:
Ayes: 5 - Trustees Bartecki, Caleel, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Shumate. Motion carried.
12. ADJOURNMENT: ADJOURNMENT
Motion by Trustee McInerney, seconded by Trustee Savino, to adjourn the
meeting at 10:17 p.m. VOICE VOTE: Motion carried.
ATTEST:
,, ld K, Gonnella, CMC
Village Clerk
bot 111197
VILLAGE OF OAK BROOK Minutes 18 of 18 November 11, 1997
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