Minutes - 11/12/2007 - Board of Trusteesr
VILLAGE OF OAK BROOK
MINUTES OF
November 12, 1974
I MEETING CALL
A. Roll Call
The regular meeting was called to order at 8:00 P.M. by President
Howell. All trustees were present.
President Howell called for a motion to appoint Mrs. LaVerne
Skate as village clerk pro tem in the absence of Village Clerk
Marianne Lakos i 1.
Trustee Congreve moved - seconded by Trustee Rush...
That Mrs. LaVerne Skale be appointed Village Clerk Pro Tem
in the absence of Village Clerk Marianne Lakos i 1.
Voice Vote - all in favor. So ordered.
II READING OF MINUTES
Trustee Rush moved - seconded by Trustee Brown...
That the reading of the Minutes of the regular meeting of
October 22, 1974 be suspended and that they be accepted as
presented.
Voice Vote - all in favor. So ordered.
III ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC.
A. Ordinance G -1662 James Neal (Merry. Lane) Flood Plain
Each trustee was provided with a copy of a proposed ordinance
granting a variation to the rules and regulations of the Oak
Brook Zoning Ordinance with respect to the flood crest
elevation requirements.
Trustee Rush moved - seconded by Trustee Hayes...
J
That the reading of Ordinance G -166 be waived and that said
ordinance be passed and approved by the village board.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve,
Hayes, Rush, Swain and President Howell.
Nayes - None So ordered.
B. Ordinance G -167, Municipal Use Tax
Each trustee was provided with a copy of a proposed ordinance
establishing a Municipal Use Tax of 17o to be charged on items
purchased outside of the State of Illinois.
Trustee Baschen moved - seconded by Trustee Brown...
That Ordinance G -167 be passed and approved by the village
board and that reading of said ordinance be waived.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve,
Hayes, Rush, Swain and President Howell
Nayes - None So ordered.
IV FINANCIAL
A. Treasurer's Report
All trustees were furnished with a copy of the Treasurer's Cash
& Investment Report for the month of October reflecting the
f 1 lovTing :
Revenue Balance
Corporate Fund 2147514.60 274957731.78
IFT Fund 17260.82 169,966.42
Revenue Sharing Fund 0 957889.17
Water Fund 59,481.45 5017468.26
Trustee Baschen moved - seconded by Trustee Congreve...
That the Treasurer's Cash & Investment Report for the month
of October be accepted as submitted.
Voice Vote - all in favor. So ordered.
B. Change Order -7 - Public Works Building
All trustees were furnished with a copy of letter from Holabird
and Root dated October 2, 1974 relative to Change Order #7 for
an additional $3,930.00 to add communications equipment to com-
plete the communications system.
Trustee Baschen moved - seconded by Trustee Congreve...
That this work is to complete the communications system in
both the Village Commons and Public Works Building and
that Change Order #7 in the amount of $3,930.00 be approved
for payment.
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Roll Call Vote - Ayes - Trustees Baschen, Brown, Congreve,
Hayes, Rush, Swain and President Howell.
Naye s - None So ordered.
Change Order #8 - Village Commons
Each trustee was furnished with a copy of a letter dated October
3, 1974 fro-La Holabird and Root, Architects, for an addition in
the amount of $3,139.36 for relocating and revising the trans-
former pad.
Trustee Baschen moved - seconded by Trustee Brown...
That Change Order #8 in the amount of $3,139.36, as presented,
be approved for payment.
Roll Call Vote - Ayes - Trustees Baschen, Brown, Congreve,
Hayes, Rush, Swain and President Howell.
Nayes - None So ordered.
C. Payouts - #15 Klein Construction - Public Works Building
Each trustee was provided with a copy of Voucher #1750 in
the amount of $20,132.00 payable to Klein Construction and
Sauer Electric Co. for work at the subject project.
Trustee Baschen moved - seconded by Trustee Brown...
To authorize payment of Certificate #15 in the amount of
520,132.00 to Klein Construction for the Public Works
Building.
Roll Call Vote - Ayes - Trustees Baschen, Brown, Congreve,
Hayes, Rush, Swain and President
Howe 11.
Naves - No-n Cn nrdc>r�rl
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IV FINANCIAL (Continued)
C. Payout_ - `5 Pora Construction - Village Commons
Each trustee was provided with a copy of Voucher #1730 in the
amount of 5226,504.95 payable to Pora Construction Co. in part
payment for work on the Village Commons.
Trustee Baschen moved - seconded by Trustee Congreve...
That payment of Certificate #5 in the amount of $226,504.95
to Pora Construction Co., as presented, be approved.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve,
Hayes, Rush, Swain and President Howell.
Nayes - None So ordered.
Payout - #2 & Final - R. W. Dunteman Co. - Adams Road
Each trustee was provided with a copy of Voucher #1225 in the
amount of $35,236.23 payable to R. W. Dunteman Co. for Adams
Road paving.
Trustee Hayes moved - seconded by Trustee Congreve...
That Payout 7 2, final
payable to R. W. Dung
subject to receipt of
Roll Call Vote: Ayes
Nayes
payment, in the amount of $35,236.23
aman Co. be approved for payment
lien wavers before issuance of check.
- Trustees Baschen, Brown, Congreve,
Hayes, Rush, Swain and President Howell.
- None So ordered.
Payout - #1 & Final - Superior Black Top - Hampton /Ivy
Each trustee was provided with a copy of Voucher #1220 in the
amount of $32,970.20 payable to Superior Black Top Co. for
paving Hampton Drive /Ivy Lane.
Trustee Hayes moved - seconded by Trustee Congreve...
That Payout #l, final payment, in the amount of $32,970.20
payable to Superior Black Top Co. be approved for payment
subject to receipt of lien wavers before issuance of check.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve,
Hayes, Rush, Swain and President Howell
Nayes - None So ordered.
Payout - #1 - Union Contracting & Materials Co
Each trustee was provided with a copy of Voucher #1219 in the
amount of $106,045.92 payable to Union Contracting & Materials
Co. for pavement resurfacing in Ginger Creek.
Trustee Hayes moved - seconded by Trustee Congreve...
That Payout `1 in the amount of $106,045.92 payable to Union
Contracting & Materials Co. be approved for payment subject
to receipt of wavers of lien before issuance of check.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve,
Hayes, Rush, Swain and President Howell
Nayes - None So ordered.
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IV FINANCIAL (Continued)
C. Continued - Payouts
Payout - Inv. T4 - James J. Benes & Associates -
Each trustee was issued a copy of Voucher X1221 in the amount
of S22,896.80 payable to James J. Benes &- Associates, Inc. for
22nd Street widening project
from Rt . 83 to E/W To llway .
Trustee Swain moved - seconded by Trustee Hayes...
To authorize payment of $22,896.80 payable to James J. Benes
&. Associates Inc. for work to date.
Roll Call Vote - Ayes - Trustees Baschen, Brown, Congreve,
Hayes, Rush, Swain and President Howell
Nayes - None So ordered.
D. Approval of Bills
All trustees were furnished with Accounts Payable dated November
127 1974 to be approved for the month of October in the total
amount of $693,170.37 for payment from the following funds:
Corporate Fund $ 5217369.92
Motor Fuel Tax Fund 561005.75
Revenue Sharing Fund 87661.28
Water System Fund 1077133.42
Trustee Baschen moved - seconded by Trustee Congreve ...
That the bills as submitted for the month of October in the
amount of $693,170.37 be approved for payment as submitted.
Roll Call Vote - Ayes - Trustees Baschen, Brown, Congreve,
Hayes, Rush, Swain and President Howell
Nayes - None So ordered.
E. Investments
The following investments were recommended by the Finance,
Corporate Planning & Public Properties Committee:
1. One federally secured Certificate of Deposit in the
amount of $103,360.00 drawn on the Water Fund Account
at the rate of 9.27% to mature on December 12, 1974 at
the Oak Brook Bank.
Trustee Baschen moved - seconded by Trustee Rush...
That the investment, as presented, be approved.
Roll Call Vote - Ayes - Trustees Baschen, Brown, Congreve,
Hayes, Rush, Swain and President Howell.
Nayes - None So ordered.
2. One federally secured Certificate of Deposit in the amount
of $114,360.00 drawn on the Water Fund Account at the rate
of 9.270 to mature on February 13, 1975 at the Oak Brook Bank.
Trustee Baschen moved - seconded by Trustee Brown...
That the investment, as presented, be approved.
Roll Call Vote - Ayes - Trustees Baschen, Brown, Congreve,
Hayes, Rush, Swain and President Howell.
Nayes - None So ordered.
3. One federally secureu Certificate of Deposit in the amolint
OIL $ 1UU . VU�i . iiU draWil on t}ie i:orrlpra fie yny.., +- + + t... .,.+
of 9.13% to mature on January 15, 1975 at the FZrpt Nqt-iona1
Bank & !rust Lo .
Trustee Baschen moved - seconded by Trustee Brown...
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IV FINANCIAL
E. Investments - Continued
That th` l n vest Lent, as presented, be approved.
Roll Call Vote - Ayes - Trustees Baschen, Brown, Congreve,
Hayes, Rush and Swain
Nayes - None
Abstain- President Howell So ordered.
4. One federally secured Certificate of Deposit in the amount
of $125,000.00 drawn on the Corporate Account at the rate
of 9.13-73 to mature on February 12, 1975 at the First
National Bank & Trust Co.
Trustee Baschen moved - seconded by Trustee Brown...
That the investment, as presented, be approved.
Roll Call Vote - Ayes- - Trustees Baschen, Brown, Congreve,
Hayes, Rush and Swain
Nayes - None
Abstain- President Howell So ordered.
V REPORT OF OFFICERS
All department reports were tabled to the village board meeting of
November 26, 1974.
VI OLD BUSINESS
A. Squad Car Bids
All trustees received analysis of bid opening held October 28,
1974.
Trustee Brown moved - seconded by Trustee Baschen...
That the village board accept the bid from Grand Spaulding
Dodge for intermediate sized vehicles, Total Net Bid
$267934.20.
Roll Call Vote - Ayes - Trustees Baschen, Brown, Congreve,
Hayes, Rush and Swain and President Howell.
Nayes - None So ordered.
B. Review of Furniture & Furnishings Bids
Each trustee received copy of letter from the Finance, Corporate
Planning & Public Properties Committee outlining the Committee's
recommendation on the bid opening of October 21, 1974.
Trustee Baschen moved - seconded by Trustee Congreve...
That (1) a contract be awarded for signage to Plastics, Inc.,
5633 N. Gage St., Rosemont, Ill. in the amount of
$2,750.00.
(2) the village enter into a contract for plant rental
with Tropical Plants Rentals, Prairie View, Illinois,
in an amount not to exceed $416.00 per month.
(3) all other items be rebid and that carpeting be bid
both on a stock carpet and color carpet
(4) Holabird & Root, Architects, prepare specifications
for bidding, advertising of bid with bid opening date
of Monday, December 16, 1974 at 3:00 P.M.
(5) auditorium seating be bid directly from manufactuers.
1 1 -i 9 -7u
!Me
VI OLD BUSINESS Continued
B. Review of Furniture & Furnishincrs Bids - Continued
en
Roll Call Vote - Ayes - Trustees Baschen, Brown, Congreve,
Hayes, Rush, Swain and President Howell
Nayes - None So ordered.
C. Hinsdale /Oak Brook Water Agreement
Chairman Joseph Rush, Zoning & Planning Committee, requested
trustees' comments re above subject prior to Committee meeting
with Village of Hinsdale on November 13th, 1974. Subject tabled
to board of trustees' meeting of November 26, 1974.
D. Osco Drugs, Inc. - Sign Variat ion
All trustees were provided with a copy of Minutes of Zoning Board
of Appeals meeting of November 5, 1974 recommending this
variation be approved for a variation to erect an entrance sign
30" high by 71611 wide, approximately three feet south of the
entrance drive and extending the width of the sign east of
property line.
Trustee Rush moved - seconded by Trustee Hayes...
That the village board accept the recommendation of the Zoning
Board of Appeals and approve this variation and direct the
village attorney to prepare the necessary ordinance.
Roll Call Vote - Ayes - Trustees Baschen, Brown, Hayes, Rush
and President Howell
Nayes - Trustees Congreve and Swain So ordered.
E. J. Cotter - Variation Side Yard
This subject was tabled to the village board meeting of November
267 1974. Subject will be studied further by Zoning & Planning
Committee, and village manager is to check on administrative
procedure.
VII NEW BUSINESS
A. Cost-of-Living Adjustment
This subject was tabled to the village board agenda of November
26, 1974.
B. We l 1 Request - John Ra ci. la l Jr .
Each trustee was provided with a copy of a request for permission
install a private water supply system to serve Lot 1, 2820 Oak
Brook Road owned by Mr. John Racila, Jr. Property is not present-
ly within reach of the village water distribution system.
Trustee Hayes moved - seconded by Trustee Congreve...
That the request for a well, as presented,
stipulation that connection to the village
when it is available.
Roll Call Vote - Ayes - Trustees Baschen,
Hayes, Rush, Swain
Nayes - None
11 -12 -74
be approved with the
water system be made
Brown, Congreve,
and President Howell
So ordered.
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VII NEW BUSINESS Continued
C. Scavenger Cery i e ae t
The Public Works & Utilities Committee letter recommending
denial of the request of SCA Services, Inc. for scavenger
service license and letter from SCA Services, Inc. dated
September 4, 1974 were sent to the trustees.
Trustee Hayes moved - seconded by Trustee Swain...
That no additional scavenger license be issued and
recommended denial of this request.
Roll Call Vote - Ayes - Trustees Baschen, Brown, Congreve,
Hayes, Rush, Swain and President Howell.
Nayes - None So ordered.
D. Commonwealth Edison - Village Commons
Each "trustee received a copy of letter dated November 8, 1974
from Village Manager Carmignani relative to Commonwealth
Edison and also a copy of Electric Service Contract and
Customer Work Agreement.
Trustee Hayes moved - seconded by Trustee Congreve ...
That Customer Work Agreement with CommonT:•ealth Edison
Company in the amount of $1,036.00 be approved covering
overhead and underground service, and that Electric Service
Contract with Commonwealth Edison be approved and executed
noting that Rate 22, which is a municipal rate, will apply
to the Village of Oak Brook. There will be a monthly charge
of $1.85 for meter equipment. Electric service is free to
the Village of Oak Brook except for electric heat.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes,
Rush, Swain and President Howell.
Nayes - None So ordered.
E. Oak Brook International Office Center - Sicrn Variation
This subject was referred to the Oak Brook Zoning Board of Appeals.
VIII ADJOURNMENT
President Howell adjourned this meeting at 9:20 P.M.
LaVerne Ska le
Village Clerk Pro Tem
11 -12 -74