Minutes - 11/13/1979 - Board of Trusteesi
VILLAGE OF OAK BROOK
MINUTES OF REGULAR MEETING
November 13, 1979
I CALL r MEETING TO ORDER
t
O
The regular meeting of the Board of Trustees was called to order at 7:30 P.M.
by President Cerne in the Samuel E. Dean Board Room of the Village Commons.
A. Roll Call
Present: Trustees Frederick W. Brown
George Congreve
E. C1iEford Marquardt
Arthur 11. Philip
Barbara F. Reynolds
Joseph H. Rush
President Wence F. Cerne
II APPROVAL OF MINUTES
Trustee Philip moved - seconded by Trustee Congreve...
That the minutes of the Regular Meeting of October 23, 1979 be approved
as submitted and naive reading of same.
Voice vote: all in favor So ordered
III ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC.
A. Page -Mark Resubdivision - Final Plat
This item is continued from the Board Meeting of October 23, 1979.
Trustee Reynolds moved
That the Final Plat of Page4lark Re- subdivision revised October 29, 1979,
be approved as recommended by the Plan Commission on October 15, 1979
subject to the follouing:
1. Waive the requirements for sidewalks, curb and gutter, and street
lights except at the intersection;
2. The private access easement is to have a pavement i,.idth of twenty -V,,o
(22') feet except the cul -de -sac is to be twenty -four (24') feet;
3. The developer is to contribute the prc rata share of $21,333 toward
the reconstruction of White Oak Lane;
4. The south fifty (50') fee
"Lot 5 - U�IBUIL�aBLE' ;
S. Covenants are to prohibit
6. Covenants are to indicate
part of Lots 3 and 4, or,
south, within 2 years;
t noted as "Outlot A' is to be identified as
entry onto White Oak Lane from Lots 1 and 2;
the disposition of "Outlot A" as being, made
as part of the adjacent property to the
For lack of a second, the motion failed.
The petitioner was made aware that "Outlot A' is not acceptable for Final Plat
approval, and consideration should be given to include it with Lots 3 and 4.
Trustee Reynolds moved - seconded by Trustee Brown...
To table to next Regular 1%leeting to allow for review with the Zoning and
Planning Committee.
Voice vote: all in favor So ordered
VILLAGE OF OAK BROOK `1INUTES 1 Nover<<�er 13, 1979
VILLAGE OF OAK BROOK NIItV'[17�;S 2 November 13, 1979
0
B. RESOLUTION R-262: A RESOUTT ION ADOPTING A FORMA -L POLICY STAZU>>1ENT FOR
TI-ff,- PEVELOPN ENT OF A LOSS PREVENTION PROGRAM RY 'THE VILLAGE OF OAK BROOK
AS A iMEINIBER OF THE I�� 1'I;RC V�T:1i�IE�V�C�1L Rl SIB i\t /L'\'AGEML -NT AGNECY
Trustee Push moved - seconded by Trustee Brown... �
To approve Resolution R -262 as presented and read in its entirety.
Roll call vote: Ayes: Trustees Brown, Congreve, Marquardt, Philip,
Reynolds, and Rush
Nays: none
IV FINANCIAL
A. Treasurer's Reports
The Treasurer's Cash and Investment Report for the month of October, 1979,
reflectec-11 the following:
Corporate Fund
Motor Fuel_ Tax Fund
Revenue Sharing Find
Water Fund
1976 Revenue Bond Fund
Sports Core Fund
Sports Core Operating Fund
a - -- -
$497,451.38
5,114.56
10,006.00
201,763.19
- 0 -
60,017.89
25,049.43
Trustee Rush moved - seconded by Trustee Brown...
i.�.�..�
$3,052,531.37
57,733.10
43,938.52
11484,372.95
3Y863-.06
5,737,437.29
11,702.08
That the Treasurer's Cash and Investment Report for the month of October be
approved as submitted.
Roll call vote: Ayes: Trustees Brown, Congreve, Marquardt, Philip,
Reynolds, Rush, and President Cerne
Nays: none
B. -Payouts
#1 - Wadsworth Golf Construction Co. - Install SLm Pup) & Overfloi� Pi e
Trustee Congreve moved - seconded by Trustee Rush...
To approve payment to Wadsworth Golf Construction Company in the amount
of S1,300.00 subject to receipt of all waivers.
Roll call vote: Ayes: Trustees Broim, Congreve, Marquardt, Philip,
Reynolds, Rush, and President Cerne
days: none
#2 - Packard, Inc. - Observation of Golf Course Construction
Trustee Philip moved - seconded by Trustee Congreve.:.
To approve payment to Packard, Inc. in the amount of $900.00.
;Toll call vote: Ayes: Trustees Brown, Congreve, Marquardt, Philip,
Reynolds, Rush, and President Cerne
Nays: done
So ordered
So ordered
So ordered
So ordered
VILLAGE OF OAK BROOK MINUTES 2 November 13, 1979
VILLAGE OF OAK BROOK MINUTES 3 November 13, 1979
#3 - Wadsworth Golf Construction Co. - Golf Construction 9/1S- 10/13/79 - Payout #9
Trustee Philip moved - seconded by Trustee Rush...
To approve payment to Wadsworth Golf Construction Company "in the amount of
$112,621.50 For payout #9.
Roll call vote: Ayes: Trustees Brown, Congreve, Marquardt, Philip,
Reynolds, Rush, and President Cerne
Nays: none
So ordered
#4 -,George D. Hardin, Inc. - Watermain Extension - Payout #8
Trustee Congreve moved - seconded by Trustee TN1arquardt..
To approve payment to George D. Hardin, Inc., in the amount of $4,401.00
for payout #8.
Roll call vote: Ayes: Trustees Brown, Congreve, Marquardt, Philip,
Reynolds, Rush, and President Cerne
Nays: none
So ordered
#5 - Elmund and Nelson - Oak Brook Road /Regent Drive Street Light
Trustee Congreve moved - seconded by Trustee Philip...
To approve payment to Elmund and Nelson Company in the amount of $3,894.30
subject to receipt of all waivers.
Roll call vote: Ayes: Trustees Brown, Congreve, Marquardt, Philip,
Reynolds, Rush, and President Cerne
Nays: none
So ordered
C. Approval of Bills
Accounts Payable dated November 13, 1979, presented and amended to reflect
payment from the following funds as follows:
Corporate Fund $289,109.39
Nbtor Fuel Tax Fund 29912.20
Revenue Sharing Fund 21,380.92
Water Systems Fund 76,287.23
Sports Core Fund 1011833.59
Sports Core Operational Fund 25,812.62
GRAND TOTAL 517,335.95
Trustee Rush moved - seconded by Trustee Congreve...
To approve for payment in the sums listed for the various accounts as
set forth in the Accounts Payable Summary Sheet in the amount of $517,335.95.
Roll call vote: Ayes: Trustees Brown, Congreve, Marquardt, Philip,
Reynolds, Rush, and President Cerne
Nays: none n,' ^
So ordered
VILLAGE OF OAK BROOK MINUTES 3 November 13, 1979
VILLAGE OF OAK BROOD MINUrITS 4 November 13, 19.79
D. Investments
Trustee Rush moved - seconded by Trustee IN'larquardt ... a
To approve and ratify the following investment from the Water Fund:
One federally secured certificate of deposit in the amont of
$381,559.49 to mature at First Federal Savings and Loan on
April 30, 1980 at a rate of 14.5%. This certificate is drawn
on the following accounts:
Bond
Bored
Surp
Roll call vote: Ayes: Trustees Brown,
Reynolds, Rush,
Nays: none
& Interest $1261779.56
Reserve 60,409.20
Lus 194,370.73
• .381,559.49
Congreve, Marquardt, Philip,
and President Ceren
E. Approval - Purchase Order - Split Rail Fence - Sports Core
Trustee Philip moved - seconded by Trustee Brown...
To authorize the Purchase Order not to exceed $3,356.00 for approximately
3,400 lineal feet of 2 -rail fencing and waive the bidding requirement due
to order dealing with a full truckload.
Roll call vote: Ayes: Trustees Brown, Congreve, 1larquardt, Philip,
Reynolds, Rush, and President Cerne
Nays: none
V OLD BUSINESS
A. Bid Reco.T:-nnendation - Fire Station 1
Five bids were taken out, and three were received on October 31, 1979.
Trustee Broivn moved - seconded by Trustee Congreve...
To authorize the expenditure of $94,786.70 and award the bid to the lowest
qualified bidders for the remodeling of Fire Station 1 as per Specifications
outlined in memo dated November 8, 1979 from Chief Clark.
Roll call vote: Ayes: Trustees Brown, Congreve, Marquardt, Philip,
Reynolds, Rush, and President Cerne
Nays: none
B. Covenant - C. Kumarlal Fernando - 3719 Spring Road
Trustee Reynolds moved - seconded by Trustee Philip...
Pursuant to approval of Variation S -434, that Covenant relative to
issuance of building permit be approved.
"Woice vote: "all -in "favor
So ordered
So ordered
So ordered
So ordered
VILLAGE OF OAK BROOK MINUTES 4 November 13, 1979
VILLAGE OF OAK BROOK MI NUI'ES 6 November 13, 1979
G. Oak Brook International Venture - Driveway Width Variation - 2707 -2803 Butterfield Rd.
f
On November 6, 1979 the Zoning Board -of Appeals recommended approval for a
variation t6 exceed the access driveway limitations.
Trustee Reynolds moved - seconded by Trustee Marquardt...
To approve a driveway width of 35' as recommended by the Zoning Board
of Appeals and authorize the Village Attorney to prepare the required
ordinance.
Roll call vote: Ayes: Trustees Brown, Congreve, Marquardt, Philip,
Reynolds, and Rush
Nays: none
So ordered
H. John J. Kelly - Side Yard Variation - 3515 York Road
On November 6, 1979 the Zoning Board of Appeals recommended approval of
a side yard variation to allow for construction of a garage.
Trustee Reynolds moved - seconded by Trustee Philip...
To approve the side yard variation to reduce the side yard requirement to
approximately 24 feet 10 -3/4 inches as recommended by the Zoning Board of
Appeals, and that the Village Attorney prepare the required ordinance and
that the applicant meet the provisions of Lot of Record or execute a covenant
within six months.
Roll call vote: Ayes: Trustees Brown, Congreve, Marquardt, Philip,
Reynolds, and Rush
Nays: none
So ordered
VI NEW BUSINESS
Appointment of Charles Shriver
President Cerne announced the appointment of Charles M. Shriver as a member
of the Board of Fire and Police Commissioners.
Trustee Congreve moved - seconded by Trustee Broivn...
To appoint Charles M. Shriver, 4 Lockinvar Lane, as a member of the
Board of Fire and Police Commissioners to fill the expired term of
Walter C. Imrei, term of office to expire ILay 23, 1981.
Roll call vote: Ayes: Trustees Brown, Congreve, Marquardt, Philip,
Reynolds, and Rush
Nays: roe So ordered
A. Midwest R-gb?r,Union - Temporary Liquor License Request
Trustee `jarqiardt moved - seconded by Trustee Broi�n...
To deny the request for a temporary Class D liquor license.
Roll call vote: Ayes: Trustees Brown and Marquardt
Nays: Trustees Congreve, Philip, Reynolds, and Rush
Motion not carried
VILLAGE OF OAK BROOK NIINUIES 6 November 13, 1979
VILLAGE OF OAK BROOK MIN �! `S S November 13, 1979
C. Saddle Brook Unit 3 - Acceptance of Public Improvements
Related waivers and documents have been received and Subdivision in-
spected. %
Trustee Congreve moved - seconded by Trustee Brown...
To accept the Public Improvements for Saddle Brook Unit III and that
Letter of Credit No. GT5530D be reduced in amount to $56,876.18.
Roll call vote: Ayes: Trustees Brown, Congreve, Marquardt, Philip,
Reynolds, and Rush
Nays: none
So ordered
D. Saddle Brook Subdivision - 35th Street I rovements - Acceptance of Public-Improvements
Related waivers and documents have been received and Subdivision in-
spected.
Trustee Congreve moved - seconded by Trustee Marquardt...
To accept the Public Improvements for the 35th Street Improvei.ients and that
Letter of Credit No. GT6949D be reduced in amount from $36,000.00 to
$5,400.00.
6
Roll call vote: Ayes: Trustees Brown, Congreve, Marquardt, Philip,
Reynolds, and Rush
Nays: none
So ordered
E. Landscape Maintenance - Golf Course
Additional proposals hud been soliceted for Landscape services and only
Oak Brook Landscaping Coi:p any submitted a proposal.
Trustee Philip moved - seconded by Trustee Congreve...
To authorize execution of a contract for the maintenance of the Oak Brook
Golf Course for the 1980/81 seasons from the Oak Brook Landscape Company,
in the amount of $146,000.00 for the 1980 season and $138,000.00 for the
1981 season.
Roll call vote: Ayes: Trustees Brown, Congreve, Marquardt, Philip,
Reynolds, Rush, and President Cerne
Nays: none
So ordered
F. Windsor Office Park - Sign Variation - 210 22nd Street
On 'November 6, 1979, the Zoning Board of Appeals recommend denial of the
two (2) variations for a pylon sign.
Trustee Reynolds moved - seconded by Trustee Congreve...
Based upon-the recommendation of the Zoning Board of Appeals that the
variations as requested, be denied.
Roll call vote: Ayes: Trustees Brown, Congreve, Marquardt, Philip,
Reynolds, and Rush
Nays: none
So ordered
VILLAGE OF OAK BROOK MINUTES 5 November 13, 1979
�rILLAGE OP OA-I\ BROOK MINUTES 7
Trustee Philip moved - seconded by Trustee Rush...
To approve the request from Midwest Rugby Union For a temporary
Class D liquor license to be used in conjunction with the use of
the Oak Brook Sports Core Field #1 on May 24, 25, and 26 for the
U.S. Rugby Football Union Territorial Tournament IV.
Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds,
and Rush
Nays: Trustees Brown and Marquardt
November -13, 1979 -
Trustee Reynolds absented Iaersel_f at 8:55 PaM.
B. Itiell Request 3712 Adams Road
Request for well permit to satisfy Building Code requirement of proof
of water and sewer facilities to serve a new residence.
Trustee Congreve moved - seconded by Trustee Brown...
To authorize a well permit, subject to connection to the Village
water system when it is available.
Roll call vote: Ayes: Trustees Brown, Congreve, Marquardt, Philip,
and Rush
Nays: none
Absent: Trustee Reynolds
C. Request - Nicholas Lombardi - 2718 Oak Brook Drive
Request to be allowed to occupy the existing residence during construction
of a new residence on the same lot.
Trustee Rush moved - seconded by Trustee Brown...
To allow occupancy of the existing residence during construction and for
a period of 60 days after occupancy with a cash bond of $2,000 to be filed
to assure demolition Lf the existing house.
Roll call vote: Ayes: Trustees Brown, Congreve, Marquardt, Philip,
and Rush
Nays: none —
Absent: Trustee Reynolds
D. Graue1ill Gateway Area
Referred to Plan Commission Meeting of November 19, 1979 and Zoning Board
of Appeals Neeting of December 4, 1979.
E. A Journment Time - 9:0S P.M.
s
Trustee Congreve moved - seconded by Trustee Rush...
To adjourn this meeting.
Voice vote: all in favor
Respectfully submitted,
t , C: '�� CI-r1 tit C._ .
Mari e Lak osil, Village Clerk
Approve
So ordered
So ordered
So ordered
So ordered
VILLAGE OF WV BROOD MINLET.S 7 NmTPmhPr 1979