Minutes - 11/13/2012 - Board of TrusteesMINUTES OF THE NOVEMBER 13, 2012 REGULAR MEETING
OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS AMENDED ON
DECEMBER 11, 2012
CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at
7:03 p.m. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees Stelios Aktipis, Michael Manzo, Mark
Moy, Gerald Wolin, Asif Yusuf, and Elaine Zannis.
ABSENT: None
IN ATTENDANCE: David Niemeyer, Village Manager; Blaine Wing, Assistant Village
Manager; Robert L. Kallien, Jr., Community Development Director;
Sharon Dangles, Finance Director; Tom McEllin, Fire Chief; Sue Madorin,
Library Director; James Kruger, Police Chief; Mike Hullihan, Public
Works Director; Trey VanDyke, Sports Core Director; and Peter Friedman,
Village Attorney.
3. PRESIDENT'S OPENING COMMENTS
President Lalmalani stated that the Oak Brook Historical Society held an outstanding
Veterans Day celebration that was overwhelmingly well attended. The ceremony was a
true tribute to our Oak Brook veterans and their service to our country. He also stated that
Kathy Maher did a wonderful job putting the celebration together and he thanked her for
her work with the Historical Society.
Kathy Maher stated that the Historical Society was thrilled with the outcome of the
Veterans Day celebration. She stated that 72 Oak Brook veterans signed up for the honor
roll. She thanked many Village employees for making the ceremony a success and
thanked Oak Brook residents who participated and attended.
A slide show honoring Oak Brook veterans was shown.
President Lalmalani stated that he is very pleased to welcome representatives from La
Meridian to briefly speak about their future presence here in Oak Brook. He stated that
they are in the process of remodeling the old Renaissance Hotel and that the Village is
pleased that La Meridian will be joining the Oak Brook community.
Chuck Fleming spoke about the remodeling of the old Renaissance Hotel.
VILLAGE OF OAK BROOK MINUTES Page 1 of 10 REGULAR MEETING OF NOVEMBER 13, 2012
Shaun O'Laughlin from Wischermann Partners, the project developers, gave a brief
history of the firm. He also gave background information and discussed plans for the new
hotel.
Carlos Martinez from Gensler, the project designers, presented a PowerPoint presentation
on the design ideas that they have been working on for the interior and exterior of the old
Renaissance Hotel.
Trustee Yusuf asked if they will be pursuing lead certification for the project. Mr.
O'Laughlin stated no.
Trustee Moy stated that he cannot wait to see the transformation of the hotel into a
spectacular modern structure.
Trustee Aktipis welcomed the group working on the project to Oak Brook. He asked if
the size of the existing rooms and bathrooms have been an issue. Mr. O'Laughlin stated
that the observation was very much to the point and that they are not worried about small
rooms and that they will be carefully designed. He also stated that the rooms will be
marvelous, upscale, and unique to the market.
Trustee Aktipis asked what the plans for the existing swimming pool are. Mr. O'Laughlin
stated that the pool will be covered up and the area will become a patio.
Trustee Wolin stated that the plans look great, thanked the group, and also stated that he is
looking forward to the opening of the new hotel.
President Lalmalani reported that a special meeting of the Oak Brook Homeowner
Association Presidents was held on Saturday, November 3`d. Discussions were held
concerning Chateaux Loire, School District 53 consolidation. Butler School District 53
representatives were present to discuss the proposed consolidation. The Homeowner
Association Presidents opposed the Chateaux Loire annexation by a unanimous vote.
President Lalmalani supports the recommendations of the Homeowner Association
Presidents. Also, he stated that there was a lot of discussion not only about the proposed
District 53 consolidation plan, but the issue of several non District 53 subdivisions
wanting to get into the Butler School District. He stated that he, Homeowner Association
Presidents, and a couple Trustees will review this issue.
President Lalmalani stated that that there will be continuing discussions in regards to the
school consolidation plan and the option that includes the Sports Core. He also stated that
there will be more to report in the near future.
President Lalmalani stated that he, Trustees Wolin and Yusuf, Manager Niemeyer, and
Fire Chief McEllin attended a Chamber Real Estate luncheon last week at Gibsons.
VILLAGE OF OAK BROOK MINUTES Page 2 of 10 REGULAR MEETING OF NOVEMBER 13, 2012
Finally, President Lalmalani wished everyone a safe, happy and healthy Thanksgiving
holiday. He stated that we have a lot to be thankful for and the Thanksgiving holiday is a
good time to reflect and give thanks. He also stated that it was Indian New Year and
wished the Indian community a Happy New Year.
4. RESIDENTNISITOR COMMENT
Victoria Johnson discussed former Police Officer Steve Peterson and asked the Board to
rehire him.
President Lalmalani stated that the Board cannot comment on Victoria Johnson's
comments since the matter is currently under litigation.
Resident Bill Lindeman stated that he was impressed with the Veterans Day slide show.
He also discussed the Chamber of Commerce agenda item and stated that the Chamber
should be supported financially by businesses, not the Village. He also mentioned the
Ace Hardware sign.
009101y",
A. REGULAR BOARD OF TRUSTEES MEETING OF OCTOBER 23, 2012
Motion by Trustee Wolin, seconded by Trustee Manzo to approve the minutes of the
Regular Board of Trustees Meeting of October 23, 2012. VOICE VOTE: Motion carried.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be
enacted in one motion. There will be no separate discussion of these items unless a Board
member so requests, in which event, the item will be removed from the Consent Agenda
and considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending November 9, 2012 - $1,001,070.59
Significant Items included in Above:
1) Rathje & Woodward, LLC — Legal Services — October, 2012 - $3,333.33
(FY12 —YTD — $33,752.76)
2) Holland & Knight LLP — Legal Services — September, 2012 - $27,243.88
(FY12 — YTD — $141,232.48)
3) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C. — Legal Services —
October, 2012 - $3,539.37 (FY12 — YTD - $97,540.34)
4) Seyfarth, Shaw, LLP — Legal Services — September, 2012 - $682.50
(FYI 2 — YTD — ($79,951.34)
TOTAL LEGAL BILLS PAID FOR 2012 — $377,206.46
5) Martam Construction — Payout #6 & Final — 2011 Water Main Project-
$24,417.83
6) Greater Oak Brook Chamber of Commerce — Greater Oak Brook Partnership &
Experience Oak Brook Grant - $69,750.00
B. Approval of Payroll for Pay Period Ending October 27, 2012 - $710,272.55
VILLAGE OF OAK BROOK MINUTES Page 3 of 10 REGULAR MEETING OF NOVEMBER 13, 2012
C. Community Development Referrals
1) Senese Subdivision — 3324 Roslyn Road — Map Amendment and Final Plat
D. Authorization to Seek Bids or Proposals or Negotiate Contracts —NONE
E. Budget Adjustments — NONE
F. Ordinances & Resolutions
1) ORDINANCE 2012- BD- BOT -A -G -984, An Ordinance Amending Chapter 4 of
Title 1 (Administration) of the Village Code of the Village of Oak Brook Relating
to Board Agenda Items
2) RESOLUTION 2012- ENG -WA- MAIN- AG -EX -R -1213, a Resolution Approving
and Authorizing the Execution of a Professional Services Agreement for the
Design of the 2013 Water Main Project
3) RESOLUTION 2012- BGC- AD- AG -EX -R -1214, A Resolution Approving and
Authorizing the Execution of an Agreement By and Between the Village of Oak
Brook and Century Tile for the Removal and Replacement of Carpet in the Butler
Government Center
4) ORDINANCE 2012 -PP -S -1354, An Ordinance Authorizing the Sale, Donation or
Disposal of Certain Items of Personal Property Owned by the Village of Oak
Brook
5) RESOLUTION 2012- ADHOC- ENHANCE - CMTE -R -1212, A Resolution Further
Amending Resolution R -1191 to Increase the Number of Members of the Village
Ad Hoc Residential Enhancement Committee
Motion by Trustee Aktipis, seconded by Trustee Manzo, to approve the Consent Agenda
and authorize expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Manzo, Moy, Wolin, Yusuf, and Zannis
Nays: 0 —None
Abstain: 0 — None
Absent: 0 —None
Motion carried
ITEMS REMOVED FROM CONSENT AGENDA
A. 6 Greater Oak Brook Chamber of Commerce — Greater Oak Brook Partnership &
Experience Oak Brook Grant - $69,750.00
Trustee Manzo stated that he agrees with some of Mr. Lindeman's previous comments.
He also stated that the Commerce does not work against the Village but with the Village
in making it the best it can be. He believes the Chamber has done an excellent job but his
problem is a philosophical one. He believes that Chambers should not be fimded by
Villages.
VILLAGE OF OAK BROOK MINUTES Page 4 of 10 REGULAR MEETING OF NOVEMBER 13, 2012
Trustee Wolin stated that we are so fortunate with our Chamber of Commerce. He stated
that there is no question in his mind that the Chamber played a role in bringing the HUB
Group to Oak Brook. He also stated that the Village benefits from the role the Chamber
plays and is in support of this item.
Trustee Aktipis stated that the relationship between the Village and the Chamber is
unusual in that typically Chambers of Commerce have a much more limited scope and do
not function as the Greater Oak Brook Chamber of Commerce does. He stated the Village
benefits enormously with the money it spends contributing to the Chamber.
Trustee Moy stated that the Oak Brook residential community benefits from the business
community far more than the money the Village contributes to the Chamber. He stated
that it is money well spent and it supports the community so it can enjoy freedom from
taxation living in Oak Brook.
Motion by Trustee Manzo, seconded by Trustee Wolin to approve item A.6.
ROLL CALL VOTE:
Ayes: 5 — Trustees Aktipis, Moy, Wolin, Yusuf, and Zannis
Nays: 1 — Manzo
Abstain: 0 —None
Absent: 0 —None
Motion carried
F. 5 RESOLUTION 2012- ADHOC- ENHANCE - CMTE -R -1212, A Resolution Further
Amending Resolution R -1191 to Increase the Number of Members of the Village Ad Hoc
Residential Enhancement Committee
Trustee Zannis discussed the composition of the committee. She asked that it be a diverse
committee with representation for all the school districts, elders of the community, and
young families. She stated that the composition of the committee should be detailed in the
ordinance.
Manager Niemeyer stated that when committees become too large, their effectiveness
begin to wane.
Trustee Yusuf stated that the only school district that is not represented in the Committee
is Downers Grove.
Trustee Manzo stated that he agrees with Trustee Zannis' comments in making the
committee as diverse as possible.
President Lalmalani stated Trustee Zannis' points are well taken and stated that if she has
any particular recommendations the committee will be happy to accommodate.
VILLAGE OF OAK BROOK MINUTES Page 5 of 10 REGULAR MEETING OF NOVEMBER 13, 2012
Motion by Trustee Manzo, seconded by Trustee Yusuf to approve item F.5.
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Manzo, Moy, Wolin, Yusuf, and Zannis
Nays: 0 — None
Abstain: 0 —None
Absent: 0 — None
Motion carried
8. BOARD & COMMISSION RECOMMENDATIONS — NONE
9. UNFINISHED BUSINESS
A. Ordinances and Resolutions
1) ORDINANCE 2012- REPEAL- AN -D -S -1355, An Ordinance Repealing Ordinance
2011- AN -D -S -1307
Attorney Friedman stated that this is an ordinance that results from a settlement
agreement that the Village and the Westmont Park District reached in the S -Curve
property litigation. He gave a brief history of the S -Curve property disconnection, its
restrictive uses, and the agreed settlement between Oak Brook and the Westmont Park
District.
Motion by Trustee Wolin, seconded by Trustee Manzo for passage of Ordinance S -1355,
An Ordinance Repealing Ordinance 2011- AN -D -S -1307
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Manzo, Moy, Wolin, Yusuf, and Zannis
Nays: 0 — None
Abstain: 0 — None
Absent: 0 —None
Motion carried
10. ACTIVE BUSINESS
A. Confirmation of Appointments
1) Ad -Hoc Residential Enhancement Committee
Motion by Trustee Aktipis, seconded by Trustee Wolin to confirm President Lalmalani's
recommendation to appoint residents Mr. Charlie Walsh and Mr. Mario Vescovi, and
Chamber of Commerce representative Valentina Tomov to the Oak Brook Ad -Hoc
Residential Enhancement Committee for a term that expires October 10, 2013. VOICE
VOTE: Motion carried.
B. Ordinances & Resolutions
1) ORDINANCE 2012 -WA -G -985, An Ordinance Amending Chapter 5 of Title 8 of
the Village Code of the Village of Oak Brook, Illinois Relating to Water Charges
Trustee Wolin stated that the ordinance pertains to 2013 water rates. He discussed the
VILLAGE OF OAK BROOK MINUTES Page 6 of 10 REGULAR MEETING OF NOVEMBER 13, 2012
water rate study conducted in November 2010 and the bulk water purchase rate increases
from the DuPage Water Commission over the next three years. He also stated that the
water rate covers the purchase of water and the replacement of water mains and structures
needed for water distribution,
Trustee Yusuf stated that the DuPage Water Commission increase is because the city of
Chicago increased the rates it charges the commissions.
Trustee Aktipis stated he received calls from residents about the water rate increase.
Motion by Trustee Wolin, seconded by Trustee Manzo to approve ORDINANCE 2012 -
WA-G- 985, An Ordinance Amending Chapter 5 of Title 8 of the Village Code of the
Village of Oak Brook, Illinois Relating to Water Charges.
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Manzo, Moy, Wolin, Yusuf, and Zannis
Nays: 0 —None
Abstain: 0 — None
Absent: 0 —None
Motion carved
C. Award of Contracts — NONE
D. Risk Management Insurance
Trustee Moy discussed the Village's Risk Management Plan and the savings in premium
the Village has obtained over the last few years.
Assistant Manager Wing presented a PowerPoint presentation regarding Risk
Management Insurance with IRMA. Highlights of the presentation include:
• Reduction of the Village's risk insurance costs by $550,000 compared to 2010
• Coverage provided
• Limits of coverage provided
• Comparison of costs between IRMA and other insurance carriers
• Recommendation to continue with IRMA
Trustee Manzo asked why it would take 3 — 4 months to conduct a bidding process on
insurance. Assistant Manager Wing stated that because of the calculations the insurance
companies must make due to the Police and Fire Departments. He also stated that the
deductible with an insurance carrier would be much higher than what we pay now with
IRMA.
Trustee Manzo asked if the decrease in premium is due to both the high deductible and
decrease in claims over the years. Assistant Manager Wing stated yes and also because of
an earned interest credit since the Village is also a founder of IRMA.
VILLAGE OF OAK BROOK MINUTES Page 7 of 10 REGULAR MEETING OF NOVEMBER 13, 2012
Trustee Moy stated that IRMA is a consortium of communities and that all surpluses go
back to its members in form of credits.
A representative of IRMA gave a brief history of IRMA and discussed all the services it
provides to its members.
Assistant Manager Wing stated that IRMA goes out to the market regularly on behalf of
its members to insure we receive the best pricing available.
Motion by Trustee Moy, seconded by Trustee Aktipis to authorize the Village Manager to
select the $25,000 deductible option for the 2013 calendar year with the
Intergovernmental Rick Management Agency (IRMA)
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Manzo, Moy, Wolin, Yusuf, and Zannis
Nays: 0 —None
Abstain: 0 — None
Absent: 0 —None
Motion carried
11. INFORMATION & UPDATES
A. VILLAGE MANAGER
Manager Niemeyer thanked everyone for their comments regarding the 2013 budget and
that he sent everyone a summary of those comments.
B. VILLAGE CLERK
Clerk Pruss stated that voter registration in now taking place at the Village Hall for the
April 9, 2013 Municipal Election. She also stated that packets are still available for the
three open Trustee seats. Packets must be turned in between 8:00 am December 17`h —
5:00 pm December 241h. She further stated that she will post the final results of the
November 6`h election when they are available.
C. TRUSTEES
Trustee Yusuf stated that Friday is the opening of Illinois Firearm Deer Season. He
stated that he hopes everyone enjoys the fall weather.
Trustee Zannis wished everyone a Happy Thanksgiving.
Trustee Moy congratulated staff on a well run budget process and made suggestions to
better the process in the future.
Trustee Aktipis wished everyone a Happy Thanksgiving.
Trustee Manzo wished everyone a Happy Thanksgiving and asked everyone to cherish
the moments with family.
VILLAGE OF OAK BROOK MINUTES Page 8 of 10 REGULAR MEETING OF NOVEMBER 13, 2012
Trustee Wolin wished everyone a Happy Thanksgiving and thanked the staff for all their
hard work.
D. VILLAGE ATTORNEY - NONE
E. VILLAGE PRESIDENT
Chief Kruger thanked Kathy Maher in recognizing the Village's Honor Guard and
expressed how proud he is of the program.
Chief McEllin thanked Ravioli Oli for providing refreshments at the Veterans Day
ceremony.
Sports Core Director VanDyke stated that the Golf Course will be open on
Thanksgiving Day.
Library Director Madorin stated that the Library will be offering holiday light recycling
from November 20'h — January 315f
Finance Director Dangles stated that the Village has a new Customer Service
Representative, Nadine Boyle, whom started on Monday.
Community Development Director Kallien discussed the different projects underway
and stated that 2013 will be as busy, if not busier, than 2012. He also wished everyone a
Happy Thanksgiving.
12. ADJOURNMENT TO CLOSED SESSION, For the purpose of discussing (1) pending,
probable, or imminent litigation matters, (2) sale or lease of property owned by the
Village, and (3) minutes of meetings lawfully closed under this act pursuant to section
2c(11), 2c(6), and 2c(21) of the Illinois Open Meetings Act, respectively
Motion by Trustee Yusuf, seconded by Trustee Manzo to adjourn to closed session for the
purpose of discussing (1) pending, probable, or imminent litigation matters, (2) sale or
lease of property owned by the Village, and (3) minutes of meetings lawfully closed under
this act pursuant to section 2c(11), 2c(6), and 2c(21) of the Illinois Open Meetings Act,
respectively
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Manzo, Moy, Wolin, Yusuf, and Zannis
Nays: 0 —None
Abstain: 0 — None
Absent: 0 — None
Motion carried
This meeting was adjourned to Closed Session at 8:57 pm.
VILLAGE OF OAK BROOK MINUTES Page 9 of 10 REGULAR MEETING OF NOVEMBER 13, 2012
13. ADJOURNMENT
Motion by Trustee Wolin, seconded by Trustee Manzo, to adjourn the Regular Meeting of
the Board of Trustees at 10:37 pro. VOICE VOTE: Motion carried.
ATTEST:
/s/ Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
VILLAGE OF OAK BROOK MINUTES Page 10 of 10 REGULAR MEETING OF NOVEMBER 13, 2012