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Minutes - 11/14/1989 - Board of Trustees` 1 P VILLAGE OF OAKROOK MINUTES OF THE REGULAR MEETING November 14, 1989 q MEETING CALL: The Regular Meeting of the Board of Trustees was called to order by President Cerne in the Samuel E. Dean Board Room of the Village Commons at 7:35 P.M. I. ROLL CALL: PRESENT: President Wence F. Cerne Trustees Garry J. Bartecki Karen M. Bushy Ronald P. Maher Barbara A. Payovich Joseph H. Rush H. Richard Winters ABSENT: None PLEDGE TO THE FLAG II. APPROVAL OF MINUTES: Trustee Maher moved, seconded by Trustee Winters... That the Minutes of the Regular Meeting of October 24, 1989 be approved as presented and waive the full reading thereof. VOICE VOTE: All present, in favor. So ordered. III. ORDINANCES AND RESOLUTIONS: A. ORDINANCE NO. G-434 AN ORDINANCE AMENDING CHAPTER _5. 4F_ THE_ CODE_ _OF BUILVID i H5UULA11VX5: Proposed ordinance amends Chapter 5 of the Code of Ordinances of the Village of Oak Brook relating to Buildings and Building Regulations by adopting the Building Officials and Code Administrators (B.O.C.A.) series for Fire Prevention and Building Codes. Trustee Bushy moved, seconded by Trustee Bartecki... To pass Ordinance No. G -434 as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Flush, Winters and President Cerne. Nays: None Absent: !done So ordered. B. ORDINANCE NO. G -435 AN ORDINANCE AMENDING ARTICLE III OF CHAPTER b OF THE CODE OF ORDINANCES OF THE VILLAGE OF OAK BROOK ADOPTING A FIRE PREVENTION CODE: Proposed ordinance amends Article III of Chapter 6 of the Code of Ordinances of the Village of Oak Brook adopting a Fire Prevention Code by adopting the Building Officials and Code Administrators (B.O.C.A.) series for Fire Prevention and Building Codes. Trustee Bushy mov,!d, seconded by Trustee Rush... To pass Ordinance No. G -435 as presented and waive the full reading thereof. VILLAGE OF OAK BROOK Minutes -1- November 14, 1989 VILLAGE OF OAK BROOK Minus — o 14, 1989 ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters and President Cerne. Nays: None � Absent: None So ordered. C. ORDINANCE X10. G -436 AN ORDINANCE AMENDING SbCTION 7 -2 OF THE -1 nas 'uvs Irrr r Anv Av AAS bOAA.r DOr •TTUW NPA f TDDADV 00 UUAA UZU: Proposed ordinance amends Section 7 -2 of the Code of Ordinances of the Village of Oak Brook relative to Library Fees and Charges to be in compliance with the State Library formula for computing non- resident fees. Trustee Bartecki moved, seconded by Trustee Bushy... To pass Ordinance No. G -436 as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Hinters and President Cerne. Nays: None Absent: None So ordered. IV. FINANCIAL: A. Psi: 1. Midwest Consulti ine+errs - Payout #13 A Final - 7CS Traffic SIM1 Controller Replacement 22ne! -3tre rt & §Rr i . Trustee Rush moved, seconded by Trustee BuP'ky... To authorize payment of Payout #13 and Final to Midwest Consulting Engineers, Inc. for professional engineering services with the 7CS Traffic Signals Controller Replacement project in accordance with Agreement dated February 23, 1988 in the total amount of $1,443.14. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Push, hinters and President Cerne. Nays: None Absent: None So ordered. 2. Lindle y & sons,_ Inc. - Pa out #4 - Old Oak Brook Dem (Old Oak Brook Subdivision): Direction given at the Regular Meeting of July 12, 1988. Trustee Rush moved, seconded by Trustee Barteaki... To authorize payment of Payout #14 to Lindley & Sons, Inc. for contracted repairs to the Old Oak Brook Dam in the total amount of $367.50. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, inters and President Cerne. nays: None Absent: None So ordered. 3. Cbrioto her Burks inssr - Fs asst #2 - Loasr Salt Crook Stud Trustee Rush moved, seconded by Trustee Winters... VILLAGE OF OAK BROOK Minutes -2- November 14, 1989 iI_14 -9g 0 VILLAGE OF OAK BROOK Minu es -3- November 14, 1989 To authorize payment of Payout #2 to Christopher Burke Enginearizg for preliminary engineering analysis for the stormwater management planning of Lower Salt Creek from Roosevelt Road to the Tri -State Tollway in the total amount of $3,6661.50. ROLL CALL VOTE: Ayes: Trurtees Bartecki, Bush,.,. Maher, Payovich, Rush, Winters and President Cerne. Nays: None Absent: None So ordered. 4. Trine Construction - Payout 05 & Final - 1 Trustee Rush moved, seconded by Trustee Winters... To authoriz- payment of Payout #5 and Final to Trine Construction Corporation for the Construction of transmission /distribution mains at the subject locations within the Village of Oak Brook, including appurtenant services and structures in the total amount of $2,266.00 subject to approval of waivers by the Village Attorney, ROLL CALL VOTE.: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Minters and President Cerne, Nays: None Absent: None So ordered. 5. Allied Asphalt Paging 29a janj Pagaut.. #2 - 1989 Paving Fro�aot No. 9-1 i 0 Robin Rood Ranch, Bird' mood Road, CanterbeM Lane): Trustee Rush moved, seconded by Trustee Winters... To authorize payment of Payout #2 to Allied Asphalt Paving Company for repair to Canterberry and Robin Flood pavements and overlay as►ing Bituminous Concrete Binder and Surface Course, Class 1; rehabilitate Birchwood Pavement as a flexible pavement using Bituminous Concrete Binder and Surface Course, Class I and regrade/ reshape Birchwood Road parkway area in the total amount of 1)61,372.11 subject to approval of waivers by the Village Attorney. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, minters and President Cerne. Nays: None Absent: None So ordered. 6. Harry V. Kuhn Inc. - Pa out #3 - 1988 Pavi Pro acct s1 88 -1106 (Brook Forest Subdivision Units P f 9I and Pkdioon Street): Trustee Rush moved, seconded by Trustee Winters... To authorize payment of Payout #3 to glarry W. Kuhn, Inc. for removal of Bituminous Surface, resurface with Bituminous Concrete Binder and Surface Course Class I, repair concrete curb and gutter and drainage structures in Brook Forest Subdivision; and repair pavement and overlay on Madison Street in the total amount of $32,286.27 subject to approval of waivers by the Village Attorney, ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters and President Cerne. Nays: None Absent: None So ordered. VILLAGE OF OAK BROOK Minutes -3- November 14, 1989 06-SO --Nipd 11 -14.81 VILLAGE' OF OAK BROOK Mint s -4- November 14, 1989 7. Inc. - Trustee Rush moved, seconded by Trustee Payovich... To authorize payment of Payout #2 to Ellas Constriction Company, Inc. for the construction of a transmission /distribution water main extension at the subject location, including appurtenant structures in the total amount of $46,447.00 subject to approval of waivers by the Village Attorney. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters and President Cerne. Naps: None Absent: None So ordered. 8. A. C. Pavement Striping - _Payout #1 & Final- _1989 .. ftve_Ke Avenue Trustee Rush :coved, seconded by Trustee Bushy... To authorize payment of Payout 01 and Final to A. C. Pavement Stripfng for furnishing and applying extruded thermoplastic pavement narking lines of the size and colors as shown in the plans and specifications at the subject locations in the total amount of $4,131.30 subject to approval of waivers by the Village Attorney. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters and President Cerne. Nays: None Absent: None So ordered. 9. Butler National Golf Club - Payout #2 & Final - _Driving Range (2616 ]fork Road - - - -- -- - - - - Trustee Maher moved, seconded by Trustee Bushy... To authoriz6 payment of Payout #2 and Final to Sutler National Golf Club for rebuilding of the Driving Range Tee on Polo Field #1 in the total amount of $22,000.00, which includes $15,000.00 from the Western Golf Association and $7,000.00 from the Village of Oak Brook. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Minters and President Cerne. Kays: None Absent: None So ordered. 10. Frank H. Stowell & Sons Inc. - Pa out #3 - Firing e Ventilation System: Trustee Bushy moved, seconded by Trustee Bartecki... To authorize payment of Payout #3 to Frank H. Stowell & Sons, Inc. for installation of the Police Firing Range Ventilation System in the total amount of $41,626.80 subject to approval of Waivers by the Village Attorney. ROLL CALL VOTE: Ayes: Trusteed Bartecki, Bushy, Maher, Payovi.•n, Rush, Winters and President Cerne. Nays: None Absent: None Sri ordered. VILLAGE OF OAK BROOK Minutes -4- November 14, 1989 i l J I ft-Boy -MW 1 1 - 1w -84 VILLAGE OF OAK BROOK Minutes -5- *November 14, 1989 11. DuPase mater Commission Fixed Costs-- Payout #10: Trustee Rush moved, seconded by Trustee Bartecki... To authorize payment of Payout #10 to the DuPage dater Commission for `he Village's portion of the fixed cost requirement for the month of September in the total amount of $81,997.10. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters and President Cerne. Na.,-s: None Absert: None So ordered. 12. Reservoir B - Change Order No. 2 (2710 fters Road): Contract entered into April 25, 1989. Trustee Rush moved, seconded by Trustee Bushy... To approve Change Order No. 2 which decreases the contract price with Marino Midwest, Inc. by $4,466.00 as strted in Attachment "A" and authorize the Village Engineer to sign & .d Change Order No. 2. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, minters and President Cerne. Nays: Alone Absent: None So ordered. 13. Gazebo Projects - Chan&e Order No. 1 - Golf Course and Bath & Tennis Club (2 606 York Road & 800 Oak Brook Road Authorization given at the Regular Meeting of April 11, 1989. Trustee Maher moved, seconded by Trustee Winters... To approve $1,550.00 of additional expenditures with Divito Construction Company for Gazebo railing and facia work to roofs of two (2) Gazebos, one (1) located at the Municipal Golf Course and one (1) at the Bath & Tennis Club. ROLL CALL VOTE.: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Hinters and President Cerne. Nays: None Absent: None So ordered. B. AAQroval of Bills: Voucher List of Bills Presented for Approval on November 14, 1989 to reflect payment from the following funds: General Corporate Fund $400,829.74 Capital Projects Fund 42,560.10 Motor Fuel Tax Fund 4,166.36 Water Fund 727,611.38 Sports Core Fund 192,243.91 Trustee Bartecki moved, seconded by Trustee Bushy... To approve Voucher List of Bills in the total amount of $1,367,411.49 and authorize the Village President to affix his signature thereon. President Cerne abstained from voting on the bill from Pepsi Cola due to corporate ownership by his employer of Pepsi Cola General Bottlers, Inc. Trustee Winters abstained from voting on the bills from Illinois Bell due to employment by same. VILLAGE OF OAK BROOK Minutes -5- November 14, 1989 P 04 VOS -60T --Mod I t • t� -gq VILLAGE OF OAK BROOK Minu es -6- November 14, 1989 ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters and President Cerne. Nays: None Absent: None Abstain: Trustee Winters and President Cerne as no',ed above. So ordered. V. OLD BUSINESS: A. Request-for Reconsideration of Water Service Cha a for PropertZ at 22nd Street Plaza 1711 % 22nd Street Oakbrook Terrace - Calfa : Direction given at the Regular Meeting of October 24, 1989 to approve the request for water service to the subject property and authorize the Village President and Clsrk to execute the Agreement with the applicant in accordance with cur. -ent rates and charges. Consensus was to deny request for reconsideration. B. Recom:sendation - Hiring Consultant for Cimer Creek Subdivision Roads and Drainage lmrovementa: Discussed and direction given at the Regular Meeting of October 10, 1989. Trustee Rush moved, seconded by Trustee Winters... To authorize a contract with James J. Benes A Associates, Inc., in the not -to- exceed amount of $66,468.00, for professional engineering design services and $55,508.00 for construction guidance services for the Ginger Creek Subdivision stormwater street improvements. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters and President Cerne. Nays: None Absent: None So ordered. C. Request for Aooroval of Additional Permitted Uses - Oaks of Oak Brook (1600 14th Street): Ordinance No. G -432 approved at the Regular Meeting of October 10, 1989 allows the Village Board to review and approve additional perri.tted uses in the B -1 Zoning District. Trustee Winters moved, seconded by Trustee Maher... To table the request of additional permitted uses until the applicant has signed contracts for prospective lease tenants at Oaks of Oak Brook and then will apply for Village Board approval. VOICE VOTE: All present, in favor. So ordered. D. Request to Accept_ Proposal - Library Building (1112 Oak Brook Road) Consultant: Discussed at the Committee-of-the-Whole meeting of September 11, 1989 to direct Staff to seek proposals for a library consultant for the Library Building Program. "ri,stee Bartecki moved, seconded by Trustee Bushy... % retain the services of Mr. Dick Thompson, Library Consultant, for Lhe purpose of writing a proposed building program for the library for a fete no greater than $6,500.00. VILLAGE OF OAK BROOK Minutes -6- November 14, 1989 VILLAGE OF OAK BROOK Minutes -7- November 14, 1989 ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters and President Cerne. Nays: None Absent: None So ordered. E. Recommendation- Acce tanca of otation for Commercial Water Meter Testing Program: Discussed and direction given at the Regular Meeting of October 10, 1989. Trustee Rush moved, seconded by Trustee Bartecki... To authorize Staff to award a contract with Water Services Company for the testing and repair /replacement of approximately 70 commercial water meters. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Minters and President Cerne. Nays: None Absent: None So ordered. F. Re Rest for Acce Lance of Subdivision T rovements - Reduction in Subdivision Securit y-.-- BreakenrIqlLe Farm Unit I: Trustee Winters moved, seconded by Trustee Rush... To accept the subdivision improvements for the Breakenridge Farm Unit I Subdivision and reduce the subdivision security by the amount of $40,742.35. This would leave $36,757.65 as 15% of the original cost (discounting the sanitary sewer amount) to act as the one (1) year maintenance period security. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters and President Cerne. Nays: None Absent: None So ordered. G. Report of Activities: 1. Finance A Library: Trustee Bartecki - The Audit Report has been completed. A more readable financial format has been developed for the Sports Core facility. 2. Public Safe: Trustee Bushy - On November 28th, the Fire Department gill test for Captains. Police Department is experiencing excessive false burglar alarms. Proposal to be submitted for Board approval regarding an increase of fees for burglar alarm subscribers. Meeting of Police Sergants with DuPage County helicopter Service to demonstrate the usage of helicopter services with the Police Department. 3. Public Works & Personnel: Trustee Rush - Introduced new engineer of the Engineering Department, Mr. Richard Vaiciulis. 4. Sports Cores: Trustee Maher - No Report. 5. Stormwater napraent: Trustee Payovich - No Report. 6. Zones & Plate nnin�: Trustee Winters - At the next Committee-of-the- Whole meeting the Comprehensive Plan will be discussed. VILLAGE OF OAK BROOK Minutes November 14, 1989 vft- emr-Me&f It 144- 99 VILLAGE OF OAK BROOK Minus -$- November 14, 19e9 VI. NEW BUSINESS: A. Request for Tegorary-S&E - Oaks of Oak Brook (1600 36th Street): Trustee Bartecki moved, seconded by Trustee Bushy... To approve a request for a temporary sign in a size not to exceed six (61) feet by ten (101) feet for a period of 60 days at the Oaks of Oak Brook. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy and Payovich. Nays: Trustees Maher, Rush, Winters and President Cerne. Absent: None Motion fails. Trustee Maher moved, seconded by Trustee Bushy... To approve a request for a temporary sign in a size not to exceed four (41) feet by six 01) Feet until December 31, 1989 at the Oaks of Oak Brook. ROLL CALL VOTE: Ayes: Trustees Bartecki, Maher and Payovich. Nays: Trustees Bushy, Rush, hinters and President Cerne. Absent: None Motion fails. Trustee Rush moved, seconded by Trustee Maher... To deny the request for a temporary sign at the Oaks of Oak Brook Shopping Center. VOICE VOTE: All present, in favor. So ordered. B. Re uest for Additional Taxi License - American Taxi D4sEtcig,_ Inc.: Trustee Bushy moved, seconded by Trustee Bartecki... To grant American Taxi Dispatch, Inc. and additional fifteen (15) taxi licenses. VOICE VOTE: All present, in favor. So ordered. C. Oak Brook Park District - 1990 10 -K Run: Trustee Bushy moved, seconded by Trustee hinters... To approve the Park District's 10 -K race which will be held on Sunday, April 29, 1990 at 8:00 A.M., pursuant to the following conditions: 1) the Oak Brook Park District notify all the commercial tenants on Jorie Boulevard, Kensington and Kensington Court of the race and the closing of Jorie Boulevard between 7:45 -10:00 A.M.; 2) the Oak Brook Park District supply an adequate amount of traffic cones and barricades for traffic control and be responsible for installing and removing them; 3) the Oak Brook Park District use Oak Brook Police Officers to direct traffic; and 4) the Oak Brook Park District make arrangements with the commercial tenants on Kensington and Kensington Court for a centralized parking and staging area. VOICE VOTE: All present, in favor. So ordered. D. Recommendation to Acoept-Quotations, for 1290 Fireworks Dina la : Trustee Maher moved, seconded by Trustee Bushy... To authorize the expenditure of $17,500.00 to Kelroae Fireworks, Inc. from Kingsbury, Indiana, for the Village Fireworks display on Wednesday, July k, 1990 and to waive competitive bidding due to the specialized nature of the product. VILLAGE OF OAK BROOK Minutes -8- November 14, 1989 AIM V06 -bor MIiIJ It -114 -el -9_ NO 14, 1989 VILLAGE OF OAK BROOK Minu 8 ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher,. Payovieh, Winters and President Cerne. Nays: Trustee Rush. So ordered. Absent: None F. Well No. 1 - Public Works (9219 22nd Street): Trustee Maher moved, seconded by Trustee Bartecki... To table this item and hire an independent Engineering Consultant to determine the cause of the So ordered. VOICE VOTE: All present, in favor. Trustee Bushy moved, seconded by Trustee Winters... To remove this tabled request. VOICE VOTE: All present, in favor. So ordered. Trustee Maher moved, seconded by Trusted Rush... To authorize Layne - Western to complete the pulling of Well No. 1 and that Staff procure the services of an independent Engineering Consultant to determine the cause theatotal sepaiggcosttp with Layne- Western for a fair settlement ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovieh, Rush, Winters and President Cerne. Nays: None So ordered. Absent: None F. Rem ls: With no objections, President Cerne made the following referrals: 1. Miaurec - Front Variation to Zoning Board of App eals 2. Tana A Country homes - Tenet Amendment & Special Use Regarding Ground Meeting Sign 16th ZoningrBoard oPlan ppealssMeeting of Heating of November December 5, 1989• 3. Town & Country Homed - Variation Regarding Screening �ell(16 f3 16th Street) -- Referred to Zoning Board of Appeals December 5, 1989- VII. AD.a Trustee Bushy moved, seconded by Trustee Maher... To adjourn this meeting. TIME: 9:38 P.M. VOICE VOTE: All present, in favor. So ordered. ATTEST: 4' �. Lind K. Gonnella Village Clerk Approved November 14# 1989 VILLAOS OF OAK BROOK Minutes -g-