Minutes - 11/14/2000 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES OF
THE NOVEMBER 14, 2000 CANVASSING
BOARD FOR THE NOVEMBER 7, 2000
GENERAL ELECTION APPROVED AS
WRITTEN X OR APPROVED AS
AMENDED ON December 12, 2000.
The Local Canvassing Board of the Village of Oak Brook, comprised of Village
President Karen M. Bushy, Village Clerk Linda K. Gonnella and Village Trustee Gerald
O. McInerney, met on November 14, 2000 at 7:34 p.m. in the Samuel E. Dean Board
Room of the Village Commons for the purpose of canvassing the votes cast in the
General Election of November 7, 2000. The local newspapers were notified by mail on
November 2, 2000, and said canvass was held in all respects as prescribed by law. It is
noted that a senior Trustee is to serve on the Canvassing Board. Presently, Trustee
Kenny and Trustee McInerney are the senior Trustees. As prescribed by law, a lot was
drawn and Trustee McInerney was chosen by lot to serve as the senior Trustee of the
Village Board to the Canvassing Board.
The Canvassing Board was in receipt of votes cast in the sixteen (16) precincts as
tabulated by the DuPage Election Commission and the one (1) precinct as tabulated by
the Cook County Clerk. No other means of verifying the authenticity of votes cast was
made available. President Bushy read the vote totals for each of the precincts.
President Bushy stated that 4,572 votes were cast in the sixteen (16) precincts of DuPage
County, with 3,210 votes in favor and 1,362 votes against, and 5 votes were cast in Cook
County, with 3 votes in favor and 2 votes against, and that the total votes cast were as
follows:
QUESTION OF PUBLIC POLICY:
"Shall the Village of Oak Brook Be Authorized to Sell to the
County of DuPage Not More than 4.2 Acres of Real Estate in
The Oak Brook Sports Core in the Village of Oak Brook
Along and Adjacent to Oak Brook Road (31St Street) to Four
Lanes, with Left Turn Lanes, a Landscaped Median and New
Bridge Over Salt Creek, the Proceeds of Sale to be Use for
Capital Improvements in the Oak Brook Sports Core ?"
VOTES RECEIVED
IN FAVOR AGAINST
3,213 1,364
President Bushy read Resolution #2000- EL- CR -EXI -R -758, "A Resolution Declaring the
Results of the General Election Held on the Advisory Question of Public Policy in the
Village of Oak Brook on November 7, 2000 in its entirety." A copy is attached to the
official minutes.
Village of Oak Brook
Minutes of Canvass of Votes Page 1 of 2
R,
November 14, 2000
Village Attorney Martens clarified in the second Whereas clause of the Resolution that it
should read: "WHEREAS, the Illinois Election Code provides in relevant part that the
Canvassing Board for a Village shall consist of the Village President, the Village Clerk
and one member of the Board of Trustees who has served the longest on the Board, in
this case determined by lot pursuant to statute, as the two senior Trustees have the same
tenure on the Village Board; ".
Motion by President Bushy, seconded by Trustee McInerney, to approve Resolution
92000- EL- CR -EXI -R -758, "A Resolution Declaring the Results of the General Election
Held on the Advisory Question of Public Policy in the Village of Oak Brook on
November 7, 2000" as amended. ROLL CALL VOTE:
Ayes: 3 — President Bushy, Trustee McInerney and Clerk Gonnella.
Nays: 0 — None. Motion carried.
President Bushy recessed the Canvassing Board at 7:45 p.m. so that the written
Resolution could be revised as passed by the Board. President Bushy reconvened the
meeting at 7:58 p.m. so that the Resolution could be signed. She then read into the record
the Cook County Abstract of Votes of which a copy is attached to the official minutes.
Motion by Trustee McInerney, seconded by Clerk Gonnella, to approve the execution and
certification of the Cook County Abstract of Votes of the November 7, 2000 General
Election as presented. ROLL CALL VOTE:
Ayes: 3 — President Bushy, Trustee McInerney and Clerk Gonnella.
Nays: 0 — None. Motion carried.
The Canvassing Board of the Village of Oak Brook, DuPage and Cook Counties, Illinois,
proclaimed and declared that the votes in favor of this advisory question of public policy
have prevailed and that this Canvassing Board declared the adoption of this advisory
question of public policy. Village Attorney Martens noted for the record that there are
6,233 registered voters in DuPage County and Clerk Gonnella noted there are six
registered voters in the Cook County portion of the Village of Oak Brook.
Motion by Trustee McInerney, seconded by Clerk Gonnella to adjourn the Local
Canvassing Board for the November 7, 2000 General Election at 8:06 p.m. VOICE
VOTE: Motion carried.
Res p ctfully submitted,
Linda—k. Gonnella, CMC
Village Clerk
Village of Oak Brook
Minutes of Canvass of Votes
210
Page 2 of 2 November 14, 2000
RESOLUTION #2000-EL-CR-EX I -R-758
A RESOLUTION DECLARING THE RESULTS OF THE
GENERAL ELECTION HELD ON THE ADVISORY QUESTION OF PUBLIC POLICY
IN THE VILLAGE OF OAK BROOK
ON NOVEMBER 7, 2000
WHEREAS, on November 7, 2000, there was held in and for the Village of Oak Brook,
DuPage and Cook Counties, Illinois, an election for the purpose of voting on the advisory
question of public policy, "Shall the Village of Oak Brook be Authorized to Sell to the County of
DuPage Not More than 4.2 Acres of Real Estate in the Oak Brook Sports Core in the Village of
Oak Brook Along and Adjacent to Oak Brook Road (3131 Street) at a Price Not Less than
$835,000 for the Principal Purpose of Improving Oak Brook Road (31" Street) to Four Lanes,
with Left Turn Lanes, a Landscaped Median and New Bridge Over Salt Creek, the Proceeds of
Sale to be Used for Capital Improvements in the Oak Brook Sports Core?"; and
WHEREAS, the Illinois Election Code provides in relevant part that the Canvassing
Board for a Village shall consist of the Village President, the Village Clerk and one member of
the Board of Trustees who has served the longest on the Board, in this case as determined by lot
pursuant to statute, as the two senior Trustees have the same tenure on the Village Board
(collectively "the Canvassing Board "); and
WHEREAS, the said election has been regularly called and held as provided by law, and
the returns of said election, including the Certificate of Results for the General Election,
November 7, 2000, have been filed with the Village Clerk of the Village of Oak Brook; and
WHEREAS, the results of the November 7, 2000 General Election are now before the
Canvassing Board of the Village of Oak Brook for the purpose of canvassing the votes cast at
said election and declaring the results of said election and the said Canvassing Board is familiar
therewith;
NOW, THEREFORE, BE IT RESOLVED, by the Canvassing Board of the Village of
Oak Brook, DuPage and Cook Counties, Illinois as follows:
SECTION ONE: That the election held on November 7, 2000, was held in all
respects as provided by law. Notice of said election was duly given by each of the County
Clerks of DuPage and Cook Counties by publishing Notices of Election as required by law in
newspapers of general circulation within the Village of Oak Brook. The Judges appointed by the
County Clerks of DuPage and Cook Counties were duly qualified to fill such offices in each of
the precincts and were duly sworn to perform their duties before the commencement of said
election. The returns of said election have been duly tabulated by the County Clerks of Cook
and DuPage Counties, and were filed with the Village Clerk of the Village of Oak Brook.
SECTION TWO: That the Canvassing Board of the Village of Oak Brook finds from
its canvass of returns of said election that the votes as set forth in the tabulation attached hereto
and labeled Exhibit A were cast in said election on the advisory question of public policy, "Shall
the Village of Oak Brook be Authorized to Sell to the County of DuPage Not More than 4.2
Acres of Real Estate in the Oak Brook Sports Core in the Village of Oak Brook Along and
Adjacent to Oak Brook Road (31" Street) at a Price Not Less than $835,000 for the Principal
Purpose of Improving Oak Brook Road (31s` Street) to Four Lanes, with Left Turn Lanes, a
Landscaped Median and New Bridge Over Salt Creek, the Proceeds of Sale to be Used for
Capital Improvements in the Oak Brook Sports Core ?"
SECTION THREE: That the Canvassing Board of the Village of Oak Brook finds that
the results of its canvassing are as follows: 3,213 votes in favor, to adopt, this advisory question
of public policy and 1,364 votes opposed, that is, to reject, this advisory question of public
policy.
SECTION FOUR: Therefore, this Canvassing Board of the Village of Oak Brook,
DuPage and Cook Counties, Illinois, hereby proclaims and declares that the votes in favor of this
advisory question of public policy have prevailed.
SECTION FIVE: That this Canvassing Board declares the adoption of this advisory
question of public policy.
SECTION SIX: EFFECTIVE DATE. This Resolution shall be in full force and
effect upon passage and approval.
ROLL CALL VOTE:
AYES: President Bushy, Trustee McInerney and Clerk Gonnella
NAYS: None.
PASSED THIS 14TH DAY OF NOVEMBER, 2000
APPROVED THIS 14TH DAY OF NOVEMBER, 2000
O. McINERNEY,
GONNELLA, VILLAGE CLERK
ATTEST:
WOE !
A. MARTENS, VILLAGE ATTORNEY
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CERTIFICATION
I, the undersigned, do hereby certify that I am the Village Clerk of the Village of Oak
Brook, DuPage and Cook Counties, Illinois, and that the foregoing is a true, complete and exact
copy of Resolution #2000-EL-CR-EX I -R-758, enacted on November 14, 2000, and approved on
November 14, 2000, as the s e appears from the official records of the Village of Oak Brook.
GE OF - L 6
ONNELLA, VILLAGE CLERK
I
ke
VILLAGE OF OAK BROOK Minutes
November 14, 2000 UNOFFICIAL UNTIL
APPROVED AS WRITTEN x OR AS AMENDED
BY VILLAGE BOARD ON November 28, 2000
1. MEETING CALL: MEETING
CALL
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at
8:08 p.m. Pledge of Allegiance was given.
2. ROLL CALL: ROLL CALL
The Village Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Caleel, Craig, Kenny, McInerney and
Savino.
ABSENT: Trustee Butler.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Dale L. Durfey, Jr., Village Engineer; Darrell J.
Langlois, Finance Director; Richard A. Martens, Village Attorney; Ruth A.
Martin, Library Director; Michael J. Meranda, Public Works Director; Bonnie
Sartore, Bath & Tennis Club Manager; Robert Morton, Fire Captain; Peter
Kramer, Architect, Larson, Kramer & Associates and Lynn Montei, Executive
Director, DuPage Mayors and Managers Conference.
3. ANNOUNCEMENTS AND OPEN FORUM: ANNOUNCE
& FORUM
President Bushy publicly thanked the 3,213 residents for voter approval of the
public question to widen 31 st Street. She stated these residents understood the
need and value of widening the roadway for public safety vehicles to pass
through safely and swiftly. She further thanked Constantine Xinos, Arthur
Hascek and Joe Fullan for their passing of petitions to have the public question
placed on the November 7, 2000 General Election ballot. The plan for the
Village presently is for the Village to re -enter into an agreement with DuPage
County. The maintenance presently being done on 31St Street is for
maintaining the roadway surface during the winter months. These lanes will
remain open during the construction of the north half of the westbound bridge.
Then the westbound lanes will be constructed and the traffic will move to the
westbound lanes and removal of the eastbound lanes will occur and be rebuilt.
President Bushy commented on the expansion of Midwest Road. She stated
that Brook Forest residents have contacted the Village about their concern of
the number of trees being removed on the east side of Midwest Road. She
explained that the Village Board tried to have the road moved in a westerly
VILLAGE OF OAK BROOK Minutes Page 1 of 13 November 14, 2000
direction so the ten feet of green space would have remained on the east side of
the road and the bicycle pathway would have been on the Brook Forest side of
the street. This would have saved a considerable number of trees and green
space on east side of the roadway. Unfortunately, some Brook Forest residents
who were against this prevailed with the DuPage County Board.
3. President Bushy noted the need for improvement of technology in the Village
whereby residents would have access to high speed Internet connections. The
Village has been working with AT &T Broadband and their last indication is
that this service should be available at the end of the year. There are residents
interested in being served by Ameritech with a DSL line capability. She has
received requests from volunteers in the Village who are willing to work with
AT &T, Ameritech or other providers of this service to determine what services
are needed and how to advance Oak Brook into this area. She suggested these
citizens meet informally with staff to determine their needs, concerns and then
determine how to address their issues. The Board concurred with this
recommendation and they will be informed of what occurs.
Trustee Savino asked Village Manager Veitch to address the work being done
in Westchester Park as a resident inquired into what is occurring. Village
Manager Veitch explained that work has begun on the land modifications
associated with the public improvements for the Sports Core Westchester Park
subdivision that the Village is developing, which will lead to the sale of the
three lots.
4. APPROVAL OF MINUTES:
Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the
minutes of the Regular Board of Trustees Meeting of October 24, 2000 as
presented and waive the full reading thereof.
Trustee Savino requested page 9, second paragraph, second sentence, to be
amended to read: "The required compensatory storage for the lot will be
located in part on Association property." and the fourth paragraph, first
sentence to read: "Variation -By a vote 5 to 0, the Zoning Board of Appeals at
their October 3, 2000 meeting recommended approval of a variation to permit
construction of a new home at 32 Regent Drive 2.2 feet above the base flood
elevation finding that the petitioner has met the criteria set forth in the
Ordinance to grant such a request subject to the following conditions: ".
Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the
minutes of the Regular Board of Trustees Meeting of October 24, 2000 as
amended and waive the full reading thereof." VOICE VOTE. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 2 of 13 November 14, 2000
L L,
MINUTES:
BOT 11/14/00
Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the
minutes of the Special Board of Trustee's Meeting of November 2, 2000 as
presented and waive the full reading thereof. VOICE VOTE. Motion carried.
5. OMNIBUS AGENDA:
All items on the Omnibus Agenda were routine in nature and enacted in one
motion. No one requested a separate discussion of an item for removal from
the Omnibus Agenda.
Motion by Trustee Caleel, seconded by Trustee Kenny, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Butler. Motion Carried.
APPROVAL:
A. APPROVAL OF BILLS: Approved Omnibus Vote. BILLS -
$507,526.55
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING PAYROLL -
OCTOBER 28,2000: Approved Omnibus Vote. $434,197.61
(gross)
C. CHANGE ORDERS: None.
D. PAYOUTS:
1) JAMES J. BENES & ASSOCIATES, INC. - PAYOUT #3 - 2001 PAv
2001 PAVING DESIGN - $34,336.25: Approved Omnibus Vote. DESIGN
2) JAMES J. BENES & ASSOCIATES, INC. - PAYOUT #23 - 1999 '99 PAv
PAVING PROJECT - $651.66: Approved Omnibus Vote. PROD
3) CIVILTECH ENGINEERING, INC. - PAYOUT #21 - YMHRGR
YORK/HARGER BIKE TRAIL - $10,625.10: Approved BIKE TRL
Omnibus Vote.
E. REFERRALS: None.
F. AUTHORIZATION TO SEEK BIDS OR PROPOSALS:
1) MICROFILMING SERVICES: Approved Omnibus Vote.
G. PROPOSED 2001 MUNICIPAL BUDGET - AUTHORIZE
PLACEMENT ON FILE FOR PUBLIC REVIEW: Approved
Omnibus Vote.
VILLAGE OF OAK BROOK Minutes Page 3 of 13 November 14, 2000
MICROFILM
2001 MNCPL
BUDGET
H. GAS EASEMENT RELOCATION - OAK BROOK LIBRARY:
Approved Omnibus Vote.
6. ITEMS REMOVED FROM OMNIBUS AGENDA: None.
7. ACTIVE AGENDA (Items for Final Action
A. APPOINTMENTS: None.
B. ORDINANCES & RESOLUTIONS:
1) ORDINANCE #2000- ZO- SU -FP -S -974, AN ORDINANCE
AMENDING ORDINANCE S -964 EXTENDING THE
EXPIRATION DATE OF THE FLOOD PLAIN SPECIAL USE
PERMIT GRANTED THEREIN (9 NATOMA DRIVE. OAK
BROOK, IL 60523):
The ordinances drafted extend for three months the expiration date for
construction of the recreational folly proposed by Mr. Samatas at
9 Natoma Drive. This direction was given by the Village Board at their
September 26, 2000 meeting. The ordinances extend the completion
date for the recreational folly and related improvements to December
29, 2000.
Motion by Trustee Savino, seconded by Trustee McInerney, to approve
Ordinance #2000- ZO- SU -FP -S -974, "An Ordinance Amending
Ordinance S -964 Extending the Expiration Date of the Flood Plain
Special Use Permit Granted Therein (9 Natoma Drive, Oak Brook, IL
60523)," as presented and waive the full reading thereof. ROLL CALL
VOTE:
Ayes: 5 - Trustees Caleel, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Butler. Motion Carried.
2) ORDINANCE #2000- ZO -V -DU- SWM +FP -S -975 AN
ORDINANCE AMENDING ORDINANCE S -965 EXTENDING
THE EXPIRATION DATE OF THE VARIANCE GRANTED
THEREIN (9 NATOMA DRIVE, OAK BROOK IL 60523
Motion by Trustee Savino, seconded by Trustee Kenny, to approve
Ordinance #2000- ZO -V -DU- SWM +FP -S -975, "An Ordinance
Amending Ordinance S -965 Extending the Expiration Date of the
Variance Granted Therein (9 Natoma Drive, Oak Brook, IL 60523)," as
presented and waive the full reading thereof. ROLL CALL VOTE:
VILLAGE OF OAK BROOK Minutes Page 4 of 13 November 14, 2000
L�
GAS EASMNT
LIBRARY
ORD #00 -ZO-
SU -FP -S -974
EXT EXP
FLD PLN SU
9 NATOMA
ORD #00 -ZO-
V -DU -SWM+
FP -S -975
EXT EXP
VAR- 9NATOMA
Ayes: 5 - Trustees Caleel, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Butler. Motion Carried.
7. B. 3) ORDINANCE #2000- ZO- SU- FP -EXl -S -976, AN ORDINANCE ORD #oO- ZO -SU-
GRANTING A FLOOD PLAIN SPECIAL USE PERMIT FP -ESl -S -976
PURSUANT TO SECTION 9 -1 -8 OF THE VILLAGE CODE OF FLOOD PLN
THE VILLAGE OF OAK BROOK, ILLINOIS (32 REGENT SPEC USE
DRIVE, OAK BROOK, IL 60523): 32 RECENT
Pursuant to the Village Board's direction at their meeting of October
24, 2000, Village Attorney Martens drafted two ordinances relative to
the property at 32 Regent Drive (Haff — Briarwood Lakes Community
Association, Flood Plain Special Use with Variation).
Motion by Trustee Savino, seconded by Trustee McInerney, to approve
Ordinance #2000- ZO- SU- FP -EXI -S -976, "An Ordinance Granting a
Flood Plain Special Use Permit Pursuant to Section 9 -1 -8 of the Village
Code of the Village of Oak Brook, Illinois (32 Regent Drive, Oak
Brook, IL 60523)," as presented and waive the full reading thereof.
ROLL CALL VOTE:
Ayes 5 - Trustees Caleel, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Butler. Motion Carried.
4) ORDINANCE #2000- ZO -V -S -977 AN ORDINANCE ORD#oo -ZO -V-
GRANTING A VARIATION FROM THE PROVISIONS OF S -977 VAR
9 -1 -10B 9 -1 -IOC AND 9 -1 -1OD OF THE VILLAGE CODE OF 9- 1- 10B,C,D
THE VILLAGE OF OAK BROOK, ILLINOIS (32 REGENT 32 REGENT
DRIVE, OAK BROOK, IL 60523):
Motion by Trustee Savino, seconded by Trustee Craig, to approve
Ordinance #2000- ZO -V -S -977, "An Ordinance Granting a Variation
from the Provisions of 9- 1 -1OB, 9 -1 -1OC and 9 -1 -1OD of the Village
Code of the Village of Oak Brook, Illinois (32 Regent Drive, Oak
Brook, IL 60523)," as presented and waive the full reading thereof.
ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Butler. Motion Carried.
VILLAGE OF OAK BROOK Minutes
Page 5 of 13 November 14, 2000
B. 5) RESOLUTION #2000 -TX- PRPTY -EXP -EX2 -R -759 RES #00 -TX-
RESOLUTION AUTHORIZING THE EXECUTION OF A PRPTY -EXP-
CONTRACT FOR THE SALE OF PUBLIC REAL ESTATE TO EX2 -R -759
DUPAGE MAYORS AND MANAGERS CONFERENCE PUB R.E.
(1220 OAK BROOK ROAD, OAK BROOK, IL 60523): 1220 oB RD
The property consists of Lot 1 of the International Association of Y's
Men's Clubs Assessment Plat (0.722 acres) and Lot 82 of the Forest
Gate Subdivision (0.196 acres). The total land area is 0.918 acres
(40,007 square feet). The property is zoned R -3 Single Family
Detached Resident District and is covered by a special use (on Lot 1)
for a governmental service facility. The existing structure on Lot 1
contains 2,793 square feet of floor area plus a partial basement used for
storage.
Lot 1 has always taken its primary access from the larger tract to its
west (formerly known as "Village Green ") which has since become the
Forest Gate Subdivision. As part of the subdivision and special use
approval process for Forest Gate, it was determined that a small out -lot
(Lot 82) would be deeded to the Village in order to maintain this
access. Forest Gate retains the right to use Lot 82 for construction
access and for emergency access thereafter.
The proposed transaction has several advantages for the Village:
• It generates substantial funds for the Municipal Complex Project.
• Control over use is maintained through zoning, special use and right
of first refusal.
• It ensures that the DuPage Mayors and Managers Conference will
remain in Oak Brook for the foreseeable future. The Village
benefits substantially from its involvement in the Conference and
from the proximity of the Conference's offices to the Village's
offices.
The sale will be contingent on the Conference obtaining:
1. Necessary financing.
2. A Zoning Ordinance text amendment to clarify that "governmental
service facility" specifically includes intergovernmental and quasi -
governmental organizations such as the Conference.
3. An amendment to the existing special use for the proposed
expansion of the building and additional improvements to the site.
4. A building permit.
President Bushy noted that the Village retains a right of first refusal
should the Conference decide to sell the property in the future. Staff
VILLAGE OF OAK BROOK Minutes Page 6 of 13 November 14, 2000
1�__)
has determined that it is not feasible to use the facility for Village
operations, as only one Village department could be accommodated in
that building, it has limited access and is far removed from other
departments.
7. B.S. Village Manager Veitch explained the sale price is $485,000, which is
the average of two appraisals. Pursuant to State Statute the Village
may not sell the property through this type of procedure for less than
80% of the property's appraised value. Separately, the parties have
agreed on a credit for property improvements previously paid for by the
Conference in the amount of $115,000. That amount is slightly less
than the compensation which would be payable under the existing lease
if the Village were to terminate it now. This results in a net amount of
$370,000. In 1991, the Conference invested over $250,000 in the
property with approximately $130,000 of that amount used to improve
the site, repair the exterior of the building and perform major work on
mechanical, electrical and plumbing systems. The remainder was spent
on interior leasehold improvements. The amount of compensation that
would be due, if the Village were to terminate the lease, would be
approximately $117,000.
Trustee Savino requested drafting a contract where at the end of the
current lease, the Conference has the option to purchase the property at
the appraised value. The Board discussed further the issue of the
$115,000 credit given the Conference.
President Bushy noted that, under its current zoning, only another
governmental agency or quasi - governmental body could purchase this
property. She stated the Village has benefited more from having the
DuPage Mayors & Managers Conference than having them elsewhere.
Our larger home -rule communities, whether through financing or other
mechanisms available through home -rule, have frequently assisted the
Conference more than the Village has been asked.
Lynn Montei, Executive Director, DuPage Mayors and Managers
Conference addressed the Village Board. She explained that the
property improvements that are still outstanding are, in the
Conference's view, owed to the cities and villages of DuPage County
who funded the repair of a building that was in deplorable condition.
That has not, in the view of those who negotiated the agreement, been
retired as of yet. They believe that the $115,000 represents funds
expended improvements on the Village of Oak Brook's behalf.
VILLAGE OF OAK BROOK Minutes
Page 7 of 13 November 14, 2000
7. B.S. Trustee Savino recommended that staff discusses this further with the
Conference and presents a different proposal to the Village Board.
President Bushy indicated that staff has done that and if this is not
approved that the Conference will move to another site in order to
expand.
Motion by Trustee Caleel, seconded by Trustee Kenny, to approve the
sales contract provided the right of first refusal is modified to include
$115,000 credit if the Village elects to exercise the right.
Village Attorney Martens clarified that in the fourth paragraph, last
sentence of the rider, would then read: "At the closing, Purchaser shall
execute and record a right in favor of seller to purchase the subject
property on the same terms as a new purchaser less a credit of
$115,000."
Village Attorney Martens further indicated that the Conference's
attorney had agreed to delete the requirement that the Village provide
extended coverage on the Title Insurance Policy.
Motion by Trustee Caleel, seconded by Trustee Kenny, to authorize the
Village President and Clerk to execute a real estate sales contract
between the Village of Oak Brook and the DuPage Mayors and
Managers Conference for the sale of property located at 1220 Oak
Brook Road at a price of $485,000.00 provided that the right of first
refusal is modified to read "At the closing Purchaser shall execute and
record a right in favor of seller to purchase the subject property on the
same terms as a new purchaser less a credit of $115,000." and further
provided that the requirement that the Village provide extended
coverage on the Title Insurance Policy is deleted. ROLL CALL
VOTE:
Ayes: 4 - Trustees Caleel, Craig, Kenny and McInerney.
Nays: 1 - Trustee Savino.
Absent: 1 - Trustee Butler. Motion Carried.
Motion by Trustee Caleel, seconded by Trustee Kenny, to approve
Resolution #2000 -TX- PRPTY- EXP -EX2 -R -759, "A Resolution
Authorizing the Execution of a Contract for the Sale of Public Real
Estate to DuPage Mayors and Managers Conference (1220 Oak Brook
Road, Oak Brook, IL 60523)." ROLL CALL VOTE:
Ayes: 4 - Trustees Caleel, Craig, Kenny, and McInerney.
Nays: 1 - Trustee Savino.
Absent: 1 - Trustee Butler. Motion carried.
VILLAGE OF OAK BROOK Minutes
Page 8 of 13 November 14, 2000
7. C. AWARD OF CONTRACTS:
1) REPLACEMENT SQUAD CAR:
Pursuant to the provisions of Section 2 -182 of the Village Code and
Compiled Statutes, the Village is permitted to join with other
governmental units in order to benefit from cooperative purchasing
arrangements. The vehicle being replaced is a marked squad (unit 302)
that was totaled in a September 4, 2000 accident. Insurance proceeds
from this accident at $13,425.00.
Motion by Trustee Kenny, seconded by Trustee Savino, that a purchase
order be awarded to: Anderson Brothers Ford, 6539 Ogden Avenue,
Berwyn, Illinois 60402 for the purchase of one 2001 Ford Crown
Victoria police vehicle in the amount of $20,967.00. ROLL CALL
VOTE:
Ayes: 5 - Trustees Caleel, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Butler. Motion carried.
SQUAD CAR
2) WAIVE COMPETITIVE BIDDING AND AUTHORIZE FIRE DEPT
PURCHASE FOR FIRE DEPARTMENT RESCUE EQUIPMENT: RESCUE EQUIP
A request for quotations was sent to six vendors in October, 2000 after
staff had determined that none of the vendors were able to provide a
price on all items. When the requests were issued, it was not
anticipated that purchases from any one vendor would exceed
$10,000.00. Funds in the amount of $20,000.00 have been budgeted
for the purchase of this equipment.
Motion by Trustee Kenny, seconded by Trustee Savino, to waive
bidding based on four competitive quotes received, and authorize the
issuance of a purchase order to: Air One Equipment, 1680 Wright
Boulevard, Schaumburg, IL 60193 -4512 for the purchase of Fire
Department Rescue Equipment in the amount of $15,319.00. ROLL
CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Butler. Motion carried.
President Bushy recessed the meeting at 9:27 p.m. The meeting
resumed at 9:37 p.m.
VILLAGE OF OAK BROOK Minutes Page 9 of 13 November 14, 2000
7. C. 3) BATH & TENNIS CLUBHOUSE PROJECT: B &T PRJ
Ten companies, of which eight submitted bids, picked up bid packages.
The low base bid submitted by Sigalos and Associates was
$1,588.000.00. Sigalos subsequently negotiated a reduced base bid
with his subcontractors for a revised base bid of $1,581,376.00. In
addition, a letter from Larson - Kramer & Associates (Project Architects)
recommends the acceptance of various alternates and reductions
resulting in a revised total bid price of $1,520,000.00. Alternates #5, 7
and 17 were changed in scope after review of the low bid. A revised
project schedule will be issued upon receipt of permits. Substantial
completion is anticipated by June, 2001.
Peter Kramer, Architect, Kramer, Larson & Associates, presented the
various alternates and reductions in the revised bid proposal to the
Village Board.
Motion by Trustee McInerney, seconded by Trustee Kenny, that a
contract be awarded, subject to staff review, to the lowest responsible
bidder: Sigalos and Associates, 451 North York Road, Elmhurst, IL
60126 for renovations to the Bath & Tennis clubhouse at a lump sum
cost of $1,520,000. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Butler. Motion carried.
7. B.5. President Bushy announced that the Village Board must re- address RES #00 -Tx-
Agenda Item 7.13.5. Resolution #2000 -TX- PRPTY - EXP - EX2 -R -, "A PRPTY -EXP-
Resolution Authorizing the Execution of a Contract for the Sale of EX2 -R -759
Public Real Estate to DuPage Mayors and Managers Conference (1220 PUB R.E.
Oak Brook Road, Oak Brook, IL 60523)," for approval of the 1220 OB RD
Resolution as two- thirds of the corporate authorities are required by
State Statute. With one Trustee absent and one voting "nay," the
Village President is entitled to vote. Village Attorney Martens stated
that in order to revisit the matter, it would be appropriate for a Trustee
who voted in favor of the Resolution to move to reconsider the
Resolution.
Motion by Trustee Caleel, seconded by Trustee Kenny, to reconsider
Resolution #2000- TX- PRPTY- EXP -EX2 -R -759, "A Resolution
Authorizing the Execution of a Contract for the Sale of Public Real
Estate to DuPage Mayors and Managers Conference (1220 Oak Brook
Road, Oak Brook, IL 60523). ROLL CALL VOTE:
VILLAGE OF OAK BROOK Minutes Page 10 of 13 November 14, 2000
Ayes: 5 - President Bushy, Trustees Caleel, Craig, Kenny and
McInerny.
Nays: 1 - Trustee Savino.
Absent: 1 - Trustee Butler. Motion carried.
Motion by Trustee Caleel, seconded by Trustee Kenny, to approve
Resolution #2000 -TX- PRPTY- EXP -EX2 -R -759, "A Resolution
Authorizing the Execution of a Contract for the Sale of Public Real
Estate to DuPage Mayors and Managers Conference (1220 Oak Brook
Road, Oak Brook, IL 60523)," with the changes to the real estate sales
contract which were approved in a prior motion. ROLL CALL VOTE:
Ayes: 5 - President Bushy, Trustees Caleel, Craig, Kenny and
McInerny.
Nays: 1 - Trustee Savino.
Absent: 1 - Trustee Butler. Motion carried.
D. CANCELLATION OF THE DECEMBER 25 2000 COMMITTEE- CNCL MTGS
OF -THE WHOLE A_ ND DECEMBER 26, 2000 VILLAGE BOARD Cow - 12/25/00
MEETINGS: BoT- 12/26 /00
It has been tradition for the regular Village Board meeting scheduled
for the fourth week of December to be canceled due to the
Christmas/New Year's holidays. Since the Committee -of -the -Whole
meeting now precedes this Board meeting, it is recommended that the
Village Board cancel both the December 25, 2000 Committee-of-the -
Whole and December 26, 2000 Village Board meetings this year.
Motion by Trustee Savino, seconded by Trustee Kenny, to cancel the
Village Board December 25, 2000 Committee -of -the -Whole and the
December 26, 2000 Village Board meetings. VOICE VOTE. Motion
carried.
E. EMERGENCY WATER INTERCONNECTION AGREEMENT - EMGNCY x20
ELMHURST: INTCN AGRMT
ELMURST
Staff has reached agreement with the City of Elmhurst for an
emergency water interconnection at the southeast corner of Butterfield
Road and Knighton Court. This emergency connection would provide
a means of serving the Yorkfield area (certificated area north of
Roosevelt Road and west of I -88 spur) in the event of a problem with
either of the two mains that run under Roosevelt Road to serve this
area. The agreement is substantially identical to similar agreements the
Village has in place with the Villages of Lombard, Downers Grove,
Westmont, Hinsdale and Hillside. As the interconnect with benefit
VILLAGE OF OAK BROOK Minutes Page 11 of 13 November 14, 2000
1��
both municipalities, the cost to engineer and construct will be equally
shared.
Motion by Trustee Craig, seconded by Trustee Caleel, to approve an
Intergovernmental Agreement for an Interconnection of Municipal
Water System between the Village of Oak Brook and the City of
Elmhurst, and authorize the Village President to execute the agreement
on behalf of the Village. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Butler. Motion carried.
8. INFORMATION & UPDATES: INFO &
UPDATES
A. VILLAGE PRESIDENT: No report was given. VU c PRES
B. VILLAGE MANAGER: No report was given. VLLG MGR
9. DEPARTMENTAL REPORTS — LIAISON ASSIGNMENTS: DEPT RPTs
Community Development
Trustee Savino
Finance, Information Services & Purchasing
Trustee Caleel
Intergovernmental Relations
Trustee McInerney
Library & Community Events
Trustee Butler
Public Safety
Trustee Kenny
Public Works & Engineering
Trustee Craig
Sports Core
President Bushy
Village Clerk
Clerk Gonnella
Departmental reports were accepted as presented.
10. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated):
No Business.
11. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: None.
12. ADJOURNMENT: ADJRN
Motion by Trustee Caleel, seconded by Trustee Craig, to adjourn the meeting
at 10:23 p.m. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Butler. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 12 of 13 November 14, 2000
ATTEST:
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1Gliv
inda K. Gonnella, CMC�
Village Clerk
BOT- 1 11400
VILLAGE OF OAK BROOK Minutes Page 13 of 13 November 14, 2000
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