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Minutes - 11/20/1997 - Board of TrusteesVW .. ,.y,.,. a -<.�.� a., .. =x- ya^�rcn- rWYp"Pn"i5c'°l : x xs�, , rx n; - r s� - _ .r -. � -.., �r���'yr s'�'iS,ta,- .�s.w.�"r,+..:r• �,ir�,:�,<'. °,. _aw,_ :.•'�3'�`•u P. Ynt IV i VILLAGE OF OAK BROOK 1200 OAK BROOK ROAD OAK BROOD, ILLINOIS 60523 -2255 .PHONE: 630 990 -3000 FAX: 630 990.0876 NOTICE OF SPECIAL MEETING NOTICE IS HEREBY GIVEN that the Village President has called a Special Joint Meeting of the Village Board of Trustees and the Oak Brook Plan Commission on Thursday, November 20, 1997 at 7:30 p.m. at the Oak Brook Bath & Tennis Clubhouse, 800 Oak Brook Road, Oak Brook, Illinois. The agenda for this Special Meeting is as follows: AGENDA 1. Meeting Call 2. Roll Call 3. Discussion of Comprehensive Plan and Zoning Ordinance Update 4. Adjournment VILLAGE OF OAK BROOK In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of the Village of Oak Brook should contact Michael Crotty, the Village's ADA Coordinator at (630) 990 -5738 'as soon as possible before the meeting date. botnot:10 /29/97 i� VII.I.AGE OF OAK BROOK JOINT SPECIAL MEETING Minutcs of Novcrnbcr 20, 19`,)7 UNOFFICIAL UNTIL APPROVED AS WRITTEN ,--'OR AS AMENDED BY VILLAGE BOARD ONE rj.f'q�Z_. The Joint Special Meeting of Thursday. November ."O. 1997 was called to order by President Bushy at 7:35 p.m. in the Oak Brook Bath & `I'cnnis Club. The Clerk called the roll with the following persons PRESENT: President Bushy, Trustees 0,leel, Kenny, McInerney, Savino and Shumate. ABSENT: Trustee Bartecki. IN AT "fENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty, Assistant to the Village Manager; Debra J. Jarvis, Fire Chief /Building Commissioner; Tom Hawk, Director of Community Development; Stelios Aktipis, Plan Commission Chairman; Plan Commission members Stcphen C. Allen, Samuel J. Girgis, Surendra K. Goel, George C. Mueller, David W. Pequet and Anthony G.Tappin; Gail Polanek, Community Development Secretary; I..arry Randa, Suburban Life; Don Kanak, Oak Brook Office Supply; Oak Brook Park District Commissioners Kathy Manofsky and Howard Trier; former `tillage Trustee Barbara A. "Lexi" Payovich; (yak Brook Historical Society member Audrey Muschler and Laura Horstman, McDonald's Corporation. President Bushy acknowledged both Boards in their vision to ensure the viability of the commercial and residential properties in Oak Brook. The Village Board hired Lohan Associates to design a plan of concepts for the future vision of -")ak Brook. The Plan Commission then reviewed these concepts and submitted their recommendations to the Board of Trustees. Tonight's meeting is to discuss the Plan Commission's findings as presented by their Chairman Stelios Aktipis. Chairman Aktipis presented a flowehart of the process the Plan Commission rccommends to be fol lowed He thanked the Plan Commission members and statUier their efforts in proposing these recommendations. It is a long -term process that would require major amendments to the Comprehensive Plan and the Village ordinances as necessary to implement the proposals in the Lohan Study. VILLAGE OF OAK EROOK Minutes Page 1 of November 20, 1997 v ,u a s t • - we �„ ,, r',; °, °.ar�'.�'«,��ye� � r y���; The proposed land use plan, would require changes in our regulations for increased door area ratios. With an increase in traffic, proposed roadway infrastructure improvements should be considered to coni.ect Commerce Drive with Swifi Drivc and 1orie Boulevard to Spr;ng Road. Buildings could be extcnded toward a houlev"rd generating mi,.ed uses with retail, recreational or cultural areas. Major funding for these ' nfrastructure improvements could be created with a Special Tax District for those affected property owners and surrounding areas. The Plan Commission favor. tb;: concept of integrating these areas with pedestrian walkways and mixed residential usage of higher floor area ratios. These FAR's would have to be appropriately adju :ted for peek usage of parking. The Plan Commission addressed public transportation with the feasibility of improved PACE operations, and the concept of a riverwalk for recre=ational and commercial development along Salt Creek between 22" ' Street and I -S$. Trustee Savino asked if the affected commercial property owners were receptive to the concept of connecting Commerce Drive and Swift Drive. Chairman Aktipis stated there were meetings with property owners. They were favorable to the changes of FAR and bulk of buildings but voiced a concem of who was to pay for the infrastructure improvements. Director of Community Deve=lopment Hawk noted the property owners asked when and if they would benefit from these changes. Trustee McInerney requested defining what the Village wants to accomplish, why and how the Village would look twenty years from now. Trustee Shumate stated our Village should be a safe community for its residential and commercial areas. The community should be esthetically pleasing so developers will be attracted to the Village. Trustee Caleel commented the Village needs to retain and attract commercial entities in this community. He recommended the first option of funding these proposed changes. Chairman Aktipis suggested the plan need` to be refined and funding methods developed to provide these plans at an affordable cost. Director of Community Development Hawk explained that the major road improvements are on local road; that would not receive funding from Du Page County or the State of Illinois. President Bushy commented that the Village could seek financial assistance in Washington, D.C. Oak Brook's taxes to Springfield and Washington are sizeable. We could request federal funding for these major infrastructure improvements in Oak- Brook as these roads are major collector /feeder roads for the western suburbs. VILLAGE OF OAK BROOK Minutes Page 2 of 4 November 20, 1997 0 0 Trustee Shumate stated one of the goals could be the cxtension of the shopping, ecnter usage with consideration of safely and esthetics. John Gramas, 187 Briarwood Lakes, asked if the Ilan Cormmission had considered a monorail system. President Bushy explained that the Village had participated in the (PRT) Personal Rapid Transit System proposal but were eliminated from the project. Rosemont is the recipient of the pilot project. Oak Brook`s difficulty with the project was not being connected with a rail system. The Plan Commission has discussed this and if the CTA could extend their services to Oak Brook since so many people conic to the Village for their work place. IiIrustee Shumate noted the commuter rail services have feeder buses that travel throughout communities. In our municipality, people could take a commuter bus to come to work in Oak Brook. Trustee Caleel asked if the tunnel and bridge could be eliminated from the proposed plan due to the extensive cost of these infrastructure improvements. President Bushy stated this is only a concept and may be reviewed further. Village Manager Veitch remarked that the infrastructure recommendations from Lohan were driven by the assumption that the secondary circulation system is necessary for the redevelopment of the commercial area. The premise is to be competitive with the modern commercial development, as we have little Class A and a lot of Class B & C development. Plan Commission member Tappin suggested the need for more Class A development in Oak Brook. This is the driving force to change and generate new revenue to our community. There are two phases in which to consider this: the northeast quadrant first and the second being Jorie Boulevard south of I -88. The first phase would place more retail stores and restaurants in the boulevard area to generate revenue. Tile tunnel and bridge could generate an interconnection of the commercial property with the community. Don Kanak, Oak Brook Office Supply, requested further dialogue with the property owners on Enterprise Drive. He suggested ±"p-Village hire a consultant to assist the property owners in how to improve their propertieb President Bushv remarked that the Village has made great efforts in notifying; property owners of these recommendations to our Comprehensive Plan. Since the Village does not issue business licenses, it is difficult to locate all the owners. The Village will endeavor to communicate further with our commercial property owners. VILLAGE OF OAK BROOK Minutes Page 3 of 4 Novrmber 20. 1 997 N Plan C onin'rission member Girgis recommended setting, goals of how the Village shall continue commercial rcd`velopmcnt, how we shall acconintodatt the technology of the future with new enet•gy and more efficient commercial sites. Trustee McInerney suggested developing a flexible plan of what we are going to do, who we are going to target with the changing demographics of businesses, age, and cluster of families. Trustee Shumate recommended an informal association of commercial property owners, OBACI representatives and homeowner association representatives to discuss the feasibility of roadway improvements, a forestry plan and what they foresee the Village ten to twenty years from now. President Bushy noted that the property owners of Enterprise Drive have scheduled a special meeting December 2, 1997 to discuss these proposals. President Bushy reiterated that the Village is still in a fact finding stage. The Village is only in the second stage of the flowchart process of this project. Any interested commercial owners may contact the Village if they wish a special presentation of this project. The Village Board may direct staff to collect further information for the Plan Commission to discuss. Trustee Savino suggested a small Village cultural center should be included in this project for the residential sector of our community. The Sports Core property may be the only viable property available for this proposal. Chairman A.ktipis noted the Plan Commission is in agreement with this proposal but have not developed a procedure for its implementation. President Bushy acknowledged the efforts of the Plan Commission are greatly appreciated by the Village and its residents. The Village Board will consider requesting staff to further collect information of these proposals for the Plan Commission's review. Motion by Trustee McInerney, seconded by Trustee Shumate, to adjourn the Special Joint Meeting at 9:33 p.m. VOICE VOTE: Motion carried. ATTEST: -i a IC Gonnella, CMC Village Clerk VILLAGE OF OAK BROOK Minutes Page 4 of November 20, 1997 . "a";�p icwg••,� r - � ., �... .- ..- .....,, tea.- ..._..�;,.,�., t - , PLAN COMMISSION RECOMMENDATION REPORT COMPREHENSIVE PLAN AN,, ND ZONING ORDINANCE UPDATE_ WORKSHOP This report concludes the Plan Commission Workshop to review the updating of the Comprehensive Plan and Zoning Ordinance Update as suggested by the Lohan Study. It is the Plan Commission's recommendation that the Village proceed with the necessary steps for revision of the Comprehensive Plan and Zoning Ordinance and other Village Codes as necessary to implement the proposals contained in the Lohan Study. This report consists of two elements. The first is the Plan Commission position and comments with respect to the major elements and the second is an annotated copy of the "Concepts-Responses- Outcomes" matrix with the Plan Commission's position on the balance of the proposal (shaded text). MAJOR ELEMENT RECOMMENDATiONS 1. FLOOR AREA RATIOS (FAR) AND OTHER BULK REGULATIONS Recommend increasing, the FAR's in the ORA -1 Districts per the schedule in the study. In order to deal with the eventual traffic increases due to these increased FAR's, the proposed roadway infrastructure improvements connecting Commerce Drive to Swift Drive, connecting Jorie Blvd. to Spring Road, and other lesser projects will be necessary. In addition, ongoing cooperation with the Illinois State Toll Highway Authority (ISTHA), the Illinois Department of Transportation (IDOT), and the DuPage County Department of Transportation (DPCDOT) to insure the best possible highway access is necessary. in the event that the roadway infrastructure improvements are not likely to be built, it will be necessary to reevaluate the FAR increases from the point of view of traffic impacts. The FAR increases should be reduced accordingly. It will be important to keep in mind that the Village's commercial properties are In competition with other commercial property in the region, especially the 1 -88 corridor, and that the Village's traffic will increase even if the Lohan proposals are not implemented. P Ccimmission Ret omm' endation Re With respect to the other bulk requirements, in order to allow the extension of buildings closer to their front lot lines for some portion of their buildable widths, the front and side setbacks in the ORA -1 and ORA -2 Districts will require revision. Also, the parking requirements for mixed uses will require review and possibly modification. Some relaxation of the 8-2 FAR and setback requirements will be necessary to allow the proposed expansion of Oakbrook Center in the area of the Commerce Drive improvements. The current FAR for B•3 Districts is very high and should be reviewed and reduced to a more appropriate level. The management of Oakbrook Center's current position is that they do not feel that it will be desirable or beneficial to pursue the added development suggested to connect with the Commerce Drive development. it would be advisable to revise the Comprehensive Plan and Zoning Ordinance to allow for such development at Oakbrook Center should their position change. 2. ROADWAY INFRASTRUCTURE IMPROVEMENTS The study suggests the two major roadway improvements (the Commerce Drive /Swift Drive connection and the Jorie Blvd. /Spring Road connection), general improvements to overall highway access, and various streetscape improvements to enhance the appearance and user friendliness for both vehicles and pedestrians. Based on the proposed intensity of development in the area north of 22n4 Street the Commerce Road /Swift Drive connection should have the highest priority. Originally it was suggested that the major roadway projects would only be undertaken when the traffic levels due to increased development warranted. Subsequently it was discussed at the OBACI BOMA Committee meetings that it may be better to construct the major roadway improvements immediately. This would have the advantage of encouraging redevelopment and also resolve the problem for those property owners who will be affected by land taking for the roadways. The Plan Commission would like to emphasize that the Commerce Road /Spring Road roadway infrastructure project should be constructed as soon as possible. The Jorie Blvd. /Spring Road connection is seen as having lesser significance and that it would be prudent to wait until the need for this connection is clearly demonstrated. The funding for the major roadway improvements should be spread over the broadest base of property owners and including all properties benefiting from increased FAR's. It may be possible to prorate the cost for those properties not in close proximity to the roadway improvements. The funding for general improvements to overall highway access by the Illinois Department of Transportation (IDOT), Illinois State Tall Highway Authority (ISTHA), and the County will require the cooperation of these agencies and may require participation b, he Village. The Villages' responsibilities and whether or not the costs can be appropriatwy passed on to benefited property owners will have to be handled on a case by case basis. The funding for the streetscape enhancements should be funded jointly by the Village and the immediately adjacent properties. Y""�,f�'�.. }�r�, ��4 qs, _5 - >, , , � i�. �:a�.a�,� � 4_ ,,, ws• 's4,n�,'�a,r =; �; r. ,n�' i:1"i,:z�`''�,1'z�; �$ic,:;J,i Commission Remimmendation Rot 3, 5. The Lohan Study suggests a mixed uro gapability be established to make our business districts more accommodating to the net. �: of the businesses and people. The prilnary thrust is for retail uses in our office districts, but also for the possibility of mixed residential and cultural and recreational facilities. In order to provide a more user friendly atmosphere, office buildings should be permitted closer to the street for part of their height and lot width. These building projections are to be accompanied by landscaped court yards and gathering areas and also by pedestrian walkways allowing more convenient movement between buildings. The Plan Commission concurs in this concept. The retail uses permitted should be limited to those providing needed day-to-day goods and services that are not in direct competition with the principal shopping center uses. With proper control of setbacks, landscaping, courtyards, etc., we can enhance the attractiveness of the streetscape and provide a more comfortable working environment. The development of mixed residential and mixed cultural and recreational facilities should be encouraged. Also, there may be an opportunity to establish satellite branch library facilities within our commercial districts. The Comprehensive Plan and Zoning Ordinance should be revised to enable these scenarios. Implementation of increased mixed use capability will require establishment of FAR's and parking requirements based on the mixed use impacts. STREETSCAPE ENHANCEMENTS LANDSCAPING AND SIGNAL The Plan Commission concurs with the Lohan Study's suggestions to improve the appearance and user friendliness of the street system. Through the use- of median, and parkway trees and other plantings and landscape architectural elements the attractiveness of the commercial streets can be significantly improved. Pedestrian walkways connecting all commercial properties along with landscaped courtyards and gathering places will work in conjunction with the mixed retail uses to make the office districts a more desirable place to do business. With the inclusion of more retail uses into the office districts, some revision to sign regulations may be appropriate. Publig-TrAn,p—ortgtjon The ability to provide a local area shuttle service in and around the Village is a desirable goal. PACE has indicated that with the Commerce Drive to Swift Road connection it may be possible to provide increased bus service to Oak Brook and also to retry a local area shuttle service. The Plan Commission recommends support of mass transit, but recognizes that this is a regional problem that calls for regional solutions. MMe — — w i� v. Plan & Zoning Ordinance Update Flow Chart Board Receives Plan Commission Report Board Meets with Plan Commission at Committee of the Whole Meeting Board Direction to Staff Staff Prepares Text .Amendments to Comprehensive Man & Zoning Ordinance Board of Trustees Referral to Plan Commission & Zoning Board of Appeals Public Nearing Procedure Board of Ts. - - . ^es Receives Plan Commission A Zoning Board of Appeals Recommendations Staff and Consultants Prepare Funding Mechanism Scenarios Board Selects Funding Mechanlun Staff Lays Groundwork for Funding Implementation Board of Trustees Directs Implementation of Changes to Comprehensive Plan & Zoning Ordinance- and Establishment of Infrastructure Development Project and Funding Mechanism Com iisslon Reomnumdaflon RJW VA The concept of a Village Center is an attractive one however, It does not appear that there is an opportunity at this time. If at some future time a Village Center becomes more feasible, it should be pure ,d. 7. gQoNgmug EV LOPM NT The Village has been extraordinarily successful. The early growth and development took place with the leadership and resources of Paul Butler. At this point in time it may be advisable for the Village to take a more pro - active role in future economic development and to establish goals, objectives, and staff responsibilities to assist the commercial community. 8. SALT CREEK DEVEL®PMENT The Plan Commission feels that there may be a possibility of a development along Salt Creek between 1 -88 and 22nd Street somewhat like a "river walk." Commercial retail, recreational and park facilities may find the setting attractive. This concept is brought to mind by the attractive and successful river front developments in Napervillb and San Antonio. I M I 0 N to W J IL J u tZ U TlR" Ln , I i � I � � lO I I 8 8 vot mw ON DO. 9 r1N 8 00 8 In 3 -0, -0, rR 0- NWWNVNO MN r% W 431. 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