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VILLAGE OF OAK BROOK
1200 OAK BROOK ROAD
OAK BROOD, ILLINOIS 60523 -2255
.PHONE: 630 990 -3000
FAX: 630 990.0876
NOTICE OF SPECIAL MEETING
NOTICE IS HEREBY GIVEN that the Village President has called a Special Joint
Meeting of the Village Board of Trustees and the Oak Brook Plan Commission on Thursday,
November 20, 1997 at 7:30 p.m. at the Oak Brook Bath & Tennis Clubhouse, 800 Oak Brook Road,
Oak Brook, Illinois.
The agenda for this Special Meeting is as follows:
AGENDA
1. Meeting Call
2. Roll Call
3. Discussion of Comprehensive Plan and Zoning
Ordinance Update
4. Adjournment
VILLAGE OF OAK BROOK
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a
reasonable accommodation in order to participate in or benefit from attendance at a public meeting of the
Village of Oak Brook should contact Michael Crotty, the Village's ADA Coordinator at (630) 990 -5738 'as
soon as possible before the meeting date.
botnot:10 /29/97
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VII.I.AGE OF OAK BROOK JOINT SPECIAL
MEETING Minutcs of Novcrnbcr 20, 19`,)7
UNOFFICIAL UNTIL APPROVED AS
WRITTEN ,--'OR AS AMENDED BY
VILLAGE BOARD ONE rj.f'q�Z_.
The Joint Special Meeting of Thursday. November ."O. 1997 was called to order
by President Bushy at 7:35 p.m. in the Oak Brook Bath & `I'cnnis Club.
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees 0,leel, Kenny, McInerney, Savino and
Shumate.
ABSENT: Trustee Bartecki.
IN AT "fENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant to the Village Manager; Debra J. Jarvis, Fire Chief /Building Commissioner;
Tom Hawk, Director of Community Development; Stelios Aktipis, Plan Commission
Chairman; Plan Commission members Stcphen C. Allen, Samuel J. Girgis, Surendra
K. Goel, George C. Mueller, David W. Pequet and Anthony G.Tappin; Gail Polanek,
Community Development Secretary; I..arry Randa, Suburban Life; Don Kanak, Oak
Brook Office Supply; Oak Brook Park District Commissioners Kathy Manofsky and
Howard Trier; former `tillage Trustee Barbara A. "Lexi" Payovich; (yak Brook
Historical Society member Audrey Muschler and Laura Horstman, McDonald's
Corporation.
President Bushy acknowledged both Boards in their vision to ensure the viability of
the commercial and residential properties in Oak Brook. The Village Board hired
Lohan Associates to design a plan of concepts for the future vision of -")ak Brook.
The Plan Commission then reviewed these concepts and submitted their
recommendations to the Board of Trustees. Tonight's meeting is to discuss the Plan
Commission's findings as presented by their Chairman Stelios Aktipis.
Chairman Aktipis presented a flowehart of the process the Plan Commission
rccommends to be fol lowed He thanked the Plan Commission members and statUier
their efforts in proposing these recommendations. It is a long -term process that would
require major amendments to the Comprehensive Plan and the Village ordinances as
necessary to implement the proposals in the Lohan Study.
VILLAGE OF OAK EROOK Minutes Page 1 of November 20, 1997
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The proposed land use plan, would require changes in our regulations for increased
door area ratios. With an increase in traffic, proposed roadway infrastructure
improvements should be considered to coni.ect Commerce Drive with Swifi Drivc
and 1orie Boulevard to Spr;ng Road. Buildings could be extcnded toward a
houlev"rd generating mi,.ed uses with retail, recreational or cultural areas.
Major funding for these ' nfrastructure improvements could be created with a Special
Tax District for those affected property owners and surrounding areas. The Plan
Commission favor. tb;: concept of integrating these areas with pedestrian walkways
and mixed residential usage of higher floor area ratios. These FAR's would have to be
appropriately adju :ted for peek usage of parking.
The Plan Commission addressed public transportation with the feasibility of improved
PACE operations, and the concept of a riverwalk for recre=ational and commercial
development along Salt Creek between 22" ' Street and I -S$.
Trustee Savino asked if the affected commercial property owners were receptive to the
concept of connecting Commerce Drive and Swift Drive. Chairman Aktipis stated
there were meetings with property owners. They were favorable to the changes of
FAR and bulk of buildings but voiced a concem of who was to pay for the
infrastructure improvements. Director of Community Deve=lopment Hawk noted the
property owners asked when and if they would benefit from these changes.
Trustee McInerney requested defining what the Village wants to accomplish, why and
how the Village would look twenty years from now.
Trustee Shumate stated our Village should be a safe community for its residential and
commercial areas. The community should be esthetically pleasing so developers will
be attracted to the Village.
Trustee Caleel commented the Village needs to retain and attract commercial entities
in this community. He recommended the first option of funding these proposed
changes.
Chairman Aktipis suggested the plan need` to be refined and funding methods
developed to provide these plans at an affordable cost. Director of Community
Development Hawk explained that the major road improvements are on local road;
that would not receive funding from Du Page County or the State of Illinois.
President Bushy commented that the Village could seek financial assistance in
Washington, D.C. Oak Brook's taxes to Springfield and Washington are sizeable. We
could request federal funding for these major infrastructure improvements in Oak-
Brook as these roads are major collector /feeder roads for the western suburbs.
VILLAGE OF OAK BROOK Minutes Page 2 of 4 November 20, 1997
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Trustee Shumate stated one of the goals could be the cxtension of the shopping, ecnter
usage with consideration of safely and esthetics.
John Gramas, 187 Briarwood Lakes, asked if the Ilan Cormmission had considered a
monorail system. President Bushy explained that the Village had participated in the
(PRT) Personal Rapid Transit System proposal but were eliminated from the project.
Rosemont is the recipient of the pilot project. Oak Brook`s difficulty with the project
was not being connected with a rail system. The Plan Commission has discussed this
and if the CTA could extend their services to Oak Brook since so many people conic
to the Village for their work place.
IiIrustee Shumate noted the commuter rail services have feeder buses that travel
throughout communities. In our municipality, people could take a commuter bus to
come to work in Oak Brook.
Trustee Caleel asked if the tunnel and bridge could be eliminated from the proposed
plan due to the extensive cost of these infrastructure improvements. President Bushy
stated this is only a concept and may be reviewed further.
Village Manager Veitch remarked that the infrastructure recommendations from
Lohan were driven by the assumption that the secondary circulation system is
necessary for the redevelopment of the commercial area. The premise is to be
competitive with the modern commercial development, as we have little Class A and a
lot of Class B & C development.
Plan Commission member Tappin suggested the need for more Class A development
in Oak Brook. This is the driving force to change and generate new revenue to our
community. There are two phases in which to consider this: the northeast quadrant
first and the second being Jorie Boulevard south of I -88. The first phase would place
more retail stores and restaurants in the boulevard area to generate revenue. Tile
tunnel and bridge could generate an interconnection of the commercial property with
the community.
Don Kanak, Oak Brook Office Supply, requested further dialogue with the property
owners on Enterprise Drive. He suggested ±"p-Village hire a consultant to assist the
property owners in how to improve their propertieb
President Bushv remarked that the Village has made great efforts in notifying; property
owners of these recommendations to our Comprehensive Plan. Since the Village does
not issue business licenses, it is difficult to locate all the owners. The Village will
endeavor to communicate further with our commercial property owners.
VILLAGE OF OAK BROOK Minutes Page 3 of 4 Novrmber 20. 1 997
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Plan C onin'rission member Girgis recommended setting, goals of how the Village shall
continue commercial rcd`velopmcnt, how we shall acconintodatt the technology of
the future with new enet•gy and more efficient commercial sites.
Trustee McInerney suggested developing a flexible plan of what we are going to do,
who we are going to target with the changing demographics of businesses, age, and
cluster of families.
Trustee Shumate recommended an informal association of commercial property
owners, OBACI representatives and homeowner association representatives to discuss
the feasibility of roadway improvements, a forestry plan and what they foresee the
Village ten to twenty years from now.
President Bushy noted that the property owners of Enterprise Drive have scheduled a
special meeting December 2, 1997 to discuss these proposals. President Bushy
reiterated that the Village is still in a fact finding stage. The Village is only in the
second stage of the flowchart process of this project. Any interested commercial
owners may contact the Village if they wish a special presentation of this project.
The Village Board may direct staff to collect further information for the Plan
Commission to discuss.
Trustee Savino suggested a small Village cultural center should be included in this
project for the residential sector of our community. The Sports Core property may be
the only viable property available for this proposal. Chairman A.ktipis noted the Plan
Commission is in agreement with this proposal but have not developed a procedure for
its implementation.
President Bushy acknowledged the efforts of the Plan Commission are greatly
appreciated by the Village and its residents. The Village Board will consider
requesting staff to further collect information of these proposals for the Plan
Commission's review.
Motion by Trustee McInerney, seconded by Trustee Shumate, to adjourn the Special
Joint Meeting at 9:33 p.m. VOICE VOTE: Motion carried.
ATTEST:
-i a IC Gonnella, CMC
Village Clerk
VILLAGE OF OAK BROOK Minutes Page 4 of November 20, 1997
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PLAN COMMISSION RECOMMENDATION REPORT
COMPREHENSIVE PLAN AN,, ND ZONING ORDINANCE UPDATE_ WORKSHOP
This report concludes the Plan Commission Workshop to review the updating of the Comprehensive
Plan and Zoning Ordinance Update as suggested by the Lohan Study.
It is the Plan Commission's recommendation that the Village proceed with the necessary steps for
revision of the Comprehensive Plan and Zoning Ordinance and other Village Codes as necessary to
implement the proposals contained in the Lohan Study.
This report consists of two elements. The first is the Plan Commission position and comments with
respect to the major elements and the second is an annotated copy of the "Concepts-Responses-
Outcomes" matrix with the Plan Commission's position on the balance of the proposal (shaded text).
MAJOR ELEMENT RECOMMENDATiONS
1. FLOOR AREA RATIOS (FAR) AND OTHER BULK REGULATIONS
Recommend increasing, the FAR's in the ORA -1 Districts per the schedule in the study. In
order to deal with the eventual traffic increases due to these increased FAR's, the proposed
roadway infrastructure improvements connecting Commerce Drive to Swift Drive, connecting
Jorie Blvd. to Spring Road, and other lesser projects will be necessary. In addition, ongoing
cooperation with the Illinois State Toll Highway Authority (ISTHA), the Illinois Department of
Transportation (IDOT), and the DuPage County Department of Transportation (DPCDOT) to
insure the best possible highway access is necessary.
in the event that the roadway infrastructure improvements are not likely to be built, it will be
necessary to reevaluate the FAR increases from the point of view of traffic impacts. The
FAR increases should be reduced accordingly. It will be important to keep in mind that the
Village's commercial properties are In competition with other commercial property in the
region, especially the 1 -88 corridor, and that the Village's traffic will increase even if the
Lohan proposals are not implemented.
P Ccimmission Ret omm' endation Re
With respect to the other bulk requirements, in order to allow the extension of buildings
closer to their front lot lines for some portion of their buildable widths, the front and side
setbacks in the ORA -1 and ORA -2 Districts will require revision. Also, the parking
requirements for mixed uses will require review and possibly modification.
Some relaxation of the 8-2 FAR and setback requirements will be necessary to allow the
proposed expansion of Oakbrook Center in the area of the Commerce Drive improvements.
The current FAR for B•3 Districts is very high and should be reviewed and reduced to a
more appropriate level.
The management of Oakbrook Center's current position is that they do not feel that it will be
desirable or beneficial to pursue the added development suggested to connect with the
Commerce Drive development.
it would be advisable to revise the Comprehensive Plan and Zoning Ordinance to allow for
such development at Oakbrook Center should their position change.
2. ROADWAY INFRASTRUCTURE IMPROVEMENTS
The study suggests the two major roadway improvements (the Commerce Drive /Swift Drive
connection and the Jorie Blvd. /Spring Road connection), general improvements to overall
highway access, and various streetscape improvements to enhance the appearance and
user friendliness for both vehicles and pedestrians.
Based on the proposed intensity of development in the area north of 22n4 Street the
Commerce Road /Swift Drive connection should have the highest priority.
Originally it was suggested that the major roadway projects would only be undertaken when
the traffic levels due to increased development warranted. Subsequently it was discussed at
the OBACI BOMA Committee meetings that it may be better to construct the major roadway
improvements immediately. This would have the advantage of encouraging redevelopment
and also resolve the problem for those property owners who will be affected by land taking
for the roadways.
The Plan Commission would like to emphasize that the Commerce Road /Spring Road
roadway infrastructure project should be constructed as soon as possible. The Jorie
Blvd. /Spring Road connection is seen as having lesser significance and that it would be
prudent to wait until the need for this connection is clearly demonstrated.
The funding for the major roadway improvements should be spread over the broadest base
of property owners and including all properties benefiting from increased FAR's. It may be
possible to prorate the cost for those properties not in close proximity to the roadway
improvements.
The funding for general improvements to overall highway access by the Illinois Department
of Transportation (IDOT), Illinois State Tall Highway Authority (ISTHA), and the County will
require the cooperation of these agencies and may require participation b, he Village. The
Villages' responsibilities and whether or not the costs can be appropriatwy passed on to
benefited property owners will have to be handled on a case by case basis. The funding
for the streetscape enhancements should be funded jointly by the Village and the
immediately adjacent properties.
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Commission Remimmendation Rot
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The Lohan Study suggests a mixed uro gapability be established to make our business
districts more accommodating to the net. �: of the businesses and people. The prilnary
thrust is for retail uses in our office districts, but also for the possibility of mixed residential
and cultural and recreational facilities.
In order to provide a more user friendly atmosphere, office buildings should be permitted
closer to the street for part of their height and lot width. These building projections are to be
accompanied by landscaped court yards and gathering areas and also by pedestrian
walkways allowing more convenient movement between buildings.
The Plan Commission concurs in this concept. The retail uses permitted should be limited
to those providing needed day-to-day goods and services that are not in direct competition
with the principal shopping center uses. With proper control of setbacks, landscaping,
courtyards, etc., we can enhance the attractiveness of the streetscape and provide a more
comfortable working environment.
The development of mixed residential and mixed cultural and recreational facilities should
be encouraged. Also, there may be an opportunity to establish satellite branch library
facilities within our commercial districts. The Comprehensive Plan and Zoning Ordinance
should be revised to enable these scenarios.
Implementation of increased mixed use capability will require establishment of FAR's and
parking requirements based on the mixed use impacts.
STREETSCAPE ENHANCEMENTS LANDSCAPING AND SIGNAL
The Plan Commission concurs with the Lohan Study's suggestions to improve the
appearance and user friendliness of the street system.
Through the use- of median, and parkway trees and other plantings and landscape
architectural elements the attractiveness of the commercial streets can be significantly
improved.
Pedestrian walkways connecting all commercial properties along with landscaped
courtyards and gathering places will work in conjunction with the mixed retail uses to make
the office districts a more desirable place to do business.
With the inclusion of more retail uses into the office districts, some revision to sign
regulations may be appropriate.
Publig-TrAn,p—ortgtjon
The ability to provide a local area shuttle service in and around the Village is a desirable
goal. PACE has indicated that with the Commerce Drive to Swift Road connection it may
be possible to provide increased bus service to Oak Brook and also to retry a local area
shuttle service.
The Plan Commission recommends support of mass transit, but recognizes that this is a
regional problem that calls for regional solutions.
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v. Plan & Zoning Ordinance Update Flow Chart
Board Receives Plan Commission Report
Board Meets with Plan Commission at
Committee of the Whole Meeting
Board
Direction to Staff
Staff Prepares Text .Amendments
to Comprehensive Man & Zoning Ordinance
Board of Trustees Referral to
Plan Commission & Zoning Board of Appeals
Public Nearing Procedure
Board of Ts. - - . ^es Receives
Plan Commission A Zoning Board of Appeals
Recommendations
Staff and Consultants Prepare
Funding Mechanism Scenarios
Board Selects Funding Mechanlun
Staff Lays Groundwork for
Funding Implementation
Board of Trustees Directs Implementation of Changes to
Comprehensive Plan & Zoning Ordinance- and Establishment of
Infrastructure Development Project and Funding Mechanism
Com iisslon Reomnumdaflon RJW
VA
The concept of a Village Center is an attractive one however, It does not appear that there is
an opportunity at this time.
If at some future time a Village Center becomes more feasible, it should be pure ,d.
7. gQoNgmug EV LOPM NT
The Village has been extraordinarily successful. The early growth and development took
place with the leadership and resources of Paul Butler.
At this point in time it may be advisable for the Village to take a more pro - active role in future
economic development and to establish goals, objectives, and staff responsibilities to assist
the commercial community.
8. SALT CREEK DEVEL®PMENT
The Plan Commission feels that there may be a possibility of a development along Salt
Creek between 1 -88 and 22nd Street somewhat like a "river walk." Commercial retail,
recreational and park facilities may find the setting attractive. This concept is brought to
mind by the attractive and successful river front developments in Napervillb and San
Antonio.
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