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Minutes - 11/21/2011 - Board of TrusteesMINUTES OF THE NOVEMBER 21, 2011 SPECIAL MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON JANUARY 10, 2012. CALL TO ORDER The Special Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:05 pm. The Pledge of Allegiance was given. 2. ROLL CALL Village Clerk Charlotte Pruss called the roll with the following persons: PRESENT: President Gopal Lalmalani, Trustees Stelios Aktipis, Michael Manzo, Mark Moy, Gerald Wolin, Asif Yusuf, and Elaine Zannis. ABSENT: None IN ATTENDANCE: David Niemeyer, Village Manager; Blaine Wing, Assistant Village Manager; Bob Kallien, Community Development Director; Sharon Dangles, Finance Director; Michael Hullihan, Public Works Director; Trey Van Dyke, Sports Core Director and Peter Friedman, Village Attorney. 3. RESIDENTNISITOR COMMENT Raj Lal, a member of the Planning Commission, stated the Village of Oak Brook should hire an Economic Development Director with a background in international business. Mr. Lal believed this acquisition would solidify the Village's relationship with the Oak Brook Chamber of Commerce, as both areas work towards the same goal of future prosperity. Al Knuth stated the Village needs to concentrate on increasing their tax base. Mr. Knuth explained this is done first by retaining businesses that are already located in Oak Brook, and secondly by attracting new businesses into the area. Mr. Knuth believes this can be done by hiring an in -house Economic Director to oversee new business development. Mr. Knuth stated the Village should not invest all its money and efforts into the Oak Brook Chamber of Commerce, as it may be more beneficial to the Village to have a member in- house that answers directly to the Village and its residents. 4. 2012 BUDGET WORKSHOP A. A PowerPoint Presentation was given by Village Manager David Niemeyer: 2012 Highlights - General Fund revenues are 2% over budget for 2011 and expenditures are 10% below budget through September. - There are improvements in the office market with Tree House Foods, AM Castle, Millennium Trust and McDonald's occupying over 250,000 of previously vacant office space. VILLAGE OF OAK BROOK MINUTES Page 1 of 12 SPECIAL MEETING NOVEMBER 21, 2011 There are also improvements in the retail market with the addition of Thomasville Furniture, Sports Authority Elite, Season's 52, and Tesla Motors, and a $5 million renovation project is underway on the Hyatt Lodge. Sales Tax revenues are projected at a 3% reduction based on 2011 estimated collections. The General Corporate Fund will also resume funding the Equipment Replacement Fund in 2012. There is almost $9.8 million in capital projects in budget, the majority of these for the roadway improvements and water main projects. The Village only has $1.3 million in debt, which is small compared to other Villages of our size. The State Shared revenues reflect a -15.6% decline, some of this attributed to the latest census, which notates a decline in population. The Utility/Telecom tax revenues compared to the 2011 budget reflect a -6% decline. Consolidation of the Village's Communications Center with DuComm is expected to occur on or near July 1, 2012. The Village will continue to work with the Chamber on new programs for business retention. The pay plan study is expected to be completed at the end of 2011 or early 2012. Residential Marketing Program is planned for 2012. Water rates are expected to increase due to rising rates charged by Chicago and DuPage Water Commission. Sports Core's final installment contract payment up in 2012. Golf Cart Operations includes a $65,000 lease payment for the replacement of golf carts. Issues Affecting 2012 Budget Planning - Potential for economy to slide into a double dip recession. - Completion of 22 "d Street construction project and how it may positively affect retail sales. - Oakbrook Center, with its ability to bring in new tenants and possible construction and opening of Pinstripes, and the opening of Tesla Motors may result in an increase in sales tax collection. - Due to a healthy reserve in the Self- Insurance Fund, $275,000 was transferred to the General Fund. - Improvement in liability and workers compensation management has reduced IRMA liability insurance costs. - Changes in the State of Illinois shared revenue collections may have an impact on Oak Brook. - Filling the vacant spaces, and the potential reuse of the Renaissance and Drake Hotel properties. B. General Fund Revenues - The Estimated Beginning Cash - $10,352,247 - Total Revenues - $19,846,095 - Total Expenditures — ($19,844,955) VILLAGE OF OAK BROOK MINUTES Page 2 of 12 SPECIAL MEETING NOVEMBER 21, 2011 - Estimated Ending Cash - $10,353,387 - 6 Month Reserve Requirement - $8,856.285 The General Fund Revenues are 82.77% Intergovernmental, 5.26% Charges for Services, 4.23% Licenses and Permits, 3.89% Other Revenue, and 3.65% Inter -fund Revenue. Revenue Highlights - Total revenues of $19,846.095 area decrease of .1 % compared to the 2011 Budget. - Sales tax revenue of $10.7 million is expected to decrease 3% from the 2011 estimated collections. State shared revenues are based on Illinois Municipal League data and budgeted to decrease due to decrease in population. Utility /Telecom taxes are budgeted to decrease by 6 %. . Expansion of adjunction program - $35,000 annually. Expenditure Highlights - Total expenditures are .2% increase over the 2011 Budget. - Total full -time salary budget of 8.5 million is 5.5% under the 2011 Budget. - Total overtime budget for all Village -wide Departments has an increase of 13.8% from 2011. The increase is due primarily to the Fire Department having to maintain minimum response capabilities. - A total personnel cost of $13.9 million is a decrease of 4.8% under the 2011 Budget. - There is a decreased cost of liability insurance of 21.2 %. - The legal costs for the 2012 Budget are estimated at $344,400 compared to $514,000 in the 2011 Budget - Lobbyist contract savings of $60,000. - For non -union employees there is funding set aside for employee increases, which is dependent on the final pay plan study. - Health insurance costs are expected to increase by 6 %. - Consultant costs are reduced by $87,000. - $52,000 is set aside as first of 20 year payment plan for previous Chief s Sheriff's Law Enforcement Pension Plan. Personnel Changes - Part-Time Development Assistant - $15,000 - Part-Time Library Shelver - $15,000 - Contractual Paramedic - $57,000, this will offset the cost of overtime - Information Technology Position - $19,500 - Part-Time Building Inspector - $24,000 - The Police Department has a reduction in management positions. The new Chief will make recommendations on the final organization structure. - Communications Center has a decrease of $76,010 in personnel savings due to consolidating with DuComm. In 2013 the first full estimated year of savings are $332,000. - New costs for consolidating with DuComm are reflected in the Police Records VILLAGE OF OAK BROOK MINUTES Page 3 of 12 SPECIAL MEETING NOVEMBER 21, 2011 Budget. They will have 8 part-time emergency call takers of $58,240 plus $95,000 in equipment. Finance Director, Sharon Dangles, explained the projection for the 2012 Budget. - Sales Tax makes up over 50% over the General Fund Revenue, which is the main operating fund of the Village. - Of the 1.5% share of the retailer's occupation tax, 1% is used for the different departments of the Village. - The 2012 Budget is projecting the general sales tax to be around $10.7 million, which is a 3% reduction from the 2011 collections. This decline is due mainly to the uncertainty of the economy in the coming months and the closing of Borders Bookstore. - The second largest revenue to the General Fund is the utility telecom taxes which make up 24% of total revenues. - Electricity and gas are based on usage, and therefore revenues will change based on weather conditions. The Village receives 6% for telecommunications tax, and this is budgeted at an estimated $4.6 million for 2012 which is a decrease of 6% from the previous year. - Income tax is State shared revenue that is based on the average income State -wide. The Village received the updated census this summer, which showed a decrease in population. - The State of Illinois also passed legislation for an increase in personal income tax from 3% to 5% and the corporate rate from 4.8% to 7 %. However, legislation did not provide Oak Brook with an increased share of the additional tax raises. - The 2012 Budget for State income tax is $585,000 and this is a 15.5% decrease from the 2011 Budget. - The permit categories are expected to increase by 8.4% from the 2011 Budget, and the total General Revenue Funds are projected at $19.8 million which is a slight decrease of $21,285.00 or .1% from the 2011 Budget. - The Financial Services Management Budget increased to 5.8 %, mainly due to consulting for investment services and an increase in supplies due to outsourcing the copying and printing of the budget documents. - The Accounting and Reporting Division increased by 5.6% due to personnel changes in full time salaries and an increase in ambulance billing services. - Interfund transfers, which supplies a mechanism for budgeting transfers and loans from the General Fund to other funds, decreased for the 2012 Budget by 29 %. - The Debt Service, which is the installment contract certificates issued to Finance approximately 40% of the West Wing addition, has an outstanding balance of $1.3 million, with the last payment being made on December 1, 2017. This program reflects the principal of $250,000 with an interest payment of $44,575 due in 2012. - PSEBA Benefits is a program that started in 2008 and is a continuation of health insurance for public safety personnel. It is a lifetime of health insurance in case of catastrophes suffered on the job and it is paid 100% by the Village. The benefit is currently being paid on behalf of two former employees and totals $31,200. - The Police and Firefighters Pension Funds are included in the 2012 Budget book; VILLAGE OF OAK BROOK MINUTES Page 4 of 12 SPECIAL MEETING NOVEMBER 21, 2011 however the funds are administered by separate boards. The Village's 2012 contribution to the Police Pension Fund is $711,460 and $864,120 to the Firefighters Pension Fund. The rates for 2012 are estimated to be the same as the rates for 2011. An actuary will be hired in 2012 to determine the final contribution of the Village to these funds. The pensions' benefit expenses, which are approximately $2 million accounts for over 90% of the expenses. The Village issued a limited obligation note for $4.25 million bearing interest at 8% for the Promenade Fund. The note is secured by 100% of the incremental real estate taxes and 20% of the incremental sales taxes generated by the Promenade Development. The Village's liability is limited to the pledge of incremental revenues not to exceed 15 years. The 2012 Budget reflects the bondholders to be paid $330,115 in interest and $79,880 in principal. Trustee Yusuf stated that he and Finance Director Dangles looked at the debt and considered the idea of using the reserves to pay off some of the debt, but unfortunately there is a prepayment penalty which makes that option no longer viable. Trustee Yusuf then asked Finance Director Dangles what happens with the Promenade fund, if after 15 years go by and the Village does not have the finances available to continue to pay. Finance Director Dangles responded that the Village is not obligated after that point to continue to make payments. Trustee Zannis voiced her concerns that the estimated 3% decrease from the losses from the closings of Borders and Lomans is not a high enough estimate to provide a cushion for the Village, should those numbers turn out to be higher than expected. Community Development Director Bob Kallien stated that the Community Development Department has one full time building inspector who handles all inspections of new construction, and with other available time that employee addresses the issues of code enforcement. Mr. Kallien stated that with a growing inventory of properties in the Village that are not kept up to standard, the Village has an opportunity to start taking more advantage of the code enforcements, which is why the department is proposing an opening for a part time building inspector. With the fee structure that is currently in place, Mr. Kallien believes that this position would be able to make enough profit to pay for themselves. Mr. Kallien stated that with the new prosecutor in place, the Village has started to take a hard line against those residents who continually defy the codes that are set in place. Village Manager David Niemeyer then reviewed some of the highlights for the 2012 Budget: - Addition of a part time Development Assistant, budgeted at $15,000. The main tasks for this position will be to assist in special projects, such as the commercial revitalization plan. - In IT, there is a proposal for a part-time position at $19,500, which would be more cost effective to the Village than hiring consultants. - There are key sites in Oak Brook that the Village would like to see developed. VILLAGE OF OAK BROOK MINUTES Page 5 of 12 SPECIAL MEETING NOVEMBER 21, 2011 When developers come to the Village asking what needs to be done in terms of developing these sites, the Village would like to have all of this information already prepared and available in one area, and this way the Village would be able to market these areas better. A goal for the upcoming year is to hold a dinner recognizing the Village staff and volunteer workers. This dinner had been done in the past but was cut because of budget restraints. It would cost approximately $8,000 to put on. One of the goals of the next year is to implement electronic board packets, and to provide the Board with tablets in order to start moving towards a paperless environment. This would also save staff time and make the process more efficient. The Bus Distributor Service Project, which has been in the works for the past 3 years is currently at a standstill as to how the Village will proceed, but the Village does recommend leaving some money in the budget for that project, should it move forward. Mr. Niemeyer stated that a Budget is a financial planning document, but it's also a strategic document that showcases the Village's goals. He explained that some of these goals don't necessarily have price tags associated with them, but are nonetheless goals that the Board should be aware of. Mr. Niemeyer stated that one of the main goals is to finalize the Strategic Planning that was started earlier this year, and the Village wants to continue to do the residential and visitor survey every year. Mr. Niemeyer stated that another goal, suggested by the Village President is the Baldridge Award, which specifically recognizes excellence in Village Staff employees. Mr. Niemeyer explained that this award is a 5 -10 year process that starts out with an organization -wide assessment of exactly where the Village is at, and what they would like to accomplish. Mr. Niemeyer stated that the Village would also like to change from a credit card system to a purchasing card system, which will give the Village better control of monitoring purchases. Tracy Mulqueen, CEO of the Chamber of Commerce for the Village of Oak Brook, presented an outline intended to answer questions about the Chamber's Economic Development Program. - The Chamber has been the primary provider of resources for this program since the start date in 2006, and this program has been the number one priority for the Chamber. - The costs of the program have gone up to $226,000 this last year and the Village's contributions have been $74,000, the City of Oakbrook Terrace contributed $40,000 and the Chamber funded the rest. - The Chamber has requested that Oakbrook Terrace contribute $50,000 to next year's funding. - For the upcoming year the Chamber will be focusing on more international business recruitment and to also bring in more non - retail sales tax generating VILLAGE OF OAK BROOK MINUTES Page 6 of 12 SPECIAL MEETING NOVEMBER 21, 2011 companies. Oakbrook Terrace is a smaller community with a large business district that is located directly in the backyard of Oak Brook. The businesses in both communities share common interests and depend on their governments to work together. In terms of funding, the proposed funding level of Oakbrook Terrace at $50,000 and the Village at Oak Brook at $70,000 seems to be very appropriate given the amount of work that is done in each community under this program. If the business space is not filled in Oak Brook, then that means the restaurants and the hotels will not be filled in Oak Brook. The Chamber was able to put together an idea of how much each employee spends on restaurants and hotels in the Oak Brook area, and this way the Village can get an idea of how much money would be lost if these companies were to go elsewhere. Averaging about 25 employees per company and taking into account their friends and family each employee consists of $12,500 worth of revenue in restaurants and shopping and overall, the Village receives $187,000 in tax revenue based on the total of these employees. In terms of the Village hiring its own Economic Director, the Chamber feels that the Village and the Chamber need to work together in order to ensure that no resources are wasted. There should be one entry way into the Village for new businesses and this entry point needs to be very clear. If the Village does want to hire a staff member to work on commercial revitalization then it is important that that person understand what their role is, so that the Village does not lose leads, or confuse businesses. Some of the goals of the Chamber include increasing business traffic and increasing direct and indirect hotel and sales tax revenue for Oak Brook. Trustee Moy stated that he was confused over the contribution that the Village of Oak Brook gave to the Chamber because he was under the impression that it was $139,000. Mrs. Mulqueen responded that that Village contributed $69,000 to the "Experience Oak Brook" program which is a separate program and that the totals of these two contributions equal the $139,000. Trustee Zannis asked the Board that if the Village has to decrease funding to the Chamber, would it come from the "Experience Oak Brook" fund or from the Partnership Budget. Mrs. Mulqueen responded that the Partnership Budget requires the $70,000 to be involved and the hotels have recommended their funding at the $69,000. David Niemeyer responded that the Village is not allocating for an Economic Director, but rather a part-time employee to assist in the Commercial Revitalization Program, and that this position will cost $15,000, which the Village has currently budgeted for. Trustee Manzo questioned the amount of money that was being contributed by Oakbrook Terrace compared to the amount being given by the Village of Oak Brook. VILLAGE OF OAK BROOK MINUTES Page 7 of 12 SPECIAL MEETING NOVEMBER 21, 2011 Mrs. Mulqueen asked that all Board members look over the documents carefully and see exactly all of the work that is being done for the Village of Oak Brook and the returns that they are receiving because of that work. Trustee Wolin stated that he works closely with the Chamber and believes that there is no reason to cut the funding given to the Chamber based on the amount and level of work that they do for the Village. President Lamalani stated that no decision was going to be made today, but that this is a topic that needs to be further discussed. He agreed with Trustee Wolin that the Chamber has done great work for the Village, and states that the Village would also like to have a person responsible for new business who promotes Oak Brook exclusively, and that this person will be working together with the Chamber to come up with new ideas and to think outside the box. Trustee Aktipis stated that he agreed the Chamber has done excellent work for the Village and that they are currently in a situation where the Village must look closely at their budget, and the value of the money the Village spends, but he believes that the money put into the partnership with the Chamber has been money well spent and has benefitted Oak Brook greatly. Trustee Yusuf stated that he believed that if Oakbrook Terrace would bump their contribution up to $50,000 then it would be a fair differential between the two communities, considering how much they are getting separately in return. He believes that it is not about cost as much as it is about value, and he believes the Chamber provides great value to the Village. Trustee Zannis expressed the value that the Village receives from partnering with the Chamber. She shared that when the Village is able to support and stand behind its businesses, the businesses reciprocate by providing the Village with their resources and venues when the Village hosts an event. Trustee Zannis stated that she believed some of the fear came from the fact that with the Village wanting to hire an Economic Director, in order to deal more directly with their residents, the confusion was over what this person's role would be with the Chamber. Trustee Manzo wanted to reiterate that no one on the Board was discussing breaking ties with the Chamber. He explained that obviously the Village was going to continue working with the Chamber, but as the Budget plan comes into play for the following year, it is simply going to be a matter of degree, and how the Village is going to fund the entire $139,000 that it funded last year. Village Manager David Niemeyer presented the Hotel/Motel Tax Fund for 2012 PowerPoint presentation. - Total revenues are projected at $783,780 which is a decrease of 6.7% from 2011. - Tax revenue is currently designated by the Village Board policy as follows: 1% of the 3% rate is designated for hotel marketing and 2% is designated for VILLAGE OF OAK BROOK MINUTES Page 8 of 12 SPECIAL MEETING NOVEMBER 21, 2011 beautification expenses. The expenditures total $1,163,750 which is a .7% increase from 2011. $55,000 is paid to the DuPage Convention and Visitors Bureau. $200,000 is budgeted for the 2012 marketing expenses of the Hotel Committee. The Chamber of Commerce Experience Oak Brook Program totals $69,750. $50,000 in marketing will be paid from the 2% portion, which has a healthier reserve. Streetscape Expenditures - New streetscapes projects total $850,00 which is comprised of the following projects: - 1) $700,000 for 22nd St. (Salt Creek to Spring Rd.) 20% of this is funded by an ITEP Grant and the rest is Hotel Tax Funds - 2) $100,000 for North Spring Rd. and the LED street lighting (Hotel Tax). - 3) $50,000 for 22nd St. design (Spring Rd. — IL83) — Hotel Tax. - In addition the Village is recommending that $335,000 be transferred from the Hotel Fund to the Infrastructure Fund to reimburse it for the decorative lighting portion of the 22 "d St. project. Tracy Mulqueen stated that the Experience Oak Brook Program first came about as an Overnight Stays Program to promote visitors to stay the night in Oak Brook, and later, as the program developed, the Chamber was encouraged by Oak Brook to make it into a more overall Oak Brook experience, where now the hotels and restaurants and stores are all working together to promote the Village. She stated that the website, Expereinceoakbrook.com is completely driven specifically by Oak Brook businesses and all of the social networking that is taking place, is being done to promote those businesses. A representative from Pointb, a marketing firm, which works directly with the hotels in Oak Brook stated that for 2012 the focus was going to be on marketing more to groups and meeting type situations if the company was able to see budget growth from last year. Trustee Aktipis commented that the principal use of these funds is to maintain and expand on the beautification aspect of Oak Brook, and the other use of these funds was to market Oak Brook. Both are important aspects, but with the current market and economy today, Trustee Aktipis felt that marketing the hotels in the area takes precedent. Trustee Moy questioned the Pointb representative on what they were doing as far as online marketing to target these specific groups. Pointb responded that through aggregated online networks, the company can identify these specific groups by their online surfing habits, and their propensity to visit Oak Brook. He explained that the company then markets their website on other websites that the company knows has a specific viewership. As Pointb stated, marketing is a moving target and so they are constantly changing tools that do not work, and placing more money into tools that are working. Trustee Zannis clarified that the Hotel/Motel fund that is paid to Pointb at a level that is VILLAGE OF OAK BROOK MINUTES Page 9 of 12 SPECIAL MEETING NOVEMBER 21, 2011 determined by the Hotel Committee is a fund that is up to the Board to continue supplying, if they feel the $250,000 is a fair price for what they are getting in return. President Lamalani asked how successful Pointb has been at attracting international clientele. The Pointb representative stated that for the hotels of Oak Brook, that has not been determined as an objective, so the company has not attempted to attract international clients. Trustee Aktipis asked what was the difference between attracting local clientele and international clientele. The representative stated that the difference was in the marketing, and that to market to international clientele, one would need to specifically set up marketing in those countries. Sports Core Director Trey VanDyke presented the PowerPoint presentation for the Sports Core - The 2011 season suffered from poor weather, which led to less green fees, golf cart revenues, golf food and beverage sales and less soccer rentals. - The floods of 2009 and 2010 have convinced many traditional golf members to pay as they go instead of buying season memberships. - The Calihan Agreement was not renewed and had to start over in the venue rental business. - The total revenues for 2012 are budgeted at $3,296,435 which is an increase of $38,005 from 2011. - Sports Core continues to have cash flow issues and as of October could not repay $105,000 of the working cash loan of $250,000 that was provided to its operations in the first quarter. There is an outstanding loan of $1.895M and in addition Sports Core is expected to need another $140,000 to maintain a positive cash position. - The Food and Beverages Operations at the Bath & Tennis Club is continuing to market events to preferred caterers to bring in additional revenue. - Swim Team fees have been increased 20% at the request of the Swim Team to offset the expansion of the coaching staff. - Polo is included in the budget at a cost of $26,350 and is offset by sponsorship revenue. - The Bath & Tennis Club membership has increased by 5 %. - Open Field revenues have increased by the contractual increase in the Butler National rental agreement. - Golf Cart rates are increased by a $1.00 per round. - Agreement with Eclipse for $105,000. The Expenditure Highlights for the 2012 Sports Core Fund are as follows: - Draft Budget for 2012 is $3,300,485 which is an increase of 2.8% from the 2011 Budget. - Total personnel cost of $1,615,575 is a 3.6% increase. This is due mainly to the expansion of supervision of the aquatics program and sales capacity of the B &T Club. - The 2012 Capital Budget is $166,500 which includes a pool pump, pool painting, VILLAGE OF OAK BROOK MINUTES Page 10 of 12 SPECIAL MEETING NOVEMBER 21, 2011 locker room shower tile replacement, new pool awnings, irrigation project, interior painting and carpet replacement in the B &T Clubhouse, fairway mower, carpet replacement and exterior painting at the Golf Club and drainage repairs. - Golf Cart operations includes a $65,000 lease (one of four payments) to replace the existing fleet of golf carts. Trustee Zannis stated that she would like to see a document that outlines proactive marketing and programming attempts for the Bath & Tennis Club. She suggested that the B &T Club put together a focus group of families from the Butler 53 School District in order to better understand the reasons why those people are not currently members of the Club. Sports Core Director Trey VanDyke replied that two focus groups were already currently in place, and that they could add the families from Butler 53 School District to become a third focus group. He stated that in terms of the golf course, the membership is changing. They have a core group of golfers but found in this past year, that even when these members pre - paying to play golf, they were still playing less golf, which led the golf course to have to fill time slots that previously had always been filled. Mr. VanDyke explained that in the upcoming year, the golf course will focus its market on three different types of golfers. He stated that the first group is the lapsed golfers, these are the people who used to play at Oak Brook Golf Club, but who no longer do., the second group is those people who want to spend more time with their families, and so don't have the time in their schedules to play golf. He explained that to offset that, the golf course implemented a Family Night on Saturday nights. Mr. VanDyke stated that the third group is the Butler 53 School District, because the golf course is going to start a program called the First Tee which is golf lessons for middle school aged children. 5. ADJOURN TO CLOSED SESSION For the purpose of discussing (1) litigation, (2) Collective Negotiating matters pursuant to Section 2c(11), and Section 2c(2) of the Illinois Open Meetings Act, respectively. Motion by Trustee Aktipis, seconded by Trustee Yusuf to adjourn to closed session to consider actual and probable or imminent litigation pursuant to section 2cl1 of the open meetings act. ROLL CALL VOTE: Ayes: 6 — Trustees Aktipis, Manzo, Moy, Wolin, Yusuf, and Zannis Nays: 0 — None Abstain: 0 — None Absent: 0 — None Motion Carried This meeting was adjourned to Closed Meeting at 9:35 pm. 13. ADJOURNMENT Motion by Trustee Aktipis, seconded by Trustee Zannis to adjourn the Special Meeting of VILLAGE OF OAK BROOK MINUTES Page l I of 12 SPECIAL MEETING NOVEMBER 21, 2011 the Board of Trustees at 10:53 pm. VOICE VOTE: Motion carried. ATTEST: /s/ Charlotte K. Pruss Charlotte K. Pruss Village Clerk VILLAGE OF OAK BROOK MINUTES Page 12 of 12 SPECIAL MEETING NOVEMBER 21, 2011