Minutes - 11/22/1988 - Board of TrusteesVILLAGE OF OAK BR
!j MINUTES OF THE REGULAR MEETING
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November 22, 1988
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The Regular Meeting of the Board of Trustees was called to order by President
Cerne in the Samuel E. Dean Board Room of the Village Commons at 8:05 P.M.
I. ROLL CALL:
PRESENT: President Wence F. Cerne
Trustees Garry J. Bartecki
Karen ti. Bushy
Walter C. Imrie
Ronald P. Maher
Joseph H. Rush
H. Richard Winters
ABSENT: None
PLEDGE TO THE FLAG
II. APPROVAL OF MINUTES:
Trustee Imrie moved, seconded by Trustee Bartecki...
That the Minutes of the Committee -of - the -Whole Meeting of November 7, 1988
be approved as presented and waive reading of same.
VOICE VOTE: All present, in favor with Trustee Rush abstaining. So ordered.
Trustee Imrie moved, seconded by Trustee Maher...
That the Minutes of the Regular Meeting of November 8, 1988 be approved as
• presented and waive reading of same.
VOICE VOTE: All present, in favor with Trustee Rush abstaining. So ordered.
III. ORDINANCES AND RESOLUTIONS:
No Business.
IV. FINANCIAL:
A. Treasurer's Report:
Trustee Bartecki moved, seconded by Trustee Maher...
To approve the Treasurer's Report for the Month of October, 1988 as
presented.
Corporate Fund
$483,591.11
$4,564,700.76
Motor Fuel Tax Fund
12,777.35
296,229.47
Reserve for Capital Purchases
1,266.00
455,554.32
Debt Service Fund
47,188.54
895,020.37
Sports Core Fund
128,949.17
336,193.13
Water Fund
251,246.15
6,237,543.08
VOICE VOTE: All present, in favor.
So ordered.
V. OLD BUSINESS:
A. Interagency Agreement, Justice Assistance Act Programs - Fingerprint
Facsimile Equipment:
• Trustee Rush moved, seconded by Trustee Bartecki...
To approve the Interagency Agreement and authorize its execution.
VILLAGE OF OAK BROOK Minutes -1- November 22, 1988
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VILL 0 OF OAK BROOK Minutes -2- November 22, 1988
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Haher, Rusn, Winters
and President Cerne.
Nays: None •
Absent: None So ordered.
B. Bid Recommendation - 1989 Water Main Extension Project No. 89 -1202
(Roosevelt Road -Salt Creek to Euclid and Stafford Lane- Cul -de -sac to
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Authorization to bid given at the Regular Meeting of October 25, 1988.
Eight (8) contractors received bids and five (5) were submitted on
November 14, 1988.
Trustee Imrie moved, seconded by Trustee Rush...
To accept the bid of and award a contract to Trine Construction
Corporation, the lowest responsible bidder, in the amount of
$133,158.75 for the 1989 Water Main Extension Project at the subject
locations and authorize Alternate 1 in the amount of $3,585.00 to be
added to this contract should the Salt Creek Crossing of Roosevelt Road
not be accomplished by the time this contract is constructed and
authorize the construction of a valve and vault at some future time for
the fire line for Butler School.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
C. PACE Bus Shelters - Waiver of Permit Fees and Bonds:
Trustee Imrie moved, seconded by Trustee Rush... •
To grant the request of PACE and waive the appropriate fees and bonds
of Permit #88 -4 -906 pursuant to Section 5 -7 of the Code of Ordinances.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
D. Acceptance of Salt Creek Dredging Easement (south of and adjacent to
22nd Street between Jorie Boulevard and York Road):
Trustee Imrie moved, seconded by Trustee Rush...
To accept the Easement Agreement, (Dredging a Portion of Salt Creek),
between Northern Illinois Gas Company and the Village of Oak Brook and
direct the Village President and Clerk to affix their signatures
thereon.
ROLL CALL VOTE: Ayes: Trustees Bartecki., Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
E. Change Order #1 - 1988 Paving Project No. 88 -1106 - Brook Forest Units
V & VI and Madison Street Resurfacing:
Trustee Imrie moved, seconded by Trustee Rush...
To confirm an additional expenditure of $72,945.50 for the 1988 Paving
Project for removal and replacemnt of unstable pavement base and
subgrade.
VILLAGE OF OAK BROOK Minutes -2- November 22, 1988
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VILLA00. OF OAK BROOK Minutes 3 November 22, 1988
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
t and President Cerne.
• Nays: None
Absent: None
So ordered.
F. Bid Recommendation - Sports Core Maintenance Building (850 Oak Brook
Road):
Authorization to bid given at the Regular Meeting of October 25, 1988.
Four (4) bids were received on November 16, 1988.
Trustee Maher moved, seconded by Trustee Bartecki...
To award the contract for a Golf Course Maintenance Facility to be
built on Site 1 to the lowest responsible bidder, Chapple Corporation,
Elmhurst, Illinois, in the amount of $311,261.00 and $25,100.00 for
contingencies and miscellaneous fees.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Winters
and President Cerne.
Nays: Trustee Rush.
Absent: None So ordered.
VI. NEW BUSINESS:
A. Discussion of Adjustments to Oak Brook's Lake Michigan Water
Allocation:
Consensus to proceed with process of reviewing the information from the
Illinois Department of Transportation (IDOT) Division of Water
Resources relative to Lake Michigan Water Allocations.
• B. Police Patrol Intergovernmental Agreement with City of Elmhurst:
Proposed agreement allows for the responsibility of Oak Brook police to
patrol t5e east bound lanes of Roosevelt Road from the Oak Brook west
boundary (approximately Salt Creek), to Elmhurst's east boundary
(approximately the east lot line of Cellozzi Ettleson Chevrolet).
Elmhurst police would patrol the west bound lanes of Roosevelt Road
from Elmhurst's east boundary to Oak Brook's west boundary.
Trustee Rush moved, seconded by Trustee Imrie...
To approve the Police Patrol Intergovernmental Agreement with the City
of Elmhurst and authorize the Village President and Clerk to affix
their signatures thereon.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
C. Discussion Regarding Pedestrian Path at Brook Forest School (60 Regent
Drive)
Mrs. Marguerite Bloch, Superintendent of School District #53, requested
the Village to accept the pedestrian path that goes onto the Brook
Forest School property from Hamilton Lane.
Trustee Imrie moved, seconded by Trustee Bushy...
That the Village of Oak Brook not accept the pedestrian path.
• VOICE VOTE: All present, in favor. So ordered.
D. Proposed Cancellation of December 27, 1988 Board Meeting:
Trustee Bushy moved, seconded by Trustee Maher...
VILLAGE OF OAK BROOK Minutes -3- November 22, 1988
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VILLAGE OF OAK BROOK Minutes -b- November 22, 1988
To cancel the Committee -of- the -Whole meeting of December 12, 1988 and `
the Regular Board meeting of December 27, 1988 with a consensus that an
Executive Session will be held Wednesday, December lb, 1988 at 7:00 •
P.M. in the Upper Level Conference Room of the Village Commons to
discuss personnel matters.
VOICE VOTE: All present, in favor. So ordered.
E. RREEF - Text Amendment & Special Use For School (2625 Butterfield
Road):
President Cerne stepped down from chairing this portion of the meeting
and refrained from any discussion or voting on this matter due to his
having served on the Advisory Board of Lewis University; Trustee Rush
40 chaired this portion of the meeting. Trustee Winters abstained from
any discussion or voting on this matter due to his past enrollment at
Lewis University.
Both the Plan Commission on October 17, 1988 and the Zoning Board of
Appeals on November 1, 1988 recommended approval of the requested Text
Amendment and Special Use Permit.
Trustee Maher moved, seconded by Trustee Bushy...
To direct the Village Attorney to prepare the necessary documentation
relative to the requested Text Amendment and Special Use using the
catagory of "School, Post Baccalaureate" subject to the following
conditions: 1) the Special Use Permit be limited to the Lewis
University operation as proposed for the site; 2) the Special Use
Permit be limited to five (5) years in duration, after which time the
applicant could re -apply for continuation of the Special Use; and 3)
the Special Use Permit be limited to the proposed square footage within
the office building of not more than 7,000 square feet.
VOICE VOTE: All present, in favor with Trustee Winters abstaining and President
Cerne abstaining. is
So ordered.
F. Andy's - Parking & Yard Variations (2205 22nd Street):
The Zoning Board of Appeals, on November 1, 1988, recommended approval
of a variation to allow for the addition to the non - conforming building
to encroach fifty -one (51') feet into the sixty (601) foot side yard
abutting Midwest Road; and four (4) parking variations as requested
with the condition that 1) a parking plan be submitted which shows full
compliance with the parking requirements within one (1) year of the
removal of the house (Lestak's) located on the property; and 2) the
applicant is to commit to the removal of the house within nine (9)
months of the house (Lestak's) being vacated.
Trustee Winters moved, seconded by Trustee Bartecki...
To direct the Village Attorney to prepare the necessary documentation
relative to the requested Side Yard Variation for a non - conforming
building.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imri.e, Maher, Winters
and President Cerne.
Nays: Trustee Rush.
Absent: None So ordered.
Trustees Winters moved, seconded by Trustee Bartecki...
To direct the Village Attorney to prepare the necessary documentation
relative to the requested four (4) parking variations per Exhibit A of •
the petitioner's application.
VOICE VOTE: All present, in favor with Trustee Rush voting no.
So ordered.
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VILLS OF OAK BROOK Minutes -5- November 22, 1988
G. Washington - Flood Plain Variation (447 Forest Trail):
The Zoning Board of Appeals, on November 1, 1988, recommended approval
of the requested flood plain variation which would permit construction
of an addition to an existing non - conforming structure located within
the Salt Creek Flood Way.
Trustee Winters moved, seconded by Trustee Bartecki....
To direct the Village attorney to prepare the necessary documentation
relative to the requested flood plain variation based upon the
following conditions: 1) a revised and approved plan be submitted by
the applicant; 2) IDOT approval of the construction; and 3) provision
of compensatory storage.
VOICE VOTE: All present, in favor with Trustee Bushy voting no.
So ordered.
H. Gate Standards - Text Amendment:
Both the Plan Commission, on September 19, 1988 and the Zoning Board of
Appeals, on November 1, 1988, recommended approval of the requested
changes to the Zoning Ordinance as requested by the Village's
application creating modified gate standards. Detailed discussion was
held on the minimum width of a gate being 12 feet and its location
allowing adequate room for automobile and truck access to the property
and the height of a driveway gate be not more than 42 inches and swing
in toward the property.
Trustee Bartecki moved, seconded by Trustee Rush...
To direct the Village Attorney to prepare the necessary documentation
for Text Amendments relative to gate standards with the inclusion of a
driveway gate being required to swing inward to the property and its
being not more than 42 inches in height.
VOICE VOTE: All present, in favor with Trustees Bushy and Winters votin.4 no.
So ordered.
I. Referrals:
With no objections, President Cerne made the following referrals:
1. Amendments to Subdivision Regulations -- Referred to the Plan
Commission Meeting of December 19, 1988.
2. Reservoir B - Special Use & Variations -- Referred to the Plan
Commission Meeting of December 19, 1988 and the Zoning Board of
Appeals Meeting of January 3, 1988.
J. Open Forum:
No one appeared.
VII. ADJOURNMENT:
Trustee Maher moved, seconded by Trustee Bartecki...
To adjourn this meeting.
VOICE VOTE: All present, in favor.
VILLAGE OF OAK BROOK Minutes
TIME: 10:45 P.M.
So ordered.
-5- November 22, 1988
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VILL � OF OAK BROOK Minutes
ATTEST:
Mari,\nne Lakosil, CM
Village Clerk
December 13, 1988
Approved
VILLAGE OF OAK BROOK Minutes
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November 22, 1988
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