Minutes - 11/23/1993 - Board of TrusteesVILLAGE OF OAK BROOK Minutes Nov. 23, 1993
UNOFFICIAL UNTIL APPROVED BY BOARD
APPROVED AS WRITTEN � OR APPROVED
AS AM LADED, BY VILLAGE BOARD
ON NO !
1. MEETING CALL: MEETING CALL
The Regular Meeting of the Board of Trustees was called to order by
President Busby in the Samuel E. Dean Board Room of the Village Commons
at 7:33 p.m. Pledge of Allegiance was given.
2. ROLL CALL: ROLL CALL
The Clerk called the roil with the following persons
PRESENT: President Bushy, Trustees Bartecki, Kenny, McInerney,
Shumate and Skinner.
ABSENT: None.
Trustee Payovich arrived at 7:53 p.m.
IN ATTENDANCE: Margaret C. Powers, Village Manager; Bi -ace F. Kapff,
Purchasing Director/ Grants Coordinator; Richard A. Martens, Village
Attorney; Dale L. Durfey, Jr., Village Engineer; Robert Nielsen, Fire
Chief /Building Commissioner; Darrell J. Langlois, Finance
Officer / Treas- rarer; James Fleming, Chief of Police; and Michael J.
Meranda, Superintendent of Public Works.
3. ANNOUNCEMENTS & OPEN FORUM: ANNOUNCEMENTS
President Bushy announced the Plainfield Police Chief ga ve a slide AND presentation to the Village's Disaster Management Committee regarding OPEN FORUM
their tornado disaster procedures. A Committee -of- the -Whole meeting whirl
be scheduled in January or February to discuss the Village's disaster
management.
Cyrene Grierson, 100 Forest Trawl Drive, requested a review of Rich
Arling's inspection of the DuBose Dome located in the flood plain along Salt
Creek in Timber Trails . Inspector Arling requested the original home be
elevated three feet if any expansion was to occur at the home. President
Bushy stated Staff is presently reviewing this matter and will contact Ms .
Grierson .
4. APPROVAL OF MINUTES: ' MINUTES
Motion by Trustee Skinner, seconded by Trustee Bartecki, to approve the
minutes of the Regular Meeting of November 9, 1993 as presented and waive
the full reading thereof . VOICE VOTE: Motion carried.
Motion by Trustee Skinner, seconded by Trustee Bartecki, to approve the
minutes of the Committee-of-the-Whole Meeting of November 10, 1993 as
VILLAGE OF OAK BROOK Minutes 1 November 23, 1993
41(0
vote- Scar -m,'�J
e � •a3.9� '
presented and waive the full reading thereof . VOICE VOTE: Motion
® carried.
5. OMNIBUS AGENDA:
TRANSFER OF
Trustee McInerney cIner requested Item 5.D., 'ARE UEST FOR
FUNDS TO PURCHASE MECHANICS TOOLS PUBLIC WORKS " be removed
from the Omnibus Agenda for dwaussion.
Motion by Trustee Skinner, seconded by Trustee Bartecki, to approve the
omnibus Agenda. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki" Kenny, McInerney" Shumate and
Skinner.
Nays : Q - None.
Absent: 1 - Trustee Payovich. Motion carried.
A. APPROVAL OF BILLS: Approved Omnibus Vote.
B . PAYOUTS :
I 1. ICU PAGE WATER COM USSION - PAYOUT #58 - FIXED COST
AND O & M: Approved Oman-bus Note.
2. °TOR. CONSTRUCTION COMPANY ° PAYOUT Omnibus te.
TETdNIS DOME CONSTRUCTION: Approve
®
3. ]PAYOUT - 1977 GENERAL OBLIGATION BOND PAYMENT :
,Approved Omnibus Vote.
4. MC CARTHY BROTHERS COMPANY - PAYOUT #1 & FINAL -
BIKE TRAIII_MAIN'iENANCE PROJECT #93 -18 04: Approved
Omnibus Vote.
5. JAMES J. BENES & ASSOCIATES - PAYOUT #4 - 1994
PAV IN G i WATER MAIN PROJECT : Approved Omnibus Vote.
6. THOMAS M. MADDEN COMPANY - PAYOLiT EEK PROJECT #9
TRAIL PROJECT - 22ND STREET d SALT CR
1801: Approved Omnibus Vote.
CIVILTECH ENGINEERING INC. - PAYOUT # A Y�vedROJ-
.
BIKE TRAM. - i3 tum"ARw ENGINEERING: PP
Omnibus Vote .
C. REFER- AL - OAK BROOK COURT RESUBDIVISION 16TSTR
A�RIOUTE 83 RESUBDIVISION OF LOTS 1 & 2 IN TH E B
ERNIE PYLE 2ND RESUBDIVISION REFER TO PLAN COMMISSIO'
MEETING OF JANUARY 17, 1994: Approved Omnibus Vote.
VILLAGE OF OAK BROOK Minutes
2 November 23" 1993
Z,
APPROVAL OF
BILLS:
$463,467.43
DWC - FIXEn
COSTS
TENNIS DOME:
$34,342.00
1977 G.O.BOND:
$944,730.00
BIKE TRAIL
MAINTENANCE:
$59,498.95
1994 PAVING/
WATER MAIN:
$16,577.93
_ 1993 BIDE
TRAIL:
$17,176.50
YORK ROAD
BIKE TRAIL:
$1,151.93
OAK BROOK
COURT SUB.
(16th St. &
Route 83)
0 1 -rj 5 0
Tnistee Payovich arrived at 7:53 p.m.
6.
E. RESOLUTION',
j 6.
I
f
•
7.
EFFORTS TO ]
Omnibus
-R -606
3SIFY A
TION
: Approved
F. RESOLUTION 93- EPA -R -607 A RESOLUTION CALLING
EXEMPTION OF PUBLIC SAFETY EMPLOYEES FROM Ei
COMMUTE OPTIO NS (ECO) : Approved Omnibus Vote.
G. ORDINANCE 93 -PR -G -524 AN ORDIN
53 OF THE CODE OF ORDINANCES O]
. REGARDING PURCHASING AUTHORI'
MANAGER: Approved Omnibus Vote.
ITEMS REMOVED FROM OMNIBUS AGENDA:
4
RES.93 -FPA-
R -606
AIR QUALITY
STATUS
RES.93 -EPA-
R -607
EMPLOYEE COM-
MUTE OPTIONS
CE AMENDING SECTION 2- ORD.93 -PR-
EIE VILLAGE OF OAK BROOD G -524
OF THE VILLAGE PURCHASING
RUTH.- VILLAGE
MANAGER
Trustee Mciuerney stated mechanics tools are personal items and
should be paid for by the . Superintendent of Public Works
Meranda clarified that the Village Board had authorized the purchase
Of said mechanical tools at a cost of $12, 000 9 of which $8, 000 had
been purchased and the proposed $4, 000 purchase would complete
the set . He noted other communities follow the same procedure.
President Bushy commented that no other employees are requested to
purchase their own equipment.
Motion by Trustee Skinner, seconded by Trustee Kenny, to approve
the transfer of $4,000 from the Village's Contingency Fund to the
Public Works Capital ( Garage) Account for the purchase of mechanics
tools . ROLL CALL VOTE:
Ayes: 5 - Trustees Barteci i, Denny, Payovich, Shumate and
Skinner.
Nays: 1 - Trustee McInerney.
Absent: 0 - None. Motion carried.
ORDINANCES AND RESOLUTIONS:
A. RESOLUTION 93 -AP -R -608 A RESOLUTION OF APPRECIATION -
BARBARA HAFFNER :
President Bushy read in its entirety a resolution commending
Barbara Haffner for her service as a member of the Library
Commission from January, 1992 through October, 1993.
Motion by Trustee Skinner, seconded by Trustee McInerney, to pass
Resolution 93 -AP -R -608 as presented.. VOICE VOTE: Motion
VILLAGE OF OAK BROOK Minutes
L4
3
November 23, 1993
TRANSFER FUNDS -
MECHANICS TOOLS
RES.93 -AP-
R -608
HAFFNER
•
a.
9.
M
\JOCK- 130T -Miij
1 I-a73-q3 0
carried.
motion by Trustee Spinner, seconded by Trustee Kenny, to pass
Ordinance 93- GB -RR -S -764 as presented and waive the full reading
thereof. ROLL GALL MOTE:
Ayes : 5 - Trustees artecki, Kenny, Payovich, Shumate and
B
Skinner.
Nays: 1 - Trustee McInerney.
Absent: 0 - None: Motion carried.
Motion by Trustee Skinner, seconded by Trustee Kenny, to Pass
Ordi cce 93- AP -BD -G -525 as presented and waive the fuU readiug
thereof. ROLL GALL VOTE:
Ayes: 6 - Trustees Bartec1d Kenny, McInerney, PaWvich,
Shumate and Skinner.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
DEPARTMENTAL REPORTS : No Business .
UNFINISHED BUSINESS:
/_v
Trustee Spinner requested an agreement with the Westmont Park
District and the Village of Westmont to have the affected e clear of
debris before he would vote on said issue. Tnistee Bart
concurred with Trustee Skinner.
Trustee Shumate requested the Village of WestmonVs sign looted at
the intersection of 35th Street and Midwest Road be relocated away
from the roadway.
Trustee Kenny requested these to be a separate issue with Board
the
Westmont Park District and to vote on the issue before
with the Village of Westmont.
Motion by Trustee Payogich, seconded by Trustee McInerney, to
0 November 23s 1993
VILLAGE OF OAR BROOK Minutes 4
1�r
ORD.93- CB -RR-
S -764
CABLE TV -BASIC
SERVICE TIER
RATES
ORD.93- AP -BD-
G -525
APPOINT
FINANCE
OFFICER &
PURCH. DIR./
GRANTS
COORDINATOR
WAIVER OF FEES
STREET LIGHT -
35th St. &
Oakwood Dr.
V06-60T-MW
i l -•A3A3
grant the requested waiver of fees and bonds to the Village Of
Ainkh Westmont for construction o': two street lights at the intersection of
1P - 35th Street and Oakwood Drive. VOICE VOTE: Motion carried.
B . CONTINUED _DISCUSSION - AMENDBi NTS TO VILLAGE OF OAiK
President Bushy noted that Village Manager Powers concurred with
the employee's recoanmoendation to contract a consultant in 1994 to
review the Salary Administration Plan. Tru=stees should contact
Village Manager Powers for any recommended changes to the Plan.
It was the consensus of the Village Board that the Salary
Administration Plan will be presented to the Village Board at their
next Regular Meeting for final approval.
10. NEW BUSINESS:
A. 1994 BATE STRUCTURE - RESIDENTIAL GARBAGE2 RECYCLING
AND YARD WASTE COLLECTION:
Mr. Becht voiced his opposition to the residents paying the garbage
fee, as it was implemented when the home rule referendum failed. He
noted the large increase in revenue to the Village. Trustee
McInerney stated the utility tax reduction was imposed this year
when the Village's financial status unproved, and it will be reviewed
again when necessary. Trustee Pay+ovich clarified to Mr. Becht that
the recycling/ garbage fee was an issue well in advance of home rule.
Trustee McInerney stated the Village is in the budget process and
setting funds aside for infrastructure repair.
Motion by Trustee Payovich, seconded by Trustee Bartecki, that the
1994 rate strurture for residential garbage, recycling and yard
waste. collection include the following:
1. Maintain current monthly charge for curbside garbage
collection at $9.80;
2. Maintain current monthly charge for rear door garbage
collection at $15.80;
3. Expand the list of items which residents may recycle to include
magazines, catalogs, phone books, corrugated boxes, brown
paper bags. paperboard (chipboard and boxboard), plastic 6
and 12 -pack rings, empty aerosol cans and mixed paper /junk
mail (If allowed at the County IPF) ;
4. Provide each resident with one additional recycling bin;
VILLAGE OF OAK BiIO+C)K 1'►hmriutes
5 November 23, 1993
4pr
SALARY
ADMINISTRATION
PLAN
199+ RATES -
GARBACE,
RECYCLING &
YARD WASTE
U0 a- r3 CT-AM
11® x3.93
5. 'Maintain the current flat rate residential garbage progmm
010 which allows a resident to dispose of an unlimited amount of
garbage at a flat mthly rate;
6. Garbage haulers take over the responsibility for billing their
customers for garbage and recycling, which in the past has
been performed by Village staff;
7. provide an option for residents to rent a 90- gallon toter for the
disposal of garbage;
g. On a bottom -line basis, reduce the total cost to the resident for
garbage and recycling services;
. 9. Maintain the existing rate structure for yard waste collection at
$1.50 per yard waste sticker, or $156 to rent a yard waste 90-
gallon toter for the 8 -month season;
10. Eliminate the option of twice-a -week garbage pick up;
11. 1994 will be the third year of the 3 -year license agreements
with the haulers. Implement the additional 3 -year option now,
such that the license agreements will extend for a 3-year
period beyond 1994 through the end of 1997; and
Aft 12. Hourly charge from haulers to pick up storm debris .
QP
IM
ROLL CALL VOTE:
Ayes: 6 - Trustees Baactec3d q Kenny, M elnerney, payovich,
Shumate and Skinner.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
purchasing Director/ Grants Coordin for Kapff stated the three
haulers' contracts will be presented, to the Village Board for final
review and approval. The haulers will prepare and distribute a
Village-approved newsletter to all the Village residents adv sing them
of pertinent program changes.
Motion by Trustee Skinner, seconded by Trustee McInerney,, to
approve the ]Plat of Easement Abrogation of a section of an existing
water main easement within parts of the Whitehall Park Subdivision
and authorize the Village Clerk to execute the plat. VOICE VOTE:
Motion carried.
0 VILLAGE OF OAK BROOK Minutes 6 November 23, 1993
Ell,
COVINGTON/
WHITEHALL PARK
SUB. -PLAT OF
EASEMENT
ABROGATION
•
V03 -130T -M i m
I t -31L3-.q3
C. VILLAGE OF OAK BROOK WATER RATE ANALYSIS - 1994 WATER 1994 WATER
4 ' RAT RES RATES -
ANALYSIS
Trustee Skinner requested a review of our water rates to see if a flat
rate, user rate or minimumce billing would be prudent and bow we
would administrate cost in the future. President Rushy requested
Staff to include this in the budget. Superintendent of Public Works
Meranda will Vbtain the f4ures for Trustee Skinner.
Motion by Trustee Bartecki, seconded by Trustee Skinner, to direct
the Village Attorney to draft the necessary ordinance rate increase
to $2.75 per 1,000 gallons and to include Baybrook water awn
replacement and specific capital items projected in FY -94, two (2)
additional personnel (to be fired in FY -94), a meter replacement
program (to be funded in FY-95 and 99 undertaken in FY -97), an
equipment replacement program (funding to begin in FY -94), an
Infrastructure replacement and improvement program (funding to
begin in FY -95), and miscellaneous capital items (funding to begin in
FY -95) . VOICE VOTE: Motion c.m4ed with Trustee Shumate voting
nay.
11. CLOSED MEETING:
Motion by Trustee Skinner, seconded by Trustee McInerney, to adjourn at
10:35 p.m. to a Closed Meeting to discuss land acquisition. BOLL CALL
VOTE:
Ayes: 9 - Trustees Dartecki, Kenny, Mclnearney, Fayavich v Shumate
and Skinner.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
12. ADJOURNMENT:
Motion by Trustee Skinner, seconded by Trustee McInerney, to adjourn
the meeting at 11:10 p.m. VOICE VOTE: Motion carried.
ATTEST:
c7)fz-e&. �C ae
Lin K . Gonnelk.9 CMC
Village Clerk
btmn1123
VILLAGE OF OAK BROOK Minutes 7 November 23, 1993
46
CLOSED
MELTING
ADJOURNMENT