Minutes - 11/23/2004 - Board of Trustees1.
2.
MINUTES OF THE NOVEMBER 23, 2004 REGULAR MEETING
OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON
JANUARY 17, 2005.
CALL TO ORDER:
The Regular Meeting of the Village Board of Trustees was called to order by President
Quinlan in the Samuel E. Dean Board Room of the Butler Government Center at 7:35
p.m. The Pledge of Allegiance was given.
ROT.T. C AT.T. -
Village Clerk Linda Gonnella called the roll with the following persons
PRESENT: President Kevin M. Quinlan, Trustees Stelios Aktipis, George T. Caleel,
Susan Chase Korin, Asif Yusuf and Elaine Zannis.
ABSENT: Trustee John W. Craig.
IN ATTENDANCE: Richard B. Boehm, Village Manager; John M. Carpino, Acting
Chief of Police; Dale L. Durfey, Jr., Village Engineer; Darrell J. Langlois,
Finance Director; Meg Klinkow, Library Director; Harlan Spiroff, Village
Attorney; John Baar, Board of Fire and Police Commissioners Chairman;
George Mueller, Zoning Board of Appeals; Melissa Salazar, Library
Commission Chairman; Veena Mendiratta, Library Commission Member;
Nancy Hayden, Friends of the Oak Brook Library; Detective George
Peterson, Police Officers Benjamin Kadolph and Officer John Vedera.
President Quinlan announced that the majority of the Board of Trustees agreed to re-
arrange the agenda items of their meeting. First, Agenda Item 5. A. 7) Kubiesa, Spiroff,
Gosselar & Acker, P.C. — Legal Services for Month of September - $17,143.50 be
removed from the Consent Agenda and will be placed on the agenda of the next Village
Board meeting. Due to the importance of Agenda Item 8. A. Confirmation of
Appointments, Chief of Police, he asked for the concurrence of the Board of Trustees to
move the Item 8. A. to this portion of the Agenda. The Board concurred with addressing
this agenda item at this time.
President Quinlan stated he offered a permanent appointment for the position of Chief of
Police for the Village of Oak Brook. He indicated that the appointee has a strong
background with twenty -nine years of police experience with the City of Oakbrook
Terrace and finished his career as the Deputy Chief of Police in that community. He
commented that he did a magnificent job of establishing relationship with the business
community and their residents. He also performed the position of liaison between
Oakbrook Terrace and Oak Brook. President Quinlan had the opportunity to speak with
the former Mayor William Kallas of Oakbrook Terrace who spoke with the highest
regards of the appointee. The candidate was then hired as the Chief of Police of Willow
VILLAGE OF OAK BROOK Minutes Page 1 of 14 November 23, 2004
2. Springs where he performed those duties for over a year. In seeking that position, there
was a national search conducted by the PAR Group, a search firm, for which he finished
as the top candidate in that survey. He also spoke with the Mayor of Willow Springs who
stated his disappointment that he left that community. Some of the highlights of his
career included his creation of a motor and bicycle patrol in both communities, providing
crime prevention and safety tips that were made available to the community, safety alerts
were regularly distributed to the business community, he created a safe ride program,
established a relationship with the Drug Enforcement Agency Task Force in order to
enforce drug trafficking offenses in Willow Springs and share in their assets seized from
that enforcement. On his own personal time he created a program and website called
safetycops.com which is available to anyone with free access that informs the public of
the best methods to protect themselves and help prevent crime. Currently the candidate
has accepted the position of Temporary Chief of Police in the Village of Oak Brook and
since being the Police Chief he has attended numerous community events on his own time
to help promote Oak Brook. He has shown himself to be extremely visible with the
corporate community in Oak Brook and the Village's schools. He has assisted several
businesses in developing crime prevention programs; he has also set up identity theft
programs and responded to homeowner associations. With these comments and his
research, President Quinlan recommended the appointment of John M. Carpino to the
position of Chief of Police.
Trustee Yusuf stated this situation is making the best appointment for the Village of Oak
Brook and that the Board has the best intentions for the Village whatever course action is
talcen. He stated he would vote based upon the qualifications of the individual in question
and not the circumstances that led to his appointment. He commented that he was upset
with President Quinlan that prior notice was not given to the Board of Trustees of the
temporary appointment of John M. Carpino as Acting Chief of Police. The Board was
also upset when President Quinlan asked the Board to give up their statutory right to
advice and consent. He stated those issues have nothing to do with the choice at hand but
whether this candidate would be a good Chief of Police for Oak Brook. He urged the
Board of Trustees to consider that criteria only in making their decision.
Motion by Trustee Yusuf, seconded by Trustee Korin, to confirm the appointment of John
M. Carpino to the position of Police Chief. ROLL CALL VOTE:
Ayes: 1 - Trustee Yusuf.
Nays: 4 - Trustees Aktipis, Caleel, Korin and Zannis.
Absent: 1 - Trustee Craig. Motion failed.
President Quinlan announced that Acting Chief of Police Carpino will remain in that
position until the time expires on his temporary appointment per Village ordinance.
President Quinlan indicated that he would have to research another proper candidate and
attempt to bring to the Board of Trustees at the December Board meeting a candidate or at
the first Board meeting in January, 2005.
VILLAGE OF OAK BROOK Minutes Page 2 of 14 November 23, 2004
3. RESIDENT /VISITOR COMMENT:
William Denton asked the Board if the construction barricades could be removed on 31"
Street west of Route 83 from the pavement rejuvenation that occurred two months ago.
Village Manager Boehm explained that this was a DuPage County paving project and he
will contact DuPage County to have their sub - contractor remove the barricades. A formal
response will be made at the next Village Board meeting if they are not removed prior to
that meeting.
Gautam Patel requested that the Village Board of Trustees reconsider their vote on the
appointment of John M. Carpino as the Chief of Police of Oak Brook as he stated that Mr.
Carpino is a fine candidate and is qualified for the position.
Joan Mullins addressed the Board that she felt moving the appointment of the Chief of
Police on the agenda was incorrect before the Board has had the ability to hear resident
comments which are the one time residents may address the Board collectively and give
their opinion. For the past few months, the residents have learned of the process of
appointments that the President nominates and the Board of Trustees are to vote on
specific criteria which is merit, fitness and experience. She asked that the Board of
Trustees that voted no on the appointment be required why they voted no so that it could
be placed on the record. The residents have a right to know why they voted no to the
appointment. She thanked Chief Carpino for his service to the Village of Oak Brook's
Police Department. She asked if the recent passage of an ordinance by the Board of
Trustees of temporary appointments, would now require that Chief of Police position be
switched every thirty (30) days and is that in the best interest for fire and police protection
in Oak Brook.
Trustee Aktipis stated that Ms. Mullins and her family have been regular attendees of the
Board meetings through the function as a Village prosecutor as well as being friends with
President Quinlan's family. He stated that he did not believe that Ms. Mullins was
uninformed as she pretended to be when asking for the opinions of the Board of Trustees.
He believes that she is well aware why the Trustees have not selected John M. Carpino
and it has nothing to do with the reasons that Trustee Yusuf has suggested. The Trustees
have presented the Village President with four names of candidates that they believe are
better qualified than Mr. Carpino. He stated he has no problem with Mr. Carpino's
qualifications but they do not match what the Board of Trustees wants in the Village of
Oak Brook.
President Quinlan stated that the law is clear that the Board of Trustees do not surface the
names of candidates to the Village President. The Village President offers the candidate's
name to the Board of Trustees for the appointment.
Trustee Aktipis stated that he is correct technically on this matter but he believes Ms.
VILLAGE OF OAK BROOK Minutes Page 3 of 14 November 23, 2004
3. Mullins suggested that the Trustees have not offered a clear idea why they have not
selected Mr. Carpino. The Trustees by virtue of the fact that they submitted four
candidates to the Village President have indicated to him that, in their view, Mr. Carpino
is not as well qualified as the other names they have presented. This answers Ms. Mullins
question very clearly.
Village President reiterated again that the State Statute is clear that the Board does not
surface the name of candidates to the Village President. It is not the Trustees role or
responsibility. The Village President's role and responsibility is to surface the names to
the Trustees.
Ms. Mullins stated she found it amazing that the Board's search process would go clear
into September then the Board was unhappy when the Village President made the
temporary appointment. Then the Board was suddenly able to interview and present four
of what the Board deemed qualified candidates to the President. However through the
litigation that has taken place in the last few months, she thought the Board would
understand it was not their role to choose a better candidate but to pass on the candidate
offered to the Board of Trustees meets the merit, fitness and experience requirements.
Trustee Yusuf clarified his comments that he would not consider these factors in his vote.
Factors that he mentioned relating to the process which did make him angry but it was not
part of his decision.
Trustee Zannis asked the Board of Trustees if they wished to comment to the public.
President Quinlan asked that the Board of Trustees if they wished to comment on the vote
of the appointment. Trustee Aktipis stated that his position is totally clear to the public
and he has nothing more to say. It is a relative matter that the Village wants the best
possible Chief of Police. Trustee Zannis stated she would respond. Trustee Korin stated
she would respond. Trustee Caleel stated he would not respond while Trustee Yusuf
stated he would respond.
President Quinlan suggested if the Board of Trustees wanted to respond publicly that a
prepared statement be made at the appropriate time. Trustee Caleel asked that the Board
continue with the agenda at this time. President Quinlan stated he would make an
executive decision and move forward with the agenda.
4. APPROVAL OF MINUTES:
SPECIAL COMMITTEE -OF- THE -WHOLE MEETING OF NOVEMBER 8, 2004
Motion by Trustee Yusuf, seconded by Trustee Caleel, to approve the Minutes of the
Special Committee -of -the -Whole Meeting of November 8, 2004. VOICE VOTE: Motion
carried.
VILLAGE OF OAK BROOK Minutes Page 4 of 14 November 23, 2004
4. REGULAR BOARD OF TRUSTEES MEETING OF NOVEMBER 9 2004
Motion by Trustee Caleel, seconded by Trustee Yusuf, to approve the Minutes of the
Regular Board of Trustees Meeting of November 8, 2004. VOICE VOTE: Motion
carried
5. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be
enacted in one motion.
President Quinlan indicated that the Board had previously concurred to remove Agenda
Item 5. A., 7. Kubiesa, Spiroff, Gosselar & Acker, P.C. — Legal Services for month of
September - $17,143.50 to placed on the agenda of the next Village Board meeting.
Motion by Trustee Caleel, seconded by Trustee Yusuf, to approve the Consent Agenda
and authorize expenditures as amended. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Caleel, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 1 - Trustee Craig. Motion carried.
A. Accounts Payable for Period Ending November 19, 2004 - $935,303.97
Significant Items included in Above:
1) DuPage Water Commission - $186,433.07
2) JP Morgan Chase — 2003 Installment Contract Certificates - $85,131.25
3) JP Morgan Chase — 2001 Installment Contract Certificates - $294,690.64
4) Foreign Fire Insurance Tax Board — 2004 Tax Remittance - $49,644.99
5) Civiltech Engineering — Payout #13 — York/Harger Bike Trail Phase III -
$26,073.37
6) Hoppy's Landscaping, Inc. — Payout #1 — Library Landscaping - $28,244.52
B. Approval of Payroll for Pay Period Ending November 6, 2004 - $622,502.64
C. Community Development Referrals
1) CS.A. Fraternal Life — 122 W. 22nd Street — Final Plat and Variation
D. Authorization to Seek Bids or Proposals or Negotiate Contracts
E. Authorization to Hire, Promote or Reassign Duties of Village Employees
F. Budget Adjustments _
G. An Ordinance Amending Chapter 4 (Fees and Bonds) of Title 10 (Building
Regulations) of the Village Code of the Village of Oak Brook Relative to a New Fee
and Bond Schedule
H. An Ordinance Amending Article V of the Personnel Manual of the Village of Oak
Brook, Illinois
I. Proposed 2005 Municipal Budget — Place on File for Public Review
J. Cancellation of December 27, 2004 Committee -of- the -Whole and December 28, 2004
Village Board Meetings
VILLAGE OF OAK BROOK Minutes Page 5 of 14 November 23, 2004
5 K. Authorization to Pay Bills on December 28, 2004
6. ITEMS REMOVED FROM CONSENT AGENDA:
5.
A. 7) Kubiesa, Spiroff, Gosselar & Acker, P.C. — Legal Services for Month of September
- $17,143.50
President Quinlan previously announced that this Agenda Item will be addressed at the
next Village Board meeting in December, 2004.
7. BOARD & COMMISSION RECOMMENDATIONS:
A. AN ORDINANCE ADOPTING A REVISION OF THE GENERAL POLICY FOR
THE OAK BROOK PUBLIC LIBRARY
Occasionally Oak Brook Public Library patrons have acted inappropriately in the
library, using foul language, raising voices and threatening staff. Although this does
not occur often, Library Director Klinkow believes there should be a clear policy for
dealing with such behavior when it does happen. This is needed in fairness to all
patrons, and to staff that must maintain order in the library.
The proposed changes are to clarify the general policy regarding what is acceptable
library behavior and explain the likely consequences of inappropriate behavior.
Motion by Trustee Caleel, seconded by Trustee Korin, for passage of Ordinance
2004 -LY -EX 1 -5 -1089, An Ordinance Adopting a Revision to the General Policy
for the Oak Brook Public Library. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Caleel, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 1 - Trustee Craig. Motion carried.
B. AN ORDINANCE ADOPTING AN AMENDMENT TO THE LIBRARY
MEETING ROOM AND GROUP STUDY ROOMS POLICY
The Library Meeting Room and Group Study Rooms Policy was most recently
amended on July 27, 2004. The current amendment is a clarification of the policy
towards Library sponsored programs and meetings. It affirms that the Village
supports the principles of intellectual freedom. The Library, in conformance with the
Library Bill of Rights of the American Library Association, will continue to provide
programs and information presenting diverse points of view on current and historical
issues.
Motion by Trustee Caleel, seconded by Trustee Korin, for passage of Ordinance
VILLAGE OF OAK BROOK Minutes Page 6 of 14 November 239 2004
7. B.
2004 -LY -EX 1 -S -1090, "An Ordinance Adopting an Amendment to the Library
Meeting Room and Group Study Rooms Policy." ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Caleel, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 1 - Trustee Craig. Motion carried.
C. AN ORDINANCE ADOPTING AN AMENDMENT TO THE LIBRARY
COMPUTER USE POLICY
The original Computer Use Policy was adopted on July 28, 1998 and was to be
reviewed and updated regularly on a biennial basis. The current revision is the one
scheduled for November 2004.
The Library has recently expanded its computer capabilities to include two internet-
only stations in the Lobby. These are very popular with people who want only to
check email quickly. Patrons are allowed to eat in the Lobby and this makes it a
desirable spot. Their time on the computer is limited to half an hour.
The Library is planning to expand the number of computers available to patrons in the
Library to include two stations where CDs and DVDs may be previewed by patrons
before they take the items out. Staff also wants to allow adult patrons to bring in
personal software and use it in the library for study and other purposes. The revisions
to the Computer Use Policy make these additional uses acceptable.
Motion by Trustee Caleel, seconded by Trustee Korin, for passage of Ordinance 2004 -
LY -EXI -S -1091, "An Ordinance Adopting An Amendment to the Library Computer
Use Policy." ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Caleel, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 1 - Trustee Craig. Motion carried.
D. AN ORDINANCE ADOPTING A SPECIAL ACQUISITIONS POLICY FOR THE
OAK BROOK PUBLIC LIBRARY
The Library has received gifts of considerable value. These include a bronze sculpture
by Rebecca Childers Caleel from the Oak Brook Women's Club, a Steinway grand
piano from the Friends of the Library, a handmade quilt from a private patron, a
bronze statue from MacDonald's Corporation. These acquisitions represent an
increase in the value of Library holdings and Village responsibilities for maintenance,
preservation and display.
Staff wishes to standardize the approach to acquiring special items such as these for
display, for performing music and perhaps in the future for using technology. In order
VILLAGE OF OAK BROOK Minutes Page 7 of 14 November 23, 2004
7. D.
to do this staff created a new policy outlining the expanded Library mission,
accessions criteria, scope of collections, and deaccessioning of acquisitions.
Motion by Trustee Caleel, seconded by Trustee Korin, for passage of Ordinance 2004 -
LY -EXI -S -1092, "An Ordinance Adopting a Special Acquisitions Policy for the
Oak Brook Public Library." ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Caleel, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 1 - Trustee Craig. Motion carried.
E. OAK BROOK HOTEL, CONVENTION AND VISITORS COMMITTEE 2005
MARKETING CAMPAIGN
The 2005 Budget contains provisions for the marketing campaign (Program 171 -7360
Advertising /Promotion). The recommended campaign includes a decrease of $19,715
as compared to the 2004 campaign.
At its November 4, 2004 meeting, the Oak Brook Hotel, Convention and Visitors
Committee recommended that the Village Board approve the 2005 marketing
campaign and authorize the Village Manager to execute the necessary agreements,
following staff review.
The campaign includes scheduled media placements, direct mail pieces, fulfillment
pieces and e -mail broadcasts targeted at group (or business) travelers as well as leisure
travelers. Advertisements are contemplated in publications such as Meeting
Midamerica, Meeting Guide to the Midwest, Midwest Meetings, Illinois Meetings &
Events, Chicago Tribune, Daily Herald, Midwest Living and the DuPage Convention
and Visitors Guide. The campaign also includes tracking services, call management,
web maintenance and hosting and fulfillment services (group and leisure brochures).
All ad placements included in the campaign are net -of commission. The agreement
provides for a $3,800 ($200 increase from 2004) monthly retainer fee to be paid to
pointb Communications for all coordination services, conference time, travel, strategic
planning, media research, marketing plan development, consultation, etc. These
services are not insignificant given the time that is spent coordinating with the
marketing subcommittee, monitoring the success of projects and responding
accordingly, obtaining various approvals, etc. Costs for creative ad production by
pointb Communications are billed separately as a part of each applicable job. The
total not -to- exceed amount of the agreement with pointb Communications is
$300,016. The funds for this program come from the 1% room tax on overnight hotel
stays in Oak Brook. Per State statute for a non -home rule community, the funds are to
be spent on activities intended to result in overnight stays in the municipality.
VILLAGE OF OAK BROOK Minutes Page 8 of 14 November 23, 2004
7. E.
Motion by Trustee Aktipis, seconded by Trustee Yusuf, to approve the 2005
marketing campaign totaling $300,016 as recommended by the Oak Brook Hotel,
Convention and Visitors Committee, and authorizes the Village Manager to execute
the necessary agreements after review by the Village Attorney. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Caleel, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 1 - Trustee Craig. Motion carried.
8. UNFINISHED BUSINESS:
A. CONFIRMATION OF APPOINTMENTS
1) CHIEF OF POLICE
President Quinlan recommended the appointment of John M. Carpino to the
position of Police Chief.
This Agenda Item was addressed in the earlier section of the Agenda under
Agenda Item 2.
B. ORDINANCES & RESOLUTIONS - None
C. AWARD OF CONTRACTS - None
D. DISCUSSION OF GUIDELINES TO MINUTE TRANSCRIPTION
At the Village Board meeting of November 9, 2004, Trustee Zannis requested the
discussion of verbatim Village Board minutes be placed on the agenda for the Village
Board meeting of November 23, 2004. She requested discussion of considering by
ordinance that all special meetings of the Village Board be transcribed verbatim as the
official public record of a matter that is being litigated amongst the Board members.
She stated that when minutes are taken, they are summarized and on several occasions
in the three years she has served as a Trustee that the minutes had to be reviewed for
information. Although the minutes were approved that the information was not taken
in the minutes such as the sled hill, hiring freezes and budget items. She stated when
an item is being litigated amongst Board members it is imperative that the minutes be
exact and detailed. In order to release a tape of those minutes, it requires a judge to
address that issue. When the Board discussed items relative to an appointment, they
were not able to find information in the Board's minutes.
State Statute 5 ILCS 120/2.06 of the Open Meetings Act state the following
requirements for public bodies relative to written minutes of their meetings: (a) All
public bodies shall keep written minutes of all their meetings, whether open or closed,
VILLAGE OF OAK BROOK Minutes Page 9 of 14 November 23, 2004
i
and a verbatim record of all their closed meetings in the form of an audio or video
recording. Minutes shall include, but need not be limited to:
(1) the date, time and place of the meeting;
(2) the members of the public body recorded as either present or absent; and
(3) a summary of discussion on all matters proposed, deliberated, or decided, and a
record of any votes taken.
The Village Board of Trustees has held ten (10) 'special meetings during 2004. These
meetings total approximately ten hours of deliberation. The one hour transcription of
the Special Meeting of September 7, 2004 cost approximately $570.00. Therefore the
cost of transcribing the ten hours of deliberation by the Board of Trustees would cost
approximately $5,700.00. This item has not been budgeted for the budget year 2005.
President Quinlan asked for clarification of special meetings. Trustee Zannis stated to
record verbatim special open meetings as video tapes are not part of the permanent
records. Clerk Gonnella explained that the Board agreed that the video tapes are to be
kept for five years. Trustee Zannis stated that the official record of the meeting is the
minutes that will hold in a court of law.
Trustee Caleel suggested that at a special meeting if the agenda item requires a
verbatim transcript then address it at that time. Trustee Zannis asked that this be done
to protect future Board of Trustees.
Trustee Yusuf asked if the DVD or other electronic format of Board meetings could be
incorporated into the official minutes and become part of the permanent record.
Trustee Zannis stated she was told that this cannot be done.
Village Attorney Spiroff indicated that minutes are not intended to be a transcription
of the proceedings as they are to be a summary. The difficulty rises when you have
the Village Clerk's written minutes which are approved and placed on file as the
official record and then you have a DVD that could be transcribed, then you have
competing records of the meeting. The Board needs to decide which of these should
be the official record.
President Quinlan requested that Village Attorney Harlan draft an ordinance with the
language addressing Trustee Zannis' concerns for the next Village Board meeting.
Trustee Korin noted that the Zoning Board of Appeals and Plan Commission meetings
were to be audio taped and they were not done. She indicated that now the Village is
in litigation with the DuPage Housing Authority and the DuPage Forest Preserve and
those audio recordings are non - existent. She stated that those audio recordings were
the only verbatim transcript of what was stated. She indicated use for this in a wider
VILLAGE OF OAK BROOK Minutes Page 10 of 14 November 23, 2004
8. range as a DVD is a more accurate record.
Trustee Zannis asked that by ordinance, if there is litigation at a Board level, that the
Village keeps a record of direct and in- direct costs of litigation. No one knows how
much the Village has spent in litigation fees. She requested that an ordinance be
drafted that whenever litigation occurs amongst Board members is initiated that a line
item be implemented immediately to track direct and in- direct costs of litigation.
E. COYOTE CONTROL
At the November 9, 2004 Board of Trustees meeting the issue of coyote control was
introduced. This matter was briefly discussed due to some concern expressed by
residents of the Forest Glen community. As discussed, the Village does contract with a
company from time to time for animal control services. This company provides for a
coyote capture and /or control program. The cost for trapping is as follows:
- $750 per trap to set up
- $150 for each coyote trapped
- $25 /day trap inspection charge
- Number of traps needed is dependent on size of area.
The Park District staff investigated the claim that there was a coyote den in the Forest
Glen Park but no evidence of a den was discovered. The Oak Brook Park District
employees are in the process of removing some underbrush that could be used by
animal predators to stalk their prey.
Information about coyotes and coyote deterrent techniques has been added to the
Village web site; a letter was also sent to the Homeowner's Association Presidents to
alert them of the issue as well as direct them to information sources.
According to Animal Ecologist Scott Meister, coyotes in the Chicago region serve an
important ecological role as top predators by aiding in the control of deer, Canada
geese and small animal populations. There are more coyote sightings in the fall which
is a natural occurrence and coyotes do not pose a danger to humans unless people
continue to feed them. Education and deterrent techniques seem to be effective.
People should not leave food, pet food, greasy grills or garbage in cans outside. These
items can attract the coyote to come closer to the home. Since the Village of Oak
Brook is blessed with large tracts of forest preserve and other open lands, wild animals
are likely to be found in and around residential neighborhoods.
The positives of establishing a coyote control program is, that the Village would be
responding to residents concerns; possibly preventing small domestic animals from
being attacked as well as preserving the tranquility of personal real property.
On the negative side, a coyote control program would likely be very expensive; may
VILLAGE OF OAK BROOK Minutes Page 11 of 14 November 23, 2004
8. E.
or may not achieve the intended result as coyotes can be trap shy; may unintentionally
trap domestic animals; and could interrupt the food natural chain leading to complaints
of other animals.
Given the unknown costs and effectiveness of a coyote control program, staff would
not recommend proceeding with the program. A trial program could be established
around Forest Glen Park to determine and measure effectiveness. The Park District
would likely split the costs of such a trial program.
Manager Boehm recommended that the Village educate the public and the residents of
how to protect their homes and pets from any type of wildlife in the area.
Trustee Caleel asked what the procedure for the public is when they find wildlife in
their area. Manager Boehm explained the Village would have to send a County officer
to assist in this matter. The item has been placed on the Village's website to provide
links for more information on deterrent techniques that residents may use. Residents
should contact the Police Department if they need assistance. Information packets will
be available at the Village Hall reception area.
9. NEW BUSINESS:
A. CONFIRMATION OF APPOINTMENTS - None.
B. ORDINANCES & RESOLUTIONS - None.
r
C. AWARD OF CONTRACTS - None.
D. AUTHORIZATION TO PURCHASE - None.
E. AMENDMENT TO SECTIONS 8- 5 -2.A, FEES AND CHARGES, PUBLIC
WORKS AND 9- 7 -8.A. STORMWATER REGULATIONS
At the Village Board meeting of November 9, 2004, the Board approved
recommended changes to the Fee Schedule in Chapter 10 - Building Regulations and
authorized the Village Attorney to prepare the necessary ordinance for final
consideration at the November 23, 2004 meeting. Part of that change was increasing
the plan and application examination and review fee from $45.00 to $47.00.
Since the Public Works section and the Stormwater Management section of the
Village Code have similar $45.00 per hour plan review fees, and since it would be
unreasonably cumbersome to have two sets of plan review charges to be administered
by the Community Development Department, The Village Engineer recommends that
these two sections also be increased to the $47.00 per hour charge.
VILLAGE OF OAK BROOK Minutes Page 12 of 14 November 23, 2004
9. E.
Motion by Trustee Zannis, seconded by Trustee Caleel, that the Village Board
approves the recommended changes to Section 8 -5 -2.A and Section 9 -7 -8.A and
authorize the Village Attorney to prepare the necessary ordinance for final
consideration at your December 14, 2004 meeting. VOICE VOTE: Motion carried.
10. INFORMATION & UPDATES:
A. VILLAGE PRESIDENT:
President Quinlan wished the residents a very safe and Happy Thanksgiving.
B. VILLAGE MANAGER:
Village Manager Boehm asked the Village Board's concurrence, as staff has
recommended a slight modification to the 2004 Paving Projects. The safety
improvement recommended is at 31st Street and Jorie Boulevard in which a concrete
barrier median be installed from southbound Jorie Boulevard to westbound 31 st Street.
It is an area of conflict with many vehicles crossing the lane when merging into traffic
and has been exacerbated with the recent reconstruction of 31 st Street where the
pavement has risen. Staff recommends a six (6 ") inch high barrier type median to keep
the merging traffic in their lane of travel until they can safely merge.
The Board concurred with the recommendation for final approval at the next Village
Board meeting and approves a $5,780.00 amendment to the 2004 Paving Project.
There is necessary funding for this project within the line item.
Trustee Korin asked that DuPage County be asked to study the time of the signal lights
at that intersection. Village Engineer Durfey clarified that the Route 83 lights are
coordinated with the Regent Drive signal lights but Jorie Boulevard is independent.
C. VILLAGE CLERK:
Village Clerk Gonnella reported that for the April 5, 2005 Consolidated Election in
which three Trustee positions will be available that eight candidate packets have been
given to the following residents: Richard Arling, Richard Brasch, Louis Hall, Al
Knuth, Judy Lucas, Terry O'Malley, Moinuddin Saiyed and Robert Sanford. The first
date for filing the candidate petitions is Monday, January 17, 2005 at 8:30 a.m. All
petitions filed by persons waiting in line at the Clerk's office as of 8:30 a.m. on the
first day of filing, shall be deemed simultaneously filed in which a lottery system will
occur as approved by the State Board of Elections for placement on the April 5, 2004
Consolidated Election ballot.
VILLAGE OF OAK BROOK Minutes Page 13 of 14 November 235 2004
11. ADJOURNMENT:
Motion by Trustee Caleel, seconded by Trustee Korin, to adjourn the meeting at 8:42
p.m. VOICE VOTE: Motion carried.
ATTEST:
s /Linda K. Gonnella
Linda K. Gonnella, CMC
Village Clerk
VILLAGE OF OAK BROOK Minutes Page 14 of 14 November 23, 2004